Admissions and Admission... · Web viewYour application came under oversubscription criteria 8 and...

1

The Archdiocese of Cardiff

Guidance on School Pupil AdmissionsMarch 2019

Admissions Guidance documents 2019

2

Contents

Sample application form Sample oversubscription criteria School admission appeal form Sample doc 1 Refusal letter Primary school Reception Sample doc 2 Refusal letter Primary school Year 1, Year 2 Sample doc 3 Refusal letter primary school in year KS2 Sample doc 4 Refusal letter High School Year 7 Sample doc 5 Refusal letter High School in year KS 3, KS 4 Sample doc 6 Letter to Parents Individual appeals Sample doc 7 Letter to Parents Multiple appeals Sample doc 8 Governors’ case Infant class size appeal Sample doc 9 Govs’ case Ordinary prejudice Primary school KS2 Sample doc 10 Govs’ case Ordinary prejudice High School Year 7 Sample doc 11 Govs’ case Ordinary prejudice High School KS3 / 4 Sample doc 12 Offer letter Primary School Reception class Sample doc 13 Offer letter High School Year 7

Please amend dates and venues as required

Sample Application FormAdmissions Guidance documents 2019

3

THIS SECTION TO BE COMPLETED BY THE SCHOOL

SECTION 1 – Family Details

Child’s Full Name (Block Capitals): …………………………………………… Gender …………….

Names of parent(s) / Legal GuardiansMr & Mrs/Mr/Mrs/Miss/Ms (Delete as applicable) (A) Parents’/Guardians’ Name & Address: (B) Father/Mother’s Name & Address: (If different from

A)

……………………………………………….. …………………………………………………………………………………………………………….. …………………………………………………………………………………………………………….. …………………………………………………………… Please indicate the child’s weekday home address (A or B): ………………

If the child resides at both addresses, please indicate how many school days are spent at each address.

………………………………………………………………………………………………………………

(You must provide proof of your address)

Contact telephone number …………………… email address ………………………

I wish to apply for my son/daughter to be admitted to Reception / Year 7 at ..................school, commencing in September NNNN.

SECTION 2 - Information relating to the child

Date of Birth: ____/_____/______

Is your Child baptised? YES / NO

Date and place of baptism……………………………………………………………………………

(a copy of the baptism certificate must be provided)

Denomination: (please circle)

Catholic Another Christian Denomination Non-Christian

Please specify………………………. Please specify……………………

Current Primary school / Nursery: .....................................................................................................


Date application receivedBirth Certificate Yes / NoBaptismal Certificate Yes / NoProof of residence Yes / NoGovernors’ decision Yes / No

4

Does your Child have a sibling on roll at this school in September? YES / NO

If YES, give name of Sibling and year group………………………………………………………….

Is your child a “Looked after Child” or previously “Looked after Child”? YES / NO

(If YES, you must provide details of the local authority / Social Worker.)

………………………………………………………………………………………………………………

Does your child have a written statement of SEN which names a school? YES /NO

If YES, which school is named? …………………………………(Copy of SEN statement is required)

If the number of applications exceeds the admission number, the admissions committee will apply the following oversubscription criteria to all applications and allocate places accordingly.

Please circle the criterion which you believe corresponds to your child:

1 2 3 4 5 6

1. Looked after or previously looked after baptised Catholic children.2. Baptised Catholic children attending ************ Catholic Primary school at the time of

admission.3. Baptised Catholic children living in the Parish of ************.4. Other looked after or previously looked after children.5. Children who are attending a Catholic Primary school at the time of application.6. Other children for whom the parents / guardians seek a specifically Christian education.

Please return the completed form to the school administrator, *************************.

The school will acknowledge receipt of this form by email.

Please note that completion of this application form does not guarantee the allocation of a place.

When returning this form, the following must be included:

Copy of Birth Certificate Copy of Baptismal Certificate Proof of permanent address

This form must be signed and dated.

Signature of Parent / Guardian: ___________________________________Date: ____/____/_____

Please print name (in capitals): _______________________________________________________

The closing date for return of application forms to the school is................................................


5

Sample over-subscription criteria.

The Governing Body of ************* Catholic School has sole responsibility for admissions and will admit up to the school’s admission number *****.

