AGENDA

Addison Central School DistrictACSD BoardBoard MeetingMonday, November 6,2017,6:30 pm - 9:00 pmMiddlebury Union Middle School

A. Callto Order Upon Reaching a Quorum

1. lntroductions - Board Members, Administrators, and Staff

2. Public Comments

B. Recommendation to Approve Minutes of October 16,2017

E Minutes 10-16-17.pdf

C. Approve ACSD Bills

D. Middle School Presentation

E. Report of the Superintendent

E nCSo Board Report 11-6-17.pdf

1. Discussion: FYlB Quarterly Financial Report

B fytA Quarterly Financial Report.pdf

2. Discussion: Member-to-MemberAgreement

F. Report of the Board

1. Discussion: Students on School Boards

2. Discussion: Committee Updates

3. Action: Adopt Finance Policy

B fzO Finance Policy.pdf

4. Action: FY 1B Food Service Contract Renewals

B food Service Management Contract Renewal 17-18.pdf

G. Other

H. Executive Session: ACSD Negotiations, V.S.A. Title 1, S 313 (1) (B)

1. Action: Ratify the Master Agreement between the ACSD Board andthe Addison Central Educators Association(Education Support Personnel Unit)

L Adjournment

II!ACSDAddison Central School Districl

MINUTES Addison Central School DistrictACSD BoardBoard MeetingMonday, October 16, 2017, 6:30 pm - 9:00 pmMUHS Learning Center

In AttendanceChris Eaton; James Malcolm; Mary Gill; Nick Causton; Perry Hanson; Peter Conlon; SteveOrzech; Suzanne Buck; Victoria JetteNot In AttendanceJason Duquette-Hoffman; Jennifer Nuceder; Lorraine Morse; Ruth Hardy

Call to Order Upon Reaching a QuorumA.

Meeting called to order at 6:34 PM by Peter Conlon, Chair.

Introductions - Board Members, Administrators, and Staff1.

Administrators: Peter Burrows, Josh Quinn, Vicki Wells

Public Comments2.

Cassandra Franklin and Melissa Mitchell came back to discuss the bus issue. Met with Dr. Burrows about theRipton bus route, and changes were made about their safety concerns. They feel satisfied with a replacementdriver, camera and splitting the route.

Recommendation to Approve Minutes of October 2, 2017B.

Motion to approve the minutes of October 2, 2017. Chris Eaton and Peter Conlon abstained.

Move: Perry Hanson Second: Nick Causton Status: Passed

Approve ACSD BillsC.

Motion to approve the bills: October 9 = $94,904.12; October 16 = $507,458.72 totaling $602,362.84.

Move: Nick Causton Second: Steve Orzech Status: Passed

Report of the SuperintendentD.

Discussion: BoardPaq Training 2.01.

Board Paq training is available during the daytime work hours keeping in mind the company is an hour behindus. There should be two trainings. In the next week, send Dr. Burrows items to front load for the trainings.

Action: Early Retirement Incentive2.

Early retirement Incentives will be offered to the entire district.

Report of the BoardE.

Discussion: Revised Board Meeting Format1.

Peter Conlon spoke about the new format with the second board meeting of each month used for boarddevelopment and committee work. A concern that there may be some issues from a committee that mightneed time for further research and discussion. These meetings will allow for the board to take on pertinentboard issues as necessary. The meeting will be warned as a committee followed by a board developmentmeeting. Will we still travel the first meeting of the month at various schools in the district? We will moveforward with this in November. During budget season this may need to be changed slightly.

Discussion: Committee Updates2.

Community Engagement: The Planning and Engagement Committee. We met with Dr. Burrows last week andare now focusing on the master plan. We are reviewing documents, what do we need, etc.

Policy Committee: Reviewed the Finance Policy which will be on the agenda for the next meeting. Studentson the school board will be brought forward before they write something up formally. Looked at 10recommended policies from the VSBA suggested list. Review/discussions to continue. Some of thesepolicies have a lot of verbage and we may not need all of them. Students on school board did come up andwant a discussion before they write a school policy or tweak what is there.

Suzanne Buck, Lorraine Morse and Peter Conlon attended the Friends of Weybridge School meeting. A greatconversation especially around school safety. We were asked if there would be a district wide policy on schoolsafety and we did not have an answer for them.

Action: FY19 Board Budget Parameters3.

Steve Orzech presented the budget parameters. 1. The governor's call to level fund the budget, which could result in a $2.2 million dollar cut. Would like to seewhat this would look like before we move forward.

2. Early retirement offering district-wide would like to see what this could result in savings. The central officehas an idea of the approximate number of teachers that would take the retirement. As a rough estimate couldsave $84,000 per retiring teacher without replacing them. The early retirement would be offered as unlimitedand we will see how many people take us up on this. Before we unified we had three different retirementpackages. In the current contract we are able to offer the former UD 3 retirement incentive for all teachers.

Option A: Buying of years to get to retirement age, or Option B: $60,000 paid over four years for qualifying teachers. They have to have a minimum of 20 years ofservice with no more than five years from outside of the district. Teachers that are at Mary Hogan cannot takethe grandfathered ID #4 retirement package and the incentive package offered in the current contract. We areprojecting that upwards of 30 teachers may take the buyout. We can also limit the number of offers. Aconversation ensued. It is hard to keep things level funded when expenses go up such as energy, electricity,etc. Currently the penalty for over-spending appears to be gone, but the raise per CPI may still be in place. The AOE is currently talking about level funding. Our tax rate cannot increase more than 5% because of theunification.

Motion to approve the recommended early retirement offering as prescribed by the ACSD Finance Committee.Early retirement will be offered immediately but by contract teachers have until February 1, 2018 to accept theoffer.

Move: Chris Eaton Second: James Malcolm Status: Passed

Motion that we move forward with developing a level funded budget on a per pupil basis as a starting point.

Move: Perry Hanson Second: Victoria Jette Status: Passed

Action: VSBA Resolutions Presentation4.

Peter Conlon will representing us at the VSBA Conference. Peter is looking for input from the board on theresolutions and how the board may want him to vote.

