Human Resources Administrative Review Conceptual Recommendations
Administrative Center Human Resources
Transcript of Administrative Center Human Resources
Better Schools Build Better Communities www.champaignschools.org/employment
Administrative Center
Human Resources
502 West Windsor Road Telephone: (217) 351-3822 Champaign, Illinois 61820 Fax: (217) 351-7386
July 27, 2021
Dear College/University Student:
We are excited to have you join us here in Champaign Unit 4 Schools! Our buildings are wonderful places for you to
learn and grow alongside our fantastic students, staff, families, and community members.
As we prepare to welcome you, there are a few things we need from you to ensure your experience is as enjoyable as
possible and to protect our students’ safety and welfare.
The following pages contain checklists of what you’re required to do prior to beginning your experience in Unit 4.
In addition to being available on the Human Resources page of our website (www.champaignschools.org/hr), this
information is also provided electronically to college/university contacts for distribution to their prospective Student-
Teachers and Student Observers.
Colleges and universities use a variety of terms to identify students engaged in preliminary level “hands on” work in
schools as part of a licensure program. Champaign Unit 4 Schools groups all Field-based, Practicum, Doctoral, Pre-
Clinical, Clinical, and Nursing placements under the “Student Observer” heading. College/University students who are
doing “full takeover” work are considered Student-Teachers.
The checklists that follow are divided into two sections: one section for Student Observers (pp. 2-11) and one section
for Student-Teachers (pp. 12-17). Please be sure to complete the correct requirements based on your placement
and allow plenty of time to get everything done.
Once you are approved to be in our schools, we want to make you aware of our Sign In/Sign Out procedures. Student
Observers are expected to sign in and out every time they visit a Unit 4 building. There is a section of our official
Volunteer Log Book at each campus designated for you to do so. Student-Teachers are not required to sign in and out
daily unless directed to do so by their Cooperating Teacher or Administrator.
If you have questions about any information in this packet, please call the Champaign Unit 4 Schools Human Resources
Office at (217) 351-3822 or email [email protected].
If you are interested in learning more about career opportunities while you are in school or once you are licensed, feel
free to contact our Talent Recruitment & Retention Manager, Ms. Jeffonne (Jey) Owens, at (217) 722-2070. She would
be happy to discuss the possibilities with you!
We look forward to seeing you in our schools and appreciate your interest in our District.
Sincerely,
Dan Casillas Jey Owens
Director of Human Resources Development Talent Recruitment & Retention Manager
Ken Kleber
Assistant Superintendent of Human Resources & Organizational Effectiveness
Better Schools Build Better Communities www.champaignschools.org/employment
Administrative Center
Human Resources
502 West Windsor Road Telephone: (217) 351-3822 Champaign, Illinois 61820 Fax: (217) 351-7386
College/University Student Observer* Paperwork Requirements The following forms must be completed before you can begin your field experiences in Champaign Unit 4
Schools. Completed forms can be turned in at the front desk of the Unit 4 Administrative Center (located at
502 West Windsor Road in Champaign) during normal business hours.
1. Student-Teacher and Student Observer* Information Sheet & Acknowledgements
This form provides the District with general information about you and your placement and helps
you better understand the expectations we have for you during your time in our buildings.
This fully completed form should be turned in along with Item #2. The District will NOT conduct
a background check without the Information Sheet & Acknowledgements on file.
2. Background Check Disclosure and Authorization Form and Summary of Rights
All Student Observers* must successfully complete a name-based criminal background check prior
to beginning observations. The attached Disclosure for Consumer Reports and Authorization for
Consumer Reports forms must be completed and initialed by you. The BHR Screen form must be
signed by you. A computer signature is not acceptable. The cost of the background check will be
covered by the District. The Summary of Rights document is yours to keep.
Please note that we contract with Bushue Background Screening to conduct background checks for
this program. Bushue operates under the Fair Credit Reporting Act (FCRA) and is required to
provide you with notice of this, but a traditional credit check is not performed as part of the Unit 4
process.
Once you have cleared your background check, you will receive a clearance email from our
Fingerprint Technician. This email serves as your final authorization to begin your placement in our
buildings. It should be provided to your Cooperating Teacher(s) on or before the date your
placement begins. You will not be permitted to begin your field experience without it!
(Note: If you have not received a clearance email one week before your scheduled start date, please
call our office to inquire on your status.)
The District maintains a database of Student Observers who have cleared background checks. If you return
to our building for another semester of observation, you will only be required to complete Item #1 again.
(Please note that if you are placed as a Student Teacher in our District, you will be required to undergo a
second background check since the check conducted is different for Student Teachers.)
*Colleges and universities use a variety of terms to identify students engaged in preliminary level “hands on”
work in schools as part of a licensure program. Champaign Unit 4 Schools groups all Field-based,
Practicum, Doctoral, Pre-Clinical, Clinical, and Nursing placements under the “Student Observer” heading.
