Admin Pages Registration Manual Banner 9 · Admin Pages Registration Manual August 2019 2 “EL”...
Transcript of Admin Pages Registration Manual Banner 9 · Admin Pages Registration Manual August 2019 2 “EL”...
Admin Pages Registration Manual
Banner 9 August 2019
Table of Contents Getting Started .............................................................................................................................................. 1
Adding a Single Term Course ........................................................................................................................ 3
Adding a Spanned Term Course .................................................................................................................... 4
Dropping a Course ........................................................................................................................................ 4
Withdrawing From a Course ......................................................................................................................... 5
Searching for Alternate Sections .................................................................................................................. 6
Auditing Course Registration ........................................................................................................................ 7
Holds ............................................................................................................................................................. 8
Updating Holds.............................................................................................................................................. 9
How to Put a Student on Hold ................................................................................................................ 10
How to Release or End a Hold................................................................................................................. 10
Overrides (Registration Permit Overrides) ................................................................................................. 11
General Course Overrides ....................................................................................................................... 11
Section Specific Overrides ....................................................................................................................... 12
Mutually Exclusive Overrides .................................................................................................................. 13
Spanned Courses and Overrides ............................................................................................................. 13
Special Approval Overrides ..................................................................................................................... 13
Registration Audit Trail ............................................................................................................................... 14
Interpreting the Audit Trail ..................................................................................................................... 16
Registration Time Tickets ............................................................................................................................ 19
Registration Status Codes ........................................................................................................................... 21
Registration Error Codes – Troubleshooting ............................................................................................... 22
Link Errors ................................................................................................................................................... 26
Additional Resources .................................................................................................................................. 27
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Getting Started Open SFAREGS. If this is the first time opening, the SOADEST distribution form will open first. Exit this
form by clicking the X icon (top left corner); SFAREGS will show after closing SOADEST.
Enter the term in the TERM field and the student number in the ID field.
To search for a student by name, click the LOOKUP [. . .] button next to the ID field. Select the applicable
option from the list. Choose the appropriate FIELDS and fill in the information; click GO to see the search
results. Double click the appropriate student number and then click GO from the key block.
The student’s Enrollment Information will now appear.
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“EL” indicates that the student is eligible to register for the term selected. A blank field, or the inability
to move to the next section, would indicate a student cannot register and the student status should be
checked in SGASTDN.
To view the TIME STATUS tab, click STARTOVER to return to the key block. Click the TIME STATUS
INFORMATION button. Once in SFAREGS, click the TIME STATUS tab to view the student’s time status –
full or part time. Note: Graduate Studies students’ time status is not calculated on this tab; it is manually
entered on their SGASTDN record.
Maximum Hours:
The Maximum Hours that the student is allowed to take in the term is shown in the Maximum field.
Banner 9 will show Minimum Hours, but at this time we do not use Minimum hours therefore it should
never be changed.
Important Note: Prior to a student registering in the term, the Maximum Hours in SFAREGS will show
99.99. After a student or staff registers the student in that term, the Maximum Hours will change to the
rule for that student’s Faculty/Program.
If a student requires a change to their max hours, enter the value in the maximum field and SAVE. The
source will change to USER indicating that the value is different from the faculty rule. This should only
occur on an individual student basis.
Use the NEXT SECTION arrow (bottom left corner) to navigate into the COURSE INFORMATION section.
Note: If the course registration block does not have records (registration does not exist), do not save
when exiting or starting over from the registration block – fees will be assessed.
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Adding a Single Term Course In the COURSE INFORMATION section, enter the CRN (Course Reference Number) and tab. The SUBJECT,
COURSE NUMBER, SECTION and related section information will automatically populate, including the
RE status code.
If the CRN is not known, enter SUBJECT, COURSE NUMBER and SECTION number then tab. CRN and
related section information will automatically populate, including the RE status code.
When all sections have been entered, click SAVE (bottom right corner) twice. The first save will update
the student’s registration record. The second save generates the appropriate fees. This will return to the
key block with the following confirmation message in the top right corner:
Late Additions – Once the Revision Period has ended, all requests for late registration additions must
be sent to the Registrar’s Office.
Note: do not use RW when registering a student in INB!