Proposal 1: Deals with school district innovation zones - supporting legislation to get out from underregulation. Comments around schools hiring individuals to teach and that they may not be qualified. Iflegislation is bad why not fix it? Schools would need to apply for this variance and the legislation would need toaddress how this happens. It is geared towards creating models of innovation and creativity. Could open thedoors to hiring unqualified individuals as teachers. Move: Nick Causton Second: Perry Hanson Status: Passed 8 to 2

Proposal 2: Health insurance - equity and sustainability to develop a process for negotiating health contractsfor teacher contracts expiring in 2019. This is an assumption that would be a cost savings to the district andthe employee. There was a discussion about the proposal. Move: Chris Eaton Second: Victoria Jette Status: Passed 8 to 2

Proposal 3: Task Force to look at ratios, staffing, etc. across the State of Vermont.Move: Perry Hanson Second: Victoria Jette Status: Passed 6 to 2

Proposal 4: Task Force to study the advantages and disadvantages of state funded initiative on early or on

time retirement. Move: Perry Hanson Second: James Malcolm Status: Motion failed 0 to 10

Proposal 5: Fact finder gives parameters to those hired as fact finders during negotiations. Move: Chris Eaton Second: Victoria Jette Status: Tied 5 to 5

Proposal 6: Use of surplus funds and guidelines for use of reserve funds. Could this ;ead tp a more restrictiveset of guidelines?Move: Steve Orzech Second: Victoria Jette Status: Status: 2 yes, 6 no, 2 abstentions

OtherF.

Community groups that would like to make presentation to the board. One is SunCommon and the other is asettlement from Volkswagon to promote electric school busses. These requests should go to the facility group first,and if there is interest, the presentation could be brought forward to the board. We do not maintain a fleet of bussesso this should go to Betcha.

AdjournmentG.

Board meeting adjourned at 8:02 PM.

Respectfully submitted,Suzanne Buck, Recorder

Move: Chris Eaton Second: Victoria Jette Status:

ACSD Superintendent’s Board Report Date: November 6, 2017

Strategic Plan Goals

Educational Success In October, teachers across ACSD dug deeply into the work of writing International Baccalaureate (IB) curricula. This is a highly collaborative process that we are learning together as we go. One of the strengths of IB is that it is a single framework that contains and connects a range of educational best practices teachers have been developing for years. Under IB, our lessons and units will still be grounded in standards. Our summative assessments and instructional practices will still be designed with the end in mind, emphasizing what we want students to know, understand, and be able to do. We will continue to use formative assessments to gauge student learning in progress and to tune our teaching to support students in meeting learning goals. IB emphasizes what we already know about good teaching and learning, but it expands our thinking in important ways too. For example, IB is shifting our curricular focus toward concept-based learning. At the elementary level, the Primary Years Program (PYP, grades PreK-6) requires teachers to develop units based on Central Ideas developed around Key Concepts. Similarly, in the Middle Years Program (MYP, grades 7-10), the heart of each unit is its Statement of Inquiry, which is connected to Key and Related Concepts and rooted in Global Contexts. Teachers have begun to grapple with this new style of curriculum design. To understand what they are working on, it is helpful to see some first drafts of the Central Ideas and Statements of Inquiry they have developed. Though these will evolve over time as we further develop our skills in writing IB curriculum, they are exciting artifacts of the conversations teachers are having as they consider what knowledge, skills, and understanding ACSD students will develop through this IB approach to education.

PYP Central Ideas PreK: We use play to make meaningful connections and come to new understanding in our lives.

Kindergarten: Plants, animals, and humans have needs and can change the environment to meet their needs. 4th Grade: People invent to solve problems and to improve the quality of life.

MYP Statements of Inquiry Spanish: Language (with all of its patterns) plays an important role in understanding one another, and it allows us to communicate and connect about our similarities and differences, our perspectives and our experience in the world. Language and Literature: Seeking out and considering credible and differing points of view is a critical part of developing complex and defensible interpretations, which will empower you to influence your own and others’ thinking. Design: With natural resources, designers can develop sustainable products using innovations that appeal to a global market.

Community The Community Partnership Council will continue discussions on whole child wellness, mentorship, partnership and outreach, and will spend time aligning these areas with the actions in the Strategic Plan as the Council determines goals for this year and structures the work ahead. Three members of the Council, Erika Garner, Christina Johnston, and Jennifer Nuceder attended Johns Hopkins National Network of Partnership Schools Leadership Training in Baltimore in October. This research-based partnership program will support the work we are doing to build a robust partnership program to improve student success. ACSD will be publishing a quarterly district newsletter in November. The newsletter will include a letter from the superintendent, highlights of what’s happening at some of our schools, updates on IB, district news, and important dates.

Systems Finance and Operations The auditors completed their FY17 field work on October 20 and are meeting with the Finance Committee on November 6. The deadline for applications for the new health care plans is November 15. The recent Tentative Agreement with Support Staff creates an extremely tight

timeline to get support staff signed up for plans and avoiding automatic enrollment in the default plan. FY18 budget work is underway as we work towards the goal set by the Board on 10/16. We had about 12 inquiries about early retirement within the first week.

ACSD Unification The ACSD leadership team is supporting the development of IB policies and procedures to unify our approach and build a foundation for IB development. This month, our IB design teams will be meeting to review the draft of our IB Language Policy, which lays out our philosophy, purpose, general principles and practice in language instruction. Language is central to International Baccalaureate, and this policy will help guide our work in integrating language instruction within our IB programs of inquiry. Student Services The Student Services Team continues forward momentum with system as well as structural changes for the 18 - 19 school year with a focus on providing a higher level of support to individuals working with at-risk students both with and without IEPs. Within that, we are digging deeper into the content of the District Management Group draft report, researching Inclusionary Practices within an IB framework, and continuing our research and review of potential service delivery models. In early November, several special educators and Administrators will be actively engaged in an IB workshop on Inclusionary Practices. The overall purpose of the workshop is to review the precepts of differentiation and the ways in which it is fundamental to effective teaching and learning for students. The workshop will focus in particular on experiencing practical processes that lend themselves to differentiation and integrating aspects of the processes covered in the workshop into classroom practice.

ACSD Schools

Bridport Central School -Jen Paquette

It has been an active and exciting couple of months here at BCS! Grade 5/6 sent a team to the district spelling bee. Our entire school participated in our 2nd Annual Fall Fun Run! All of our classrooms continue to work on earning PAWS and meeting PAWS expectations. Many classrooms have met their PAWS goals and have had their first classroom celebration. In classrooms, we are working on acquiring a variety of skills and gaining an understanding of many concepts: letters & numbers, identification and recall skills, measurement, patterns, force/motion & gravity, tallying/computing and analyzing data, elements of a story, social skills, factors, multiples, fractions, decimals and percents, and the International Baccalaureate (IB) Learner Profile. Our new guidance counselor, Kris Kouwenhoven, started at the end of

September and after a couple weeks observing and getting to know our teachers and students, she is now diving into a combination of guidance classes, lunch groups, push-in support in the classrooms and very likely development of some friendship/social skill small group work. We are very excited that we saw a high level of attendance at our Open House on October 4, 75%. Parent conferences are coming up and we are hoping for 100% participation. WomenSafe’s Heather Harrington will be here in November to work with our students using the 5–part series, Care for Kids Curriculum, grades K-6. Cornwall School - Jen Kravitz October was full of Farm to School work at Cornwall School. To us, Farm to School has three components - Food, Farms, and Nutrition.