College/University students who are doing “full takeover” work are considered Student-Teachers.
Last Revised June 23, 2020
CHAMPAIGN COMMUNITY UNIT SCHOOL DISTRICT NO. 4 CHAMPAIGN, ILLINOIS
Student-Teacher and Student Observer* Information Sheet & Acknowledgements
* Colleges and universities use a variety of terms to identify students engaged in preliminary level “hands on” work in schools as part of a licensure program. Champaign Unit 4 Schools groups all Field-based, Practicum, Doctoral, Pre-Clinical, Clinical, and Nursing placements under the “Student Observer” heading. College/University students who are doing “full takeover” work are considered Student-Teachers.
Personal Information Last Name First Name Middle Initial Email Address
Present Street Address
City State Zip Phone
( )
Gender
Race/Ethnicity
African American American Indian/Alaskan Hispanic White Asian/Pacific Islander Multi-Racial
College/University Information Unit 4 Placement Information
Placement Start Date
__________________________
Placement End Date
__________________________
Cooperating College/University
____________________________________
College/University Contact Name/Email
____________________________________
____________________________________
Cooperating Unit 4 Teacher(s)
____________________________________
Assigned Unit 4 Building(s)
____________________________________
Grade Level(s)/Subject(s)
____________________________________
Have you previously been placed as a Student-Teacher or Student-Observer in Champaign Unit 4 Schools? (check all that apply) Yes, as a Student Observer Yes, as a Student-Teacher No
In which capacity will you be visiting Unit 4 Schools (see definitions above)? Student Observer* Student-Teacher
Are you interested in receiving information via email from the Champaign Unit 4 Schools Human Resources Department regarding professional networking and professional growth opportunities, along with information about District vacancies? Yes No
Background Information (You Are Not Obligated To Disclose Sealed Or Expunged Records Of Conviction Or Arrest) Have you ever been convicted of any misdemeanor (excluding traffic violations)? If yes, explain. Attach additional sheets, if necessary.
Yes No
Have you ever been convicted of any felony? If yes, explain. Attach additional sheets, if necessary.
Yes No
Have you ever had an indicated finding of child abuse in your name? If yes, explain. Attach additional sheets, if necessary.
Yes No
Mandated Reporter Information
Champaign Unit 4 Schools considers Student Observers and Student Teachers mandated reporters of child abuse and neglect. More information about mandated reporting and training materials can be found at https://mr.dcfstraining.org. By checking the box to the right, you acknowledge that you are expected to report suspected child abuse and neglect. (Please note that your college or university may require additional documentation regarding mandated reporting.)
I understand that I am expected
to report child abuse/neglect.
District Expectations for Student-Teachers and Student Observers* The following are some general expectations the District has for all Student-Teachers and Student Observers*. In addition to the expectations below, Student-Teachers and Student Observers* are expected to abide by all Federal, State, and local laws, as well as the policies and procedures of the Board of Education of Champaign Unit 4 Schools. Additionally, Student-Teachers and Student Observers* are expected to comply with directives from Administration and their Cooperating Teachers. The authority of school personnel, rules, and guidelines should be supported and followed at all times. Any questions, concerns, or observations regarding any rule or guideline may be taken professionally and privately to your Cooperating Teacher or Administrator. Signing In and Out Student Observers* are expected to sign in and out every time they visit a Unit 4 building. There is a section of our official Volunteer Log Book at each campus designated for you to do so. Student-Teachers are not required to sign in and out daily unless directed to do so by their Cooperating Teacher or Administrator. Report Time & Attire If you are unable to be on campus when your Cooperating Teacher or Administrator is expecting you, you should let them know in advance (to the extent possible). Attire must be appropriate for a professional educational environment. Seek guidance from your Cooperating Teacher or Administrator. Interacting with Students All interactions with students will take place on school grounds within view of school personnel or in a room with an open door or within view of a door’s window. Off campus contact is prohibited (including telephone or computer-based interaction), unless specifically authorized by the Cooperating Teacher or Administrator. Your personal contact information should not be shared with any student. Physical Contact Physical contact with the students will be limited, professional, and age appropriate for the child. Remember that what is intended to be simple, friendly affection may be perceived as something entirely different by the student or an observer. If a child persists in being inappropriately physical, please seek the assistance of a staff member immediately. Transportation Transporting a student in a personal vehicle is prohibited. Students must be transported in a District vehicle (field trips), in a school official’s vehicle, or in a parent or legal guardian’s vehicle. Student-Teachers and Student Observers* should not be alone with any student in any vehicle. Confidentiality All things regarding a student and his/her family which are heard or seen at school are confidential and should not be discussed outside of the school environment. They should only be discussed within the school environment when educationally necessary. All confidential information is protected by FERPA (the Family Educational Rights and Privacy Act). Sharing information with others is a violation of the law; however, if a student confides that he or she is the victim of abuse, is considering homicide or suicide, is being bullied or is bullying others, or is involved in any illegal activity, a school official MUST be notified immediately! (Check with your Cooperating Teacher or Administrator if you are unsure to whom to report this information.) It is wise to write down the information, including the date and to whom the information was reported. Remember, this information is extremely personal and capable of damaging lives, so do not share it with anyone except the appropriate school personnel. Please note that reporting information to your Cooperating Teacher or Administrator is separate from the expectation that you report required information to the Department of Children and Family Services (DCFS) as a Mandated Reporter. Important District Policies
Drug-Free Workplace Policy: No person shall unlawfully possess, use, dispense, distribute or manufacture any controlled substance in the workplace.