The Governing Body will assess applications for admission to the school, using the information provided on the application form. Where the number of applications is equal to or less than the admissions number, all applications will be accepted.

Where the number of applications exceeds the number of places available, the Admissions Panel of the Governing Body will apply the following oversubscription criteria to all applications and allocate places accordingly.

Children with a statement of SEN naming XXXXX Catholic School will be admitted.

Over-subscription Criteria

1. Looked after or previously looked after baptised Catholic children.2. Baptised Catholic children attending *********** Catholic Primary school at time of application.3. Baptised Catholic children living in the Parish of ********** at time of application.Confirmation of Baptism will be required in each of the above categories.4. Other looked after children or previously looked after children.5. Children who are attending a Catholic primary school at the time of application.6. Other children for whom parents/guardians seek a specifically Christian education.Notes

1. All applications under criteria 1, 2, 3 and 4 must be accompanied by proof of baptism. 2. Under criteria 2, 3, 5, and 6 priority will be given to siblings of children attending *******

school at time of admission.

Confirmation of BaptismConfirmation of Baptism will be required by the provision of a copy of the baptism certificate from the relevant parish or confirmation in writing from the current Parish Priest / Minister.

ProximityIf the governing body are unable to admit all applicants who fall into the lowest criterion a tie-breaker will be applied. The governing body will give priority to children living nearest the school as measured by the safest walking route (primary school) and will ask the Local Authority to calculate this. The Local Authority use the GPS system to calculate home school distances in miles.

SiblingsFor admission purposes a sibling is a child who is the brother / sister, half brother / sister (children who share one common parent), step brother / sister where two children are related by marriage. This definition also includes adopted or fostered children living at the same

5Archdiocese of Cardiff. Pupil Admissions Guidance. Version 2019: 01

6

address. Priority will be by reference to the youngest sibling in the school at the time of admission, the youngest sibling commanding the highest degree of priority.When allocating places, if the last place is offered to a multiple birth child (e.g. a twin or triplet), the governors will also admit the other sibling(s).

ResidenceEvidence of permanent residence of the child at the time of application must be supplied. Permanent residence is considered to be the child’s along with the parent / guardian’s main place of residence. If the child is resident with friends or relatives (for reasons other than guardianship) the friend or relative’s address will not be considered.

Shared parental responsibilityWhere parents have shared responsibility for a child, and the child lives with both parents for parts of the week, the home address will be determined as the property where the child lives for the majority of the school week (i.e. 3 out of 5 days) as at the time of application.

Looked after children / previously looked after childrenThe definition of a Looked after Child is a child who is looked after by the Local Authority in accordance with Section 22 of the Children Act 1989. Children who are in the care of the Local Authority (looked after children) or provided with accommodation by them e.g. foster parents (section106 of the Education Act 2005).A child who has been in the care of the Local Authority as defined above for at least 24 hours will be regarded as a previously looked after child.

Additional Learning NeedsPupils with Statements of SEN where St ******* Catholic School is named on the Statement will be admitted.

Late applicationsLate applications will be looked at after the applications received by the closing date have been considered. If the number of offers has reached the admission number in the first round, then all late applications will be considered and placed on the waiting list.

Waiting ListChildren not offered a place will be placed on a waiting list. The order of priority on the waiting list is the same as the list of criteria for over-subscription. No account is taken of the length of time on the waiting list. If offers of a place are refused then the place will be offered to the first child on the waiting list at that point in time. The order of the waiting list will vary as late applications are received, refused and placed on the waiting list in the order of the oversubscription criteria.The waiting list will be maintained until 30 September.

Right of AppealWhen a child is refused a place at a school the governing body will write to the parent giving full details of why the application was refused. Parents have a right to appeal this decision. Parents wishing to appeal the decision must return the appeal form within 14 days of the receipt of the decision letter.The appeal will be heard by an independent appeal panel.

How to apply6

Archdiocese of Cardiff. Pupil Admissions Guidance. Version 2019: 01

7

Any parent may apply for their child to be admitted to the school. A form for admission can be obtained from the school office. Every application will be considered by the admissions committee of the governing body.


8

XXXXXXXCatholic Primary School admission appeal form.

