Acoustic Enclosures121029183715

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Electrical Section Drilling Services ONGC Ahmedabad Asset

TENDER FOR

SUPPLY, ERECTION, TESTING & COMMISSIONING OF

ACOUSTIC ENCLOSURES

FOR

380KVA DG SETS

ELECTRICAL SECTION-DRILLING SERVICES

OIL AND NATURAL GAS CORPORATION LTD.

R.No.217,2nd FLOOR, AVANI BHAVAN, CHANDKHEDA

AHMEDABAD ASSET 380005

TEL. No.: 079 2326 6237/6157

FAX: 079-23296218


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INDEX

Name of work: Supply, Erection & Commissioning of AcousticEnclosures for 380KVA DG Sets.

TENDER NO. : DD11C12086

ITEM ITEM DESCRIPTION PAGES

NOTICE INVITING TENDER 2-4

ANNEXURE I INSTRUCTIONS TO BIDDERS 5-19

APPENDIX-1 BIDDING DOCUMENT ACKNOWLEDGEMENT PROFORMA 20

APPENDIX-2 BID SUBMISSION PROFORMA 21

APPENDIX-3 BID BOND BANK GUARANTEE PROFORMA 22-24

APPENDIX-4PROFORMA OF AUTHORIZATION LETTER FOR ATTENDINGTENDER OPENING

25

APPENDIX-5 PROFORMA OF CERTIFICATE ON RELATIVES OFDIRECTORS 26

APPENDIX-6 BIDDER INFORMATION 27

APPENDIX-7 PROFORMA FOR PROPOSED CHANGES/ MODIFICATIONS 28

APPENDIX-8PROFORMA OF PERFORMANCE BOND BANKGUARANTEE

29-30

APPENDIX-9 PROFORMA OF CONTRACT AGREEMENT 31-32

APPENDIX-10 DECLARATIONS/ UNDERTAKINGS 33-34

APPENDIX-11 UNDERTAKING REGARDING BLACK LISTED 35

APPENDIX - 12 APPLICABILITY OF SERVICE TAX 36

ANNEXURE IIGENERAL CONTRACT CONDITIONS (GCC) WITHFOLLOWING APPENDICES

38-57

ANNEXURE III SPECIAL CONDITIONS OF CONTRACT 58-67

ANNEXURE IVADDITIONAL SPECIAL CONDITIONS OF CONTRACT FORELECTRICAL WORKS

68-71

ANNEXURE V SCOPE OF WORK & TECHNICAL SPECIFICATION 72-76

ANNEXURE VI EQR & EQR MATRIX 79-81

ANNEXURE VII SCHEDULE OF RATES & PRICE FORMAT 82-83


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OIL AND NATURAL GAS CORPORATION LTDELECTRICAL SECTION DRILLING SERVICES

2ND FLOOR, AVANI BHAVAN. CHANDKHEDA

AHMEDABAD ASSET

No. AMD/DS/E/II (13)/2012-13 Date: 29.10.2012

Notice Inviting Tender (NIT)

Sealed Percentage rate tenders are invited under Two bid system on behalf ofONGC, by Chief Engineer (Electrical) Drilling Services, Room No. 217, 2nd floorAvani Bhavan, ONGC, Chandkheda, Ahmedabad 380005 from the experience &eligible contractors having requisite technical & financial capability for the undermentioned work with particulars as below.

i. Name of Work Supply, Erection, Testing & Commissioning ofAcoustic Enclosures for 380KVA DG Sets.

ii. Tender Number DD11C12086iii. Type of Tender Two Bid Systemiv. Tender Fee Rs. 200.00v. Estimated Cost Rs. 24,51,715.00vi. EMD Rs. 49,034.00vii. Completion period Fifteen (15) Monthsviii. Tender Sale Period From 30.10.2012 to 19.11.2012, up to 1600 hrsix. Closing Date & Time of

Submission of Bid29.11.2012 at 15:00 hrs

x. Date of opening of Techno-Commercial Bid

29.11.2012 at 15:30 hrs (if possible)

Brief Scope of Work:Scope of work includes Supply, Installation, Testing & commissioning of acousticenclosures for seven nos. of 380KVA existing DG sets as per CPCB norms & technicalspecification of tender document. The job/work shall be executed at motera -16,which are located within radius of approximate 6 Kms. From ONGC base office atchandkheda, Ahmedabad.

Non transferable tender documents can be purchased from the office of ChiefEngineer (Electrical) Drilling Services, Room No.-217, 2nd floor Avani Bhavan, ONGC,Chandkheda, Ahmedabad between 14:00 hrs to 16:00 hrs during working days onpayments of tender fee as mentioned above. The tender fee will be acceptable inthe form of crossed account payee bank draft / cashier cheque /Bankers cheque

from any nationalized/schedule bank and valid for 90 days from the date of issue ofthe same or in the form of Indian postal order, payable in favor of Finance &Accounts Officer, ONGC, Ahmedabad during the tender sale period shown above.The request for issue of tender shall accompany an undertaking as below:-

i.We ____________________ (Name of agency) hereby confirm the compliance ofEssential Qualification Requirements specified in Annexure VI of tenderNo._______________ for the work Supply, Erection, testing & Commissioning ofAcoustic Enclosures for 380KVA DG Sets. We also confirm that we shall submit all the


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relevant supporting documents along with the bid, failing which our offer may betreated as summarily rejected.

ii.We further declare to the effect that neither, we -------------- (Name of agency)ourselves , nor any of our allied concerns partners or associates or directors orproprietors involved in any capacity, are currently serving any banning orders issuedby ONGC debarring us from carrying on business dealing with ONGC. If at any

stage, it is found to be incorrect: our after may be treated as summarily rejected.

Bidders will have the option of purchasing tender document as mentioned above ordownloading the same from ONGC website http://tenders.ongc.co.in with in thetime specified for the sale of tender documents ensuring that they fulfill the EssentialQualifying Requirements and use the same for participating in the tender. But thebidders downloading the tender document from the website should ensure tosubmit tender fee, so as to reach the tender inviting work centre i.e. Chief Engineer(Elect.)- Drilling Services, Room No. 217, 2nd floor Avani Bhavan, ONGC,Chandkheda, Ahmedabad 380005 before the deadline specified for tender salealong with confirmation of EQR conditions in undertaking mentioned above , whichwill be acknowledged by ONGC by issuing Request For Quotation(RFQ) number

specific to the tender through Fax email. If tender fee & confirmation of EQRconditions in undertaking are not received within tender sale period, request ofbidder to participate in tender shall be rejected.

Bidders who are seeking business with ONGC for the first time are required to submitthe following details. i.e. Name of Company, Address, Telephone Nos. , Fax Nos.,PAN No., Service Tax Registration etc. at least three days in advance from last dateof sale of tender for creation of vendor codes for issue of RFQ (Request forQuotation).

Note:

1. Tender shall be issued against the undertaking by the bidders that they aremeeting EQR.

2. EMD/Bid Security/Bid bond/ must be submitted along with Techno-CommercialBid. Tender without EMD/Bid Security/Bid bond will be summarily rejected.

3. The bidder shall submit the bid comprising of two distinct sealed envelopes vizEnvelope A & Envelope B as specified in clause No.17 of Annexure-1Instruction to bidders of tender document.

4. Only those bidders who meet EQR mentioned in Annexure-VI of the biddocument will be considered.

5. Bidders whose prices are disclosed in the techno-commercial bid shall besummarily rejected.

6. In the event of more than one bidder quoting the same rate then bidder havinghigher average annual turnover of the past two years shall be given preferenceover the other one.

7. ONGC reserves the right to award the work to more than one party and or toreject any or all tenders without assigning any reason thereof.

8. The bids sent by post must reach the place well before the closing time anddate. ONGC shall not be responsible for any loss or delay in postal transit andbids received after closing time shall be rejected.

9. Offers sent by E-mail/TELEX/FAX shall not be accepted.


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10.The tenders have to be submitted on the due date and time specified above. Incase of unscheduled holiday on the closing/opening day of the tender, the nextworking day will be treated as scheduled prescribed day of closing/opening oftender.

11.The duly filled tender should reach the office of The Chief Engineer (Electrical) Drilling Services, Room No.-217, 2nd Floor Avani Bhavan, ONGC, Chandkheda,

Ahmedabad - 380005 (GUJARAT) on OR before last date & time of submission asmentioned above.

(PADAM SINGH)SE (E)-Drilling Services

For Chief Engineer (Elect)-Drilling Services2nd Floor, Avani Bhavan,

ONGC, AHMEDABAD-380005


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ANNEXURE-I

INSTRUCTIONS TO BIDDERS (ITB)

A. INTRODUCTION

a) The Oil & natural Gas Corporation Limited (ONGC) registered under thecompanies Act (1956) having its registered office at Jeevan Bharti Tower II,

124, Indira Chowk, new Delhi -110 001, India & its Ahmedabad Asset havingoffice at Avani Bhavan, Chandkheda, Ahmedabad, Gujarat, India, hereinafter called ONGC.

b) The scope of work for the tender is for as per Annexure-V of biddingdocuments.

1. ELIGIBILITY AND EXPERIENCE OF THE BIDDER: -

As per Essential Qualification Requirement (EQR) mentionedn in Annexure - VI.