Use of Tobacco: The use of tobacco in any form is prohibited on all District property.
Sexual Harassment: It is the policy of the Board of Education that sexual harassment of students/employees of the district shall not be permitted. This includes unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature that substantially interfere with work performance or create an intimidating, hostile, or offensive work environment.
I have read this document completely and understand all the information contained in it. I certify that the facts contained in this form are true and complete. I understand that any false statement, omission, or misrepresentation on this application is sufficient cause for removal from Student Observation or Student-Teaching, no matter when discovered by Champaign Community Unit School District No. 4. Signature of Student-Teacher/Student Observer*: _________________________________________________ Date: ________________________
FOR OFFICE USE ONLY
Notes:
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
Last Revised June 23, 2020
Better Schools Build Better Communities www.champaignschools.org/employment
Administrative Center
Human Resources
502 West Windsor Road Telephone: (217) 351-3822 Champaign, Illinois 61820 Fax: (217) 351-7386
DISCLOSURE FOR CONSUMER REPORTS
READ CAREFULLY BEFORE SIGNING
Champaign Unit 4 (“end-user”) has contracted with Bushue Background Screening in connection with my
application for employment, volunteerism, contracted services, tenancy, enrollment, acceptance into a
program, student observing/teaching, and/or other reasons. I understand consumer reports will be requested
by you the end-user. These reports may include, as allowed by law, the following types of information, as
applicable: names and dates of previous employers, reason for termination of employment, work experience,
reasons for termination of tenancy, former landlords, education, accidents, licensure, credit, etc. I further
understand that such reports may contain public record information such as, but not limited to: my driving
record, judgments, bankruptcy proceedings, evictions, criminal records, fingerprint records etc., from federal,
state, and other agencies that maintain such records.
I understand the end-user can use this disclosure in connection to obtaining consumer reports throughout my
employment, volunteer services, contracted service, tenancy, enrollment, etc. with the end-user.
Signature: ________________________________________ Date: ________________________________
Last Revised July 26, 2019
Better Schools Build Better Communities www.champaignschools.org/employment
Administrative Center
Human Resources
502 West Windsor Road Telephone: (217) 351-3822 Champaign, Illinois 61820 Fax: (217) 351-7386
AUTHORIZATION FOR CONSUMER REPORTS
READ CAREFULLY BEFORE SIGNING
I hereby authorize procurement of consumer report(s) by Champaign Unit 4 (“end-user”). In
connection with the end-user, this authorization shall remain on file and shall serve as ongoing
authorization for end-user to procure such reports at any time during my employment, contract,
volunteer period, student observing/teaching, or other affiliation to the end-user. I authorize without
reservation, any person, business or agency contacted by the consumer reporting agency to furnish the
above-mentioned information.
This authorization is conditioned upon the following representations of my rights:
I understand that I have the right to make a request to the consumer reporting agency: (“Agency”), Bushue
Background Screening, 302 E. Jefferson Avenue, Effingham, IL 62401, telephone number (217) 342-3042,
upon proper identification, to obtain copies of any reports furnished to end-user by the Agency and to request
the nature and substance of all information in its files on me at the time of my request, including the sources
of information, and the Agency, on end-user’s behalf, will provide a complete and accurate disclosure of the
nature and scope of the investigation covered by any investigative consumer report(s). The Agency will also
disclose the recipients of any such reports on me which the Agency has previously furnished within the two
year period for employment requests, and one year for other purposes preceding my request (California three
years). I hereby consent to end-user obtaining the above information from the Agency. I understand that I
can dispute, at any time, any information that is inaccurate in any type of report with the Agency. I may
view the Agency’s privacy policy at their website: www.bushuebackgroundscreening.com.
I understand that I have rights under the Fair Credit Reporting Act, and I acknowledge receipt of the
Summary of Rights _____________ (initials).
I authorize end-user and Agency to use email communication with me to provide me with notices and
information regarding any report or use of such report.