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Adding a Spanned Term Course INB spanned course registration (September – April or January – July) must occur in each term. Add Part
A in the Fall Term (201X90), save and change the term in the TERM field to Winter Term (201X10) and
click GO to add Part B. Note: the SUBJECT, COURSE and SECTION numbers are the same for both terms.
Dropping a Course The Registration Status code for a course being dropped within the Revision Period with no fee penalties
is DD – Drop/Delete. All fees will be reversed.
The Self Service equivalent of DD is DW (Drop on Web). Do not use the DW code to drop a student in INB!
1. In SFAREGS, enter the term in the TERM field and the student number in the ID field; click GO.
2. Use the Next Section arrows to navigate in to the COURSE INFORMATION section.
3. In the STATUS field, overwrite the RE (or RW) with the DD drop code.
o Note: Registration Status codes are date sensitive, therefore it will not allow the DD
code to be used after the Revision Period.
4. Any course that has been DD’d must immediately be removed from the record and saved in
order to allow potential registration in the same course at a later date. After the DD status code
has been entered, click DELETE to delete the registration record.
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5. SAVE twice (bottom right corner).
Note: If this is a spanned course, go into the appropriate terms to remove the record.
Withdrawing From a Course DV – Drop Voluntarily is based on registration withdraw dates (this will add a VW to Academic History).
The Self Service equivalent of DV is VW (Voluntary Withdrawal on Web). Do not use VW in INB.
1. In SFAREGS, enter the term in the TERM field and the student number in the ID field; click GO.
2. Use the Next Section arrows to navigate in to the COURSE INFORMATION section.
3. In the STATUS field, overwrite the RE (or RW) with the DV drop code.
o Note: Registration Status codes are date sensitive, therefore it will not allow the DD
code to be used after the Revision Period.
4. Any course that has been DV’d must immediately be removed from the record and saved in
order to allow potential registration in the same course at a later date. After the DV status code
has been entered, click DELETE to delete the registration record.
5. SAVE twice (bottom right corner).
A VW grade will appear in the class list and be rolled to History overnight.
Important Notes:
If dropping/withdrawing a spanned course (ex. September to April) through INB, both Part A and Part B
must be dropped/withdrawn separately. Drop Part A in the Fall Term (201X90), SAVE changes. Change
the term in the TERM field to the Winter Term (201X10), click GO. Drop Part B and SAVE twice.
Late Drops: Once the Revision Period has ended, all requests for late registration drop must be sent to
the Registrar’s Office.
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Searching for Alternate Sections To assist a student in finding alternate sections to fit their time table, use the search function in
SFAREGS to find more sections. Enter the appropriate term in the TERM field and the student number in
the ID field; click GO.
In the COURSE INFORMATION section, enter the CRN and click the LOOKUP [. . .] button and select
SEARCH FOR SECTIONS from the Option List. The ADD ANOTHER FIELD option will need to be selected to
specify what search criteria is needed. Click GO once the selections have been made.
The search results will appear. Notice the student’s schedule in the lower half of the screen. Also take
note the seat availability for all sections.
Click the FILTER AGAIN button to return to the search screen and enter different search criteria.
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Auditing Course Registration Students auditing a course will be charged one half of the fees (50%). To accommodate this in the
system, an Audit Grade mode has been set to charge one half of the tuition fees. To trigger this fee, the
grade mode must be changed in SFAREGS.
Note: Sometimes the students register themselves in the course and later indicate they are auditing the
course.
1. In SFAREGS, enter the term in the TERM field and the student number in the ID field; click GO.
2. Use the Next Section (bottom left corner) arrows to navigate in to the COURSE INFORMATION
section.
3. Click in the box under GRADE MODE for the appropriate course and change to A for Audit.
4. SAVE (bottom right corner) twice.
5. A confirmation message will appear confirming the changes have been saved.
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Holds SOAHOLD is used to view/update a student’s hold status. Use the SEARCH function in the Toggle Menu
to navigate to SOAHOLD. Alternatively, the RELATED tab can be used to search SOAHOLD and navigate
there.
If a student is on hold for registration, SFAREGS cannot be access unless a password is provided. Click
the LOOKUP [. . .] button next to the HOLDS field to view the hold(s).
The Holds Query-Only form (SOQHOLD) will only show active holds and cannot be updated.