2. TENDER FEE:-

2.1 The offer will not be considered without requisite tender fee. The firmsregistered with NSIC will be exempted from payment of tender feeirrespective of the monetary limit mentioned in their registration certificateprovided they furnish evidence that they are registered for the items theyintend to quote against ONGC tenders. The Government departments willalso be exempted from the payment of tender fee.

2.2 CANCELLATION OF TENDER-REFUND OF TENDER FEE: In the event, a particulartender is cancelled the tender fee will be refunded to the concerned Bidder.

3. TRANSFER OF BIDDING DOCUMENT:- The Bidding document is not transferable.

4. COST OF BIDDING:-

The Bidder shall bear all costs associated with the preparation and submissionof its bid, and the ONGC will in no case be responsible or liable for thosecosts, regardless of the conduct or outcome of the bidding process.

B: THE BIDDING/TENDER DOCUMENT

5. CONTENT OF BIDDING DOCUMENTS:

The services required, bidding procedures and contract terms are describedin the bidding document. In addition to the Invitation for Bids, the biddingdocuments include:

Annexure I : Instructions to Bidders with following AppendicesAppendix 1 : Bidding Document Acknowledgement ProformaAppendix 2 : Bid submission proformaAppendix 3 : Bid Bond Bank Guarantee proforma

Appendix 4 : Proforma of Authorization Letter for attending Tender OpeningAppendix 5 : Proforma of Certificate on Relatives of DirectorsAppendix 6 : Bidders information PerformaAppendix 7 : Performa for proposed changes/ modificationsAppendix 8 : Performa of Performance Bond Bank GuaranteeAppendix 9 : Performa of Contract AgreementAppendix 10 : Declaration/undertaking for

: Acceptance of all Terms and conditions of the contract.: Acceptance of technical specification & Scope of work.


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: Submission of EPF code registration certificate.Appendix 11 : Declaration by the Bidder regarding Banning OrdersAppendix 12 : Applicable service tax on service portionAnnexure II : General Conditions of Contract (GCC)Annexure III : Special Conditions of ContractAnnexure IV :Additional special condition of contract

Annexure V : Scope of work , Technical Specification & Price formatAnnexure VI : Essential Qualification Requirements (EQR & EQR Matrix

5.1 The bidder is expected to examine all instructions, forms, terms andspecifications in the bidding documents. Failure to furnish all informationrequired by the bidding documents will be at the bidders risk. Tenders notcomplying with tender conditions and not conforming to tenderspecifications will result in the rejection of its bid without seeking anyclarifications.

6.0 PRE-BID CONFERENCE / AMENDMENT TO BIDDING DOCUMENTS:

6.1 Not applicable, hence deleted.

6.2 At any time prior to the deadline for submission of bids, ONGC may, for anyreason, whether at its own initiative or in response to clarification(s) requestedby prospective bidder(s), modify the bidding documents by amendment(s).

6.3 All prospective Bidders who have received the bidding documents will benotified of the amendments in writing.

6.4 In order to allow prospective Bidders reasonable time in which to take theamendments into account in preparing their bids, ONGC may, at itsdiscretion, extend the deadline for the submission of bids.

C. PREPARATION OF BIDS

7.0 LANGUAGE AND SIGNING OF BID:

7.1 The bid prepared by the bidder and all correspondence and documentsrelating to the bid exchanged by the Bidder and the ONGC shall be written inEnglish language. Supporting documents and printed literature furnished bythe Bidder may be in another language provided they are accompanied byan accurate translation of the relevant passages in English, in which case, forpurposes of interpretation of the bid, the translation shall prevail .

7.2 Bids shall be submitted in the prescribed bid Performa as per AppendicesofAnnexure-1. The prescribed Performa at Appendices of Annexure- 1, dulyfilled in and signed should be returned intact whether quoting for any item ornot. When items are not being tendered for, the corresponding space shouldbe defaced by some such words as "Not Quoting".

7.3 In the event of the space on the bid Performa being insufficient for therequired purpose, additional pages may be added. Each such additionalpage must be numbered consecutively, showing the tender number andshould be duly signed. In such cases reference to the additional page(s) mustbe made in the bid.

7.4 The bid Performa referred to above, if not returned or if returned but not dulyfilled in will be liable to result in rejection of the bid.

7.5 The bids can only be submitted in the name of the Bidder in whose name thebid documents were issued by ONGC. The bid papers, duly filled in and


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complete in all respects shall be submitted together with requisite informationand Annexure/ Appendices. It shall be complete and free from ambiguity,change or interlineations.

7.6 The bidder should indicate at the time of quoting against this tender their fullpostal and telegraphic/ telex/ fax addresses and also similar information inrespect of their authorized agents in India, if any.

7.7 The Bidder shall sign its bid with the exact name of the firm to whom thecontract is to be issued. The bid shall be duly signed and sealed by anexecutive officer of the Bidder's organization. Each bid shall be signed by aduly authorized officer and in the case of a Corporation the same shall besealed with the corporation seal or otherwise appropriately executed underseal.

7.8 The bidder shall clearly indicate their legal constitution and the person signingthe bid shall state his capacity and also source of his ability to bind the Bidder.

7.9 The power of attorney or authorization, or any other document consisting ofadequate proof of the ability of the signatory to bind the bidder, shall be

annexed to the bid. ONGC may reject outright any bid not supported byadequate proof of the signatory's authority.

7.10 The Bidder, in each tender, will have to give a certificate in its offer, that theterms and conditions as laid down in this bidding document are acceptableto it in Toto.

7.11 Any interlineations, erasures or overwriting shall be valid only if they areinitialed by the person or persons signing the bid.

7.12 The Original bid should be signed manually by the authorized signatories ofthe bidder. The complete bid including the prices must be written by thebidders in indelible ink. Bids and /or prices written in pencil will be rejected.

8.0 CLARIFICATION IN RESPECT OF INCOMPLETE OFFERS

8.1 ONGC has to finalize its contract within a limited time schedule. Therefore,ONGC will not seek any clarifications in respect of incomplete offers.

8.2 Prospective bidders are advised to ensure that their bids are complete in allrespects and conform to ONGC's terms, conditions and bid evaluation criteriaof the tender. Bids not complying with ONGC's requirement will be rejectedwithout seeking any clarification

9.0 DOCUMENTS COMPRISING THE BID

9.1 The bid prepared by the Bidder shall comprise the following components, dulycompleted:

a) Price Schedule & Format.

b) Documentary evidence establishing that the Bidder is eligible to bid and isqualified to perform the contract if its bid is accepted. The documentaryevidence of the Bidder's qualifications to perform the Contract if its bid isaccepted, shall establish to the ONGC's satisfaction:

That the Bidder meets all the criteria prescribed in the Essential QualifyingRequirements.

c) Documentary evidence that the services to be rendered by the Bidderconform to the requirements of bidding documents.


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c.1) The documentary evidence of conformity of the services to the biddingdocuments may be in the form of literature, drawings and data and shallconsist of:

c.1.1) A detailed description of essential technical and performance characteristicsof the services.

c.1.2) An item by item commentary on the ONGCs technical specifications

demonstrating conformity to the provisions of the technical specifications ofthe bidding document.

d) Bid security.

e) The bidder should submit a declaration to the effect that neither the bidderthemselves , nor any of its allied concerns , partners or associate or directorsor proprietors involved in any capacity , are currently serving any banningorders issued by ONGC debarring them from carrying on business dealingwith ONGC.

10.0 PRICE SCHEDULE

10.1 The Bidder shall complete the appropriate price schedule furnished in the

bidding document, indicating the services to be provided.10.2 BID PRICES

10.2.1 The bidders shall indicate on the appropriate price schedule the net unitprices (Wherever applicable).

10.2.2 Prices quoted by the bidder shall be firm during the bidder's performance ofthe contract and not subject to variation on any account.

10.2.3 Discount: Bidders are advised not to indicate any separate discount.Discount, if any, should be merged with the quoted prices. Discount of anytype, indicated separately, will not be taken into account for evaluationpurpose. However, in the event of such an offer, without consideringdiscount, is found to be lowest, ONGC shall avail such discount at the time ofaward of contract.

10.3 CONCESSIONS PERMISSIBLE UNDER STATUTES

10.3.1 Bidder, while quoting against this tender, must take cognizance of allconcessions permissible under the statues including the benefit under CentralSales Tax Act., 1956, failing which it will have to bear extra cost where bidderdoes not avail exemptions / concession rates of levies like customs duty,excise duty, VAT / sales tax, etc. ONGC will not take responsibility towards thisHowever, ONGC may provide necessary assistance, wherever possible, in thisregards.

10.3.2 Bidder must also consider benefits of CENVAT credit under the CENVAT Credit

Rules 2008 as amended from time to time, for excise duty, service tax etcagainst their input materials/services, while quoting the prices. Similarly, thebenefits of Input VAT credit against their Input materials, under the relevantVAT Act of the state, should also be duly considered by the bidders whilequoting the prices.

10.3.3 Undertaking to price necessary documents for enabling ONGC to avail inputVAT Credit and CENVAT credit benefits (wherever applicable)

Further , the bidders shall undertake to provide all the necessary certificates /documents for enabling ONGC to avail Input, VAT credit and CENVAT credit


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benefit (wherever applicable), in respect of the payments of VAT, Excise Duty,Service Tax etc. which are payable against the contract (if awarded). TheContractor should provide tax invoice issued under rule-4A of Service tax forthe Services, and tax invoice issued under Central Excise rule-11 (indicatingeducation cess and Secondary & Higher Education Cess) for Excise Duty andtax invoice under respective State VAT act for VAT separately for the

indigenous goods.10.4 INCOME TAX LIABILITY:

The bidder shall have to bear all Income Tax liability both corporate andpersonal tax.