Signature: ________________________________________ Date: ________________________________
Last Revised July 26, 2019
Better Schools Build Better Communities www.champaignschools.org/employment
Administrative Center
Human Resources
502 West Windsor Road Telephone: (217) 351-3822 Champaign, Illinois 61820 Fax: (217) 351-7386
Champaign Unit 4
(BHR Screen)
*Information below is being used for background screening purposes only.
APPLICANT INFORMATION (PLEASE PRINT LEGIBLY)
Applicant’s
Legal Name
(full name)
First: Middle: Last:
Alias or
Maiden Name
First: Middle: Last:
Home
Address:
Street Address: City: State: Zip:
Date of Birth:
____ ____ / ____ ____ / ____ ____ ____ ____
Social Security Number:
_____ _____ ______ - _____ _____ - _____ _____ _____ _____
Phone Number: Email Address:
Driver’s License Number:
State of Issuance: Name as it Appears on Driver’s License:
Eye Color: Hair Color: Race: Weight: Height:
______ ft. ______in.
APPLICANT SIGNATURE AND DATE
Signature (parent/guardian signature required if under the age of 18): Date:
Last Revised July 26, 2019
1
Para información en español, visite www.consumerfinance.gov/learnmore o escribe a la
Consumer Financial Protection Bureau, 1700 G Street N.W., Washington, DC 20552.
A Summary of Your Rights Under the Fair Credit Reporting Act
The federal Fair Credit Reporting Act (FCRA) promotes the accuracy, fairness, and
privacy of information in the files of consumer reporting agencies. There are many types of
consumer reporting agencies, including credit bureaus and specialty agencies (such as agencies
that sell information about check writing histories, medical records, and rental history records).
Here is a summary of your major rights under FCRA. For more information, including
information about additional rights, go to www.consumerfinance.gov/learnmore or write
to: Consumer Financial Protection Bureau, 1700 G Street N.W., Washington, DC 20552.
You must be told if information in your file has been used against you. Anyone who
uses a credit report or another type of consumer report to deny your application for credit,
insurance, or employment – or to take another adverse action against you – must tell you,
and must give you the name, address, and phone number of the agency that provided the
information.
You have the right to know what is in your file. You may request and obtain all the
information about you in the files of a consumer reporting agency (your “file
disclosure”). You will be required to provide proper identification, which may include
your Social Security number. In many cases, the disclosure will be free. You are entitled
to a free file disclosure if:
o a person has taken adverse action against you because of information in your
credit report;
o you are the victim of identity theft and place a fraud alert in your file;
o your file contains inaccurate information as a result of fraud;
o you are on public assistance;
o you are unemployed but expect to apply for employment within 60 days.
In addition, all consumers are entitled to one free disclosure every 12 months upon
request from each nationwide credit bureau and from nationwide specialty consumer
reporting agencies. See www.consumerfinance.gov/learnmore for additional
information.
You have the right to ask for a credit score. Credit scores are numerical summaries of
your credit-worthiness based on information from credit bureaus. You may request a
credit score from consumer reporting agencies that create scores or distribute scores used
in residential real property loans, but you will have to pay for it. In some mortgage
transactions, you will receive credit score information for free from the mortgage lender.
You have the right to dispute incomplete or inaccurate information. If you identify
information in your file that is incomplete or inaccurate, and report it to the consumer
2
reporting agency, the agency must investigate unless your dispute is frivolous. See
www.consumerfinance.gov/learnmore for an explanation of dispute procedures.
Consumer reporting agencies must correct or delete inaccurate, incomplete, or
unverifiable information. Inaccurate, incomplete, or unverifiable information must be
removed or corrected, usually within 30 days. However, a consumer reporting agency
may continue to report information it has verified as accurate.
Consumer reporting agencies may not report outdated negative information. In
most cases, a consumer reporting agency may not report negative information that is
more than seven years old, or bankruptcies that are more than 10 years old.
Access to your file is limited. A consumer reporting agency may provide information
about you only to people with a valid need – usually to consider an application with a
creditor, insurer, employer, landlord, or other business. The FCRA specifies those with a
valid need for access.
You must give your consent for reports to be provided to employers. A consumer
reporting agency may not give out information about you to your employer, or a potential
employer, without your written consent given to the employer. Written consent generally
is not required in the trucking industry. For more information, go to
www.consumerfinance.gov/learnmore.
You may limit “prescreened” offers of credit and insurance you get based on
information in your credit report. Unsolicited “prescreened” offers for credit and
insurance must include a toll-free phone number you can call if you choose to remove
your name and address form the lists these offers are based on. You may opt out with the
nationwide credit bureaus at 1-888-5-OPTOUT (1-888-567-8688).
The following FCRA right applies with respect to nationwide consumer reporting
agencies:
CONSUMERS HAVE THE RIGHT TO OBTAIN A SECURITY FREEZE
You have a right to place a “security freeze” on your credit report, which will
prohibit a consumer reporting agency from releasing information in your credit
report without your express authorization. The security freeze is designed to prevent
credit, loans, and services from being approved in your name without your consent.
