ACP 42: Staff Cadet InterviewLesson 3

Chapter 3Squadron Administration andThe Adjutants Duties

Squadron AdministrationAimsBy the end of this chapter, the student should be able to:

State the roles and responsibilities of the AdjutantUnderstand the administrative responsibilities and abilities expected of a Staff Cadet

Squadron AdministrationAdjutants DutiesDutiesAccommodation and Works ServicesRoom allocation, facilities, maintenanceRegulations and InstructionsExperienceWhere to look up

Squadron AdministrationRegulations and InstructionsPublicationsAP1919, Regulations for the ATCACP 20A Air Cadet Training Instructions (ACTIs)ACP 20B Air Cadet Administrative Instructions (ACAIs)AP 1896 Scale of RAF Equipment for ATC Sqns

Other books, forms, and posters are listed in ACP 20B, ACAI 116 Annex B

Squadron AdministrationAdjutants DutiesDutiesAnnual PlanningForward PlanningPublicizing activitiesCorrespondence and FormsProcessing Incoming and Outgoing mailFiling System

Squadron AdministrationFiling SystemCurrent Filing SystemMost documentation kept for 3 yearsSplit into Areas, Categories, and subcategories (AAA/CC/SSS)Filed with most recent material at the front of the file

Squadron AdministrationFiling System - GroupsGroupsCOR: General CorrespondenceEQP: EquipmentORG: OrganisationPER: PersonnelTRG: Training

Squadron AdministrationFiling System - SubjectSubjects (examples)PER/01: Personnel - StaffPER/02: Personnel - CadetsTRG/04: Training - Adventure TrainingORG/03: Organisation - PublicityEQP/02: Equipment - UniformCOR/03: Correspondence - Individuals

Squadron AdministrationFiling System - CategoriesCategories (examples)PER/02/021: JNCO ContractsTRG/04/053: Night ExercisesORG/03/006: Squadron NewsletterEQP/02/003: Dress RegulationsCOR/03: Correspondence - Individuals

Squadron AdministrationAdjutants DutiesDutiesRecordsAttendance Register, Exam results, etc.TransportActivities away from Squadron HQPlanning and Rules for travelRecruitmentPosters, CIO, etcWelfareCanteen, games, sports equipment, etc.

Squadron AdministrationStaff Cadet RoleAccommodation/Works ServicesStaff Cadet may be appointed to organize maintenance (through Squadron Staff)Regulations & InstructionsExperienceFirst point of reference for cadetsKnow where to look for regulations/instructions

Squadron AdministrationStaff Cadet RoleAnnual PlanningPublicizing eventsSuggesting activitiesPlanning/running activitiesRecordsBe able to use and update Squadron records listed at ACTI 4

Squadron AdministrationStaff Cadet RoleACTI 4 (ACP20A)Squadron Training Records (Squadron office)Training Progress Charts (ACP 12, 13, 14, 14A)Cadet/Staff Attendance Register (RAF Form 4258)Quarterly Return (RAF PTC Form Stats 2876/2830)Nominal Roll & Result Form (RAF Form 3521)Examination Record Card (RAF Form 3521A)

Squadron AdministrationStaff Cadet RoleACTI 4 (ACP20A)Individual Cadet RecordsCadet Record of Service Form (RAF Form 3822A)Other Consent forms (e.g. ACTI 1, Annex D)Cadet Record of Service Book (RAF Form 3822)Medical Certificate, Gliding (RAF Form 6424)Examination Record Card (RAF Form 3521A)

Squadron AdministrationStaff Cadet RoleTransportUnlikely to be involvedRecruitmentSuggest places suitable for displaying postersActively encourage recruitingKnow the address of the nearest CIOWelfareMonitor welfareSuggest ideas to improve welfare

Squadron AdministrationReview of AimsBy the end of this chapter, the student should be able to:

State the roles and responsibilities of the AdjutantUnderstand the administrative responsibilities and abilities that may be expected of a Staff Cadet

Squadron AdministrationQuestionsWhere are ACTIs listed?What are the Adjutants Accommodation Responsibilities?What are Staff Cadets expected to be able to do to help the Adjutant with squadron records?ACP 20A MaintenanceAllocation of roomsProvision of facilities Use/update records listed at ACTI 4