10.5 SERVICE TAX LIABILITY

(A) For Indian Bidder as well as Foreign bidder who have fixed establishment orpermanent address in taxable territory of India for providing service in India.

a. If service provider (Contractor) is a company registered under CompaniesAct, 1956, then service tax shall be paid by the service provider i.e.contractor.

b. If service provider is an Individual, HUF, Partnership Firm whether registered ornot, including association of persons, then both contractor (Service Provider)and ONGC (Service Receiver) has to discharge service tax equally i.e. 50% ofthe total service tax amount directly to Government. It may be noted that ifthe service provider is association of persons (AOP) and raising invoices asAOP, then also ONGC as the service recipient has to pay 50% of the servicetax amount directly to Government.

c. The Person in case of Association of persons may be: (i) an individual (ii) aHindu undivided family, (iii) a company (iv) a society, (v) a limited liabilitypartnership, (vi) a firm, (vii) an association of person or body of individuals,whether incorporated or not (viii) Government.

d. If the service provider is any unincorporated joint venture/consortium ( whichis not a separate company or a legal entity) of two or more companies wouldbe treated as an association of 11 persons and may be liable to pay 50% ofthe service tax and the remaining 50% of service tax shall be payable byONGC directly to the Govt.

However, if an AOP comprises of a Indian company, a non-company (anindividual, a HUF, a society, a limited liability partnership, a firm,) in India and aforeign firm providing service from outside the taxable territory of India, andeach member of AOP raises separate invoices, then the Indian company willpay 100% service tax amount calculated on its invoice value directly toservice tax authority, in the case of non-company both ONGC and non-

company will pay the service tax amount 50% each and in the case of aforeign firm, ONGC will pay 100% of the service tax amount to the Govt underReverse charge mechanism.

(B) If Service Provider (Contractor) is a foreign bidder or Consortium of foreignbidders who do not have any fixed establishment or permanent address inTaxable territory of India for providing service and who does not have ServiceTax registration number, ONGC shall pay the Service Tax directly to theauthorities.


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10.5.1 For Indian bidder as well as foreign bidder who have fixed establishment orpermanent address in Taxable territory of India for providing services.

Total lump sum price for Indian Bidder as well as Foreign bidders shall beinclusive of Custom duty, Excise Duty and Service Tax, WCT (local as well asinter state ) if any.

Bidders are required to ascertain themselves, the prevailing rates of CustomDuty, Excise duty, and Service tax , WCT (local as well as inter state) asapplicable on the scheduled date of submission of Price Bids/revised priceBids (if any) and the Company would not undertake any responsibilitywhatsoever in this regard.

In accordance with the Service Tax (Determination of Value) Rule 2006,Service Tax shall be payable on 40 % of the total amount charged for WorksContract, as perAppendix 12of bid document.

Bidder should submit his bid accordingly. Bidders are not required to give

break up of materials and service component separately.

As the value of the material portion would not be reflected separately,

ONGC shall not entertain any claim of the bidders with respect to changes inthe rate of Custom duty, Excise DUTY OR Sales tax after the submission of bids.However ONGC shall pick up the liability arising due to change in rate of

Service Tax.

Service Tax, if any, applicable on input services required to meet the scope ofwork will be borne by the bidder within their quoted prices. The bidder mustavail eligible CENVAT credit of tax/ duty paid on input services /capitalgoods/ Inputs and benefit of CENVAT credit should be passed on to ONGC.Accordingly, the bidder must quote rate(s) net of CENVAT credit i.e. grossvalue of service adjusted by CENVAT credit available to the bidder.

10.5.2 For Foreign bidder who does not have any fixed establishment or permanentaddress in Taxable territory of India for providing service.

Total lump sum price for foreign bidders shall be inclusive of Custom Duty andExcise Duty, if any. Bidder, who does not have any fixed establishment orpermanent address in India, should not include the Service Tax in his quotedlump sum price. However, ONGC shall load the Service Taxas applicable forevaluation on the portion of services which attract Service Tax. Bidders arerequired to ascertain themselves, the prevailing rates of Customs and Exciseduties, as applicable on the scheduled date of submission of Price Bids /revised Price Bids ( if any) and the Company would not undertake anyresponsibility whatsoever in this regard.

In accordance with the Service Tax (Determination of Value) Rules 2006,Service Tax shall be payable on _______ % of the total amount charged for

Works Contract as per Appendix 12 of bid document. Service Tax shall beloaded accordingly for evaluation purpose and for payment to Service Tax

authorities by ONGC.

In case of foreign bidder not having a fixed establishment or permanentaddress in India, Service Tax, if applicable and levied in future, shall be borneby Company. As the value of the material portion would not be reflectedseparately, ONGC shall not entertain any claim of the bidderswith respect tochanges in rate of Customs duty, Excise dutyor Sales Tax after submission ofbids.


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10.5.3 IN CASE OF A CONSORTIUM BID:

If any one consortium member is an Indian bidder or a foreign bidder whohas fixed or permanent address in India and who has a Service TaxRegistration Number then in such cases, the offer would be treated underclause 10.5.1 above. In case all members of Consortium are foreign bidderswho does not have any fixed establishment or permanent address in India

and who does not have Service Tax registration number, then in such cases,offer would be treated under clause 10.5.2

10.5.4 Service tax amount as per bid shall be retained from the bills and released tothe contractor on submission of proof of Service Tax payment to statutoryauthority for cases covered under (a) Liability to pay service tax asmentioned in Para 10.5.A.

10.5.5 Cases covered under (b) & (d) Liability to pay service tax, Para 10.5, A,where ONGC is responsible for 50% payment of applicable service tax, ONGCshall deposit the service tax amount directly to statutory authority from theamount retained from contractors bill. In such cases, balance 50% service taxshall be released to the contractor on submission of proof of payment of

service tax after deposition of service tax to concerned authority by thecontractor.

11.0 BID CURRENCIES

Bidders should quote firm prices in Indian rupee only. Prices quoted in anyother currency shall not be considered.

12.0 PAYMENT

ONGC shall make payments only through Electronic Payment mechanism(viz. NEFT/RTGS /ECS). Bidders should invariably provide the followingparticulars along with their offers:

Name & Complete Address of the Supplier / Contractor as per Bank

records. Name & Complete Address of the Bank with Branch details.

Type of Bank account (Current / Savings/Cash Credit).

Bank Account Number (indicate Core Bank Account Number, if any).

IFSC / NEFT Code (11 digit code) / MICR code, as applicable, along with acancelled cheque leaf.

Permanent Account Number (PAN) under Income Tax Act;

TIN/Sales Tax Registration Number (for supply of Goods) and Service TaxRegistration Number (for supply of Services), as applicable.

E-mail address of the vendor / authorized official (for receiving theupdates on status of payments).

Confirmation as to whether the bidder belongs to the category of Micro,Small and medium enterprises and as defined in the *The Micro, Small,Medium Enterprises Development Act 2006 (MSMEDA)*. If yes, specify thecategory of Micro, Small or Medium Enterprises and whether the enterpriseis in manufacturing or service industry, along with valid documentaryevidence.


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For receiving payment through NEFT / RTGS, the bank/branch in which thebidder is having account and intends to have the payment should beeither an NEFT enabled bank or SBI branch with core banking facility.

13.0 VAGUE AND INDEFINITE EXPRESSIONS

13.1 Bids qualified by vague and indefinite expressions such as Subject to

availability" etc. will not be considered.14.0 PERIOD OF VALIDITY OF BIDS

14.1 The Bid shall be valid for acceptance for the period of 90 (ninety) days fromthe date of opening of Bids and shall not be withdrawn on or after theopening of bids till the expiration of the validity period or any extensionagreed thereof.

14.2 In exceptional circumstances, prior to expiry of the original bid validity period,ONGC may request the bidder for a specified extension in the period ofvalidity. The requests and the responses shall be made in writing. The Bidderwill undertake not to vary/modify the bid during the validity period or anyextension agreed thereof. Bidder agreeing to the request for extension of

validity of offer shall be required to extend the validity of Bid Securitycorrespondingly.

15.0 BID SECURITY/EARNEST MONEY DEPOSIT (EMD)

15.1 The EMD is required to protect the ONGC against the risk of Bidder's conductwhich would warrant the securitys forfeiture in pursuance to Para 15.7.

15.2 EMD will be exempted for tenders from Central Govt. & Central PSUs. The firmsregistered with NSIC will also be exempted from furnishing EMD against openand limited tenders irrespective of monetary limit mentioned in theregistration certificate provided the bidder submit evidence that the bidderhas a current and valid registration for the item(s) the bidder intend to quote.

15.3 The Bidders not covered under Para 15.2 above must enclose EMD with theiroffer ( in case of two bid systems, with techno commercial bid). The amountof EMD has been indicated in the NIT.