● The food portion of the definition includes the food we eat, how the food is prepared, where it came from, what cultures eat different foods, how foods are eaten, and how food leads to community.

● Farms includes topics like: where is the food grown, how is food grown, what are the local farms, how do farms impact the economy and environment, what is our farming history, and how do farms work.

● Nutrition includes what nutrients foods need to grow, how food is prepared, what foods we choose to eat, how we keep our bodies healthy, what types of foods are most nutritious, how do we ensure we are all eating nutritious foods, and how do we overcome cravings for candy.

Together, these guide the Farm to School work that we do. Using Farm to School principles, we have worked to build community and learning. The 3rd and 4th grades wrapped up their first 6 weeks of spending Wednesdays at the Middlebury College organic garden. While at the college on Wednesdays, they learned about geology and soil science from Cornwall resident and Middlebury professor Will Amidon as well as heard songs about the earth and gardens. The time at the garden led to a great deal of writing, reading, and learning since they have been back. In addition, we celebrated our Harvest Fest in October. This celebration of our Farm to School work included each class harvesting and cooking part of the meal - from black bean chili to beet hummus, applesauce to apple cider. It was a delicious meal that we shared together before enjoying an afternoon of Farm to School fun - from honey taste tests to ice cream making, from grinding corn for corn cakes to cider pressing. This event is spearheaded each year by Friends of Cornwall School (FOCS) which works closely with the teachers and Food Service Director on all aspects of the day. Other highlights from October include:

● The Agency of Agriculture highlighted our Farm to School work in a video recently (https://youtu.be/HzuUwYShJxE) and the Addison Independent wrote a story about our

playground and Farm to School work (http://www.addisonindependent.com/201710cornwall-kids-eat-play-local)

● Valerie Calzini, our kindergarten teacher, wrote and received grants from ACEEF and the Vermont Arts Council to bring No Strings Marionettes to Cornwall School in May.

● Instrumental music lessons for students new to the program began for students in 4th through 6th grades. Our first instrumental concert will be in November so the school can enjoy the progress these students are making.

● Ukuleles arrived for the upper grades in music classes, so all students in 5th and 6th grades are learning how to play these new instruments as part of their music education.

● Learning more about the brain and practicing mindfulness at All School Meeting and in class.

Mary Hogan School - Tom Buzzell The Mary Hogan School community begins our annual Read-a-thon on November 1. This represents our major fund-raising effort for the year. Our parent/school organization, MESA, plans, organizes and carries out all parts of the Read-a-thon that pairs our students love of reading with a community building celebration across all our classrooms as our students track their reading minutes for the month. Funds raised will be used by our grade level teams to provide enrichment beyond the curriculum. Some classes may opt for to use funds to supplement their classroom libraries with “must have” books of high interest selected by students. Other classes or grades may plan a field trip that supplements the curriculum. We could not offer these enriching activities without the generous support of area businesses and families. Thanks to all our student readers, families and area businesses! We also began our Harvest of the Month taste testing during our lunches. With the help of community partners and volunteers from Middlebury College, our students were able to sample a delicious kale recipe in October. The women’s Varsity Field Hockey Team helped out in October - thanks to everyone who participated. Also of note our second graders are participating in swimming instruction during physical education during the month. Students are making a splash as they learn water safety, correct strokes and the joy of moving through the water.

Ripton Elementary School - Tracey Harrington On Thursday, November 9th at 1:00 pm, Ripton Elementary School will host a naturalization ceremony during which 15 individuals from 12 nations will be sworn in as new United States citizens. The countries of origin represented by these new Americans will include Bhutan, Burma, Canada, Democratic Republic of Congo, Iraq, Panama, Peru, Romania, South Korea, South Sudan, Switzerland, and Togo. The ceremony will include music from Maiden Vermont, the Ripton/Weybridge Combined Chorus and Ripton Elementary School preK-6th grade students. There will be representatives from our delegation to the U.S. Congress as well as officials from

the state in attendance. The honorable Judge Brown will administer the Oath of Allegiance and share her remarks. While the ceremony is open to the public, the new citizens and their families, plus delegates and members of the court will take up about 125 seats; seating and parking will be limited. This year’s Ripton Ridge Run was held on Sunday, October 8th and was super successful, thanks to all the parents, neighbors and friends who pitched in to help. We enjoyed every type of weather during the course of the afternoon, as did the over 150 runners and walkers who turned out for the event. This annual race depends on the volunteer support of over 50 different people, plus the generous donations and goods made by over 70 area businesses and individuals. We are grateful to everyone who contributed in some way to make the Ridge Run possible --each year we raise at least $5,000 that is donated directly to the school for field trips, the arts and other special opportunities for students.

Salisbury Community School - Fernanda Canales Our preschool program was awarded 4 STARS. STARS (Step Ahead Recognition System) is Vermont’s quality recognition system for child care, preschool, and afterschool programs. Four-star programs are established programs that have met several standards of quality in five areas. Our school recently completed a six day residency with Vermont author Natalie Kinsey Warnock as part of our Year of the Book grant. During this residency, students in Kindergarten through Sixth Grade participated in an inquiry based, trans-disciplinary unit, learning skills on genealogy and family research. They will now integrate writing to create a story about a family member that they will share with the school community. Concerned students in the upper grades volunteered their time to conduct a carwash to raise funds for victims of the hurricanes. They raised $450 and inspired younger students to add to the fund with their own donations. Students will be partnering with the Rotary Club of Middlebury to begin the EarlyAct Program, a school-wide service club. This experience will give our students an opportunity to bring the Learner’s Profile to life.

Shoreham Elementary School - Michael Lenox During the month of November we will be practicing, Acts of Kindness and Acts of Apology. We are using sandpaper and cotton balls as a visual for how our words and actions can feel to others. Some of our words and actions might be harsh like the sandpaper, while others are pleasant like a cotton ball. If they feel like sandpaper, we need to fix that with an act of apology. If they feel like a cotton ball, people will feel respected and like they “bee-long,” at Shoreham Elementary School. During November, every staff member will carry cotton balls to be given to students when we notice them acting kind, in order to acknowledge and reinforce their behavior. The cotton balls will then be displayed in the classroom. We will celebrate with a

spirit week at the end of the month. Each day of spirit week will have a fun theme such as hat day, school spirit day and wacky day. As a school community, we are focusing on the crosscutting concepts from the Next Generation Science Standards. Each month we are selecting a different cross cutting concept to explore. During October, every class studied the concept of patterns. 6th grade noticed patterns in the water cycle, while first grade noticed the pattern in rhyming words.