However, you should be aware that using a security freeze to take control over who gets
access to the personal and financial information in your credit report may delay, interfere
with, or prohibit the timely approval of any subsequent request or application you make
regarding a new loan, credit, mortgage, or any other account involving the extension of
credit.
As an alternative to a security freeze, you have the right to place an initial or extended
fraud alert on your credit file at no cost. An initial fraud alert is a 1-year alert that is
3
placed on a consumer’s credit file. Upon seeing a fraud alert display on a consumer’s
credit file, a business is required to take steps to verify the consumer’s identity before
extending new credit. If you are a victim of identity theft, you are entitled to an extended
fraud alert, which is a fraud alert lasting 7 years.
A security freeze does not apply to a person or entity, or its affiliates, or collection
agencies acting on behalf of the person or entity, with which you have an existing
account that requests information in your credit report for the purposes of reviewing or
collecting the account. Reviewing the account includes activities related to account
maintenance, monitoring, credit line increases, and account upgrades and enhancements.
You may seek damages from violators. If a consumer reporting agency, or, in some
cases, a user of consumer reports or a furnisher of information to a consumer reporting
agency violates the FCRA, you may be able to sue in state or federal court.
Identity theft victims and active duty military personnel have additional rights. For
more information, visit www.consumerfinance.gov/learnmore.
States may enforce the FCRA, and many states have their own consumer reporting laws.
In some cases, you may have more rights under state law. For more information, contact
your state or local consumer protection agency or your state Attorney General. For
information about your federal rights, contact:
4
TYPE OF BUSINESS: CONTACT:
1.a. Banks, savings associations, and credit unions with total
assets of over $10 billion and their affiliates
b. Such affiliates that are not banks, savings associations, or
credit unions also should list, in addition to the CFPB:
a. Consumer Financial Protection Bureau
1700 G Street, N.W.
Washington, DC 20552
b. Federal Trade Commission
Consumer Response Center
600 Pennsylvania Avenue, N.W.
Washington, DC 20580
(877) 382-4357
2. To the extent not included in item 1 above:
a. National banks, federal savings associations, and federal
branches and federal agencies of foreign banks
b. State member banks, branches and agencies of foreign banks
(other than federal branches, federal agencies, and Insured State
Branches of Foreign Banks), commercial lending companies
owned or controlled by foreign banks, and organizations
operating under section 25 or 25A of the Federal Reserve Act.
c. Nonmember Insured Banks, Insured State Branches of
Foreign Banks, and insured state savings associations
d. Federal Credit Unions
a. Office of the Comptroller of the Currency
Customer Assistance Group
1301 McKinney Street, Suite 3450
Houston, TX 77010-9050
b. Federal Reserve Consumer Help Center
P.O. Box 1200
Minneapolis, MN 55480
c. FDIC Consumer Response Center 1100 Walnut Street, Box #11
Kansas City, MO 64106
d. National Credit Union Administration
Office of Consumer Financial Protection (OCFP)
Division of Consumer Compliance Policy and Outreach
1775 Duke Street
Alexandria, VA 22314
3. Air carriers Asst. General Counsel for Aviation Enforcement & Proceedings
Aviation Consumer Protection Division
Department of Transportation 1200 New Jersey Avenue, S.E.
Washington, DC 20590
4. Creditors Subject to the Surface Transportation Board Office of Proceedings, Surface Transportation Board
Department of Transportation
395 E Street, S.W.
Washington, DC 20423
5. Creditors Subject to the Packers and Stockyards Act, 1921 Nearest Packers and Stockyards Administration area supervisor
6. Small Business Investment Companies Associate Deputy Administrator for Capital Access
United States Small Business Administration
409 Third Street, S.W., Suite 8200
Washington, DC 20416
7. Brokers and Dealers Securities and Exchange Commission 100 F Street, N.E.
Washington, DC 20549
8. Federal Land Banks, Federal Land Bank Associations,
Federal Intermediate Credit Banks, and Production Credit
Associations
Farm Credit Administration
1501 Farm Credit Drive
McLean, VA 22102-5090
9. Retailers, Finance Companies, and All Other Creditors Not
Listed Above
Federal Trade Commission
Consumer Response Center
600 Pennsylvania Avenue, N.W.
Washington, DC 20580
(877) 382-4357
Better Schools Build Better Communities www.champaignschools.org/employment
Administrative Center
Human Resources
502 West Windsor Road Telephone: (217) 351-3822 Champaign, Illinois 61820 Fax: (217) 351-7386
College/University Student-Teacher Paperwork Requirements The following forms must be completed before you can begin your Student-Teaching placement in
Champaign Unit 4 Schools. Completed forms can be turned in at the front desk of the Unit 4 Administrative
Center (located at 502 West Windsor Road in Champaign).