15.4 The EMD shall be acceptable in any of the following forms

i) Bank Drafts from nationalized/scheduled Bank drawn in favor of F&AO,ONGC, Ahmedabad payable at Ahmedabad valid for 90 days from thedate of issue of the same.

ii) Bank Guarantee in the prescribed format as per Appendix 3 of Annexure-I,valid for 30 days beyond the date of required validity of offer. The bankguarantee by bidders will have to be given from the Nationalized/ Scheduledcommercial banks, on non-judicial stamp paper/Franking receipt as per

stamp duty applicable at the place from where the bid has emanated. Thenon-judicial stamp paper/Franking Receipt should be in the name of theissuing bank or the bidder.

15.5 ONGC shall not be liable to pay any bank charges, commission or interest onthe amount of EMD.

15.6 Subject to provisions in Para 15.2above, offers without EMD will be ignored.

15.7 The EMD shall be forfeited by ONGC in the following events:


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15.7.1 Bid is withdrawn during the validity period or any extension thereof dulyagreed by the Bidder.

15.7.2 If Bid is varied or modified in a manner not acceptable to ONGC during thevalidity period or any extension of the validity duly agreed by the Bidder.

15.7.3 If a Bidder, having been notified of the acceptance of its bid, fails to furnish

Security Deposit/ Performance Bank Guarantee (Performance Security) within15 days of notification of such acceptance.

15.7.4 If it is found that the bidder has misrepresented any facts in their bid.

15.8 The EMD of unsuccessful Bidders will be returned on finalization of the bid. TheBid Security of successful bidder will be returned on receipt of SecurityDeposit/ Performance Bond (Performance Security).

15.9 OFFERS WITH FAX BID BONDS:

15.9.1 Normally offers received along with Fax Bid Bond shall not be considered.However, ONGC reserves the right to consider the offer, provided it isfollowed by confirmatory original Bid Bond executed in prescribed Performaand legally operative on or before the date fixed for opening of bids (techno-commercial bid opening date in case of Two Bid System) and received bytender inviting authority within 15 days of opening date of bids (techno-commercial bid opening date in case of Two Bid System), If Bidder fails tosubmit original Bid Bond with the same content as in Fax Bid Bond and inaccordance with bidding document, irrespective of their status/ranking intender, the bid will be rejected and ONGC may consider to debar the Bidderfrom participating against its future tenders.

16.0 TELEX/TELEGRAPHIC/TELEFAX/XEROX/PHOTOCOPY BIDS:

16.1 Telex/Telegraphic/Telefax/Xerox/Photocopy bids will not be considered.

D . SUBMISSION AND OPENING OF BIDS

17.0 SEALING AND MARKING OF BIDS.

17.1 The bidder shall submit the Bid comprising of two distinct, sealed envelopes,Viz. Envelop A & Envelop B as described below.

Envelope A:

The envelope shall be super scribed as un-priced Techno-commercial bid:Tender Number ___________________.

The Envelope A shall contain the following:i) Earnest Money Deposit (EMD) in the prescribed form as stipulated in tender

document.ii) A certificate in the following form on bidders official Letter Head duly signed

by the bidder.CERTIFICATE:

All the terms and conditions of ONGC Tender document for Tender No_______________ are acceptable to us and we have not made any deviationsfrom the same or put forward any additional condition in our offer. It is alsoconfirmed that the supporting documents with regard to Essential QualifyingRequirement (EQR) laid down in tender documents is duly submittedherewith.

iii) Documentary evidence in respect of EQR as detailed in Annexure VI.


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iv) Original Tender Document duly signed & stamped on each page as takenacceptance of terms & conditions, scope of work, EQR matrix and otherinformation as specified.Non-submission of Certificate or EMD shall straight away lead to rejection oftender.

Envelope- B:

This envelope shall be super scribed as Price Bid. Tender No_____________.

The Envelope B shall contain duly filled in price bid (Volume-II) in theprescribed format. The bidder shall be required to quote percentage with inthe space provided in price format.

The envelope A & B must be placed in separate envelope C with tender No.,

date & time of tender closing.

The Envelope B of those bidders who are Techno-commercially acceptableas per the criteria specified in EQR & EQR matrix of the bid will be opened.The date of opening of Price bid shall be intimated later to those bidders whoare Techno-commercially acceptable.

If Price mentioned elsewhere in the tender document, the tender shall bestraightway rejected.

17.2 ONGC will not be responsible for the loss of tender form or for the delay inpostal transit

17.3 Price bids , which remain unopened with ONGC, will be returned to theconcerned bidders within 5 (five) working days of receipt of Performance

Guarantee Bond(s) from the successful bidder(s).

18.0 DEADLINE FOR SUBMISSION OF BIDS

18.1 The Bid must be received by the ONGC at the address specified in NIT not

later than 1500 Hrs (IST) on the notified date of closing of the tender. Offerssent by hand delivery should be put in the Tender Box at the specified officenot later than 1500 Hrs. (IST) on the specified date. All out-station tenders, ifsent by post, should be sent under registered cover.

19.0 LATE BIDS

19.1 Bidders are advised in their own interest to ensure that bid reaches thespecified office well before the closing date and time of the bid.

19.2 Any bid received after dead line for submission of bid, will be rejected andreturned unopened.

20.0 MODIFICATION AND WITHDRAWAL OF BIDS

20.1 No bid may be modified after the dead line for submission of bids.21.0 OPENING OF BIDS

21.1 The bid will be opened at 1530 Hrs. (IST) on the date of opening indicated inNIT. The Bidder or his authorized representative may be present at the time ofopening of bid on the specified date, but a letter in the form annexed atAppendix-4 of Annexure-Ihereto must be forwarded to this office along withthe bid and a copy of this letter must be produced in the office by the personattending the opening of bid. Unless this letter is presented by him, he maynot be allowed to attend the opening of bid


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21.2 In case of unscheduled holiday on the closing/opening day of bid, the nextworking day will be treated as scheduled prescribed day of closing/openingof bid, the time notified remaining the same.

E. EVALUATION OF BIDS

22.0 EVALUATION AND COMPARISON OF BIDS

22.1 Evaluation and comparison of bids will be done as per provisions of EQR &EQR Matrix attached at Annexure- VI of the tender document. Bidder shouldfill up the columns of the EQR Matrix against evaluation criteria and put hissignature & seal on each Page of EQR and EQR Matrix failing which the bidwill be rejected. Point wise compliance against each point has to be given bythe bidder.

23.0 UNSOLICITED POST TENDER MODIFICATIONS:

23.1 Unsolicited post-tender modification will lead to straight away rejection of theoffer.

24.0 EXAMINATION OF BID

24.1 The ONGC will examine the bids to determine whether they are complete,whether any computational errors have been made, whether requiredsureties have been furnished, whether the documents have been properlysigned and whether the bids are generally in order.

24.2 The ONGC will determine the conformity of each bid to the biddingdocuments.

25.0 SPECIFICATIONS:

25.1 The Bidder must note that its Bid will be rejected in case the tender stipulationsare not complied with strictly or the services offered do not conform to therequired specifications indicated therein. The lowest Bid will be determinedfrom among those Bids which are in full conformity with the required

specifications.

26.0 CONTACTING THE ONGC

26.1 No bidder shall contact the ONGC on any matter relating to its bid, from thetime of the opening to the time the contract is awarded.

F. AWARD OF CONTRACT

27.0 AWARD CRITERIA.

The ONGC will award the contract to the successful bidder whose bid hasbeen determined to be in full conformity to the bid documents and has beendetermined as the lowest evaluated bid.

28.0. ONGCS RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS.28.1 ONGC reserves the right to reject, accept or prefer any bid and to annul the

bidding process and reject all bids at any time prior to award of contract,without thereby incurring any liability to the affected Bidder or Bidders or anyobligation to inform the affected Bidder or Bidders of the ground for ONGC'saction. The ONGC also reserves to itself the right to accept any bid in part orsplit the order between two or more bidders.


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29.0 NOTIFICATION OF AWARD (NOA)

29.1 Prior to the expiration of the period of bid validity, the ONGC will notify thesuccessful bidder in writing that its bid has been accepted.

29.2 The notification of award will constitute the formation of the contract.

29.3 Upon the successful bidders furnishing performance security, pursuant to

clause 32.0 of Instruction of Bidders, the ONGC will promptly notify eachunsuccessful bidder and discharge their bid securities.

30.0 TIME SCHEDULE

The time schedule of completion of the total Scope of work is Fifteen (15)months from the date of LOI /NOA / Work order and date of start shall bereckoned as mentioned in the LOI /NOA / Work order. The work shall beexecuted strictly as per time schedule. The period of completion includestesting, rectifications, if any, retesting and completion in all respects includingobtaining statutory approval, commissioning, hooking up with existing facility &handing over to the entire satisfaction of the Engineer-in-Charge.

31.0 SIGNING OF CONTRACT

31.1 The successful bidder is required to sign a formal detailedcontract with ONGCwithin a maximum period of 30 days of date of LOI /NOA / Work order. Untilthe contract is signed, the LOI /NOA / Work order shall remain bindingamongst the two parties. In case of delay in signing the contract on the partof ONGC, contractor shall be paid 80% of the applicable rates falling due asper the contractual obligations on adhoc basis, till formal signing of thecontact, after which the balance of due payments shall be released /adjusted against regular bills. However no payment will be made andmobilization will not be deemed completed, when the delay is on the part ofthe contractor to sign the contract, as per Performa of Agreement atAppendix 9 of Annexure-I of the bidding document.