Our work on the NGSS crosscutting concepts pairs well with IB, which encourages teachers to focus on concepts rather than topics. Concepts are big, timeless, universal ideas that can relate to many of our subjects at school, while topics are more about specific times, people, things and places. So, a class may still work with the topic of the Revolutionary War, but they would focus on concepts like revolutions, conflict, and liberty. October and November are full of field trips and special activities. We traveled to the Flynn, Middlebury College and Castleton University to hear concerts, watch theatrical performances, and walk through art exhibits. Here at school, our P.T.O. hosted a scarecrow making party and trunk or treat.

Weybridge Elementary School - Christina Johnston Friends of Weybridge Elementary (FOWE) a vital part of our school community on many levels, has begun the year energetically. In addition to coordinating various fundraising events, such as the recent Barn Dance and organizing volunteer efforts, FOWE is hosting speakers on a range of topics. November 15th, 6:00, Erika Garner will share information about the Community Partnership Council and school outreach; December 6th, 6:00, Dr. Mike Seaton will be discussing screen time. FOWE has been delighted to have ACSD Board members in attendance, creating an important opportunity for sharing school, district and Board information and perspectives.

This fall the Weybridge faculty and staff have been engaged in school-based and ACSD professional development about different aspects of the PYP. Collaborative planning with teachers from other schools is happily and productively underway. In addition, we continue to pursue opportunities to participate in training at the state and national levels. ● Joy Dobson, our K/1 teacher and an NGSS@NSTA curator (Next Generation Science

Standards/National Science Teachers Association) was invited by NSTA to participate in and facilitate training in the use of the EQuIP rubric (Educators Evaluating the Quality of Instructional Products) to evaluate and provide feedback to developers of NGSS aligned science units. The training, held October 25-27, was provided by Achieve. Like training has served over time to deepen our fluency with standards.

● Megan Sutton, our school librarian and tech specialist, applied for and received a scholarship to the Vermont Humanities Council’s fall conference entitled “The Double-Edged Sword of Technology” which will be held November 17-18 at University of Vermont. She also participated recently in an International Baccalaureate training, entitled “The Role of the Librarian.”

● Mid-October I had the opportunity to attend the Leadership Institute of the National Network of Partnership Schools with Erika Garner and Jen Nuceder. The training focused on a well designed process for creating strong, purposive family engagement, a process germane to the goals of the Strategic Plan, Community Partnership Council, and International Baccalaureate initiative.

Looking ahead, we are planning for our ninth school-wide engineering project in December and an artist residency in January with Judy Dow, an Abenaki educator and artist. Both will be carried out in the context of a PYP transdisciplinary theme.

Middlebury Union Middle School - Kris Holsman-Francoeur The first marking period was a busy and exciting time at MUMS. All MUMS teachers are designing and implementing their IB Unit Planners, and continuing their vibrant collaboration with their 7-12 department colleagues.

Our after school activities are thriving, and involving more and more of our students! We had 181 students participating in after school activities and athletics in the fall season. As we move into the winter sport/activity season, we anticipate almost 200 students will be participating in activities of all sorts. We have more than 80 students registered to participate in intramural basketball. We have continued our efforts to provide a wide variety of co-curricular activities ranging from Garageband Club which just produced and edited three unique pieces including a music video to Creative Writing Club members who have crafted suspenseful micro -stories that they will be reading at Carol’s Hungry Mind Cafe. In addition, GeoBee, Spelling Club a.k.a The Bee Keepers, MathCounts, and Memory Book Club will

round out the list of co-curricular activities available to students this coming winter season. Tennis Club, Art Club and Maker’s Club have been very popular with over 45 students participating. We have partnered with the Teen Center to help us foster our goal of greater community engagement. Melissa Lourie will be directing our Drama production again this year. Auditions are scheduled to begin on November 30th. The show is based on the book titled Pinballs written by Newbery Medal -winning author Betsy Byars. The protagonist in the story is a middle-school aged girl named Charlie who gets bounced around like a pinball until she lands in a foster home with two other kids named Harvey and Thomas. As the three become friends they learn some important life lessons together, including coming to terms with the challenges they’ve faced and figuring out how to grow from them. Our most recent Pop-Up after-school workshops were a big hit with students. Hannah Zeno visited and taught students how to make homemade Vanilla Pumpkin Spice Sugar Scrub. Ten students worked in teams of two to fill thirty, 8-ounce jars with their homemade creation and passed them out. Their small act of kindness brought smiles to many different adults, including visitors that afternoon. Group members unanimously voted to bring their friends and continue their random acts of kindness next month. Lastly, Pride Panel has absorbed Student Council and taken on a new leadership role at MUMS this year. This small group of energetic and industrious students successfully completed their first fundraiser, our annual Magazine Drive. Students came close to meeting their school-wide goal of selling one subscription per student. The drive ended with a grand total of $5614.50 in sales from 235 subscriptions, resulting in almost $2300 dollars in profit. Students voted to donate 50% of their profit to hurricane relief efforts.

Middlebury Union High School - William Lawson

During our 1st quarter, the MUHS faculty, guided by district goals, has been furthering the work of IB implementation. Specifically, teachers are using the new planning procedures to develop unit plans, teach them, and reflect on them. Secondly, teachers have been considering which DP courses that we will be implementing and using “backward design,” to revise the curriculum in grades 9 and 10. This work has been done in collaboration with their MUMS colleagues during monthly department meetings, early release days, and a full professional development day. We have implemented school climate initiatives such as the peer leader and Guidance Department-led, grade 9 Bread Loaf Day which includes various experiential educational games designed to support students as they work in their advisories to problem-solve and learn more about one another and their opinions and beliefs. The Guidance Department and Personal Learning teams designated a day on October 11 with grade 12 students, observed two panel discussions, and discussed college work-related issues. This was followed by four different workshops which included personal essays, strategies, and work-related cover letters. Grade 11 students and some 10th grade students took PSATs, grade 10 took Pre-ACT exams, and grade 9 further worked on their Personalized Learning Plans (PLP), completing core values and Career

Value Surveys, and attended a presentation by a guest speaker about planning for a successful high school experience. Note that approximately 60 colleges and universities have visited MUHS since the second week of September and 25 are scheduled to visit by mid-November. The Guidance Department has hosted a well-attended College Information Night for parents and students in the junior and senior classes in early October. We have just concluded the fall athletics and activities season with the Cross Country State Championships the boys’ finished 4th, the girls’ team finished 2nd. Field Hockey ranked 9th (0-12-1) played 1st ranked (14-0-0) Bellows Falls in the DII Quarterfinals. Boys’ Soccer ranked 5th (9-1-3) played 4th ranked (11-2-0) Burlington in the DI Quarterfinals. Girls’ Soccer ranked 9th (7-7-0) played 8th ranked (7-7-0) North Country in the first round of the DI Playoffs. Fall Musical 2017: Hello Dolly During the weekend of November 10-12th, forty-four students will bring the classic Broadway show Hello Dolly to the MUHS stage. Students make up our actors onstage, as well as stage crew and pit orchestra, this year led by Rob DeBruyn. Hello Dolly is based on the Jules Verne short story The Matchmaker and is the story of Dolly Levi, a woman made to manage, fix and meddle. She is working to put together three couples—Cornelius Hackl and Irene Molloy, Barnaby and Minnie Fay, along with Ermengarde and Ambrose—all while working on “charming” Horace Vandergelder. Classic show songs include “Hello, Dolly”, “It Only Takes a Moment”, and “Before the Parade Passes By”. Liz Lebeau is our esteemed vocal director, with Shannon Bohler directing this 8th fall musical production.

