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CEC INTERNATIONAL CORPORATION (I) PVT. LTD.

BOOK CLOSE CHECKLIST

FOR THE MONTH OF: DATE :

SL. NO. NAME OF THE SITE: ANNEXURE NO RESPONSIBILITY WHETHER SUBMITTED

1 PROFIT & LOSS ACCOUNT FOR THE MONTH ACCOUNTS

2 IPC BILLS SUMMARY AND DEPARTMENT OUTSTANDING 1 ACCOUNTS

3 STOCK STATEMENT & PHYSICAL VERIFICATION STATEMENT 2 STORES/ACCOUNTS

4 FIXED ASSETS PHYSICAL VERIFICATION STATEMENT 3 STORES/ADMIN

5 QUANTITY RECONCILIATION OF MAJOR CONSTRUCTION MATERIALS 4 PLANNING/STORES

6 MRN AND PJV RECONCILIATION STATEMENT 5 STORES/ACCOUNTS

7 6 STORES/ACCOUNTS

8 STATEMENT OF EMD/BG/ALL TYPES OF DEPOSIT RECEIVABLE 7 ACCOUNTS

9 STATEMENT OF WORK IN PROGRESS BALANCE & COST TO COMPLETE 8 PLANNING

10 STATEMENT OF ADVANCE (WITH DETAILS) AND REMARKS FOR NON RECOVERY 9 ACCOUNTS

11 10 PLANNING

12 STATEMENT OF PROVISIONAL ENTRIES AND REVERSAL 11 PLANNING/ACCOUNTS

13 DETAILS OF SUB-CONTRACTORS ACCOUNT 12 PLANNING

14 CASH CERTIFICATE 13 PLANNING

CERTIFICATES/CONFIRMATION OTHER STATEMENTS REQUIRED

1 COPIES OF IPC BILLS PLANNING

2 CASH BALANCE CERTIFICATES ACCOUNTS

3 DETAILS OF TDS RECOVERY MADE BY US PARTY WISE AND BILL WISE ACCOUNTS

5 BANK RECONCILIATION STATEMENT ACCOUNTS

6 BANK STATEMENT ACCOUNTS

7 BANK BALANCE CONFIRMATION LETTER FROM BANK ACCOUNTS

9 COPY OF INWARD REGISTER WITH MRN/JV REFERENCE STORES

12 PREPAID EXPENSES ACCOUNTS

13 SALARIES PAYABLE DETAILS ACCOUNTS

14 COPIES OF SALES TAX RETURNS (IF NOT FORWARDED REGULARLY) ACCOUNTS

15 INCOME TAX AND WORKS (SALES) TAX CERTIFICATES IF DUE PLANNING

17 ACCOUNTS DATA THROUGH E MAILS AND FLOPPY ACCOUNTS

18 DETAILS OF OUT STANDING LIABILITIES ACCOUNTS

19 COPY OF STORES INWARD REGISTER STORES

All the above statements have been duly verified by us

HOD Accounts at Site Project Manager/ Leader

MATERIAL ISSUE VOUCHER STATEMENT WITH REFERENCE (JV NO OR VOUCHER NO)

DETAILS OF HIRE CHARGES AND OTHER SERVICES PROVIDED TO OTHER PARTIES AND DEBIT NOTE PARTICULARS WITH ACCOUNTS JV REF NO


STATEMENT OF INTERIM PAYMENT CERTIFICATE

Project (Name)Annexure - 1

Date IPCRECOVERIES

VAT (4%) W/H Royalty

1

2

3

4

5

6

7

8

9

10

11

12

Signature of HOD Accounts at Site Signature of Project Manager/Leader

Sr.No.

