ACP Getting the Goods
-
Upload
jennifer-lafleur -
Category
Documents
-
view
90 -
download
0
Transcript of ACP Getting the Goods
![Page 1: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/1.jpg)
Getting the goodsJennifer LaFleur
Reveal | The Center for Investigative Reporting
![Page 2: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/2.jpg)
First, know what laws govern the records
you are seeking
p.s. Hang in there - cat video later
![Page 3: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/3.jpg)
Two sets of laws
State open-records laws (which includes public universities)Federal Freedom of Information Act (which can relate be helpful in cases where universities participate in federal grant programs)
![Page 4: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/4.jpg)
What do state laws cover?
State, city and county governmentsPolice departmentsSheriff’s departmentsState and municipal courtsSchool districtsCharter schoolsQuasi-governmental agencies
![Page 5: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/5.jpg)
State laws typically don’t cover
Answers to questionsInformation that an agency has to create
![Page 6: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/6.jpg)
State records laws
Many are similar to FOIA – but differ as what organizations are covered, exemptions and procedures.They are called different things and you cite them differentlySome states have an administrative appeal process.
TX – Required to go to AGMO – Rep must ask for rulingCA – Nope
![Page 7: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/7.jpg)
![Page 8: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/8.jpg)
![Page 9: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/9.jpg)
![Page 10: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/10.jpg)
What does FOIA cover?
U.S. federal agency recordsPaper, electronic, tape recordings, dataSometimes (but not always) government contractor’s records
Does not coverCongressThe CourtsAnswers to questions
![Page 11: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/11.jpg)
![Page 12: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/12.jpg)
The nine exemptions to FOIA
1. National Security 2. Internal agency personnel rules3. Information exempt by other laws4. Trade secrets5. Internal agency memoranda 6. Personal privacy7. Law enforcement investigations8. Federally regulated banks9. Oil and gas wells
![Page 13: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/13.jpg)
![Page 14: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/14.jpg)
HIPAA
Health Insurance Portability and Accountability Act Designed to protect patient information and covers entities that electronically transfer patient information.
![Page 15: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/15.jpg)
![Page 16: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/16.jpg)
A check list to help negotiate for data and records, of all kinds (in a perfect world):
![Page 17: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/17.jpg)
Assume the records are public. They belong to the taxpayers/tuition payers
![Page 18: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/18.jpg)
The basics steps for requesting records
File a request – that starts the time clock and creates a paper trail.Find out who it should go to and what you should ask forLetter should describe what you’re asking for
Request an itemized cost estimate Provide all possible contact informationNote that you’re willing to negotiate
![Page 19: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/19.jpg)
Turning No into Yes
Know the lawDo your homeworkBe persistentAppealWho else has the same records?Check retention schedulesAsk for record layout for electronic recordsCarry a flash drive
![Page 20: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/20.jpg)
Massachusetts municipal records retention
![Page 21: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/21.jpg)
Dos and Don’ts
Know what you’re asking forFollow, follow, followPick it upKnow the lawBe willing to negotiate Write about it
![Page 22: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/22.jpg)
![Page 23: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/23.jpg)
![Page 24: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/24.jpg)
![Page 25: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/25.jpg)
Dos and Don’ts
Know what you’re asking forFollow, follow, followBe willing to negotiate Pick it upKnow the lawWrite about itBe ready for excuses
![Page 26: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/26.jpg)
FERPA
![Page 27: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/27.jpg)
Our computer system can’t do that.
![Page 28: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/28.jpg)
We can give you only printed pages
![Page 29: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/29.jpg)
![Page 30: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/30.jpg)
We don’t have the authority to do that
![Page 31: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/31.jpg)
![Page 32: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/32.jpg)
Our database is on a mainframe and it’s very complicated, Missy
We don’t have the authority to do that
![Page 33: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/33.jpg)
That will cost $25,000.
That uses proprietary software.
![Page 34: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/34.jpg)
We don’t keep that on computer
That information is protected by law
![Page 35: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/35.jpg)
Okay, we do, but it’s a lot of files
![Page 36: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/36.jpg)
![Page 37: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/37.jpg)
![Page 38: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/38.jpg)
![Page 39: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/39.jpg)
![Page 40: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/40.jpg)
![Page 41: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/41.jpg)
Where to get more informationStudent Press Law Center: www.splc.orgIRE: www.ire.org State attornies general – for state recordsReporters Committee: www.rcfp.orgNational Freedom of Information Coalition:
www.nfoic.org
![Page 42: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/42.jpg)
![Page 45: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/45.jpg)
![Page 46: ACP Getting the Goods](https://reader035.fdocuments.us/reader035/viewer/2022062420/55c3502fbb61eb7f778b489c/html5/thumbnails/46.jpg)