$ffi ACSDAddison Central $ch*ol Sistrict

4gCharlesAvenue Middlebury,VT 05753 P.802-382-1274 F.802-388-0024 BusinessOffice 802-382-1273 StudentServices802'382-1287

TO: ACSD Board

FR0M: Josh Quinn

RE; FY18 1't Quarter Financials

DATE: 1113117

Please find attached the FY18 1't Quarter Financial Summary, lt follows the same format as last year's

Budget Book, so it should look somewhat familiar. lwill provide and review more detailed reports on Monday

These will be in a new format, so lthought distributing and reviewing with you on Monday would be more

helpful than providing a bunch of reports you've never seen before. lwill work with the Finance Committee to

tailor these reports to provide concise, useful information that can be drilled into as much as each Board

member desires. Each quarterly report will include a narrative highlighting major items,

Generally, at this early stage in our school year, we are projecting to receive/spend per the budget unless we

have specific information to the contrary. As the year progresses we will identify surplus/deficit line items

and hone in on them appropriately, Below is an outline of known discrepancies between our budget/actual

and brief explanations of each.

Reven ue

. Tuition: +$100,000 - lncreased tuition students from other districts (mostly White River Valley SU)

. State Ed Funding: ($309,061) - State health care claw back

Expenditures

. Mary Hogan - Student support services: ($67,369) - lncreased student supports for behavior via

CSAC contracts that are not SPED reimbursement eligible,

. Town of Ripton - Repay for overpayment for FY17: ($3S,0+Z; * The AOE preliminary and final cash

flow documents did not match last year. Through many discussions with the AOE, they repeatedly

stated that there information was correct and the discrepancy was due to Grand List changes. Last

month, Ripton Town's auditor questioned the discrepancy as well and the State then determined that

Ripton Town did in fact overpay Ripton School District.

. Transportation Contract: ($41,500) - The Hancock-Granville bus route is not included in the base

transportation contract. The bill for this route was not received until after the budget process was

complete last year so this cost was not included in the budget last year.

Next steps:

o Time studies for special education allocations were completed in October and can now be reconciled.

These studies and adjustments occur again in February, but this gives us more accurate information

than our estimates at this time last year. Once complete, we will reconcile payroll budget vs. actual

expenditures to provide clarity on expected surpluses in salary/benefits lines.

. Now that a tentative agreement has been reached with support staff, we can update our system with

the new health care plan selections of all our employees. This will provide us with more clarity

regarding premium savings vs State health care clawback vs HRA/HSA exposures for the 2no half of

FY1 8.

The summary page is projecting a slight deficit, however ldo expect payroll surpluses to overcome it, The

biggest variable we face moving forward is HRA usage by employees for which we have no control over.

Once we complete the steps noted above lwill provide more information to the Board in this regard,

Thank you

Addison Central School District

FY18 Quarter l- Financial Report Summary

Revenues

Prior Year Fund Balance

Local

State

Federal

OtherEducation Reserve

State Revenue

Total Revenues

Expenditures

Student lnstruction

Universal Pre-K

Hannaford Career Center

TransportationFacilities

Technology

District Office Ad ministrationProfessional Development

Board of Education

Debt Service

State aid

Federal aid (CFP)

Other aid (Medicaid, EPSDT)

Special Fund Expenditures

Contingency

Special Article - Capital Reserve Fund

Total Expenditures

s

s

s

s

s

s

s

s

$

s

s

s

ss

s

s

$

s

s

s

s

s

s

s

ApprovedBudget

L,273,441

892,960

3,595,250

L,t65,364380,589

30,428,8O2

37,736,407

28,4O3,633

454,454

L,234,1r9786,317

L,688,479r,o4g,82tr,tL3,g45

399,500495,767

348,442

16,294

654,363

259,553

4r,to0310,000481,72r

37,736,407

Projected Year

End

7,273,441

992,960

3,595,250

L,L65,364

380,589

30,119,74Lt7,527,345

5 28,47r,002

5 4s4,454

5 r,234,1J9

5 827,877

5 1.,688,479

$ L,048,821

S 1",1"13,845

S ggg,soo

$ 495,767

$ Eqa,qqz

5 ta,zgq

S 654,363

S 259,s53

s 41,L00

5 35,647

5 4Bt,7zL

i 37,570,923

Delta

100,000

(309,061)

(209,051)

(67,369)

(41,500)

274,353

L65,484

s

s

$

$

s

s

s

s

s

s

5

s

5

s

s

s

$

$

s

s

s

s

$

5

s

s

s

s

s

s

s

s

s

s

Total FY18 Projected Surplus/(Deficit)= s (43,5771

1

Addison Central School District Policy: Finance Policy File Code: F20 Warned: October 24, 2017 Adopted: November 6, 2017

Policy: Budget Development

Budget planning and development should make the best use of available resources to maintain or improve educational quality. Public input and engagement is critical to creating and implementing a successful budget. Thorough planning should include thoughtful consideration of the extent to which existing programs, as well as all other school-based programs or activities, contribute to improved student learning, equity, access, and engagement. In addition, consideration must be given to the capacity of our community to support and fund local educational initiatives. Key factors in the budget development process include projected enrollment, facility infrastructure requirements, terms and conditions of applicable negotiated agreements, and state/federal requirements.

Schedule: The superintendent will submit a budget development calendar for approval by the Addison Central School District Board (the Board) in September. The calendar will identify all key dates in the budget development process including:

● State issued spending threshold ● State issued Property and Income dollar equivalent yields ● State issued Equalized pupil counts ● State issued Common Level of Appraisal ● First budget draft

● Second budget draft ● Budget approval deadline ● Annual meeting

Board Guidance: As soon as practical, after approval of the budget calendar, the Board will issue budget guidance to the superintendent.

Finance Committee: A finance committee, made up of members of the Board, shall work closely with the Superintendent and his/her staff to provide further guidance, review early budget drafts and related data. The committee may seek outside experts and stakeholders to participate in committee work. The Board expects the superintendent to work closely with the principals and directors when preparing the District budget. In developing school and/or department budget submissions the principals and directors are expected to solicit and consider the ideas of staff.