Under no circumstances should a unit override a hold that has been put on by another unit that blocks
registration unless the student needs to drop or VW a course.
To access the registration blocks in SFAREGS, type CAT in the HOLDS field and click GO.
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Updating Holds Students are put on hold by date range. The last field shows the user ID of who entered the hold. Some
holds are added by batch process or by someone in the Registrar’s Office (SROBIN, GORDON etc.).
Reason Field: Description of the type of hold (in INB only) if more explanation is needed than the
information the Hold Type Description field shows.
Release Indicator Field: Restricts the release of the hold to the user who assigned the hold. A common
use of the field is Finance for tuition holds. Please use the Release Indicator Field only in consultation
with the Registrar’s Office.
Not all holds restrict registration. For example, Hold Type 51 – Award Recipients, does not prevent
registration. To view what the hold prevents, make sure the cursor is in the HOLD TYPE field and press
F9 or click the LOOKUP [. . .] button to view the Hold Type Codes table (STVHLDD). This can be used to
scroll through to view the hold restrictions applicable to each hold.
Note: Use the scroll bar and arrows to navigate
through the list. If the CODE is known, type it in
the CRITERIA field for easier searching.
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How to Put a Student on Hold 1. Once in SOAHOLD, either use the arrow keys to go down and create a new line or click INSERT
(top right corner) to insert a new line.
2. Enter the appropriate hold code into the HOLD TYPE field. Tab over or click any of the applicable
fields that need updating.
3. SAVE (bottom right corner).
How to Release or End a Hold Once the HOLD TYPE field and any others that need to be filled in has been completed, insert the
appropriate date into the TO field.
Hint: To insert the date in the TO field, highlight the existing date and type in either T or DB in the field
to have the date automatically populate to today’s current date in the correct format.
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Overrides (Registration Permit Overrides) Note: Before entering overrides, please check SGASTDN to determine that the student is in your
Faculty/Department. Space constraints in classes may only be overridden by staff authorized by the
teaching faculty/school of the course. Pre-requisite and co-requisite waivers are entered by the student’s
home faculty (faculty of registration), and only upon receipt of a permission form signed by a suitable
authority in the teaching unit, normally department head (or designate), course coordinator, or
instructor.
If an override has been entered, it will display in SFASRPO. This form overrides registration restrictions.
Overrides can be entered on the form, in advance, enabling the student to register in Self Service.
General Course Overrides 1. In SFARSPO, enter the student number in the ID field and the term in the TERM field; click GO.
2. Enter the appropriate override code in the PERMIT field. If code is unknown, click the LOOKUP
button [. . .] to see a list of Registration Permit Override Codes. Select the appropriate code and
click OK (use the scroll bars if necessary to find the appropriate code needed).
3. Enter in the subject in the SUBJECT FIELD and the course in the COURSE NUMBER field to permit
the student to register for any section of a course.
4. SAVE (bottom right corner).
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Section Specific Overrides 1. In SFASRPO, enter the student number in the ID field, the term in the TERM field; click GO.
2. Enter the appropriate override code in the PERMIT field. If the code is unknown, click the
LOOKUP button [. . .] to see a list of Registration Permit Override Codes. Select the appropriate
code and click OK (use the scroll bars and pagination controls if necessary to find the
appropriate code needed).
3. To restrict registration to a specific section, enter the CRN for the course in the CRN field. Enter
the subject in the SUBJECT field as well as the course in the COURSE NUMBER field.
4. SAVE (bottom right corner).
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Mutually Exclusive Overrides If the mutually exclusive override is used, the system will automatically assume that the student is to
receive credit for both courses. Because of the University of Manitoba’s repeat rule, this may need to be
corrected by excluding the course on the student’s current SHADEGR record. Please see the document
Repeat and Equivalent Rules, and Manual Adjustments on the Registrar’s Office How To page for
complete instructions on including and excluding courses.
Spanned Courses and Overrides Overrides for spanned courses must be added to both terms to enable students to register for both
parts of the spanned course.
Example: ENGL 1200 needs a SFASRPO override in 201X90 (Fall Term) and 201X10 (Winter Term). If
using CRN’s in a section specific override, both parts of the spanned course will have a unique CRN.
