Adobe Contribute Training

Heather Landes, Amy Ng, Heather Le Fur, Jeff Ignaszewski, Maritza Maurer

Liaisons Responsibilities

Review website for content, broken links, etc. on a regular basis

Contribute

Connect to your websiteBefore connecting make sure:

Your internet is workingYou have SSLVPN on (All Programs > Cisco AnyConnect VPN Client > Login with your asurite id)

Connect to your website1. Type the URL or copy and paste2. Connect

Browse to the webpage you wish to make changes

3. Click the Edit Button

Make text changes

5. Click Send and select Send for Publish on pull down menuIt is important to select Send for Publish (don’t select any other options)

Send the draft to another Contribute user

Select Heather Landes, Amy Ng and Maritza Maurer

Check the Notify recipients through e-mail box. Give a detailed description of the changes. (to select more than one use Ctrl and click on the names (for Mac interface, Apple and click to select names).

Draft Console

Bold, Italics, Numbered List, Bulleted List, Outdent, Indent, Headers

For Headers use the styles

1.Heading 12.Heading 2

Special CharactersTo add special characters such as copyright, en dash, accents , etc., go to Insert > Special Characters > Select what you need.

Note: If you are copying and pasting from Word, save your Word file as Plain Text format (.txt), clean your text and then paste to Contribute. Once text is in Contribute, format special characters.

Special Characters

Links

Highlight the word or sentence you want to link. Click on Link and select Browse to Web Page

Links

Under Browse to Web page tab, enter the URL under Web address (URL), select Browse button to make sure it is a working link

Links

Mac interface

Absolute LinksAn absolute link is the full URL of the webpage.

An absolute link looks like http://herbergerinstitute.asu.edu/students/index.php.

A relative link looks like /students/index.php or ../students/index.php.

It is important to convert all of our links into absolute links. To do this, you must copy the URL you browsed, click on Drafts and Recent Pages and paste it to the HREF: window

Add a PDF

Naming Convention Recommendation: • Lowercase• No special characters. • 25 characters maximum.

Example: my_file_name_112509.pdf

Link > File on My Computer > Browse > Select > OK

Spell CheckBefore Sending for Publish check your draft for spelling errors. Follow AP Style to maintain consistency among all Herberger Institute web pages

http://herbergerinstitute.asu.edu/faculty/resources/communications/media_copy_style.php.

Note: Contribute will underline a word when it thinks it’s misspelled.

Spell Check•Right-click word and select Check Spelling (PC only)• Select Format > Check Spelling• F7 (PC only)

Includes

What is an include? When we have the exact same information in more than one page we will use server side includes.

Include.html

Make Update1

Page1.phpUpdate1 will happen herehttp://herbergerinstitute.asu.edu/students/undergrad/current/scholarships/applications_design.php

Page2.phpUpdate1 will happen herehttp://herbergerinstitute.asu.edu/students/undergrad/prospective/scholarships/applications_design.php

Page3.phpUpdate1 will happen herehttp://design.asu.edu/students/undergrad/current/scholarships/applications.php

Page4.phpUpdate1 will happen herehttp://design.asu.edu/students/grad/prospective/scholarships/applications.php

http://herbergerinstitute.asu.edu/students/includes/scholarships_applications_design.html

Includes

How do I know I have to use an include?

When you open your webpage in Contribute, you will probably see the header, but for the contents you will see a php icon.http://herbergerinstitute.asu.edu/students/undergrad/current/applying.php.

Includes

How do I find the include?

You will be provided with a list of includes from the Communications department. This list is located on Google docs, so you can have access at anytime. Include files are usually in html format.

Includes

What do I do next?Copy and paste the include URL address to Contribute. Edit and Send for Publish as normal.

After the file has been published, make sure to check all the pages that are affected.

Web Contents Submission

When do I use Contribute?

• To make simple text changes

• To Add PDFs to your web site.

Web Contents Submission

When do I use the Directory Submit Online form? http://herbergerinstitute.asu.edu/directory/submit.php

• Faculty or staff addition or update

• It is not self-manage, Web team staff will update your database entry

• Bio – maximum of 400 words with an option to upload your CV

Web Contents Submission

When do I use the Focus on Faculty online form? http://herbergerinstitute.asu.edu/directory/submit.php

• Recent faculty accomplishments such as research or innovative/creative breakthrough, distinctive teaching method, community engagement, major award or grant, book/publication, or exhibition/performance

• Faculty members submit their own accomplishments

• Communications reviews and approves before it appears on public pages

Web Contents Submission

How do I submit a News Press Release? http://herbergerinstitute.asu.edu/news/admin/edit.php

• Unit liaisons write and submit news

• Communications reviews and approves before it appears on public pages

• Intended for news, not for past events

Web Contents Submission

How do I submit an Event? http://herbergerinstitute.asu.edu/events/eventsub.php

• Unit liaisons write, update and submit events

• Communications reviews and approves before it appears on public pages

• Events for the calendar must be for the general public

•Herberger events calendar and the ASU events calendar do not share a database, liaisons will need to submit both

• Liaisons may update their events, however any updates takes the event off the live site(s). Communications will need to re-approve. For events that are updated within one week of the event, liaisons must contact Heather Landes and Amy Ng via e-mail to expedite approval.

Web Contents Submission

When do I use the Web update online form?http://herbergerinstitute.asu.edu/faculty/resources/communications/design_web_update_form.php

• If none of the options above apply to your request, then submit a Web update

• This could be for navigation changes, adding new Web pages, adding images, etc.

•Content to be formatted in a table

Contribute Office Hours

Every second Wednesday of each month from 1:30–2:30 p.m.

Location: Communications office

The communications team will provide individual support during these office hours. We will have computers available for you to use.