The Board will, after public hearings and/or informational meetings, adopt a budget for consideration by the District’s voters. The budget will be presented by the Board for approval by

2

the voters at the annual meeting of the District. Preparation of the Board's budget presentation and other board strategies for explaining and supporting its budget will be a formal agenda item at a meeting of the Board prior to the annual District meeting.

Policy: Financial Management

The Addison Central School District shall manage its financial affairs in a responsible and transparent manner using acceptable financial practices and providing appropriate accountability. As trustee of local, state and federal funds allocated for use in public education, the Board shall fulfill its responsibility to see that funds are used to achieve the purposes intended.

The Board seeks to achieve the following goals:

1. Manage finances to achieve the greatest educational returns in relation to dollars expended.

2. Establish efficient processes and procedures in all areas of fiscal management. 3. Provide timely and appropriate information and training to staff having fiscal

responsibilities. 4. Follow Generally Accepted Accounting Principles (GAAP) and all applicable fiscal

management guidelines.

Fiscal Accounting and Reporting

The School District recognizes its responsibilities to ensure accurate and prudent management of its financial affairs. This includes accounting for the receipt and expenditure of federal, state, and local tax dollars, as well as revenues from other sources.

The School District will employ a double entry accrual accounting system and will conform to Generally Accepted Accounting Principles (GAAP). The financial records of the District must be adequate to show that those in charge have handled funds within the framework of law and in accordance with state guidelines.

The financial records must be adequate to guide the making or deferring of purchases, the expanding or curtailing of programs, and the controlling of expenses.

Financial reports will be provided to the Board on a quarterly basis, and as requested by the Board. These reports will include approved budget, transfers, adjusted budget, expenditures, encumbrances, and unencumbered balances.

Financial reports will be submitted to federal and state agencies as required by applicable state/federal statute/regulation.

The School District will arrange for an annual audit of accounts by a certified public accountant. The final audit report shall be reviewed and accepted by the Board.

Bids, Contracts and Purchases: The purchase of supplies, equipment and services represents a significant expenditure in the District budget. These purchases must be made in an open, fair

3

and economical manner and must guard against any improprieties. Bids, contracts and purchases will be accomplished following applicable statutes.

Policy: Travel Reimbursement

It is the policy of the Addison Central School District to reimburse the reasonable expenses for travel for school business on a per diem or mileage basis in lieu of actual costs incurred by its employees, school board members and volunteers, to the extent that budgeted funds permit.

Reimbursement will be only for those expenses that are reasonable and necessary for the activities of the School District. The method of reimbursement will be consistent whether expenses are incurred in furtherance of federally funded or non-federally funded activities. Prior approval from the superintendent or his or her designee will be required.

Pursuant to this policy and consistent with relevant collective bargaining agreements, the superintendent or his or her designee will establish written procedures to govern the reimbursement and method of prior approval for the following: air/rail travel, meals, lodging, and mileage.

Policy: Capitalization and Disposal of Assets

In order to provide for the proper control and conservation of Addison Central School District property as well as proper accounting for financial reporting purposes, the Superintendent or his or her designee shall maintain a schedule of capitalized assets reported in conjunction with the annual audit.

Implementation

Capitalization of assets, inclusive of computing devices, equipment, general purpose equipment, information technology systems, special purpose equipment and supplies, occurs when all of the following criteria are met:

1. The asset is tangible and complete. Construction in progress is capitalized but not depreciated until construction is completed;

2. The asset is used in the operation of the District’s activities; 3. The asset has a value and useful life at the date of acquisition that meets or exceeds the

following: ● $5,000 individual component value and one year of useful life ● All buildings and land must be reported regardless of value and useful life at

date of acquisition. Assets acquired through donation will be recorded at their estimated fair market value on the date of donation and capitalized according to the criteria above.

Annual depreciation will be charged in equal amounts over the estimated useful lives of all capital assets. The assets’ estimated useful life will be assigned by management in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) rulings.

4

School Properties Disposal:

The School District recognizes that in the ongoing operation of the school system, there may be school property (not including real estate) that is no longer useful to the School District, and in the interest of efficiency and operation such property should be properly disposed of. Subject to statutory limitations, administration is authorized to proceed in a proper and orderly manner in disposing of school property that is no longer useful to the School District. Disposal shall include the acts or processes of selling, donating, trading, transferring control to another, discarding, and destroying.

Policy: Investments

It is the policy of the Addison Central School District to invest its endowments, trusts, scholarships, and other special funds to maximize returns with socially responsible investments so the funds may continue to be used as intended.

Objectives

The objectives of the Funds are:

● to invest long-term; ● to protect the purchasing power of the funds; and ● to reinvest any additional growth in the principal.

Asset Allocation Guidelines (as applicable)

The asset allocation strategic norms are 61% equities, 28% fixed income, 5% cash and 5% alternatives while the asset allocation ranges are 55-75% equities, 10-40% fixed income, 0-20% cash and 0-15% alternatives, but the finance committee and Funds’ manager(s) have the discretion to amend the investment objective. The finance committee will review the allocation at least every twelve (12) months to consider making changes to the investment objective, if necessary. In making the asset allocation target, all funds in aggregate will be considered.

Portfolio Goals

Performance benchmarks for the Funds’ manager(s) will be measured quarterly.

Distributions

Funds will be distributed as dictated in the Fund documents.

Restrictions and Priorities

Investments in foreign securities will only be made through common stocks, bonds, mutual funds, exchange traded funds, and American depository receipts listed on the NYSE, American Stock Exchange, or NASDAQ. Only bonds with ratings of A or better by Moody’s, and/or Standard and Poor will be purchased. Investments shall not be made in commodities; commodity contracts; oil, gas, or mineral leases; mineral rights; royalty contracts; or individual parcels of real estate. This restriction is not intended to preclude domestic exchange traded funds (ETFs), or investments in Real Estate Investment Trusts (REITs) or other listed real

5

estate equities or bonds, for which quotations are readily available. Margin transactions, short sales, options, puts, calls, straddles, and/or spreads shall not be used. Investments shall not be made in equity issues and bond securities for which quotations are not available. No investments shall be made which would require a federal, state, or local tax return. Unsecured personal loans of any of these Funds shall not be made. Investment managers are directed to invest only in stocks/equities, which adhere to the limitations listed below. The managers shall not buy and shall not hold stocks or holdings from entities whose products are not allowed on school premises, which include the following: Adult Content Providers, Adult Entertainment, Adult Movie Producers, Alcohol, Child & Sweatshop Labor, Firearms, Gambling, and/or Tobacco.

Contributions to Funds will be accepted in accordance with the School District’s Gift Acceptance Policy.