1. Student-Teacher and Student Observer* Information Sheet & Acknowledgements
This form provides the District with general information about you and your placement and helps
you better understand the expectations we have for you during your time in our buildings.
This fully completed form should be turned in along with Item #2. The District will NOT conduct
a background check without the Information Sheet & Acknowledgements on file.
2. Fingerprint-Based Criminal Background Check
All Student-Teachers must successfully complete a fingerprint-based criminal background check
prior to beginning their field experiences. Please contact the Unit 4 Fingerprint Technician at (217)
351-3805 during normal business hours to set up your fingerprinting appointment. When you come
for your appointment, you will need to bring the following with you:
The cost of this background check is $36, which must be paid in cash or check.
One form of photo ID, preferably a Driver’s License, State ID card, or Passport.
Completed Fingerprint-Based Records Check Information and Privacy Act Statement forms
(included in this packet).
A completed State of Illinois Department of Children and Family Services Authorization for
Background Check form (included in this packet).
Fingerprint background check results are usually back within 10 working days, but can take up to 1
month. Please schedule accordingly.
Once you have cleared your background check, you will receive a clearance email from our
Fingerprint Technician. This email serves as your final authorization to begin your placement in our
buildings. It should be provided to your Cooperating Teacher(s) on or before the date your
placement begins. You will not be permitted to begin Student-Teaching without it!
(Note: If you have not received a clearance email one week before your scheduled start date, please
call our office to inquire on your status.)
*Colleges and universities use a variety of terms to identify students engaged in preliminary level “hands on”
work in schools as part of a licensure program. Champaign Unit 4 Schools groups all Field-based,
Practicum, Doctoral, Pre-Clinical, Clinical, and Nursing placements under the “Student Observer” heading.
College/University students who are doing “full takeover” work are considered Student-Teachers.
Last Revised July 26, 2019
CHAMPAIGN COMMUNITY UNIT SCHOOL DISTRICT NO. 4 CHAMPAIGN, ILLINOIS
Student-Teacher and Student Observer* Information Sheet & Acknowledgements
* Colleges and universities use a variety of terms to identify students engaged in preliminary level “hands on” work in schools as part of a licensure program. Champaign Unit 4 Schools groups all Field-based, Practicum, Doctoral, Pre-Clinical, Clinical, and Nursing placements under the “Student Observer” heading. College/University students who are doing “full takeover” work are considered Student-Teachers.
Personal Information Last Name First Name Middle Initial Email Address
Present Street Address
City State Zip Phone
( )
Gender
Race/Ethnicity
African American American Indian/Alaskan Hispanic White Asian/Pacific Islander Multi-Racial
College/University Information Unit 4 Placement Information
Placement Start Date
__________________________
Placement End Date
__________________________
Cooperating College/University
____________________________________
College/University Contact Name/Email
____________________________________
____________________________________
Cooperating Unit 4 Teacher(s)
____________________________________
Assigned Unit 4 Building(s)
____________________________________
Grade Level(s)/Subject(s)
____________________________________
Have you previously been placed as a Student-Teacher or Student-Observer in Champaign Unit 4 Schools? (check all that apply) Yes, as a Student Observer Yes, as a Student-Teacher No
In which capacity will you be visiting Unit 4 Schools (see definitions above)? Student Observer* Student-Teacher
Are you interested in receiving information via email from the Champaign Unit 4 Schools Human Resources Department regarding professional networking and professional growth opportunities, along with information about District vacancies? Yes No
Background Information (You Are Not Obligated To Disclose Sealed Or Expunged Records Of Conviction Or Arrest) Have you ever been convicted of any misdemeanor (excluding traffic violations)? If yes, explain. Attach additional sheets, if necessary.
Yes No
Have you ever been convicted of any felony? If yes, explain. Attach additional sheets, if necessary.
Yes No
Have you ever had an indicated finding of child abuse in your name? If yes, explain. Attach additional sheets, if necessary.
Yes No
Mandated Reporter Information
Champaign Unit 4 Schools considers Student Observers and Student Teachers mandated reporters of child abuse and neglect. More information about mandated reporting and training materials can be found at https://mr.dcfstraining.org. By checking the box to the right, you acknowledge that you are expected to report suspected child abuse and neglect. (Please note that your college or university may require additional documentation regarding mandated reporting.)
I understand that I am expected
to report child abuse/neglect.