I Wish to appeal against the decision of the governing body of ...............school not to offer a place in year …......commencing in ………………

1. CHILD’S DETAILSChild’s Full Name

Child’s Gender

Date of Birth

Current School Year

Current School

2. YOUR DETAILSYour Title Mr / Mrs / Ms / Miss / Dr / other:

Your Full Name

Your relationship to the child

Any siblings of the child and their ages

Current address

Postcode:Email address

Contact telephone number

3. ARRANGEMENTSAre you going to attend the appeal hearing? It is better if you do attend.

Yes / No (Please circle)

Hearings are normally held starting at 09.30 and finishing before 15.00 Monday to Friday. Individual Hearings usually last 30 minutes. (You will be given 2 weeks’ notice of the hearing date/time.)


9

4. GROUNDS OF APPEAL

There are 2 different types of appeal hearing; ordinary prejudice and infant class size prejudice appeals. Please read the School Appeals Factsheet which explains the different types and then only complete part A or B below;

You should include any information you consider is relevant to your appeal. If you have anything you want the Panel to read, you should send it to the Panel beforehand.

You should submit all supporting evidence with this form. If this is not possible any additional paperwork you wish to submit should be provided at least 7 working days before the hearing. This includes any medical evidence you want the Panel to see.Please continue on a separate sheet if necessary and attach to your form.

Please list any attached documents and ensure you keep copies for your own records.

A. Complete this section for infant class size prejudice appeals if your child is aged between 4 to 7 and for school years Reception, Year 1 and Year 2.

Ground A - Do you think that the school admission arrangements are unlawful? (Full details of the admission arrangements were sent with the application form and are available on the school’s website).If so, explain why.

Ground B – Do you think that the Governors have not implemented the admission arrangements properly in relation to your child (that they have made some sort of mistake)? If so explain why.

Ground C – Do you think that the Governors’ decision to refuse your child a place is not one which a reasonable admission authority would have made in all of the circumstances? If so explain why. Please explain all reasons why you feel that your child should be admitted to the school you are requesting.


10

B. Complete this section for ordinary prejudice appeals if your child is aged between 8 to16 and for school years Year 3 up to Year 11.

Do you think that the school admission arrangements are unlawful? (Full details of the admission arrangements were sent with the application form and are available on the school’s website).If so, explain why.

Do you think that the Governing Body have not implemented the admission arrangements properly in relation to your child (that they have made some sort of mistake)? If so explain why.

What prejudice (problems or unfairness) would be caused to your child if they are not given a place at the school? Please explain all reasons why you feel that your child should be admitted to the school.

I wish to appeal against the decision of the Governing Body of .................................................school on the above grounds.

Signed _______________________ Date_____________________

Print name _______________________

This form should be returned to the Clerk to the Independent Appeals Panel c/o the school office.If you require assistance completing this form, you can contact the admissions officer at the school.


11

Privacy Notice; the information in or attached to this form will be used by the School Appeal Panel for appeals related purposes and may be shared, as the law allows, with partner organisations, in particular, the Cardiff Council’s Education Department. It will be stored securely and only shared with those that are involved in the appeal process.

Sample Refusal Letter Primary School Reception ClassName of Catholic Primary School


12

Date:Name and address of parent/guardianDear Ref: Admission applicationName of child:DoB:

Thank you for your application for a place in Reception in September 2019.I am sorry to inform you that your application has been unsuccessful. Can I refer you to the following information:

The admission number for Reception in September 2019 = 30. The total number of applications received by the closing date = 48.

The governors applied the oversubscription criteria to all applications.

Category Criteria No. of applications

Number accepted

1 Looked after or previously looked after Baptised Catholic children

1 1

2 Baptised Catholic children who have a sibling in the school at the time of admission

10 10

3 Baptised Catholic children 9 94 Other Looked after or Previously Looked

after children.2 2

5 Siblings of other children who will be attending the school at the time of admission.

5 5

6 Other children for whom parents/guardians seek a specifically Christian education

21 3

Number of children admitted to Reception for September 2019 = 30.

It was necessary to apply the proximity test to all applications in category 6.

Your application came under oversubscription criteria 6 and was placed 8/21 in the proximity test.

The law states that, subject to certain limited exceptions, no infant class with a single school teacher present may contain more than 30 pupils.The governors are unable to employ more teachers and therefore are limited to one class of 30 pupils for Reception in September.