Special Approval Overrides When registering a student in SFAREGS that requires Special Approval, simply check the APPR RECD box
for that CRN. If the student subsequently drops the course, the associated override will disappear and
the student will not be able to re-register in the course without obtaining approval again.
If the student will register in Self Service, enter the Special Approval override in SFASRPO.
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Overrides placed in Advisor Self Service populate SFASRPO and will display the USER ID.
Sometimes students will take the pre-requisite to a course in Fall Term and the regular course in the
Winter Term. SFASTCA will show an Error Flag of “O” in the audit trail; the system automatically
overrides this type of registration. If checking in SFASRPO, the student might not have had an override
applied to their account (this being the reason nothing is showing in SFASRPO).
Registration Audit Trail SFASTCA (Student Course Registration Audit) is used to view a student’s registration history by term.
This form can be queried to pinpoint specific registration data. For example, by entering the SUBJECT
and the COURSE number and executing a query, only the information for the specific course will be
returned.
1. In SFASTCA, enter the student number in the ID field and the term in the TERM CODE field.
2. Click FILTER to request a query.
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3. Select the appropriate field to query.
4. Input the appropriate information. Once the parameters have been set, click GO.
5. The search results will be displayed. If an error has been made in the query information, click
FILTER AGAIN to return to the query information and make any necessary changes.
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Interpreting the Audit Trail For the purposes of this explanation, the screenshots have been broken into sections. In Banner 9, they
will display with a scroll bar at the bottom to navigate from left to right to see all columns.
SEQUENCE NUMBER: This field
displays the sequence of
registration additions and
modifications. The most recent
activity has the highest sequence
number.
ACTIVITY DATE: Displays the date
and time the user made
modifications to the record.
Activity Date and Add Date are
generally the same except when
late additions to registration are
made by the Registrar’s Office
(e.g. Revisions made after
Registration Revision period has
ended).
ACTIVITY USER: This field
displays the User ID of the
BANNER user for the
registration transactions
processed on the student
course registration form
(SFAREGS), and the mass
drop form (SFAMASS).
Students and Advisors who
register using Self Service
will appear as www_user.
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CREDIT HOURS: This
field records the
number of credit
hours associated
with this student for
this section.
BILL HOURS: This
field records the
number of billing
hours associated
with this student for
this section.
SOURCE: This field shows the source of
the audit record (Temp or Base).
Registration records are recorded in a
Temporary table (TEMP). When the
transaction is finalized (no errors),
registration is save to a Permanent
table (BASE). Enrollment counts are
updated only when the registration is
finalized (BASE) and saved to the
permanent table.
COURSE STATUS:
This field displays the
registration status
for this section.
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ERROR FLAG: This field displays the registration error, if one occurred, stating the “status” of the course
at that point in time. Errors are automatically generated by the system, and can be one of the following
values:
D – The course has been dropped and is eligible to be deleted.
O – An override was used in the registration of the course.
F – A fatal error occurred which did not permit registration for the course.
L – The student is on the waitlist for the course.
For courses where students are registered for an incomplete prerequisite in the previous term and are
now registering for the higher level course, the system will automatically assign an “O” (Override) to the
higher level course. For example, if a student registers for CHEM 1300 in 201890 and then registers for
CHEM 1310 in 201910, Aurora will assign an “O” to CHEM 1310, since CHEM 1300 is not yet completed.
Further, if a staff person registered the student in INB in CHEM 1310, the audit trail will show an “O”
STATUS DATE: The
course registration
status date field
displays the date
that the course
registration status
was recorded for
this record.
ADD DATE: The add
date field displays
the date the student
was first added to
the class list.
MESSAGE: This field will display
registration error messages as they
occur. In many cases, the message
can be inferred from the course
status code associated with the
record. Messages about the nature
of the fatal errors are always
captured and displayed (error flag
with a value of “F”).
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associated with the User ID – even though the User did not enter an override. However, it appears that
the “O” will only appear for courses where the prerequisites appear at the section level is SSAPREQ.