District Expectations for Student-Teachers and Student Observers* The following are some general expectations the District has for all Student-Teachers and Student Observers*. In addition to the expectations below, Student-Teachers and Student Observers* are expected to abide by all Federal, State, and local laws, as well as the policies and procedures of the Board of Education of Champaign Unit 4 Schools. Additionally, Student-Teachers and Student Observers* are expected to comply with directives from Administration and their Cooperating Teachers. The authority of school personnel, rules, and guidelines should be supported and followed at all times. Any questions, concerns, or observations regarding any rule or guideline may be taken professionally and privately to your Cooperating Teacher or Administrator. Signing In and Out Student Observers* are expected to sign in and out every time they visit a Unit 4 building. There is a section of our official Volunteer Log Book at each campus designated for you to do so. Student-Teachers are not required to sign in and out daily unless directed to do so by their Cooperating Teacher or Administrator. Report Time & Attire If you are unable to be on campus when your Cooperating Teacher or Administrator is expecting you, you should let them know in advance (to the extent possible). Attire must be appropriate for a professional educational environment. Seek guidance from your Cooperating Teacher or Administrator. Interacting with Students All interactions with students will take place on school grounds within view of school personnel or in a room with an open door or within view of a door’s window. Off campus contact is prohibited (including telephone or computer-based interaction), unless specifically authorized by the Cooperating Teacher or Administrator. Your personal contact information should not be shared with any student. Physical Contact Physical contact with the students will be limited, professional, and age appropriate for the child. Remember that what is intended to be simple, friendly affection may be perceived as something entirely different by the student or an observer. If a child persists in being inappropriately physical, please seek the assistance of a staff member immediately. Transportation Transporting a student in a personal vehicle is prohibited. Students must be transported in a District vehicle (field trips), in a school official’s vehicle, or in a parent or legal guardian’s vehicle. Student-Teachers and Student Observers* should not be alone with any student in any vehicle. Confidentiality All things regarding a student and his/her family which are heard or seen at school are confidential and should not be discussed outside of the school environment. They should only be discussed within the school environment when educationally necessary. All confidential information is protected by FERPA (the Family Educational Rights and Privacy Act). Sharing information with others is a violation of the law; however, if a student confides that he or she is the victim of abuse, is considering homicide or suicide, is being bullied or is bullying others, or is involved in any illegal activity, a school official MUST be notified immediately! (Check with your Cooperating Teacher or Administrator if you are unsure to whom to report this information.) It is wise to write down the information, including the date and to whom the information was reported. Remember, this information is extremely personal and capable of damaging lives, so do not share it with anyone except the appropriate school personnel. Please note that reporting information to your Cooperating Teacher or Administrator is separate from the expectation that you report required information to the Department of Children and Family Services (DCFS) as a Mandated Reporter. Important District Policies
Drug-Free Workplace Policy: No person shall unlawfully possess, use, dispense, distribute or manufacture any controlled substance in the workplace.
Use of Tobacco: The use of tobacco in any form is prohibited on all District property.
Sexual Harassment: It is the policy of the Board of Education that sexual harassment of students/employees of the district shall not be permitted. This includes unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature that substantially interfere with work performance or create an intimidating, hostile, or offensive work environment.
I have read this document completely and understand all the information contained in it. I certify that the facts contained in this form are true and complete. I understand that any false statement, omission, or misrepresentation on this application is sufficient cause for removal from Student Observation or Student-Teaching, no matter when discovered by Champaign Community Unit School District No. 4. Signature of Student-Teacher/Student Observer*: _________________________________________________ Date: ________________________
FOR OFFICE USE ONLY
Notes:
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
Last Revised June 23, 2020
Better Schools Build Better Communities www.champaignschools.org/employment
Administrative Center
Human Resources
502 West Windsor Road Telephone: (217) 351-3822 Champaign, Illinois 61820 Fax: (217) 351-7386
Privacy Act Statement
READ CAREFULLY BEFORE SIGNING
Authority: The FBI’s acquisition, preservation, and exchange of fingerprints and associated information is
generally authorized under 28 U.S.C. 534. Depending on the nature of your application, supplemental
authorities include Federal statutes, State statutes pursuant to Pub. L. 92-544, Presidential Executive Orders,
and federal regulations. Providing your fingerprints and associated information is voluntary; however, failure
to do so may affect completion or approval of your application.
Principal Purpose: Certain determinations, such as employment, licensing, and security clearances, may be
predicated on fingerprint-based background checks. Your fingerprints and associated information/biometrics
may be provided to the employing, investigating, or otherwise responsible agency, and/or the FBI for the
purpose of comparing your fingerprints to other fingerprints in the FBI’s Next Generation Identification
(NGI) system or its successor systems (including civil, criminal, and latent fingerprint repositories) or other
available records of the employing, investigating, or otherwise responsible agency. The FBI may retain your
fingerprints and associated information/biometrics in NGI after the completion of this application and, while
retained, your fingerprints may continue to be compared against other fingerprints submitted to or retained
by NGI.