If you wish your child to be placed on the waiting list please complete and return the attached form.


13

You have the right to appeal this decision. If you wish to appeal, please contact the school for details of the appeal process and an appeal form. The completed appeal form must be returned to the school within 14 days of your receipt of this letter.

Yours sincerely

Clerk to the Governors

Sample Refusal Letter Primary School Year 1 / 2

Name of Catholic Primary School13


14

Date:

Name and address of parent/guardian

Dear ……………………….,

Ref: Admission applicationName of child:DoB:…………..

Thank you for your application for a place in year 2.Your application was considered by the governors’ admissions committee. I am sorry to inform you that your application has been unsuccessful. I refer you to the following information:

The standard admission number for year 2 = 30. The number of children at present in year 2 = 31.

The extra child in year 2 was admitted as an excepted child following an admission appeal hearing.

The law states that, subject to certain limited exceptions, no infant class with a single school teacher present may contain more than 30 pupils.

The governors are unable to employ more teachers and therefore are limited to one class in year 2.


Yours sincerely


Sample Refusal Letter Primary School (In year KS 2 Class)

Name of Catholic Primary School14


15

Date:


Dear Ref: Admission applicationName of child:DoB:

Thank you for your application for a place in year 4.

The governor’s admissions committee has considered your application and I am sorry to inform you that your application has been unsuccessful. I refer you to the following information:

The standard admission number for year 4 = 30. The number of children at present in year 4 = 31. The additional child in year 4 was admitted following an admission appeals hearing

The School’s Standard Admission Number of 30 in each class is based on nationally recognised procedures for assessing the capacity of a school and is measured by the Local Authority. It is considered therefore that numbers in excess of the Standard Admission Number are indicative of overcrowding.

It is the view of the Governors that the admission of a further child would prejudice the provision of efficient education and the efficient use of resources by impairing the learning environment at the school and limiting the access of pupils to resources. You have the right to appeal this decision. If you wish to appeal, please contact the school for details of the appeal process and an appeal form. The completed appeal form must be returned to the school within 14 days of your receipt of this letter.

Yours sincerely


Sample Refusal Letter Secondary School Year 7

Name of Catholic Secondary School15


16

Date: Name and address of parent/guardian

DearRef: Admission applicationName of child: DoB:

Thank you for your application for a place in Year 7 in September 2019.I am sorry to inform you that your application has been unsuccessful. The governors have admitted up to the admission number of 230 for Year 7 in September 2019. I refer you to the following information:

The admission number for year 7 in September 2019 = 230. The total number of applications received by the closing date = 246.

The governors applied the oversubscription criteria to all applications.


Number accepted


2 2


94 94

3 Baptised Catholic children living in the Parish’s of xxxx and xxxx.

56 56

4 Other Looked after or Previously Looked after children.

6 6


20 20

6 Other Children attending a Catholic primary school whose parents seek a Christian education

28 28

7 Children attending a Church in Wales Primary school whose parents seek a Christian education.

15 15


25 9

The governors applied the proximity test to all 25 applications in category 8 and admitted 9.Your application came under oversubscription criteria 8 and was placed 17/25 in the proximity test.


17

If you wish to be placed on the waiting list please complete and return the attached form.


Yours sincerely

Clerk to the governors

Sample Refusal Letter High School KS3 /KS4

Name of High School


18

Date:



Thank you for your application for a place for your child in year 9.

The governors’ admission committee has considered your application and I am sorry to inform you that your application has been unsuccessful. Can I refer you to the following information.

The standard admission number for 9 = 180. The number of children at present in year 9 = 182. The additional pupils were admitted following admission appeal hearings.

The School’s Standard Admission Number is based on nationally recognised procedures for assessing the capacity of a school. It is estimated using a formula provided by the Welsh Government and calculated by the Local Authority.

Numbers in excess of the Standard Admission Number are indicative of overcrowding.

It is the view of the Governors that year 9 is full and the admission of a further child would prejudice the provision of efficient education and the efficient use of resources at our school by impairing the learning environment and limiting the access of pupils to resources. You have the right to appeal this decision. If you wish to appeal please, please contact the school for details of the appeal process and an appeal form.The completed appeal form must be returned to the school office within 14 days of your receipt of this letter.

