ACRIS e-Recording for Portal Companies

Next StepsSeptember 4, 2013

29/4/2013

Topics

• Significant Decisions Made• High Level Timeline• Questions and Comments on Guides

39/4/2013

Significant Decisions Made• Data Currently Collected by Cover Page is Required• Existing Services / Existing Model will be Extended• Solution will be Common for All Portal Companies• Tax Form Creation via Web Services Optional

- Tax Trans ID Required for Transfers (Deeds, etc.)- While Optional, Tax Form Creation via Web Services is not

recommended for the first phase due to timeline / resource constraints

• ACH is not currently available, but is being considered. Echeck payment for multiple transactions is supported. Payment can be made any time of the day.

• Transactions will not be recorded until paid in full.• Electronic Submissions will be Performed under Portal Company Account

and not under an individual’s Customer Account.

49/4/2013

High Level TimelineStart Dates of EtaxCoverPageWs EpaymentsWs Esubmission

Environment for Dev / Test 8/12/2013 (current service) 8/12/2013 (current service) TBD (no later than alpha deploy)

Initial Design 8/8/2013 8/9/2013 8/5/2013

Draft Specification 8/12/2013 8/12/2013 8/7/2013

Specification Public Review 8/23/2013 8/23/2013 8/23/2013

Finalize Specificiation 8/30/2013 8/30/2013 8/30/2013

Release Specification / Guide 9/6/2013 9/6/2013 9/6/2013

Development 8/26/2013 8/26/2013 8/26/2013

Alpha Deploy 9/20/2013 9/20/2013 9/20/2013

System Integration Testing 9/23/2013 9/23/2013 9/23/2013

Beta Deploy 10/4/2013 10/4/2013 10/4/2013

Second Beta / Release Candidate Deploy 10/11/2013 10/11/2013 10/11/2013

User Acceptance Testing 10/14/2013 10/14/2013 10/14/2013

Third Beta Deploy TBD (as needed) TBD (as needed) TBD (as needed)

Performance Testing 10/28/2013 10/28/2013 10/28/2013

Deployment 11/4/2013 11/4/2013 11/4/2013

EtaxCoverPageWs

EsubmissionWsEpaymentsWs

Portal Companies

59/4/2013

ETa

xC

overP

age

WS

ESubm

issi

on

WS

EPa

ym

ents

W

SStart

Get relevant ACRIS

Control information for XML creation

GetBBL OR

GetAddress

Create XML

SyncSubmission?

GetTransactionStatus

GetStatusSubmitXML

Data

SubmitXMLAndGetPDFForms

City Register Office

IsDocumentReadyForPDFUpload

Is Document Read

y?

GetUploadChecklist

UploadPDF

All PDFs Uploaded?

Preview

Yes

No

No

No

YesYes

Create

Another Doc?

ESubmit

Yes

No

GetAmountDue

GetRecordingAndEndorsem

entCoverPage

Stop

GetCPDocPaymentDetail

GetConvenienceFee

E-Check Payment?

PayByCheck

PayByCreditCard

GetPaymentStatusByTrackerID

ORGetPaymentStatusByACRI

STransactionNbr

CP Transact-ion

Accepted?

Has CP Transaction been

paid on time?

Yes

Yes

Reject CP Transaction

No

No

Resu

bm

issio

n

New

D

oc

Su

bm

issio

n

Yes

No

9/4/2013 6

Open Discussion & NotesThe following items / issues were discussed

8/28/2013

• Can a lump sum ePayment be made without identifying the transaction numbers with DOF applying the money as needed? No. Specific transaction numbers must be identified.

• Can you make an ePayment after 5 pm? Yes. If the documents in the transaction have all been examined and deemed acceptable for recording, they will be recorded as soon as payment is received, whenever payment is received.

• What happens if a transaction is underpaid? Underpayment should not happen on an initial eSubmission as ePayment requires full payment of the amount due on a transaction – it does not allow a partial payment. If a document is rejected and upon re-submission an additional amount is due, payment can be made within the payment window.

79/4/2013

Open Discussion & NotesThe following items / issues were discussed

8/28/2013

• On the flowchart, what is the Sync Submission box? ACRIS provides two options for XML submission: Synchronous and Asynchronous. Synchronous provides real time validation and processing of the submission while Asynchronous stores the submission in the system for delayed processing (approximately 30 minutes). For a portal company, Synchronous submission may be the better option.

• On the flowchart, what is the purpose of the Preview box? Preview allows the user to see what the entire document package looks like including the generated cover pages. It allows the use to verify that they have uploaded the correct PDFs and that everything is in the correct sequence.

• Why wasn’t an URL provided for the ESubmission web service? URLs were only provided for currently available production web services. DOF still needs to develop the ESubmission web service.

89/4/2013

Open Discussion & NotesThe following items / issues were discussed

8/28/2013

• Are multiple NYC.ID accounts needed? No. each portal company needs only a single NYC.ID account.

• Are multiple customer profiles needed? No. You may find one profile satisfactory to meet your needs. While you may do so to segregate transactions for each of your customers, you can only aggregate transactions for ePayment within a customer profile.

• Why can’t you ESubmit tax forms? Tax forms once created must be brought into a Cover Page. The Cover Page including the tax forms is then ESubmitted.

99/4/2013

Open Discussion & NotesThe following items / issues were discussed

9/4/2013

• Comments and Questions on Specification Documents will be given to DOF by the close of business Friday 9/6.

• Based on review, the expectation is that we will have a call to review comments and question on Wednesday 9/10.

• There is a desire to understand how an eCheck is processed and what information is transmitted so accounting departments can reconcile.

109/4/2013