Policy: Borrowing

The District is responsible to promptly pay employees and vendors for services rendered. At times during the year, funds from federal, state and local sources may not be received in time to meet cash flow requirements. Accordingly, the District may be required to borrow funds in anticipation of revenues. Authority for tax anticipation borrowing will be requested from the respective District electorate. Administration must seek the lowest interest rate through competitive bidding and will borrow the minimum amount necessary to maintain positive cash flow.

School Food Selvlcl Mouagement Contnct Rsnaval - 20t ? - 20tt

and

-"-" .-..,- and induder the

This represen(s the foliowing rerewsll s ls *2";i o 3d u 4e

The ternr of the *:ntrncl tcnew.ll sh*ll b* for onc {1} year beginning ort }uty l, :}-{)}, '1. rnel eontitruing lintil Jurrc 30, j { i !:unless tenrdnated by either Par$. All provinions in the origirul conbact and zubsequent amendrlante rcsrain in effect forthis time period. lhe $clrosl Fosd Arthurity slull pay tlre FSvIC the lollowing fees monthly f.or detailed, allorvat'le

invoiced iteats pe.r the tern oI the original conFacl

The fee skucture shall be as followa;

Cort Rrlmbuno0lr Cgfitrrrt

Management Fee: Prcpcsed Budsetl?18:,,;{::,1,#,1,}C,f I

Admtnlstrstlve Fee:-L*".. rt i.,'). \- ., b$rnatsd Total Ccntract Value: '.:tt \ ,"/-"-i,_t": ."1|

Subsidy tlmlt in contract:H Qrcsk-€vsn

Guaranteed Retilm in Contract; 9*" *","--*__,-

Estimated ConhrtValue:

Flxed Prlm Coilt rct:

Management FeelMeal:" rvliiieiulv"r,fits:

Admlnlstratlve FcelMeBl :

**BreakfastsxlMerl Supp*x=lMad**Snackr r l Meal Non-Program Revenus {a la carte}

0enominator;

This renewal ie effecdrrc: .. ;. - -.,._. .. -.-*,"..- "" {date ofCqnbaclshall remainunchnnged and infull feirce and effect.

SFA

Printed Nane:

'fiiler

Dshe; _.. "-, _

Rrqulrcd tttarfimrntr:E Cediftcete of Debarmenttr Crrdficat* of talrbyln6and Dlsda*te of lobbl.tngAcdviticsIl0osd MeedngMinuierr

Stit€.AgertcyRtvlenr€

[! Aprprovcd

vT A8sn{f o{Edr{ndo$

signahrre). All terrrrs and cnnditions contained in tlre

Fsluc ,'\.,\l..'l

Bv: \I \t."l\ rir .r' \ l'- "-- ---''l

r\ \

Prtnt dNams . ] -l*,,., \\ \' tlri:J*\-t.-\t

fitler-L-:.-1..;!^!.-.,.,.*,r:L-r.;'Lli

Date: 1111 1 . :- \- I

U Conbrct Bxte*Sqa WorkrhestO Copy of *xy Rmew*Vflxlension Conbacl toc$meritstncludlng lha S&edule E or proposrd budgot.

Cl Relumed tur Rer.lrton . fl Dmied

FSMC ConE&ct Xscral Rtv.{80I7 Cllld Nu*lton Pro6ramr

P8-, VIIRMT]NTA0EltcY0FtDucllt0t{

219 North Main Street, Suite at$2

Barre, VI05141 (p) 802479-L187 I (t) 802-479-L822

f$fit0 Contnsc,t [valurtlon Wo rkehset 2018

SFA Name \ 'i'-.-\ i ,rr , .(L r \,,.t{,

School \iarne{s}:11r

F$MCName:

Con&ac* Provieion, or RenewalConsideration

Guarantees;Indicate whirh was included in the

RFPlContract, and thecorrespanding amount:

il €uaranteedRetqrn

$

ll"" Capped $ubridy

$.!ir.-i!,i) q l

Guaranteed 8rcak Even

Dkcountr, Rebater, Credits:

All discsunte, rebates and creditsmust be retu.rned to the $FAnon-profit food service flccount,

USDA Food ReimbursementlValue Received:

The FSMC must repart the value ofUSDA Foods rcceived and used in&e Child Nu{rition Progrants.

ofConpllance

Was the Cuararrtee fulfiIled?

il Yes

INoIf no, why nat?

$FA ConfirnadonDocumentration

Submlt a ccpy of thn finsl involc€ andfirrancial statemenf which indudestotal revenues and total costs for theproglam yeaf.

ff Enclosed

Totai cf Annrral Returns credited lo3FAl$chool:

. t ,- ,lr

$ .''Ji3\_t_,111__ _ _

Frovide a ccpy of the ItSMCs rcpcrt ofAnnual Reconciliation of Discounts,Xebates and Credits,

{J''firt:losrtil

Value of USDA Foodslcommaditiesreceived by the SFAlSdtool;

Value of USDA Foode/commoditiescedited/reported/used by FSMC:

$tfl:,',L,'ba"

USDA Foods Inventory Value at end ofveal:' fi; -. ;.! 'J.\S..- .1.- .J-: r)!-r':. r..'l

Contract Prwieiono or RenewalConeideration

tvaluatian of

Budget/fotal Coat of Conhacl;2017 Proposed Budget & Cost:

Actual Total Canhact Costl

$r" " -h;':J-\ lA :.'1 t'

$FA Cnnfirmation

Final lnvoice reqnested above mustdocrrment this information.

1

Fee Adiu*tmenterDid the original Rlrl: & Contract/Renewal irrdude a clause andfactor for fee adjusbnents?

I Yes il'*n(ex. CPI for all.urbanc$n$umsr$for food away from home)

Did the reneraral for 2017 include adrange in fees?

fJ Yes Lj,No

2017 Current $cihoolYear ContractProposed FeeslCosts (frorn renewallr

Ugtfee:$ il,

AdminFee $ :i,\"')l-.; ,, .

Per mea! Rate: $

Estirna ted Contract Subsidy"l

$ \J*,.jt.t"Subsidies are not guaranteed income.

The zubsidy is the tftaximum amount the

SFA wouid be responsible for should the

costr* excee.d. fhe revenue,

20L7 Actual fees/costs:

Mgt Fee: S

r I 'iAdrnin Fes $ -_,,L

(._1.

FerMeal Rate: $

Contract $ubsidy: :L .. ..{...*' .. ......" .... -..

Fmpoeed Feea for 2013:

MgtFee: $

Conhac-t Provisiono:llave all conhac't prcvisions been

adhered to?

.ffirrs il N" Comment:

Cannot renew if all provision* were

not fulfilledl adhered tcIs there any language in the renewaVamendment &at wauld affect llre originalterrns and conditions of the contract?

fl Yes -"fJ No

Are there restrictians to the guarantee or a drange to a provision or anything

that negater t lrr': rtrtlratt terms?

fl Yes ill iur'

Have there l'r.l.rr lliiffinli cJtanges fronr the original praposal & contract?