When the prerequisites are in CAPP, the “O” will not appear in SFASTCA. Another way to find this system
generated source of the “O” is to look at the Detailed Course Information in the online catalogue. If
“prerequisite override” appears in the entry, an automatic “O” will appear in SFASTCA. The following
example is taken from CHEM 1310:
Prerequisites: CHEM 1310 - University 1 Chemistry: An Introduction to Physical Chemistry (Lab Required) Thermochemistry, chemical thermodynamics, and chemical kinetics. Prerequisite: CHEM 1300 or CHEM 1301 (C).
Registration Time Tickets Groups of students are assigned access times to the registration system based on categories such as
GPA, high school grades and undergraduate versus graduate status.
In order to determine or modify a student’s access time to the system, use the form SFARGRP.
1. In SFARGRP, enter the student number in the ID field and the term in the TERM field; click GO.
2. Click the LOOKUP [. . .] button beside the GROUP field in the GROUP ASSIGNMENT section.
3. Select the appropriate option from the Registration Group Control codes table and click OK. Use
the pagination controls to navigate through pages if necessary.
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4. The PRIORITY field will automatically populate a number code and the BEGIN/END DATES fields
will automatically populate with the group designation. These dates denote the first and last day
the student can register.
If the student needs to register in both Fall and Winter terms, the change must be made for both terms.
The student will be able to access the system via web at (9:00 am) on the particular start day. Students
have access to web registration 24 hours/day from their first day of access until 23:59 on the day
registration closes for fall and winter term registration. In summer term, students have initial access
from 9:00 am to 11:59 pm only on their assigned date.
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Registration Status Codes A1 Fee Appeal 100% Registrar’s Use only
AW Authorized Withdraw Registrar’s Use only
OW Authorized Withdraw Registrar’s Use only
AV Authorized Withdraw Registrar’s Use only
LW Late Withdraw Registrar’s Use only
DP Drop Pending Used for Irregular courses only. Registrar’s Office changes this code dependent on refunds.
DD Drop/Delete Drop through INB in Revision Period Full Refund
DW Drop Web Drop through Self-Service in Revision Period Full Refund
DV Drop Voluntarily VW through INB after Revision Period
VW Voluntary Withdrawal Web VW through Self-Service after Revision Period
RE Registered Registered through INB
RW Registered Web Registered through the Self-Service
WL Waitlist
Student is on the section waiting list. Used in Self-Service and INB. Can only be used during the revision period. Term spanning courses and Medicine, Dentistry, Rehabilitation Sciences do not have this code.
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Registration Error Codes – Troubleshooting Before entering overrides, please check SGASTDN to determine that the student is in your
Faculty/Department. Space constraints in classes may only be overridden by staff authorized by the
teaching faculty/school of the course. Prerequisite and co-requisite waivers are entered by the student’s
home faculty (faculty of registration), and only upon receipt of a permission form signed by a suitable
authority in the teaching unit, normally department head (or designate) course coordinator, or
instructor.
Error Message Explanation
Linked Course Required - This course must be taken as a lecture and lab/tutorial combination. You must register for both the lecture and the lab/tutorial sections at the same time.
The Link Error is one of the more complex errors, and most link errors are related to timetable conflicts. Please refer to the separate LINK ERRORS document.
Register in Part A-12317 Student attempted registration for spanned course. Instead of adding the CRN for Part A/Fall term first, student added the CRN for Part B/Winter Term first. Student has to enter CRN for Part A first (in the appropriate term) for the customization to work properly. System displays the correct CRN for student to enter. Registration is sometimes successful in only either part A or B. The Registrar’s Office runs a report to find spanned course registration errors. Home Faculties may be contacted to fix the errors or advise of special circumstances for the error.
Term span error in 12022 and Term span error in 21098
Student attempted to register in a spanned course, and registration could not successfully be completed for one part of the spanned course Check to make sure student is registered in Part A of the spanned course. Registration is sometimes successful in only either part A or B. The Registrar’s Office runs a report to find spanned course registration errors. Home Faculties may be contacted to fix the errors or advise of special circumstances for the error.
Error in Part B - 21172 Similar to Error code above. Student attempted to register in a spanned course and registration could not successfully be completed for Part B of the spanned course. Registration is sometimes successful in only either part A or B. The Registrar’s Office runs a report to find spanned course registration errors. Home Faculties may be contacted to fix the errors or advise of special circumstances for the error.
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Error Message Explanation
Campus Restriction - This course or section is restricted to students associated with a specific campus. Restrictions can be viewed in the Detailed Class Information.