Yours sincerely


Individual appeals – Letter to parent notifying them of date and place of appeal.School addressDateAddress of appellant


19

Dear ,Ref: Admission appealSt .................Catholic Primary school***********Dob ******I refer to your recent letter indicating your wish to appeal against the decision of the governors to refuse your application for a place at this school.Arrangements have now been made to set up an Independent appeal panel to consider your appeal against the Governors decision to refuse admission. The appeal panel will meet at . . . . 7.00pm on Wednesday nnnnnnn at the Pastoral Resource Centre, St Illtyd’s High School, 910 Newport Road, Rumney, Cardiff. CF3 4LL. (Directions for the centre are enclosed)You are invited to attend the appeal hearing. You don’t have to attend, but it is your right to do so. If you do attend you will be given the opportunity to make oral representations. A friend or relative may accompany you if you so wish. The Clerk to the Panel will explain the process at the start of the session.Any documents which you wish to form part of the appeal and to be given to the appeal panel should be sent in advance of the appeal hearing, but preferably as soon as possible to the Clerk of the Appeal Panel, at the school address.

The members of the appeals panel are:Mr. - Lay member, Ms - Education, Mr. - Lay member

The clerk to the panel is Mr. .Please note that the Clerk to the Panel is not a member of the 3-person panel, which is completely independent of the school and the governing body.You should also note that any earlier correspondence between yourselves and the school is included with the governor’s case to the Panel. A copy of the governor’s case to the appeals panel is enclosed.Please complete the enclosed reply slip if you intend to be present at the appeal.Yours sincerely,Clerk to the governors.

Multiple appeals – Letter to parent notifying them of date and place of appeal.School addressDateAppellants address


20

Dear ,Ref: Admission Appeal ********Catholic School

Thank you for your letter indicating your wish to appeal against the decision of the governors to refuse your application for a place at the school.

I have arranged for an Independent Appeals Panel to consider all appeals on Tuesday ******* at 10.00 at the Pastoral Resource Centre, St Illtyd’s Catholic High School, 910 Newport Road, Rumney, Cardiff, CF3 1XQ.

The Panel will be made up of three members who are independent of the school and the governing body.

The members of the Panel are:.............................. Education Member, .............................. Lay Member, .............................. Lay Member

The independent clerk to the panel is .............................You are invited to attend the appeal hearing. You don’t have to attend, but it is your right to do so. If you do attend, you will be given the opportunity to make oral representations. A friend or relative may accompany you if you so wish. The Clerk to the Panel will explain the process at the start of the session.I would therefore ask you to attend at 10.00 on Tuesday ******** for stage 1.

At this stage the representative of the governors will present the reasons for their decision to refuse admission to all the parents that have appealed. The appeals hearing will take the following format which is recommended by the Welsh Government:

Stage I

1. Representatives of the governing body of ………………………. Catholic school will present the case for their decision not to admit your child. This case will be put to all appellants simultaneously at 10.00 on *******.

2. You may question the representatives of the governing body.

The Independent Appeals Panel will then retire to consider whether admitting all appellants would prejudice the provision of efficient education and use of resources at the school. If the panel decide that admitting all appellants would cause prejudice, the Appeals Proceedings will move on to stage II.Stage II


21

Proceedings at this stage are held on an individual basis involving the Appeals Panel, the representatives of the governing body and you (and a friend or representative if you choose to have one with you.)

The purpose of this stage is for the panel to judge whether the individual circumstances of your child should outweigh the prejudice which might arise to the school should more children be admitted. Proceedings will continue in the following order:

1. Representatives of the governing body will put the particular case for their decision not to admit your child.

2. You may question the representative of the governing body.3. You or your representative will put the case for your appeal.4. The representative of the governing body may question you.5. The representatives of the governing body may sum up.6. You may sum up.