32.0 PERFORMANCE SECURITY/SECURITY DEPOSIT

32.1 A sum of 10% of the contract value shall be deposited by the person/persons,whose bids may be accepted (hereinafter called " the Contractor ") asSecurity Deposit with ONGC. Out of which the contractor shall submit 5 % ofcontract value with in fifteen (15) days from the date of issue of LOI /NOA /Work order as Performance Guarantee and balance 5% of contract valueshall be deducted from the contractors running bills for the work done underthe contract @ 10 % of the bill amount till the realization of, unless he is / theyare exempted from payment of security deposit in individual case.

32.2 Contractor can furnish the initial or total security deposit amount(s) though BankDraft / Pay Order OR through a Bank Guarantee obtained from any

Nationalized or Scheduled Banks or State Bank of India and its wholly ownedsubsidiaries in the prescribed form as indicated in the tender document.Demand Draft / Pay Order will be in favor of F & AO, ONGC, Ahmedabad.Performance Bank Guarantee/SD shall be valid for 12 months plus 60 daysbeyond the date of completion of work.

32.3 ONGC shall have an unqualified option under this guarantee to invoke thebankers guarantee and adjust amount deducted from running bills towards thesecurity deposit to claim the amount there under in the event of the Contractorfailing to honor any of the commitments entered in to under this Contract.


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Upon completion of works as per schedule stipulated in the contract, theabove said guarantee and sum deducted towards security deposit from billsshall be considered to constitute the Contractors warranty for the work done byhim on the works completed and their performance as per the specificationsand any other conditions against this Contract. The warranty shall be in forcefor 12 months from the date of issue of certificate of completion against work

order. The security deposit shall be released after 12 months plus 60 daysbeyond the date of expiry of contract, if no defects are noticed in the workcompleted by contractor.

32.4 No interest shall be payable by ONGC for sum deposited as security deposit.EMD submitted by the bidder in the form of DD/Pay order/ Bank Guaranteeagainst tender document shall be released after the submission of PerformanceBank Guarantee of value equal to 5% of the contract value.

32.5 If the value of the work as per actual execution exceeds the acceptedcontract value i.e. value given in the letter of intent, further recoveries towardssecurity deposit shall be affected @ 10 % of the value in excess of theaccepted contract value. Similarly, if the value of work as per actual execution

is less than the accepted contract value, recovery towards security deposit,effected in the running bills, in excess of 10 % of the value of the work as peractual execution shall be refunded along with final bill.

32.6 If the contractor / sub-contractor or their employees shall break, deface ordestroy, damage the property belonging to the Corporation or other agenciesduring execution of the contract, the same shall be made good by thecontractor at his own expense and in default thereof, the Engineer-in-Chargemay cause the same to be made good by other agencies and recoverexpenses from the security deposit and / or bills and / or other source of thecontractor, for which the decision & certificate of the Engineer-in-Charge shallbe final.

32.7 Whenever any claim against contractor for the payment of a sum of moneyarises out of or under the contract, Corporation shall be entitled to recoversuch sum by appropriating part or whole of the security deposit of thecontractor. In the event of the security being in-sufficient or if no security hasbeen taken from the contractor, then the balance or the total sumrecoverable, as the case may be, shall be deducted from any sum then dueto or which at any time thereafter may become due to the contractor, and / orfrom any other source of contractor. The contractor shall pay to theCorporation on demand any balance remaining due.

32.8 Where part work is completed under this contract and accepted and put onuse by ONGC, the security deposit for such work shall be released after theexpiry of defect liability period from the date of such acceptance in writing, on

submission of fresh performance bank guarantee for balance work by thecontractor.

33.0 CORRESPONDENCE.

33.1 ONGC's fax/ telephone no. is as under:-Fax No. : 079-23296470 / 23296955Telephone No. : 079-232666237/6097/6157

33.2 All correspondence from Bidders/ contractor shall be made to the office ofthe Chief Engineer (Electrical) Drilling Services, Room No. - 217, , 2nd Floor,


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Avani Bhavan OIL AND NATURAL GAS CORPORATION, Chandkheda,Ahmedabad-380005.

33.3 All correspondence shall bear reference to bid number.

34.0 REPRESENTATION FROM THE BIDDER:

The bidder(s) can submit representations if any, in connection with the

processing of the tender directly only to the Competent Authority i.e. toChiefEngineer(Electrical) Drilling Services, Room No.-217, ONGC, 2nd Floor, AvaniBhavan, Chandkheda, Ahmedabad-380 005.

35.0 If it is found during the processing of the tender and at any later stage thatthe bidder has misrepresented any fact in their offer, their offer will be liablefor outright rejection and any or all of the following actions shall be taken byONGC:

i) Termination of contractii) Forfeiture of EMD and or SDiii) Debarring in participation of future tender, legal prosecution etc.

36.0 During the processing of tender if any bidders are blacklisted by ONGC, thesame Bidders shall not be considered for award of contract. Such biddersshall be treated as blacklisted with immediate effect and their bid shall be outrightly rejected and shall not be considered for award of contract irrespectiveof their status in the tender.

37.0 Security of Material and Contractors personals:Contractor shall also make necessary and adequate security arrangementsfor the material and their personnel deployed at site at no extra cost toONGC and ensure security measures required to be provided to the men andmaterial at site. Contractor shall also time to time review their own securityarrangements and make necessary changes if required.

38.0 UNSOLICITED COMMUNICATION:

In case any bidder makes any unsolicited communication in any manner,after bids have been opened (for tenders processed either on single bid or ontwo bid basis), the bid submitted by the particular bidder shall be summarilyrejected, irrespective of the circumstances for such unsolicitedcommunication.

Further, if the tender has to be closed because of such rejection, and the jobhas to be re-tendered, then the particular bidder shall not be allowed to bidin the retender.

The above provision will not prevent any bidder from making representation inConnection with processing of tender directly and only to the Competent

Purchase Authority (CPA) as mentioned in the tender document. However, ifsuch representation is found by CPA to be un-sustentative and / or frivolousand if the tender has to be closed because of the delays / disruptions causedby such representations and the job has to be re-tendered, then such bidderwill not be allowed to participate in the re-invited tender.

In case, any bidder while making such representations to CompetentPurchase Authority (CPA) also involves other officials of ONGC and / or solicits/ invokes external intervention other than as may be permitted under the lawand if the tender has to be closed because of the delays / disruptions caused


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by such interventions and has to be re-tendered, then the particular bidderwill not be allowed to participate in the re-invited tender.


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Appendix - 1

BIDDING DOCUMENT ACKNOWLEDGEMENT PROFORMA

Dated:.................................The Chief Engineer (Electrical)

Drilling ServicesOil & Natural Gas Corporation Ltd.Ahmedabad Asset,Ahmedabad - 380005

Dear Sirs,

We hereby acknowledge receipt of a complete set of Bidding Documents consistingof Annexures (alongwith their Appendices) enclosed to the "Invitation for Bid"pertaining to providing of Job contract ___________________________against tenderno. __________________________________.

We have noted that the closing date for receipt of the tender by ONGC is_______________________ at 1500 hrs. (IST) and opening at 1530 hrs. (IST) on the sameday.

We guarantee that the contents of the above said Bidding Documents will bekept confidential within our organization and text of the said documents shallremain the property of ONGC and that the said documents are to be used onlyfor the purpose intended by ONGC.

Our address for further correspondence on this tender will be as under:

........................

................................................

TELEX NO:

FAX NO:

TELEPHONE NO ; Yours faithfully,

PERSONAL ATTENTION OF:

(IF REQUIRED) (Signature of Bidder with seal)

Note : This form should be returned along with offer duly signed


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Appendix-2

BID SUBMISSION PROFORMA

Tender No............................ Contractor's Telegraphic Address :______________________ _____________________________

Telephone No.:TELEX NO:FAX NO:

The Chief Engineer (Electrical)-Drilling ServicesOil & Natural Gas Corporation Ltd.Ahmedabad Asset,Ahmedabad - 380005

Dear Sirs,

1. I/We hereby offer to supply the services detailed in schedule hereto or such

portion thereof as you specify in the Acceptance of Tender at the price givenin the said schedule and agree to hold this offer open till__________________________________.

2. I/We have understood and complied with the "Instructions to Bidders" Essentialqualifying requirements and accepted the "General Terms and Conditions" forproviding services and have thoroughly examined and complied with thespecifications, drawings, etc. hereto and am/are fully aware of the nature of theservice required and my/our offer is to provide services strictly in accordancewith the requirements.

3. The following pages have been added to and form part of this tender:-

Yours faithfully,

Signature & seal of BidderAddress:Dated:

Signature of witness

Address:

Note : This form should be returned along with offer duly signed.


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Appendix 3

PROFORMA OF BANK GUARANTEE TOWARDS EMD/BID SECURITY /BID BOND

Ref. No.................... Bank Guarantee NoDated .........