Routine Uses: During the processing of this application and for as long thereafter as your fingerprints and
associated information/biometrics are retained in NGI, your information may be disclosed pursuant to your
consent, and may be disclosed without your consent as permitted by the Privacy Act of 1974 and all
applicable Routine Uses as may be published at any time in the Federal Register, including the Routine Uses
for the NGI system and the FBI’s Blanket Routine Uses. Routine uses include, but are not limited to,
disclosures to: employing, governmental or authorized nongovernmental agencies responsible for
employment, contracting, licensing, security clearances, and other suitability determinations; local, state,
tribal, or federal law enforcement agencies; criminal justice agencies; and agencies responsible for national
security or public safety.
By signing below, I acknowledge and hereby authorize the release of any criminal history record information
that may exist regarding me from any agency, organization, institution, or entity having such information on
file. I am aware and understand that my fingerprints may be retained and will be used to check the criminal
history record information files of the Illinois State Police and/or the Federal Bureau of Investigation, to
include but not limited to civil, criminal and latent fingerprint databases. I also understand that if my photo
was taken, my photo may be shared only for employment or licensing purposes. I further understand that I
have the right to challenge any information disseminated from these criminal justice agencies regarding me
that may be inaccurate or incomplete pursuant to Title 28 Code of Federal Regulation 16.34 and Chapter 20
ILCS 2630/7 of the Criminal Identification Act.
Signature: ________________________________________ Date: ________________________________
Last Revised July 26, 2019
Better Schools Build Better Communities www.champaignschools.org/employment
Administrative Center
Human Resources
502 West Windsor Road Telephone: (217) 351-3822 Champaign, Illinois 61820 Fax: (217) 351-7386
Fingerprint-Based Records Check Information This information is being used for background screening purposes only.
PLEASE PRINT LEGIBLY
Applicant’s Full
Legal Name
First: Middle: Last:
Alias or Maiden
Name
First: Middle: Last:
Home Address Street Address: City: State: Zip:
APPLICANT INFORMATION
Date of Birth (MM/DD/YYYY):
___ ___ / ___ ___ / ___ ___ ___ ___
Social Security Number:
___ ___ ___ - ___ ___ - ___ ___ ___ ___
Place of Birth (state):
Phone Number: Email Address:
Driver’s License Number:
State of Issuance: Gender:
Male Female
Race (Circle):
Indian/Alaskan
Asian
Black
Pacific Islander
White/Caucasian
Hispanic/Latino
Unknown/Other
Skin Tone (Circle):
Black
Dark Brown
Light Brown
Fair
Light
Medium
Olive
Eye Color (Circle):
Black
Blue
Brown
Green
Gray
Hazel
Other
Hair Color (Circle):
Bald
Black
Blonde
Brown
Gray
Sandy
Red
Height:
______ ft. _______in.
Weight:
CONTRACTORS ONLY
Employer Name: ________________________________
Contact Name: ________________________________ Contact Number: ________________________________
APPLICANT SIGNATURE AND DATE
Signature (parent/guardian signature required if under the age of 18):
Date:
Office Use Only
Proof of Identity:
DL State ID Passport Birth Certificate SSC
ORI Number:
Regular: IL010004S School Bus: SB0100004
Verify Account Code
XCMPU4
Reference Number: TCN:
LS10374L4954
Technician:
Date of Fingerprint: Time: Payment Amount:
Payment Type: Cash Check
Last Revised July 26, 2019
CFS 689 Rev 7/2012 State of Illinois
Department of Children and Family Services
AUTHORIZATION FOR BACKGROUND CHECK Child Abuse and Neglect Tracking System (CANTS)
For Programs NOT Licensed by DCFS
NOTE: Do not use this form if you are an applicant for licensure or an employee/volunteer of a licensed child care facility. Please contact your licensing representative.
Name: Last First Middle
Race: Male FemaleGender:
Current Address: Street/Apt #
City State Zip Code
If you currently reside in Illinois, please list all previous addresses for the past five years. OR
If you currently reside out-of-state, please provide ALL Illinois addresses in which you did reside while living in Illinois.Dates
(Street/Apt#/City/County/State/Zip Code) From/To
List maiden name and/or all other names by which you have been known: (last, first, middle)
I hereby authorize the Illinois Department of Children and Family Services to conduct a search of the Child Abuse and Neglect Tracking system (CANTS) to determine whether I have been a perpetrator of an indicated incident of child abuse and/or neglect or involved in a pending investigation. I further consent to the release of this information to the agency listed below.
Signed Date
Please type, use bold letters or label:
(Agency Name)
(Contact Person)
(Address)
(City/State/Zip)
FAX to: 217-782-3991Scan/Email to: [email protected]
Submit by mail OR fax OR email.Mail to: Department of Children and Family Services
406 E. Monroe – Station # 30 Springfield, IL 62701
(Submitting Agency Fax Number) (Submitting Email Address)
Date of Birth: -- --