Gross Amount

Cumulative Amount

Total Recoveries

Net Amount Receivable Cheques

Received

Balance ReceivableTDS

(2.244%)Retention

Money (6%)


STATEMENT OF CLOSING STOCK

SITE :SITE CODE :ANNEXURE NO : 2

Total Receipts up to 20XX-XX Total Consumption up to 2006-07 Closing Stock Variation

S No. Name of Stock Item QTY RATE AMOUNT QTY RATE Amount Book Qty Rate Amount Qty Reasons

I MAJOR ITEMS:

II OTHERS :

TOTAL

Signature of HOD Accounts at Site Stores In Charge Signature of Project Manager/Leader

PLEASE ENCLOSE COPY OF BILLS / INVOICES FOR ALL MAJOR ITEMS FOR VALUATION /VERIFICATION PURPOSE

NO ADJUSTMENT SHOULD BE MADE AGAINST IPC BILL ONLY PHYSICAL STOCK TO BE CONSIDERED

Account Code

Unit of Measurement

Physical Qty

Basis of Valuation

NOTE: That the valuation of the closing stock items is done correctly (On First in First out method , but not on average method. Valuation should be made on last purchase method For example depending on the closing stock quantity the rates are to be applied purchased rate quantity wise, but not the last one purchased rate unless the qty in stock is less that the last purchased qty.


FIXED ASSETS STATEMENT

SITE :SITE CODE :ANNEXURE - 3

Sl. No. Unit Qty Asset No Code Amt Remarks

TOTAL

Signature of Stores In Charge Signature of Manager - Central Services Signature of Project Manager/ Leader

Name Of The Fixed Asset

Model/Make

Purchased/Transfer

Date Of Purchase/Tr

ansfer

Site From /To

Vr No/Stn No

Installation/Erection Charges

Major Repairs If

Any

Total Amount

Variance between Book & Physical

Balance


QUANTITY RECONCILIATION OF MAJOR CONSTRUCTION MATERIALS


Name Of The Material

Qty Received QTY CONSUMED AT SITE SUB CONTRACTOR

Current Month Previous Month Current Month

TOTAL

Signature of Stores In Charge Signature of Project Manager/Leader

A/C Code

Qty Required As Per Pca Up to

Previous Month

Current Month

Up to Previous Month

Closing Stock


MRN AND JV RECONCILIATION STATEMENT

SITE :SITE CODE :ANNEXURE -5BOOK NO:

MRN DATE DESCRIPTION OF MATERIAL PO NO: DATE QTY RATE AMOUNT JV NO JV DATE

TOTAL

Signature of HOD Accounts at Site Signature of Store In Charge Signature of Project Manager/ Leader

A/C CODE

NAME OF THE SUPPLIER


MIV AND JV RECONCILIATION STATEMENT

SITE :SITE CODE :ANNEXURE - 6BOOK NO:

SL. NO DATE QTY RATE AMOUNTSUB CONTRACTOR CHARGEABLE BASIS

QTY RATE AMOUNT JV NO AC CODE

TOTAL

Signature of HOD Accounts at Site Signature of Store In Charge Signature of Project Manager/Leader

MIV NO

MATERIAL ISSUED TO

DESCRIPTION OF MATERIAL JV

DATE


OUTSTANDING DEPOSIT/ BG STATUS/EMD/ RENT DEPOSIT/OTHER DEPOSITS


DEPOSITS MADE TO DATE OF DEPOSIT AMOUNT VALIDITY STATUS

TOTAL


A/C CODE

PURPOSE OF DEPOSIT

DATE OF RELEASE


STATEMENT OF WORK IN PROGRESS/ BALANCE COST TO COMPLETE


EXECUTED UP TO DATE CERTIFIED UP TO DATE BALANCE COST TO COMPLETE VARIATION ITEMS IF ANY

SL. NO. PARTICULARS RATE AMOUNT QTY RATE AMOUNT BOQ QTY QTY RATE AMOUNT

TOTALUnder balance cost, cost of BOQ item should be our cost to execute that item and not the BOQ rate

Signature of HOD Accounts at Site Signature of Planning Engineer Signature of Project Manager/Leader

NOTE: 1.PLEASE USE THE IPC BILL FORMAT WITH ADDITION A/C COLUMNS OF BALANCE COST TO COMPLETE AND VARIATION ITEM IF REQUIRED.2.VARIATION ITEMS ARE THE ADDITIONAL/SHORT ITEM AND QTY EXECUTED/TO BE EXECUTED IN EXCESS/SHORT OF BOQ QTY

a. ITEMS EXECUTED IN EXCESS OF THE ORIGINAL BOQ QTYb. NEW ITEM OF WORK IF ANY NOT ENVISAGED IN THE ORIGINAL CONTRACTc .REDUCTION IN THE BOQ QTY FROM THE ORIGINAL CONTRACT