To, Oil & Natural Gas Corporation Ltd.,Ahmedabad Asset,Ahmedabad-380005

Dear Sirs,

1. Whereas Oil & Natural Gas Corporation Ltd. incorporated under the CompaniesAct, 1956, having its registered office at Jeevan Bharti, Tower-II, 124 ConnaughtCircus, New Delhi - 110001 - India and and one of its offices atAhmedabad Asset, having its office at Avani Bhavan, Chandkheda andSabarmati Complex, Ahmedabad-380005, Gujarat (hereinafter called `ONGC'

which expression shall unless repugnant to the context or meaning thereofinclude all its successors, administrators, executors and assignees) hasfloated a Tender No. ________ and M/s ____________________________ havingHead/Registered office at _______________________________ (hereinaftercalled the 'Bidder' which expression shall unless repugnant to the contextor meaning thereof mean and include all its successors, administrators, executorsand permitted assignees)have submitted a bid ReferenceNo........................ and Bidder having agreed to furnish as a conditionprecedent for participation in the said tender an unconditional and irrevocableBank Guarantee of Indian Rupees (in figures)___________________ (Indian Rupees/ (in words)_________________ only) for the due performance of Bidder'sobligations as contained in the terms of the Notice Inviting Tender (NIT) and

other terms and conditions contained in the Bidding documents supplied byONGC which amount is liable to be forfeited on the happening of anycontingencies mentioned in said documents.

2. We (name of the bank)_________________ registered under the lawsof_____________ having head/registered office at _________ (hereinafterreferred to as "the Bank" which expression shall, unless repugnant to the contextor meaning thereof, include all its successors, administrators, executors andpermitted assignees) guarantee and undertake to pay immediately on firstdemand by ONGC, the amount of Indian Rs. (in figures) __________________(Indian Rupees (in words) _______________ only) in aggregate at any time withoutany demur and recourse, and without ONGC having to substantiate the

demand. Any such demand made by ONGC shall be conclusive and bindingon the Bank irrespective of any dispute or difference raised by the Bidder.

3. The Bank confirms that this guarantee has been issued with observance ofappropriate laws of the country of issue.

4. The Bank also agrees that this guarantee shall be irrevocable and governed andconstrued in accordance with Indian Laws and subject to exclusive jurisdiction ofIndian Courts of the place from where tenders have been invited.


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INSTRUCTIONS FOR FURNISHING BANK GUARANTEE TOWARDS BID SECURITY:

1. The Bank Guarantee by Indian Bidders will be given on non- judicial stamp paperas per stamp duty applicable at the place where the tender has emanated. Thenon-judicial stamp paper should be in name of the issuing Bank.

2. The expiry date as mentioned in clause 5 & 6 should be arrived at by adding 30

days to the date of expiry of the bid validity unless otherwise specified in thebidding documents.

3. The Bank Guarantee by Indian bidders will be given from Nationalized/ScheduledBanks only.


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Appendix - 4

AUTHORISATION LETTER FOR ATTENDING TENDER OPENING

NO. :___________________________ Date________ ________

To,Chief Engineer (Electrical)-DSOil & Natural Gas Corporation Ltd.Ahmedabad Asset,Ahmedabad - 380005

Subject: Tender No. ________________________ due on ________________

Sir,

Mr................................ has been authorised to be present at the time ofopening of above tender due on................ at ....................., on my/our behalf.

Yours faithfully

(Signature of Bidder with Seal)

Copy to: Mr ______________________ for information and for production before theTender opening committee at the time of opening of bids.


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Appendix 5

PROFORMA CERTIFICATE ON RELATIVES

OF DIRECTORS OF ONGC

This has reference to our proposed contract regarding __________________________ tobe entered in to with Oil and Natural Gas Corporation Limited (ONGC).

For the purpose of Section 297/299 of the Companies Act, 1956, an extract given hereunder, we certify that to the best of my/ our knowledge:

(i) I am not a relative of any Director of ONGC.

(ii) We are not a firm in which a Director of ONGC or his relative is a partner.

(iii) I am not a partner in a firm in which a Director of ONGC or his relative is a partner.

(iv) We are not a private company in which a Director of ONGC is a Member ofDirector.

(v) We are not a company in which Directors of ONGC hold more than 2% of thepaidup share capital of our company or vice-versa.

Authorized Signatory ofThe Contracting Party

Place:Date:

Note: This form should be returned along with offer duly signed.


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Appendix - 6

BIDDER'S INFORMATION PROFORMA

BIDDER MUST GIVE SPECIFIC ANSWERS AGAINST EACH OF THE FOLLOWING QUESTIONS:-

1. Name of the bidder and his legal status :

2. Addresses of the bidder :

3. Name and nature of Business of the bidder :

4. In case of individual/Proprietorship :

a) Whether his business is registered, [enclose :

copy of registration duly attested by the Notary

Public]

b) Date of Commencement of Business :

5. In case of Partnership

a) Name of partners : 1.

(enclosed partnership 2.

deed) (Photocopy duly 3.

attested by Notary Public) 4.

b) Whether the partnership is registered. If so :

enclose the proof duly attested by Notary Public.

c) Date of Commencement of Business :

6. IN CASE OF LIMITED COMPANY "OR" COMPANY LIMITED BY GUARANTEE:

a) Amount of paid-up Capital:b) Name of Directors : 1.

2.

3.

4.

5.

c) Date of registration of Company :

7. Whether the bidder signing the Bid as a sole

Proprietor or partner or Director/ President or

as his attorney. If signing as Attorney, power of

Attorney to be enclosed :

Signature of the bidderName :Designation with stamp:


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Appendix 7

PROFORMA FOR CHANGES/ MODIFICATIONS SOUGHT BY BIDDERS TO THE

BIDDING CONDITIONS

ONGC expects the bidders to fully accept the terms and conditions of the biddingdocuments. However, changes/ modifications to the terms and conditions of biddingdocuments, if any proposed, can be communicated in the following proforma, in casepre-bid is not held. This can be used even in cases where pre-bid is held, to informabout the proposals in advance to the pre-bid date.

Clause No. ofBiddingDocument

Fullcompliance/not agreed

Changes/modifications proposedby the Bidders

REMARKS

Signature of the Bidder

Name...........................

Seal of the Company__________________

Note:- Bids maintaining or taking exceptions/deviations shall be rejected

straightaway.


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Appendix-8

PROFORMA OF BANK GUARANTEE TOWARDS PERFORMANCE SECURITY.

PERFORMANCE GUARANTEE

Ref. No. ___________________________________ Bank Guarantee No _______________Dated ____________________

To,Oil & Natural Gas Corporation Ltd.,Ahmedabad Asset,Ahmedabad-380005.

Dear Sirs,1. In consideration of Oil & Natural Gas CORPORATION Limited, incorporated under the

Companies Act, 1956, having its Registered Office at Jeevan Bharti, Tower-II, 124 ConnaughtCircus, New Delhi-110001, India and one of its offices at Ahmedabad Asset, having its officeat Avani Bhavan, Chandkheda and Sabarmati Complex, Ahmedabad-380005, Gujarat(hereinafter referred to as `ONGC', which expression shall, unless repugnant to the contextor meaning thereof, include all its successors, administrators, executors and assignees)having entered into a LOI / NOA / CONTRACT No. __________________ dated_______________ (hereinafter called 'the CONTRACT' which expression shall include all theamendments thereto) with M/s __________________________ having its registered/head

office at ______________________(hereinafter referred to as the 'CONTRACTOR') whichexpression shall, unless repugnant to the context or meaning thereof include all itssuccessors, administrators, executors and assignees) and ONGC having agreed that theCONTRACTOR shall furnish to ONGC a performance guarantee for Indian Rupees ..............for the faithful performance of the entire CONTRACT.

2. We (name of the bank) ______________________________ registered under the laws of _______having head/registered office at __________________________ (hereinafter referred to as "theBank", which expression shall, unless repugnant to the context or meaning thereof,include all its successors, administrators, executors and permitted assignees) do herebyguarantee and undertake to pay immediately on first demand in writing any /all moneysto the extent of Indian Rs. (in figures) __________ (Indian Rupees (inwords)_____________________________) without any demur, reservation, contest or protest

and/or without any reference to the CONTRACTOR. Any such demand made by ONGC onthe Bank by serving a written notice shall be conclusive and binding, without any proof, onthe bank as regards the amount due and payable, notwithstanding any dispute(s) pendingbefore any Court, Tribunal, Arbitrator or any other authority and/or any other matter or thingwhatsoever, as liability under these presents being absolute and unequivocal. We agreethat the guarantee herein contained shall be irrevocable and shall continue to beenforceable until it is discharged by ONGC in writing. This guarantee shall not bedetermined, discharged or affected by the liquidation, winding up, dissolution or insolvencyof the CONTRACTOR and shall remain valid, binding and operative against the bank.

3. The Bank also agrees that ONGC at its option shall be entitled to enforce this Guaranteeagainst the Bank as a principal debtor, in the first instance, without proceeding against theCONTRACTOR and notwithstanding any security or other guarantee that ONGC may havein relation to the CONTRACTORs liabilities.

4. The Bank further agrees that ONGC shall have the fullest liberty without our consent andwithout affecting in any manner our obligations hereunder to vary any of the terms andconditions of the said CONTRACT or to extend time of performance by the saidCONTRACTOR(s) from time to time or to postpone for any time or from time to time exerciseof any of the powers vested in ONGC against the said CONTRACTOR(s) and to forbear orenforce any of the terms and conditions relating to the said agreement and we shall not berelieved from our liability by reason of any such variation, or extension being granted to thesaid CONTRACTOR(s) or for any forbearance, act or omission on the part of ONGC or anyindulgence by ONGC to the said CONTRACTOR(s) or any such matter or thing whatsoeverwhich under the law relating to sureties would, but for this provision, have effect of sorelieving us.