Student attempted to register for a course restricted to a certain campus – student’s home campus (SGASTDN) is excluded from registration in that particular course Examples of Campuses include: Campus may be Main (Fort Garry & Bannatyne), CMB (Campus Manitoba), STB (CUSB St. Boniface College) A “CAMPUS” override must be entered in SFASRPO to effect registration if the student has approval to take the course.
Faculty/School Restriction - This course or section is restricted to students in a specific faculty/school. Restrictions can be viewed in the Detailed Class Information.
Student attempted to register in a course restricted to certain faculties – student’s faculty (SGASTDN) is excluded from registration in that particular course (SSARRES) A “COLLEGE” override must be entered in SFASRPO to effect registration if the student has approval to take the course.
Year Class Restriction - This course or section is restricted to students in a certain Year Class. Restrictions can be viewed in the Detailed Class Information.
Student attempted to register for a course restricted to a certain year – student’s year (SGASTDN) is excluded from registration in that particular course (SSARRES) A “CLASS” override must be entered in SFASRPO to effect registration if the student has approval to take the course.
Level Restriction - This course or section is restricted to students in a certain level of study. Restrictions can be viewed in the Detailed Class Information.
Student attempted to register for course that does not meet the Level - levels are: Undergraduate (UG), Graduate (GR), Non-Degree/Non-Diploma (ND), Post Graduate medical Ed (PG) A “LEVEL” override must be entered in SFASRPO to effect registration if the student has approval to take the course. Many courses at the 3000 or 4000 level are set so that the course automatically defaults to the student’s level when registering for a course. For example, MATH 4250 is set at both the UG and GR levels in the second block of SCACRSE for the term 200605. If an undergraduate student registers for the course, the level in SFAREGS will default to UG. If a graduate student registers for the course, the level in SFAREGS will default to GR. Problems with level must be fixed in SCACRSE.
Field of Study Restriction - This course or section is restricted to students with a certain %1%. Restrictions can be viewed under Detailed Class Information.
Student attempted to register in course restricted to certain Majors/Minors/Concentrations – student’s field of study (SGASTDN) is excluded from registration in that particular course (SSARRES) A “MAJOR” override must be entered in SFASRPO to effect registration if the student has approval to take the course.
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Error Message Explanation
Prerequisite Error - You do not appear to have the correct pre/corequisite to take this course. Please review the course description for pre/corequisite requirements; contact your faculty if needed.
Student attempted registration in a course for which prerequisites or Test Scores are set up Student does not have the necessary prerequisites or Test Scores in the system Check SHADEGR for University courses and SOATEST for high school scores A “PREREQ” override must be entered in SFASRPO to effect registration if the student has approval to take the course.
Time Conflict with CRN 12345 - This section overlaps with another course that you have registered for (CRN 13456); you cannot register for both of these sections.
Student attempted registration in courses with overlapping timetables. Error message displays the CRN of the course with which the time conflict occurs. The time conflict must be cleared to effect registration.
Advisor Approval Required Student attempted registration in course that requires Advisor Approval (SSASECT) Student must obtain appropriate approval documentation AND a “SPEC APPR” Override needs to be entered in SFASRPO
Instructor Approval Required
Student attempted registration in course that requires Instructor Approval (SSASECT) Student must obtain appropriate documentation AND a “SPEC APPR” override needs to be entered in SFASRPO to effect registration.
Department Head Approval Required Student attempted registration in course that requires Department Head Approval (SSASECT) Student must obtain appropriate documentation AND a “SPEC APPR” override needs to be entered in SFASRPO to affect registration.
DUPL CRSE WITH SEC-51485 Student attempted to register for the same course number with different CRNs in the same term. Error message will display CRN of the duplicate course Registration in Topics courses with the same course numbers but different titles will generate this error. A “DUPLICATE” generic override needs to be entered in SFASRPO to effect registration if the student has approval to take the course.
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Error Message Explanation
Duplicate Equivalent Course - This course is equivalent to CRN 12345. You may register or go on the waitlist for only one of these courses.