WORK-IN-PROGRESS

COST TO BE INCURRED FOR WIPBOQ

QTYBOQ RATE

BOQ VALUE

ACTUAL QTY EXECUTED

COST OF BOQ ITEM

TOTAL COST

CEC INTERNATIONAL CORPORATION (I) PVT.LTD

DETAILS OF ADVANCES


SL. NO. NAME OF THE PARTY AUTHORISATION BY AMOUNT SECURITY HELD

TOTAL


NATURE OF JOB/MATERIAL

SUPPLIERMODE OF

RECOVERYDATE OF ADVANCE



Date Rate Amount Debit Note Jive No Date

TOTAL

DETAILS OF HIRE CHARGES AND OTHER SERVICES PROVIDED TO OTHER PARTIES AND DEBIT NOTE PARTICULARS WITH ACCOUNTS JV REF. NO.

Particulars Of Service

Provided

Party's Name

No Of Hrs/Units

Signature of Head Planning/ Mech Department

Signature of Stores In Charge

Signature of HOD Accounts at Site

Signature of Project Manager/Leader


DETAILS OF PROVISIONAL ENTRIES

SITE :SITE CODE :ANNEXURE -11

S.No. Account Head Account Code Current Month Current Jive No:

1 SALARIES2 TELEPHONES3 RENT4 INTEREST ON MOBILISATION ADVANCE5 INTEREST ON MACHINERY ADVANCE6 INSURANCE7 STOCK8 WORK IN PROGRESS9 INTEREST ACCRUED

10 INTEREST ON FD11 PROVISION OF GRATUITY12 PROVISION FOR EL13 PROVISION FOR BONUS14 PROVISION FOR TAX15 PROVISION FOR WEALTH TAX16 PROVISION FOR EXPENSES17 PROVISION FOR GOODS18 OUTSTANDING LIABILITIES19 UNBILLED REVENUE20 PREPAID EXPENSES21222324252627282930


Balance Upto Previous Month

Amount Reversed

Reversal Jive No

Particulars Of Back Up Papers For

Current Provision


DETAILS OF SUB CONTRACTORS ACCOUNT FOR JOB WORK AGAINST MATERIAL ISSUED

SITE :SITE CODE :ANNEXURE 13DETAILS OF SUB CONTRACTORS ACCOUNT AS PER IPC BILL NO

QUANTITY EXECUTED BY

CONTRACTOR I CONTRACTOR II

1 2 3 4 5 7 8 9 10 8+9+10 ………

TOTAL

Signature of Head of Planning Signature of Project Manager/Leader

Note : Quantity executed by CICI and all Contractor should match the bill submitted / executed and amount should be tallied with accounts.

SL NO

DESCRIPTION BOQ ITEM

NATURE OF JOB

BOQ REF NO:

UNIT OF MEASUREMENT

APPROVED RATE AS PER PCA WORK DONE BY

CECTOTAL

EXECUTEDQTY ACCOUNTED AS PER IPC BILL

BALANCE OF ANY TO BE ACCOUNTED AS IPC BILL


PHYSICAL CASH VERIFICATION REPORT

PHYSICAL VERIFICATION REPORT OF CASH BALANCE AS ON

Cash Balance

Denomination No Value Rs. 1000 0

500 0100 0

20 010 0

5 0 1 0

coins 0

Note: a) The physical balance tally with book balance of Rs…………


Certified that Cash balance in chest has been physically verified by us at the close of ---------, 20XX and found to be Rs.-----------------------as per denominations noted below:

b) There is a difference of Rs.--------------between book and physical balance which is dealt in accounts as below:


PHYSICAL CASH VERIFICATION REPORT

PHYSICAL VERIFICATION REPORT OF CASH BALANCE AS ON

Certified that Cash balance in chest has been physically verified by us at the close of ---------, 20XX and found to be

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