Page 1 of 2

ADDENDUM NUMBER 1 IFB#: 0053533

January 16, 2018

PROJECT: Virginia Polytechnic Institute and State University Lee Hall Commons Renovation Blacksburg, Virginia 24061 TO ALL BIDDERS: GENERAL: Addenda are part of the Contract Documents and are issued to amend or interpret the Drawings and Specifications. The Addenda shall be acknowledged in the Bid Form – Division 0 – Section 00300 – in the space provided for addenda acknowledgement. GENERAL INFORMATION: Please note the following:

• The non-mandatory pre-bid meeting was held January 4, 2018 at 10:00am. See attachment A for the meeting minutes. See Attachment B for the sign-in sheet for contractors.

• Refer to Attachment C for the lead and asbestos report for the Lee Hall Kitchen/Lounge Room 260, dated July 28, 2017.

Changes and Clarifications to Specifications:

• No changes Changes and Clarifications to Drawings:

• Sheet D1.01: Drawing 05: Hazardous Material Disclosure: Add the following: “VT will remove the asbestos in the kitchen floor and bathroom floor. Lead in the window ledges to be removed by contractor.”

• Sheet D1.01: Demolition plan note P-01: Change note to read: “Tile and associated grout and mortar at window sill to be removed by contractor. Note, tile contains lead. See lead and asbestos report dated July 28, 2017.”

• Sheet A1.01: Add note N-26 at all window sills in Room 260 and 260A (total of 10 sills). Note to read: “Install new solid surface window sills – see ASK001 for installation detail.”

• Attachment D: ASK001 Solid Surface Window Detail

• Sheet D1.01: Remove keyed demolition note tag D-06 from Kitchen, Unisex Restroom (note remains in other locations)

• Sheet D1.01: Revise demolition floor plan keyed note D-06 to read “Remove all carpet and base in room. Existing floor finish in Commons 260 is carpet over concrete subfloor.

Page 2 of 2

• Sheet D1.01: Delete demolition floor plan keyed note G-01.

• Sheet A1.01: Delete floor plan general note 2.

• Sheet E1.05: Revise verbiage for the first part of Plan Note #1: “Provide and install one (1) new 3-pole 150A circuit breaker of matching frame, AIC rating (65 KAIC) and type in an empty space in existing Panel-7MDP2 to serve new panelboard ‘7FA’. Provide 4-#1/0 and 1-#6 ground in 1-1/2” conduit to serve the new panel.”

Prebid Questions:

• 01/08/2018 from Davis H. Elliot Construction Co., Inc: o The following question concerns drawing E1.05, Plan Note 1: The breaker rating

of 150 amp and the conduit/wire size do not match. Should the conduit be 2: with 4-#1/0 + 1-#6 ground or should the breaker be 100 amp?

o Answer: Refer to addendum 1. • 01/05/2018 from GCSI

o On page E1.05 we are to install a 150 amp breaker in a distribution panel for a new feeder to panel 7FA using (4) #3thhn conductors. Per code #3 thhn cannot go on a 150 amp breaker. Code requires you to downsize the 150 amp breaker to 100 amp or increase the size of the conuctors to 1/0thhn. Please advise.

o Answer: Refer to addendum 1. • 12/21/17 from GSCI

o There is a site visit on the 5th flor the Newman Libarary Restroom Renovations. Is there any way to combine the two on the same day to conserve resources?

o Answer: The pre-bid for this project will be held as scheduled on January 4, 2018. However, contractors are welcome to arrange a site visit with Jeff Zoller on the 5th (or other dates). No questions may be discussed not address at the pre-bid.

All other terms, conditions and descriptions remain the same. The bid due date and time is changed FROM January 18, 2018 at 2:00 pm TO February 1, 2018 at 2:00 pm. The bid opening date and time is changed FROM January 19, 2018 at 2:00 pm TO February 2, 2018 at 2:00 pm.

END OF ADDENDUM NUMBER 1

crumpler-ro

Text Box

ATTACHMENT A

VIRGINIA TECH LEE HALL COMMONS MEETING NOTES DATE ISSUED: 10/10/2017 Project: Virginia Tech Lee Hall Commons Renovation Meeting Date: January 04 2017, 10:00 am Location: Lee Hall Commons RE: Pre-Bid Conference Attending: Virginia Tech (VT) Jeff Zoller (JZ) Train Architects (TA) Robin Crumpler (RC) See sign-in sheet for contractors in attendance 0.0 Introductions 1.0 Procurement

A. JZ presents procurement requirements.

1. Bids are due by 2:00 pm on January 18, 2018 (see Invitation For Bids (IFB)). 2. JZ reminds bidders to include IFB # on the outside of the envelope. 3. JZ recommends dropping off bids in person to ensure timely receipt. 4. The public opening ceremony on January 19, 2018 (see IFB) is the only way for

bidding contractors to learn who submitted the lowest bid. 5. Any addenda will be posted to the VT Procurement website and is updated more

frequently than the Laserfiche site.

2.0 Project scope

A. RC presents a summary of the project scope (see IFB for summary). 3.0 Questions

A. Is there asbestos in the project area?

RC references the lead and asbestos report, stating that there is both lead and asbestos in the project area. The report will be made available as an addendum item.

B. Will the contractor be responsible for abatement of the lead and asbestos? Bid documents indicate that lead and asbestos are the responsibility of the contractor. However, JZ notes that VT may opt to remove these materials prior to start of work. An addendum will be issued if VT decides to remove these materials prior to start of work.

C. Construction documents indicate that electrical conduit and wiring is to be installed in the corridor ceilings and to be routed through accessible ceiling where possible. However, corridor ceilings are not accessible ceilings.

Page 2

RC clarifies that the conduit should be hidden to the extent possible, but that it will likely need to be surface mounted and exposed in the corridors. Existing conduit is already installed in this manner in the corridors.

D. The construction documents indicate that the egress route through the space is to remain open during construction. Is this required?

This is a requirement in the construction documents. However, JZ says that the summer construction schedule means the building will not be occupied during construction, therefore this requirement may be waived, pending UBO approval. JZ will follow up with UBO, and an addendum will be issued if there is a change to the requirements.

E. What are the setup, staging, and dumpster requirements? JZ expects that a dumpster can be placed on the street. Additionally, he will work to make some parking available on street for contractor use. A building restroom will be available, but must be cleaned DAILY by the contractor. VT will work with the contractors to arrange staging areas. JZ notes fencing probably isn’t required unless lawn is used for staging.

F. What is the subfloor under the existing carpet in the project area? RC notes that this is concrete slab per available record documents. This appears to be consistent with inspection on site. JZ will check with the lead and asbestos inspector to verify.

G. What is the expected start date? JZ states this will be May 14 (first Monday after classes let out for summer).

H. How much time is allowed prior to bid date for pre-bid questions? JZ says any questions should be turned in using the pre-bid question form as soon as possible to allow for adequate response time. Minor clarifications may be issued via addendum 6 days prior to bid date, and major clarifications or corrections may be issued 10 days prior to bid date.

I. What is the building floor to floor height? RC says this is approximately 9’-0”.

4.0 Other items A. JZ notes that the HVAC outdoor unit location may change based on review by University

Architect. B. JZ notes that the construction documents are currently in UBO review. Any changes as a

result of UBO review will result in an addendum or change order.

5.0 Building/site tour

A. The tour included room 260 (project area), adjacent hallways, the adjacent electrical closets, and the laundry room below the project area.

crumpler-ro

Text Box

ATTACHMENT B

crumpler-ro

Text Box

ATTACHMENT C

crumpler-ro

Text Box

ATTACHMENT D