The panel members may ask questions at any time if they require clarification of what is being said or if they need information in order to reach a decision

The Appeals Panel will make a decision on your appeal in private once it has heard the cases of all appellants. You will be informed of the decision in writing by the clerk to the panel, usually within a week.Please note that the Clerk is not a member of the panel. The Clerk and the panel are independent of the school and the governing body.The appeal form and any documents which you wish to form part of the appeal should be sent at least 7 days before the appeal hearing, but preferably as soon as possible to the Clerk of the Appeal Panel, at the school address. Please complete the enclosed reply slip if you intend to be present at the appeals hearing by ********.Yours sincerely

Clerk to the governing body……………………………………………………………………………………………………School admission appealsPastoral Resource Centre910 Newport RoadRumney, CF3 1XQ

Name ................................................................

Stage I Tuesday **********at 10.00 at the Pastoral Centre.

Stage II If necessary, your personal hearing will be held at 13.00 on *********at the Pastoral Resources Centre.

Sample Governors’ Case Infant Class Size Prejudice Appeal


22

THE GOVERNORS’ CASE IS THAT THE ADMISSION WOULD CAUSE CLASS SIZE PREJUDICE1. GENERAL REASONS FOR REFUSING ADMISSIONThe law states that, subject to certain limited exceptions, no infant class with a single school teacher present may contain more than 30 pupils.The School’s Standard Admission Number of ** is based on nationally recognised procedures for assessing the capacity of a school measured by the local authority.This category of appeal can only be upheld if an appeal panel is satisfied that one of the following grounds apply:

Ground A – the child would have been offered a place if the school admission arrangements had complied with the requirements of The School Admission code.

Ground B – the child would have been offered a place if the admission arrangements had been properly implemented.

Ground C – the decision was not one which a reasonable admission authority would have made in the circumstances of the case.

2. THE PRESENCE OF PREJUDICEIn this context the word ‘prejudice’ means only the prejudice that arises by reason of measures required to be taken in order to ensure the governors comply with the limit on infant class sizes.3. SPECIFIC REASONS FOR REFUSING THIS APPLICATION The total number of applications for Reception in September 2019 = 48The standard admission number for the Reception age group = 30It was necessary for the governors to apply the oversubscription criteria to all applications.Category Criteria No. of

applicationsNumber accepted


1 1


10 10

3 Baptised Catholic children 9 94 Other Looked after or Previously Looked

after children.2 2


5 5


21 3

It was necessary to apply the “proximity rule” to all 21 applications under

oversubscription criteria 6. Following the application of the proximity rule 3 pupils were admitted. The total number of pupils admitted to Reception in September 2015 = 30.


23

It is the view of the Governors that the admission of a further child would cause Infant class size prejudice, that is, the need to employ another teacher should the Reception class size rise above 30.

The following should be noted: The school budget allows for only one teacher for the age group All classrooms are currently in use. The school does not operate mixed aged classes – all classes are single year group. If additional pupils were admitted the school would have to make significant savings to

engage an additional teacher at a cost of at least £40,000 per year. Costs might be incurred by the School to meet accommodation needs: Cost of electricity, water heating etc of classroom. Cost of new furniture and equipment. A new permanent classroom would cost £100,000 The school has refused to admit your child because to admit more children would cause class size prejudice. 4. INFORMATION ABOUT THE SCHOOLPupil NumbersAge Group Rec.` Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 Yr 6 TotalNo. of pupils 30 30 30 32 28 33 31 214Admission Number

30 30 30 30 30 30 30

Notional capacity 30 30 30 30 30 30 30 210

StaffingHead: 1 Teachers: Teaching Assistants

Governor’s case Ordinary prejudice appealPrimary School KS2


24

THE GOVERNORS’ CASE: THAT THE ADMISSION WOULD PREJUDICE THE PROVISION OF EFFICIENT EDUCATION OR THE EFFICIENT USE OF RESOURCES.

1. GENERAL REASONS FOR REFUSING ADMISSION

The law requires that a child cannot be refused a place unless it can be shown that the admission would prejudice either the provision of efficient education or the efficient use of resources. This can be taken to mean the following:

A. That overcrowding or excessive class sizes would adversely affect the education of existing pupils and prejudice opportunities for all pupils in the school.

ORB. That the admission would impair the learning environment and limit the access of

pupils to resources.

The School’s Standard Admission Number of 30 in each class is based on nationally recognised procedures for assessing the capacity of a school. It is considered therefore that numbers in excess of the Standard Admission Number are indicative of overcrowding.