Student attempted to register in an equivalent course. Example: Student is registered in ECON 1200 A09. Student now attempts to register for ECON 1220 R02. Catalog states “Students may not hold credit for ECON 1200 and Econ 1220”. Error message will display CRN of the duplicate course. A “DUPLICATE” generic override needs to be entered in SFASRPO to effect registration if the student has approval to take the course.
Maximum Hours - You have registered for the maximum number of credit hours that you are permitted to take in this term. You may contact your faculty for more information.
Student is already registered in courses with a total credit hour count meeting the allowed maximum hours for that term (set for that student). Registration in any additional courses would exceed the maximum hours allowed. Maximum Hours in SFAREGS need to be overwritten to permit registration. Please refer to documentation entitled: Maximum Hours.
Repeated course (or equivalent) - Refer to umanitoba.ca/registrar/student/ academicpolicychanges
Student attempted registration in course (or equivalent) that was previously taken. Repeated courses are subject to Limited Access for 3 consecutive terms. The system may also read Special Topics courses as a repeat if the first topics course has a legacy course number. For example, if a student has successfully completed 128.400 and attempts to register for ENVR 4000, the system will generate a repeat error, even if the topics are different. A Limited Access (LA or LB) override should be entered only if the student is no longer subject to Limited Access.
Closed - this section is full. Student attempted to register for a course that is full. Student must obtain appropriate approval documentation AND a “CAPACITY” override needs to be entered in SFASRPO to permit registration only if it is anticipated that some students will drop the course. (CAPACITY overrides may only be placed by staff authorized by the teaching faculty/school of the COURSE.)
Reserve Closed - Available spaces for your student type have all been taken. Refer to the section comments in the Class Schedule for more details.
Student attempted registration in course on which a Reserve has been placed. This course is reserved for a specific group of students. Try registering for another section.
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Error Message Explanation
Closed - This section is full; X students waitlisted. If you would like to join the waitlist, select 'Waitlist' under Action.
The section is full and waitlist is enabled. The student should add themselves to the waitlist if they wish to take the course.
Reserve Closed – X (students) on the waitlist for your student type. If you would like to join the waitlist, select 'Waitlist' under Action.
Student attempted registration in a full course on which a Reserve has been placed. This course is reserved for a specific group of students. There are already students on the waitlist for the student type. The student should add themselves to the waitlist if they wish to take the course.
Waitlist Notification Expired on (date) The student’s window to move from the waitlist into the section has expired. The student should add themselves back onto the waitlist if they still wish to take the course.
Link Errors Most times “linked course required” messages are a result of time table conflict errors. The following
information has been added to the Ask UManitoba information. Students will see this information if
they inquire about a link error:
If you have received an error message that indicates there is a “link error” (e.g. link error: B1), it means
one of the following:
The lab section you have tried to register for is full.
There is a conflict in your schedule that will not allow you to register for the particular lab
section that you have requested.
The lab section you have tried to register for is restricted to a student type that you do not
belong to.
The lab section you tried to register for is not one of the approved lab sections for the
specific lecture section you registered for.
You have attempted to register for a lecture section without registering for any of the
required lab sections.
You are already registered in the maximum 15 credit hours for that particular term.
How to deal with this issue:
1. Check your specific class in the Class Schedule to see which lab sections are approved for the
lecture section you are interested in. The Look Up Classes screen will not contain this
information; you will need to click on the CRN number to go to the Class Schedule entry. The
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restrictions for a particular class are listed in Detailed Class Information which can be accessed
by clicking on the title of the course in the Class Schedule.
2. Check your Week at a Glance from the main Registration screen to see if you have a conflicting
course at the same time as the lab section you tried to add. The Student Detail Schedule screen
will tell you how many credit hours you are registered in. Please note that both these screens
will only display courses from your selected term (for example, Fall, Winter or Summer).
Office staff under no circumstances should override a link error which will cause the student to be
registered for two classes that occur at the same time. Students should be carefully checking the times
that lecture labs are offered. If they get an error message, it is important to ask if a timetable error is on
their screen. Once again, if a timetable error occurs, the system still attempts to register the student
which causes a link error. Every office staff at the University of Manitoba should be made aware of this.
Also, if either section is full, the link error is generated.
Additional Resources
Additional resources may be found on the Registrar’s Office Website:
http://intranet.umanitoba.ca/student/records/2322.html#Registration