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Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft...
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Transcript of Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft...
![Page 1: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/1.jpg)
Adding to Your Bag of TricksA few SR and AA Solutions
University System of MarylandPeopleSoft Conference
October 8, 2004Ken Epstein, The Cedar Group
![Page 2: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/2.jpg)
Very special thanks to Cheryl Holden-Duffy, UMES registrar
![Page 3: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/3.jpg)
AGENDA
REALLY excluding repeated courses
Academic Clemency
Generic transfer courses– and how they become specific on the transcript
A University General Education Degree Progress Report– that everyone can use
![Page 4: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/4.jpg)
Excluding Repeated Courses
Repeat rule– The course with the best grade counts– All other attempts are excluded from academic
statistics• Not in GPA
• Not included in attempts
• Not included in earned hours
Introduction
![Page 5: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/5.jpg)
Excluding Repeated CoursesThe Problem
![Page 6: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/6.jpg)
Excluding Repeated CoursesThe Problem
![Page 7: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/7.jpg)
Excluding Repeated CoursesThe Fix
![Page 8: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/8.jpg)
Excluding Repeated Courses
Business Process– For individual students
• Use Enrollment Request (Normal Maintenance) or Enrollment to remove the repeat codes.
• Run Repeat Checking by term.
– To apply globally or for large groups• Build a process to remove repeat codes.
• Run Repeat Checking for all terms.
The Fix
![Page 9: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/9.jpg)
Excluding Repeated CoursesThe Fix
![Page 10: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/10.jpg)
Excluding Repeated Courses
Tuition calc loses the course entirely• Usually not a problem, but be aware that “excluded”
courses are lost to SF.
Consider the impact on Financial Aid Satisfactory Academic Progress
• How does FA compute SAP?
• Does your custom program count “excluded” courses if necessary?
Surprises and Warnings
![Page 11: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/11.jpg)
Academic Clemency
Under special circumstances, a small number of courses may be excluded from academic statistics calculations– Display the course on the transcript.– Make it clear on the transcript that clemency
has been granted.– Provide the same exclusions as those for
“Excluded” repeated courses.
Introduction
![Page 12: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/12.jpg)
Academic Clemency
There is no delivered process to handle Academic Clemency.
We are very eager NOT to build customized processes.
The Problem
![Page 13: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/13.jpg)
Academic ClemencyThe Problem
![Page 14: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/14.jpg)
Academic Clemency
Build an Academic Clemency Repeat Rule– Have the rule apply whether or not the course is
repeated.
Build a Transcript Note to explain that clemency is applied
Develop a business process for applying the rule
The Fix
![Page 15: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/15.jpg)
Academic Clemency
Build an Academic Clemency repeat rule
The Fix
![Page 16: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/16.jpg)
Academic Clemency
Build an Academic Clemency repeat rule
The Fix
![Page 17: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/17.jpg)
Academic Clemency
Build an Academic Clemency repeat rule
The Fix
![Page 18: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/18.jpg)
Academic Clemency
Build an Academic Clemency repeat rule
The Fix
![Page 19: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/19.jpg)
Academic Clemency
Build an Academic Clemency repeat rule
The Fix
![Page 20: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/20.jpg)
Academic Clemency
Build an Academic Clemency repeat rule
The Fix
![Page 21: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/21.jpg)
Academic Clemency
Build a transcript note
The Fix
![Page 22: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/22.jpg)
Academic Clemency
Develop a business process– Design approval procedures and
documentation.– Use Enrollment Request (Normal Maintenance)
or Enrollment to enter the Clemency code and the transcript note.
– Run transcripts.
The Fix
![Page 23: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/23.jpg)
Academic ClemencyThe Fix
![Page 24: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/24.jpg)
Academic ClemencyThe Fix
![Page 25: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/25.jpg)
Academic Clemency
This procedure does not remove grades or enrollments. A grade inquiry will not show the Clemency code.
The same warnings that applied to the excluded repeat courses apply to this exclusionary rule.
The implications of a clemency exclusion may be different than those of a repeat course exclusion.