2. THE PRESENCE OF PREJUDICE

In this context the word prejudice means only the prejudice to the provision of efficient education or the efficient use of resources caused by the admission of additional pupils to a school.

3. SPECIFIC REASONS FOR REFUSING THIS APPLICATION

The standard admission number for the Year 3 age group is 30 and the actual number of pupils on roll in the Year 3 age group is 32. The additional 2 pupils were admitted following an admission appeal hearing. The age group is organised in one class of 32 pupils.

It is the view of the Governors that the admission of a further child would prejudice the provision of efficient education and the efficient use of resources by impairing the learning environment at the school and limiting the access of pupils to resources.

Year 3 is full, it has 32 pupils and the school is full overall. The Welsh Government is concerned that class sizes are maintained at reasonable levels.

The following should be noted: The school budget allows for only one teacher for the age group

All classrooms are currently in use.


25

The school does not operate mixed aged classes,

If additional pupils were admitted the school would have to make significant savings to engage an additional teacher at a cost of at least £40,000 per year.

Costs might be incurred by the School to meet accommodation needs:

Cost of electricity, water heating etc of classroom.

Cost of new furniture and equipment.

A new permanent classroom would cost £100,000.

The school has refused to admit your child because to admit more children would prejudice the provision of efficient education and the efficient use of resources. .

4. INFORMATION ABOUT THE SCHOOLClass Sizes

CLASS REC YR1 YR2 YR3 YR4 YR5 YR6 TOTAL1 30 302 30 303 30 304 32 325 28 286 33 327* 31 31TOTAL 30 30 30 32 28 33 31 213

Pupil NumbersAge Groups Rec Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 Yr 6 TotalNo. of Pupils 30 30 30 32 28 33 31 214

Standard Number 30 30 30 30 30 30 30

Notional Capacity (7 x 30) 210Staffing Head: Teachers: Teaching Assistants:

Sample Governors’ Case Ordinary Prejudice Appeal (Secondary School year 7)


26

THE GOVERNORS’ CASE: THAT THE ADMISSION WOULD PREJUDICE THE PROVISION OF EFFICIENT EDUCATION OR THE EFFICIENT USE OF RESOURCES.1. GENERAL REASONS FOR REFUSING ADMISSIONThe law requires that a child cannot be refused a place unless it can be shown that the admission would prejudice either the provision of efficient education or the efficient use of resources. This can be taken to mean the following:

C. That overcrowding or excessive class sizes would adversely affect the education of existing pupils and prejudice opportunities for all pupils in the school.

ORD. That the admission would impair the learning environment and limit the access of

pupils to resources. It is considered therefore that numbers in excess of the Standard Admission Number are indicative of overcrowding. 2. THE PRESENCE OF PREJUDICEIn this context the word prejudice means only the prejudice to the provision of efficient education or the efficient use of resources caused by the admission of additional pupils to a school.3. SPECIFIC REASONS FOR REFUSING THIS APPLICATION The admission number for year 7 in September 2015 is 230.The admission number is calculated by the local authority, using the Welsh Government Guidance 021/2011. The admission number is an indication of the capacity of the school.In September 2019 Year 7 will be organised into eight mixed ability forms of 28 or 29.The governors received 246 applications for admission to year 7 in September 2019.The governors applied the oversubscription criteria to all 246 applications.


Number accepted


2 2


94 94

3 Baptised Catholic children living in the Parish’s of xxxx and xxxx.

56 56

4 Other Looked after or Previously Looked after children.

6 6


20 20

6 Children attending a Catholic primary school whose parents seek a Christian education

28 28

7 Children attending a Church in Wales Primary school whose parents seek a Christian education.

15 15


27


25 9

It was necessary to apply the “proximity rule” to all 25 applications under oversubscription criteria 8. Following the application of the proximity rule 9 pupils were admitted.The number of children admitted to year 7 for September 2019 = 230.The following should be noted: We do not have availability of standard or specialist teaching areas. The school cannot increase the size of any rooms. With the current budget constraints we cannot employ extra teachers. We have reached the limit of Toilet facilities, Canteen facilities and Physical play areas.The school has refused to admit your child because to admit more children would prejudice the provision of efficient education and the efficient use of resources. . 4. Information about the school.September 2019Year Group 7 8 9 10 11 TotalNumber of pupils 230 229 232 236 231 1158