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5. The Bank further agrees that the Guarantee herein contained shall remain in full force duringthe period that is taken for the performance of the CONTRACT and all dues of ONGC underor by virtue of this CONTRACT have been fully paid and its claim satisfied or discharged or tillONGC discharges this guarantee in writing, whichever is earlier.

6. This Guarantee shall not be discharged by any change in our constitution, in the constitutionof ONGC or that of the CONTRACTOR.

7. The Bank confirms that this guarantee has been issued with observance of appropriate lawsof the country of issue.

8. The Bank also agrees that this guarantee shall be governed and construed in accordancewith Indian Laws and subject to the exclusive jurisdiction of Indian Courts of the place fromwhere the purchase CONTRACT has been placed.

9. Notwithstanding anything contained herein above, our liability under this Guarantee islimited to Indian Rs (in figures) ______________ (Indian Rupees (in words) ____________________)and our guarantee shall remain in force until ______________________.(indicate the date ofexpiry of bank guarantee)

Any claim under this Guarantee must be received by us before the expiry of this BankGuarantee. If no such claim has been received by us by the said date, the rights of ONGCunder this Guarantee will cease. However, if such a claim has been received by us withinthe said date, all the rights of ONGC under this Guarantee shall be valid and shall not ceaseuntil we have satisfied that claim.

In witness whereof, the Bank through its authorized officer has set its hand and stamp on this........ day of ........2008 at .....................

WITNESS NO. 1-------------------------- -------------------------

(Signature) (Signature)Full name and official Full name, designation andaddress (in legible letters) address (in legible letters) with Bank stamp

WITNESS NO. 2 Attorney as per power of-------------------------- Attorney No.............

(Signature)Full name and official Dated ....................

address (in legible letters)

INSTRUCTIONS FOR FURNISHING PERFORMANCE GUARANTEE

1. The Bank Guarantee by Indian Bidders will be given on non-judicial stamp paper as perstamp duty applicable at the place from where the purchase CONTRACT has beenplaced. The non-judicial stamp paper should be in name of the issuing bank.

2. The expiry date as mentioned in clause 9 should be arrived at by adding 60 days to theCONTRACT completion date unless otherwise specified in the bidding documents.

3. The Bank Guarantee by Indian bidders will be given from Nationalized/Scheduled Bankonly.

4. The Bank Guarantee/all further communication relating to the Bank Guarantee should beforwarded to the C.E. (Elect), Drilling Services, 2nd floor Avani Bhavan, Chandkheda,

ONGC Ahmedabad -380005 only.5. The full address along with the Telex/Fax No. of the issuing Bank to be mentioned.


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Appendix-9

PROFORMA OF CONTRACT AGREEMENT

(TO BE EXECUATED ON NON JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)

AGREEMENT NO :__________________________________ DATE :-_______

An agreement made this_____________day of_________________ two thousand twelvebetween OIL & NATURAL GAS CORPORATION LIMITED a company in corporated underthe Companies Act. 1956, having its registered office at JEEVANBHARTI TOWER II, 124INDRA CHOCK (CONNAUGHT PLACE), NEW DELHI-110001. AND one of its ASSET OFFICEat AHMEDABAD 380005(Hereinafter the ONGC, Which terms shall unless assigns) of theone part and M/S ..............., a company registered under the CompaniesAct and having Its registered office at(acting through its constitutedattorney) hereinafter called the CONTRACTOR (Which terms shall unless excluded byrepugnant to the subject or context includes its successor and permitted assigns) of theother part.

Whereas the Corporation being desirous of getting executed certain works..(name of work) mentioned enumerated, or referredto in the Annexure-I(NIT, ITB, etc,), Annexure-II(GCC, etc.), Annexure-III (SCC),Annexure-IV (ASCC), Annexure-V ( Scope of Work) , Annexure-VI ( EQR ), Annexure-VII(Schedule of Work),and other documents annexed here to (hereinafter called THEWORK) has call for the tender and M/S .. has applied for the same.

And whereas the Corporation accepted the tender of the contractor for the Provisionand the execution of said works at the rates and condition stated in the tenderschedule modified to the extent indicated in the letter of intend purport of discussioncommunicated to the Contractor in the Corporations Letter No

..(work order No.)

and whereas the contractor is to do the saidworks in accordance with the contract.

Now this agreement witness and it is agreed and declared as follows :-1. The NIT , ITB, GCC, SCC, ASCC, Scope of work, Specifications, Schedules, etc. and

other documents annexed here to and the letter of intent and acceptance oftender communicated to the contractor in corporations letterNo. be deemed to be included in theexpression CONTRACT whereas herein used.

2. In consideration of the payments to be made to the contractor for the works to beexecuted by him, the contractor hereby convent with the corporation that the

contractor shall in accordance with the contract documents duly provide, executeand complete the said works and shall perform all other acts, deeds, matters andthings in the contract mentioned or described or which are to be implied there fromor may be reasonably necessary for the completion of the said works and at thetimes as in the manner and subject to the terms and condition or stipulationmentioned in the contract, other additional particulars, instruction, drawing as maybe found necessary to be given latter for completion of the works will for a part ofthe contract.


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3. In consideration of the due provision, execution and completion of the said worksthe corporation hereby agrees with the contractor that the corporation will pay tothe contractor and such other sum(s) as may become payable to the contractorunder the provision contract.

4. The contractor hereby agreed to pay to the corporation on the respective sums asmay be due to the corporation for the services rendered by the corporationmaterials or equipments supplied to the contractor such as power supply and other

as set forth in his contract and such other sums as may become payable to thecorporation towards pipes, Cement, etc. at the rate (s) specified and/or towardsloss or damage to the corporation equipments, materials, construction, plant andmachinery or otherwise as set forth and/or payable in terms of the contract.

In witness where of the parties hereto have executed the Presents the day and theyear first above written.

In the presence of :

1. Signed and delivered for and on behalf ofOIL & NATURAL GAS CORPORATION LTD.

2.

In the presence of :

1. Signed and delivered for and on behalf of

2.


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APPENDIX-10

UNDERTAKING

To,

The Chief Engineer (Electrical)Drilling ServicesOil & Natural Gas Corporation Ltd.217,2nd floor, Avani Bhavan, Chandkheda

Ahmedabad - 380005.

Sl Declaration /

Undertaking

Regarding:

Declaration / Undertaking

1. Appraisal / understandingof oil-field workingconditions

I / We have appraised myself / ourselves with the nature ofoil-field operations, actual nature of job, working and otherprevalent conditions relating to work under the tender.

2. Acceptance of Scope ofwork

I / We hereby undertake to accept the Scope of Workmentioned at NIT & Schedule(s) of the tender documents.

3. Acceptance of all tenderterms and conditions

I / We have thoroughly read and understand the termsand conditions as mentioned in this tender documentsand accept the same, without any exception / deviation.

I / We further solemnly confirm compliance of all therequirements / conditions of Tender Document.

4. Submission of LabourLicense

I / We hereby undertake to furnish / produce copy ofLabour License from Asst. Labour Commissioner (C),Ahmedabad within 30 days from the date of issue of NOA/ Letter of Intent / Work Order from ONGC.

5. Submission of EPF Coderegistration certificate

I / We hereby undertake to furnish / produce notaryattested copy of EPF code certificate registration withProvident Fund Commissioner, within 30 days from the dateof issue of NOA / Letter of Intent / Work Order from ONGC.

6. Submission of Original

documents, if required byONGC

I / We hereby undertake to furnish / produce all the

documents in original, if asked by ONGC, within theirspecified time limit, prior to issue of NOA / Letter of Intent /Work Order from ONGC. Any failure and / or delay toproduce the original documents as asked by ONGC intime will make the bid liable for rejection with forfeiture ofEMD.

7. As per requirement ofSection 297 of CompaniesAct, 1956

I / We certify (for the purpose of Section 297/299 ofCompanies Act, 1956) that to the best of my / ourknowledge ;I am not a relative of any Director of ONGC ;We are not a firm in which a Director of ONGC or hisrelative is a partner ;

I am not a partner in a firm in which a Director of ONGCor his relative is a partner;We are not a private company in which a Director ofONGC is a Member or Director;We are not a company in which Directors of ONGC holdmore than 2% of the paid-up share capital of ourcompany or vice-versa.

8. Constitution of bindingcontract, upon tenderacceptance

I / We agree that that the acceptance of this tender byONGC shall constitute a binding contract between me /us and ONGC.

9. Authenticity of bid I / We hereby declare that information furnished in the


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information tender are correct and true to the best of my knowledgeand belief.I / We certify that the copies of various documentssubmitted along with the bid have been photocopied inmy / our presence and supervision and are copies of thetrue original documents.I / We certify that all the documents / informationfurnished against this tender are true and nothing hasbeen concealed.I / We undertake that in case any of the information isfound false, or incorrect, I / we shall be liable for legalconsequence besides forfeiture of EMD / SD. This right ofONGC for criminal / civil, against me / us is independentof any other recourse of remedy or action available toONGC under the tender / Contract.

10. Constitution of bindingcontract, upon tenderacceptance

I / We agree that that the acceptance of this tender byONGC shall constitute a binding contract between me /us and ONGC.