Surprises and Warnings
![Page 26: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/26.jpg)
Generic USM Transfer Courses
UMES students may take courses at University System of Maryland (USM) institutions and transfer those courses to UMES as though they had enrolled in them on campus. – Courses are treated as regular enrollments, not as
transfer courses, requiring a special course in the catalog for each USM course.
– USM courses are entered retroactively when students present transcripts.
– Billing Units must be reset to 0.00 since tuition and fees are paid to the original institution.
Introduction
![Page 27: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/27.jpg)
Generic USM Transfer Courses
Create a course in the course catalog– Use the Subject and Catalog number of the
corresponding UMES course, adding USM to the catalog number
– Include USM in parentheses after the UMES course description
– Do NOT include the course in any course equivalency groups
The Fix
![Page 28: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/28.jpg)
Generic USM Transfer Courses
Create Generic USM Courses
The Fix
![Page 29: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/29.jpg)
Generic USM Transfer Courses
Create Transcript Notes for each campus
The Fix
![Page 30: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/30.jpg)
Generic USM Transfer Courses
Add the course to the schedule (if necessary)
Enroll students using the Enrollment page– Billing units must be changed to 0.00 (Tab 1)
• Billing units cannot be changed using Enrollment Request
– Reset the enrollment and grading dates if necessary (Tab 2)
– Add the transcript note (Tab 3)
The Fix
![Page 31: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/31.jpg)
Generic USM Transfer CoursesThe Fix
![Page 32: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/32.jpg)
Generic USM Transfer CoursesThe Fix
![Page 33: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/33.jpg)
Generic USM Transfer CoursesThe Fix
![Page 34: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/34.jpg)
Generic USM Transfer CoursesThe Fix
![Page 35: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/35.jpg)
Generic USM Transfer Courses
Do NOT add these types of courses to the schedule of classes until AFTER student registration. We do not want students to accidentally register for the course.
Changing Billing Units can produce warnings.– Ignore them.
Surprises and Warnings
![Page 36: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/36.jpg)
University General Education
Generic, University wide, General Education Requirements– Based on USM guidelines
Department specific variations on the General Education Requirements– Pre-requisites for major courses– Department faculty recommendations
Introduction
![Page 37: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/37.jpg)
University General Education
Students, especially those who change majors, may want to satisfy graduation requirements with the University wide general education requirements.
At the same time, degree progress reports should reflect department beliefs.
Standard degree progress reports are linked to students’ academic structure.
How can we provide both types of information?
The Problem
![Page 38: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/38.jpg)
University General Education
Build a special purpose degree progress report using a Special Requirement Usage for the University wide general education requirements.
Include Department specific general education requirements in each plan degree progress report.
The Fix
![Page 39: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/39.jpg)
University General Education
Special Requirement Usage
The Fix
![Page 40: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/40.jpg)
University General Education
Special purpose transcript type
The Fix
![Page 41: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/41.jpg)
University General Education
Special purpose transcript type
The Fix
![Page 42: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/42.jpg)
University General Education
Build the degree progress report
The Fix
![Page 43: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/43.jpg)
University General EducationThe Fix
Build the degree progress report
![Page 44: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/44.jpg)
University General EducationThe Fix
Build the degree progress report
![Page 45: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/45.jpg)
University General EducationThe Fix
Build the degree progress report– The Special Requirement Usage is only
required on the Requirement Group– The Academic Advisement Requirement Usage
can be used with Requirements and Course Lists
– Use the “Course Catalog” Course Ranking Scheme to force more basic courses to be used in satisfying general education requirements
![Page 46: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/46.jpg)
University General Education
Use the GENED transcript type to run University wide degree progress reports
The Fix
![Page 47: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/47.jpg)
University General Education
Students, faculty, and advisors must be aware of the differences between the two types of degree progress reports
Policy is required to resolve differences between the University wide general education requirements and department specific requirements
Surprises and Warnings
![Page 48: Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.](https://reader036.fdocuments.us/reader036/viewer/2022062422/56649f325503460f94c4d9e4/html5/thumbnails/48.jpg)
University General Education
Questions and comments