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ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 1
Policy On Harassment Prevention and Resolution Briefing
Briefing to UMCC HR Sub-Committee
6 December 2012Samuel Potvin, Senior Policy Officer, Director Civilian Labour Relations
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 2
Outline
• Treasury Board Secretariat Policy and Directive– Changes– Requirements
• DND/CF review of DAOD 5012 and Guidelines– Review Steps and Timelines
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 3
• Policy on Harassment Prevention and Resolution
• Directive on the Harassment Complaint Process – Both effective 1 October 2012– Policy instrument
• puts greater emphasis on preventive activities and on respect for people in achieving results;
• encourages informal conflict resolution and the restoration of the workplace.
Treasury Board Secretariat Policy and Directive
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 4
• Harassment – same as the 2001 definition. However added that
“Harassment is normally a series of incidents but can be one severe incident which has a lasting impact on the individual”.
• Preventive activities– examples are provided in the definition of Policy
• Informal Resolution Processes – broader than mediation
• Complaint – verbally or submitted in writing. Needs to be in writing to
initiate the harassment complaint process
Changes to Definition
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 5
Changes to Definition (continue)
• Designated Official (s) – designated by the deputy head to be responsible for the
overall application of the Policy and the Directive.
• Employee – includes indeterminate employees, part-time employees, term
employees, seasonal employees, casual workers, students and part-time workers.
• Restoration of the Workplace – the establishment or re-establishment of harmonious working
relationships
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 6
Policy Requirements from TBS Policy• Ensuring that preventive activities are in place to foster a harassment free
workplace. These include informing employees about the employer’s commitment to fostering a harassment-free workplace and ensuring that results are achieved in a manner that respects employees. Other possible preventive activities are suggested in the Definitions Section- Appendix A.
• Optimizing the use of the informal resolution process and ensuring that those who are involved in managing and resolving harassment complaints have the required competencies, including informal conflict resolution skills.
• Regularly consulting with bargaining agents, informal conflict management practitioners and other stakeholders on the application of the Directive on the Harassment Complaint Process.
• Designating an official or officials for the application of the Policy on Harassment Prevention and Resolution and the Directive on the Harassment Complaint Process.
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 7
Directive Requirements
Ensuring that the harassment complaint process is carried out promptly, respects the principles of procedural fairness and that it contains the following five steps:
Step 1 – Acknowledging receipt of the complaint
Step 2 –Reviewing the complaint to determine whether the allegation (s) meets the definition of harassment. The respondent is notified of the complaint whether or not the complaint is admissible.
Step 3 – Exploring options for resolving the complaint…
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 8
Directive Requirements (continue)
Step 4 – Rendering a decision and notifying in writing the parties involved as to whether or not the allegations were founded.
Step 5 - Restoring the well-being of the workplace
Ensuring that steps 1, 2, 3 and 4 are completed in a timely fashion, normally within 12 months unless there are extenuating circumstances, and step 5 is initiated within the same time frame.
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 9
DND/CF Policy and Guidelines on Harassment Prevention and Resolution review
• DAOD 5012 and Guidelines– Changes in the TBS Policy Directive are in most part already
included in the current DAOD or Guidelines. – Only an update will be required to both Policy and Guidelines
• Update will also include a review of:– RO Guide– Harassment Handbook– Courses and training material
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 10
DND and CF’s DAOD 5012 review steps and timelines
• Step 1: Collate the information received from the questionnaire that was sent to stakeholders in
August 2012.• Step 2: Draft new DOAD and guidelines on
Harassment Prevention and Resolution– Incorporate changes from TBS Policy and Directive– Incorporate, if appropriate, stakeholder feedback received
from questionnaire.
• Plans are to have completed Step 1 and Step 2 by the end of December
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 11
DND and CF’s DAOD 5012 review steps and timelines cont…
• Step 3: Present draft to Stakeholders for review– List of Stakeholders for civilians:
• L1 Organisation
• Bargaining Agents/Unions
• DGADR
• DEP
• DND Managers Network
• EE Advisory Groups
• Youth Network
– Plan to have this step completed by end of January
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 12
DND and CF’s DAOD 5012 review steps and timelines cont…
• Step 4: Review and update policy and guidelines following feedback from stakeholders– Step to be completed by end of February
• Step 5: Legal review and update to Department’s harassment tools (course material, DND/CF Handbook etc….) – No timeframe for this step as it is dependant on speed of legal
review
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 13
Questions?