11. Acceptance of timeschedule of completion /contractual completionperiod

I hereby undertake to complete total scope of work withinthe time schedule as mentioned in the clause 30 of ITB(Annexure-I).

(Signature of bidder)

Name :

Capacity :

Stamp :

Place :Date :


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Appendix-11

To,The Chief Engineer (Electrical)Electrical Section, Drilling ServicesOil and Natural Gas Corporation Ltd.2nd floor, Avani Bhavan, Chandkheda

Ahmedabad-380005

Sub. : UNDERTAKING

Sir,I / We, M/s_____________________________________________________ , hereby solemnlydeclare and certify that we have never been blacklisted and / or banned for businessdealings by any of the Central Govt. / State Govt. / Public Sector undertaking.Yours faithfully,Place :Date :

Name:

Signature:Seal of the bidder:


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Appendix-12

Service tax on the service portion involved in the execution of the contract shall be

determined in the following manner.

Sl.No. Particulars Value for Service

Tax

Remarks

(A) In case Works contract

entered into for execution ofOriginal Works.

Original works means allworks relating to:i. new constructions;ii. additions and alterations toabandoned / damagedstructure on land to makethem workable;iii. erection, commissioning orinstallation of plant,

machinery or equipment orstructures, whether pre-fabricated or otherwise.

40% of the total

amount chargedfor works contract

- LSTK contracts viz.

construction ofPlatforms, GGS/ CTF/EPS/ laying of Pipeline,etc.- Contracts fordismantling andreconstruction of plant/ facilities includinglaying of pipeline, etc.

(B) In case of works contractentered into formaintenance or repair orreconditioning or restorationor servicing of any goods.

70% of the totalamount chargedfor works contract

Contract for repair &maintenance relatingto any movableproperty such as Drydocking of Rig/Vessel;Refurbishment of Rig,equipments such asTurbines, compressors,etc.

AMC of equipments,etc.

(C) In case of other workscontracts, not coveredunder sub-clauses (A) and(B), including maintenance,repair, and completion &finishing services such asglazing, plastering, floor andwall tiling, installation ofelectrical fittings of an

immovable property.

60% of the totalamount chargedfor works contract

works, repair/maintenance ofmovable propertyshall be covered, suchas repair of- Platform,- Pipeline / subseapipeline,- Building etc


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Appendix-13

UNDERTAKING

(To be submitted on the official letter head by the Bidder)

Name of Work:_____________________________________________________Tender No.:_________________

I / We, ___________________________________ hereby undertake that the bid is submittedby me/us as per confirmation given below for type of firm along with the supportingdocuments.

Sl.

No.Type of Firm Bidder to Tick mark ()

against the type of firmA A Company registered under Companies Act, 1956B An Individual/ Hindu Undivided family/ partnership

firm whether registered or not including association ofpersons/ unincorporated joint venture/consortium oftwo or more companies

c. A Consortium of Indian companies or Indiancompany(ies) & foreign company(ies).

Signature & seal of Bidder:


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ANEXURE - IIGENERAL CONTRACT CONDITIONS (GCC)

1.0 DEFINITIONS:

Unless inconsistent with or otherwise indicated by the context, the followingterms stipulated in this CONTRACT shall have the meaning as defined hereunder.

1.1 CONTRACTShall mean a written CONTRACT signed between ONGC and the CONTRACTOR(the successful bidder) including subsequent amendments to the CONTRACT inwriting there to.

1.2 CORPORATION/ONGC:

Shall mean OIL & NATURAL GAS CORPORATION LTD., India and shall include itslegal representatives, successors and permitted assignees.

1.3 SITE

Shall mean the place in which the operations/services are to be carried out orplaces approved by the ONGC for the purposes of the CONTRACT together with

any other places designated in the CONTRACT as forming part of the site.

1.4 CORPORATIONS SITE REPRESENTATIVE/ENGINEER

Shall mean the person or the persons appointed by ONGC from time to time toact on its behalf at the site for overall co-ordination, supervision and projectmanagement at site.

1.5 CONTRACTOR:

Shall mean any person/ persons/ firm/ company etc. to whom work has beenawarded and whose bid has been accepted by ONGC and shall include itsauthorized representatives, successors and permitted assignees.

1.6 SUB-CONTRACT:

Shall mean order/contract placed by the CONTRACTOR for any portion of theCONTRACT or work sub-letted with necessary written consent of ONGC on thirdparty. Such sub-letting shall not relieve the CONTRACTOR from any obligation,duty or responsibility under the CONTRACT.

1.7 SUB-CONTRACTOR:

Shall mean any person or persons or firm or their legal representatives,successors, assignees to whom part of CONTRACT has been sublet by theCONTRACTOR after necessary consent of ONGC.

1.8 CONTRACTORS REPRESENTATIVE

Shall mean such person/or persons duly appointed representative at the siteand base as the CONTRACTOR may designate in writing to the ONGC as havingauthority to act for the CONTRACTOR in matters affecting the work and toprovide the requisite services.

1.9 CONTRACT PRICE

Shall mean the sum accepted or the sum calculated in accordance with therates accepted by ONGC and amendments thereof, and shall include all fees,registration and other charges paid to statutory authorities without any liability


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on ONGC for any of these charges. The prices will remain firm during currency ofthe CONTRACT unless specifically agreed to in writing by ONGC.

1.10 DAY

Shall mean a calendar day of twenty-four (24) consecutive hours beginning at00.00 hours with reference to local time at the site.

1.11 EQUIPMENT/MATERIALS/GOODS:

Shall mean and include any equipment, machinery, instruments, stores, goodswhich CONTRACTOR is required to provide to the ONGC for/under theCONTRACT and amendments thereto.

1.12 WORKS / OPERATIONS:

Shall mean all work to be performed by the CONTRACTOR as specified in theScope of Work under this CONTRACT.

1.13 GUARANTEE:

Shall mean the period and other conditions governing the warranty/guaranteeof the works as provided in the CONTRACT.

1.14 MOBILISATION:

Shall mean rendering the equipment fully manned and equipped as perCONTRACT and ready to begin work at site designated by ONGC after ON HIREsurvey and ONGCs acceptance thereafter. The date and time of ONGCsacceptance of ONHIRE survey will be treated as the date and time ofmobilization.

1.15 DEMOBILISATION:

Shall mean the removal of all things forming part of the mobilization from the siteof ONGC. The date and time of OFF HIRE survey shall be treated as the dateand time of demobilization.

1.16 SPECIFICATIONS:

Shall mean and include detailed description, statements to technical data,performance characteristics, and standards (Indian as well as International) asapplicable and as specified in the CONTRACT.

1.17 INSPECTORS:

Shall mean any person or outside Agency nominated by ONGC to inspectequipment, materials and services, if any, in the CONTRACT stage wise as well asfinal as per the terms of the CONTRACT.

1.18 TESTS:

Shall mean such process or processes to be carried out by the CONTRACTOR asare prescribed in the CONTRACT considered necessary by ONGC or their

representative in CONTRACT to ascertain quality, workmanship, performanceand efficiency of equipment or services thereof.

1.19 FACILITY:

Shall mean all property of the ONGC owned or hired by ONGC.

1.20 THIRD PARTY

Shall mean any group, corporation, person or persons who may be engaged inactivity associated with the work specified but who shall remain at an arms


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length from the work and who shall not have a direct responsibility or authorityunder the terms of this CONTRACT.

1.21 APPROVAL:

Shall mean and include the written consent duly signed by ONGC or theirrepresentative in respect of all documents, drawings or other particulars inrelation to the CONTRACT

1.22 SINGULAR/ PLURAL WORDS:

Save where the context otherwise requires, words imparting singular numbershall include the plural and vice versa and words imparting neutral gender shallinclude masculine or feminine gender and vice versa.

1.23 ASSET OFFICE

Shall mean the office of Asset Manager situated in Ahmedabad Asset of theONGC.

1.24 ASSET MANAGER

Shall mean the Head of the Ahmedabad Asset, Ahmedabad, by whatsoeverdesignation that may be assigned to him.

1.25 DRAWINGS:Shall mean and include all Engineering sketches, general arrangements/ layoutdrawings, sectional plans, all elevations, etc. related to the CONTRACT togetherwith modification and revision thereto.

1.26 GROSS NEGLIGENCE means: any act or failure to act (whether sole, joint orconcurrent) by a person or entity which was intended to cause, or which was inreckless disregard of or wanton indifference to, avoidable and harmfulconsequences such person or entity knew, or should have known, would resultfrom such act or failure to act Notwithstanding the foregoing, Gross negligenceshall not include any action taken in good faith for the safeguard of life orproperty.

1.27 WILLFUL MISCONDUCT means: Intentional disregard of good and prudentstandards of performance or proper conduct under the CONTRACT withknowledge that it is likely to result in any injury to any person or persons or loss ordamage of property.

1.28 MONTH shall mean a calendar month.

2.0 SCOPE OF WORK/CONTRACT:

Scope of the CONTRACT shall be as defined in the CONTRACT, specifications,Schedule of work, drawings and annexure enclosed with tender.

3.0 DURATION OF THE CONTRACT:

The time schedule of completion of the total SCOPE OF WORK is mentioned atclause No.

Acoustic Enclosures121029183715

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