Achieve 2013 (for dsc) as delivered

www.mba-consulting.co.uk

Good Morning

Achieve!‘Be Your Best’

• Housekeeping

• Aims

• Introductions

• Key elements personal success

Session 1: What we’ll cover …

Time Management

Innovation Management

Influence Management

AKA: How to Change the World, Stay Sane and Always Be Home

For Tea

Managing Yourself: Advanced Time

Management

Prioritisation

Delegation

Interruptions

Saying ‘No’ effectively

Setting Goals

Remembering the little details

Dealing with low energy

Getting everything done

Getting more from meetings

Motivating yourself

Dealing with interruptions

Dealing with information

and paper overload

Avoiding procrastination

Managing Stress

Time Management IS IMPOSSIBLE…

Behaviour management IS NOT!

Hulme’s Success Model

3 parts to time?

PastYesterday’s present

FutureTomorrow’s

presentPresent

Yesterday’s future or tomorrow’s past

Family

Money

Career

Spirit

Play

Partnership

Health

Home

The Wheel of Life

10 9 8 7 6 5 4 3 2 1

My goal is …

1. … to get fit

2. … to lose weight

3. … to get a better job

4. … to earn more money

5. … to learn to speak French

… what’s wrong with these goals?

Get Smart!

S pecific

M easurable

A chievable

R elevant

T imebased

Don't say:I will spend more time with the

childrenDo say:

I will do the bedtime story 3 times a week

Don’t say:I will reduce my debt

Do say:I will pay off £1,000 from my credit cards and reduce the

amount I spend on clothes by 50%

Goals should be:

SMART

Abundant

Prioritised

Stretch

Recorded

Reviewed

Moved towards each day

A GOAL is just a

DREAM with a

DEADLINE

“Build your castles in the air. Then go to work

on the foundations”

Henry Thoreau

How to Prioritise

3 Key Techniques

Find your ‘Vital Few’

Technique 1

Differentiate ‘urgent’ from ‘important’

Technique 2

Delegate effectively

Technique 3

Work hard …

and avoid all unnecessary

work!

The Pareto Principle, or …

… the rule of 80/20

20%

80%

20%

80%

Activities

Results

Can you identify your 20%..?(I’ll give you 2 minutes)

‘Things which matter most, must never be at the mercy of things

which matter least’

Goethe

Some meetings, reports and

interruptions

Google, trivia, escapism

Crises, deadlines, firefighting

Preparation, Planning,

PreventionFour

Quadrant Theory

Stephen Covey

DECEPTION

RESULTS QUALITY

WASTE

Urgency

High

High Low

Low

Importance

A B

CD

If Urgent but NOT Important

Urgent AND Important

If Important but NOT Urgent

If neither Important NOR Urgent

If …

Two types of delegation:

In the bubble

Structural

Manager

Senior Team

Other Team Members

UNDAMENTAL

UTCOME

EQUIREMENT

The process - asking ‘what am I F.O.R? … what are my critical priorities?’

• Ask ‘What am I paid to achieve?What is the unique contribution my job makes?’

• List the main elements of your job

• Identify those that give you most, and least, pay – off against the results you need

Achieve!: Session 3

Time management techniques

• Schedules• Energy levels• Procrastination• Interruptions• Information• Meetings• Saying ‘No!’

THE AIMS OF A GOOD SCHEDULE

To get ‘A’s done (not all done)

To ‘see’ the day take shape

To stay in control

To finish on time and get ‘closure’

Scheduling Tip 1

Use a ‘to do’ list

Someone with their to-do list finished

“There can’t be a crisis next week. My schedule

is already full.”

US Diplomat, Henry Kissinger

Scheduling Tip 2

Plan to use half of your available

time

Popcorn Technique

Scheduling Tip 3

Plan tomorrow today

Scheduling Tip 4

Switch

Scheduling Tip 5

Negotiate

Scheduling Tip 6

Plan your day

around the big

chunks of time

(one extra tip – between you and me)

If it’s not you, it must be them!

Tip 7: Manage your …

Energy!

Stephen Bubb, Chief Executive, ACEVO

“When is your best time of the day? When are you most creative,

thoughtful and inspired? Organise yourself to make the most of your

energy peaks - even if these are at 6:00am”

“We could all achieve great things if it wasn’t for the little

things that get in the way”

Jean Paul Sartre

Tip 8 …

Use the ‘Hidden Hour’

‘C’ Drawer Rules

1.Complete in 5 to 10 minutes

2.No deadlines

3.No referral to others

4.No follow up required

5.No energy required

6.No brain required

“Three O’ Clock is always too early and too late for

anything you want to do”

JP Sartre

Be A Lion Tamer

Motivate Yourself!!!

1. Consider the benefits

2. Consider the damage

3. Get someone else’s view

4. Ask for help

5. Reward yourself

The Sliced Loaf Technique: direct mail campaign

mailing list

copywriting

photography

design

response device

printing

stuffing

project management

follow up

Dealing with Interruptions:

• Use body language


• Remove perches


• Review any ‘open door’ policy


• Keep them short and to the point


• Schedule in your interruptions


• Change the culture


• Re-route call / switch on answer phone


Control elusive phone targets

The reading pile

Tidy Your Desk!

3 principles of paper management …

Attract less paper / info

One brain, one desk, one project

Touch each piece only once

4 ways to deal with paper

1. Act on it


1. Act on it

2. Pass it on


1. Act on it

2. Pass it on

3. File it


1. Act on it (A)

2. Pass it on (D)

3. File it (B)

4. Discard it (C)

The Bin Not the Bin

Hot and Bothered!

Meeting Characteristic Bothered a lot (%)

Drifted off subject

Poor preparation

Questionable effectiveness

Lack of listening

Too much talking

Length

Lack of participation

83

77

74

68

62

60

51

Clear Objectives

Must you be there?

Are your priorities interrupted?

What is its purpose?

What are your desired outcomes?

Clear Structure

1. Lose matters arising

2. Timed agenda

3. Attend only part

4. Eliminate AOB

5 key ways to managing yourself more effectively

• Find direction and focus

• Prioritise effectively

• Cope with time stealers

• Create schedules that work

• Manage your energy cycle

Achieve 2013 (for dsc) as delivered

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Transcript of Achieve 2013 (for dsc) as delivered