Sample Governors’ Case Ordinary Prejudice Appeal(Secondary School In Year KS3 / KS4)


28

THE GOVERNORS’ CASE: THAT THE ADMISSION WOULD PREJUDICE THE PROVISION OF EFFICIENT EDUCATION OR THE EFFICIENT USE OF RESOURCES.1. GENERAL REASONS FOR REFUSING ADMISSIONThe law requires that a child cannot be refused a place unless it can be shown that the admission would prejudice either the provision of efficient education or the efficient use of resources. This can be taken to mean the following:

E. That overcrowding or excessive class sizes would adversely affect the education of existing pupils and prejudice opportunities for all pupils in the school.

ORF. That the admission would impair the learning environment and limit the access of

pupils to resources. It is considered therefore that numbers in excess of the Standard Admission Number are indicative of overcrowding. 2. THE PRESENCE OF PREJUDICEIn this context the word prejudice means only the prejudice to the provision of efficient education or the efficient use of resources caused by the admission of additional pupils to a school.3. SPECIFIC REASONS FOR REFUSING THIS APPLICATION The admission number for year 9 = 230.The number of pupils in year 9 at present = 232.The additional pupils were admitted following admission appeals hearings.The admission number is calculated by the local authority, using the Welsh Government Guidance 021/2011. The admission number is an indication of the capacity of the school.At present year 9 is organised into 6 teaching groups of 32 and 2 groups of 20.It is the view of the Governors that the admission of a further child would prejudice the provision of efficient education and the efficient use of resources by impairing the learning environment at the school and limiting the access of pupils to resources.

The following should be noted: We do not have availability of standard or specialist teaching areas. The school cannot increase the size of any rooms. With the current budget constraints we cannot employ extra teachers. We have reached the limit of Toilet facilities, Canteen facilities and Physical play areas.The school has refused to admit your child because to admit more children would prejudice the provision of efficient education and the efficient use of resources. . 4. Information about the school.September 2019Year Group 7 8 9 10 11 TotalNumber of pupils 230 229 232 230 231 1152

Sample Offer Letter Primary School Reception ClassName of Catholic Primary School


29

Date:Name and address of parent/guardian


Thank you for your application for a place in Reception in September 2019.

I am pleased to inform you that your application has been successful and that the governors of *********** Catholic primary school are offering **************** a place in the Reception Class starting in September 2019.

Applications for Reception in September 2019 were oversubscribed so I ask that the return the attached reply slip indicating if you wish to take up this offer of a place by Monday 13 th May 2019.

If we do not hear from you, the Governors will assume that you do not wish to take up this place and will offer the place to the next child on the waiting list.

Yours sincerely,

Clerk to the governors

………………………………………………………………………………………………………

I wish / do not wish (please delete) to take up the offer of a place in Reception at *********** Catholic Primary school in September 2019.

Name of Child ………………………………………………

Name of Parent / Guardian ……………………………………………..

Signature of Parent / Guardian …………………………………………..

This form should be returned to the school office by Monday 13th May 2019.

Sample Offer Letter Secondary School Year 7Name of Catholic Secondary School


30

Date: Name and address of parent/guardian

DearRef: Admission applicationName of child: DoB:

Thank you for your application for a place in Year 7 in September 2019.

I am pleased to inform you that your application has been successful and that the governors of ********** Catholic High School are offering ********* a place in year 7 starting in September 2019.Applications for Year 7 in September 2019 were oversubscribed so I ask that you complete the attached reply slip indicating if you wish to take up this offer of a place by Monday 18th March 2019. If we do not hear from you, the governors will assume that you do not wish to take up this place and will offer the place to the next child on the waiting list.Yours sincerely,

Clerk to the governors………………………………………………………………………………………………………

I wish / do not wish (please delete) to take up the offer of a place in Year 7 at ************* Catholic High School in September 2019.Name of Child ………………………………………………….Name of Parent / Guardian ……………………………………Signature of parent / Guardian …………………………………This form should be returned to the school office by Monday 18th March 2019.


Admissions and Admission... · Web viewYour application came under oversubscription criteria 8 and...

Documents

Transcript of Admissions and Admission... · Web viewYour application came under oversubscription criteria 8 and...