I Yes V-Ydi" if yc*" Jencriber

Documen'tation is subrnitted.

AdminFee$ ,.'l-1 _!- -

Per Meal Rater $

Estimated Conkact $ubsidy:

u l:l.)"!r.:- !

taf ; l r-tDate

2018 Addendume/Changet:Maferiatr Change - check

RFPlccntract against proposed

addendum, if any,

Jo'A 0u;onPrintcd Narne

//Silfratrrre

F$MC Fxten sion Checklist

{Revised: Iune 1.4, 2017)

n

Fage 2 of 2., - . ',. r l-ri t, 1:! r,' 1 .,:\')li/i ,:

,r._t 1., 4 .i.1...... <.

School Food $cnlcs Managemont Cot*rac{ Rcncwal - 2017 - 2Ot8

This contract renewal is between school food authority ($fA) and

and indudes theFood $ervice

following

ftgrnal Contract Approval Date & $c"hool Year:

This reprenents the following renewal D 1't

q-

1{" -IXr\a{* t-tr 3td n 4th

Title:

Date: tf)- S*t)

Et Conkact Extengion Workshe€t

tr C-opy of any Renewal/Exterrsiur Contract Dofl ments

inctuding the $chedule E or propored budgel'

tslr"-\l

d2a

The terrm of the contract renewel shall be fcr one (U year beginning on ]uly 1'

-- and continuing untii ]une 3o

urrless terminated by either party. All provisions in the original contract and subsequertt amerrdments remain in effect for

this time period. Tlre school Foad Authority shall pay {he F$MC the following fees monfiy for detailed, allowable

invoiced items per the ternr of the odginal contract'

Ttre fue struchrre shall be as follows:

Cost Rrtmburrrblr Contrrct:

Flxrd Prlca Contrrct:

firis mnewal is effective (date of signature)' All ternrs and conditions contained in the

Conbact shall remain unchanged and in fulI force and effect'

SFA RSilC

Byt 8y,

Pdnt€d-I

Title: -

..

-

Roqulnd Attrohmcrtr:OC€*incateof DebarmmtO Certificate of tabby'irrg and Dirclooure of l*bbying Activities

fl Board Mr*ting Minut€*

State Agcnc"v Reviewen Date: -E Rehrrnedfor Revision-

FSMC Contract Rcnewal frev.62017tr Appmved

YTAgency oflducodon

Proposed 8ud*et 1il18:Management Fee:sn

Estlmated Total Contr.ct Value;Administrative Fee:C:{-y

* ls,us{} .Guaranteed Return in contract:E NIA

Subsidy limit in tontraet:E Break-even

$, _.._. ._ *trN/A

Administrative FeelMeal:Management Fee/Meal:Ertlmated Total Contract Value:

$

Meal Equivalents:

-BreaKasts=lMealSnacks = l Meal

Suppers = l Meal

Non'Pmgram Revenue ta la carte)

Denominator

E Denied

Chlld Nuttidcn Prcgramr

Aoslgy0rEDuGAnoil

2L9 NorthMain $beet' Suite 402

8arre, \rT 05641 (pl SAZ 79'1187 I (f) 8A2'479'18?2

F$tll C Gorfi ract Fvaluatlon Wo*€hegt 20x8

SFAName:

School Name{s):

FSMC Name:$FAConfinnation

DocrmrentationComplianceofContract Pmvision, or Renewal

Congideration

Submit a copy of the frnalinvoice and

financial statement whidr includes

total r€venues and totalcosts for the

pfo8ramyeat.

fl Enclosed

WaE the Guararrtee fulfilled?

Noil

W Yes

If no, whynot?

Guaranteee:Indicate whidr was included in the

R3P/Contract, and tlre

corresponding amount:

W* GuaranteedRehrrn

n CappedSubridY

n Guaranteed Break Even

$

$ !:1

Provide a copy of the FSMC's report ofAnnual Reconciliation of Discounts,

Rebates and Credits"

fff#closed

Total of AnnuaiRetums credited toSFA/Sdtool:

$

Dlscounts, Rebates, Creditel

All discounts, rebates and credits

must be retumed to the SFA non-

profit food serviae account.

Value of USDA Foodslcommodities

credited/reportedlused bY F$MC:

USDA Foods brventory Value at end ofyear:

$

$

d{rc,P\

, Llz*

Value of IJSDA Foods/commoditiea

rreived by the SFdSdrooI:

tCI$

USDA f ood ReimbursemenUValue Received:

The F$MC must rePort the value of

USDA Foods received and usedinthe Child Nutrition Programs.

SIA ConlirmationDocurnentation

Evalua$on ofCompliance

Conhact Pmvicion, or RenewdConsideation

Finallnvoice requested above mustdocum€nt this infcnnation.

2017 Proposed Budget & Csst:

Actual Total Contract Cost:

x.{

Budget/f otal Cort of Contrrctr

2017 Actual feeslcosts:

Prepored Fees for2018:

MstFee: $ Xj"f,fi.:.... "-

Estimated Contract Subsidy:

PerMealRate: $

PerMealRate $

s

AdminFes $ lfT{Y)0 *MgtFee $

AdminFes $

Contract Subsidy:

Did the renewal for ?017 indude adrange in fees?

I Yes 1ffi'No

2017 Current SchoolYear Ccrnfract

Proposed Fees/Costs {from renewal):

Estimated Contract $ubsidy*:

$Subsidies are not guaranteed income-

The subsidy is the maximum amount theSFA wouldbe reaponsiblefor should the

costs exceed the tevenue.

Per meal Rate: $ !:*

$

.*i))AdminFee: $

MgtFec $dl{i)

Fee Adiuatmente:Did theoriginal RFf'} & ContractlRenewal indude a clause andfactor for fee adjustments?

{ex. CPI forali urban consumersfor food away fromhome)

ffii"I Yes

Comment:llaes I Nc

Cannot renew if all provisions werenot fuIfilled/ adhered to

Contract Pmvisions:Have all contract provisions beenadhered tc?

Is thse any language inthe renewallamendmentthat would affect the original

terms and conditions of the conkact?

fl Yes B'NoAre there res8ictions to *re guarantee or a drange to a provision, or anythingthat negates the contract terms?

I Yes ffruoHave therebeen staffing dtanges from the original proposal & contract?

I Yes g'No lfyes,desribe:

I Documentation is submitted.

2018 AddendumdChanger:Material ennge -c-heckRFP/contract against proposedaddendum,if *y.

LL Q;^n ukfuzDatePrinted Name

FSMC Extension Ctrec"klist

(Revised: |une 14, 2017)

Page 2 of2 /]ffilruImt0fxrarnul