Accrual Engine

SAP ECC 6.00

June 2007

English

N73: Period-End Closing (Financial Accounting)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices N73 - Period-End Closing (Financial Accounting): Configuration Guide

Copyright

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

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EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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ContentsN73 - Period-End Closing (Financial Accounting): Configuration Guide...................................5

1 Purpose............................................................................................................................. 5

2 Preparation........................................................................................................................ 5

2.1 Prerequisites...............................................................................................................5

2.1.1 Building Blocks....................................................................................................5

2.1.2 Organizational Units............................................................................................5

3 Configuration..................................................................................................................... 6

3.1 Bank Account Interest Calculation..............................................................................6

3.1.1 Preparing Account Balance Interest Calculation.................................................6

3.1.2 Preparing G/L Account Balance Interest Calculation...........................................6

3.2 Valuation..................................................................................................................... 8

3.2.1 Foreign Currency Valuation Methods..................................................................8

3.2.1.1 Defining Valuation Areas..............................................................................9

3.2.1.2 Assigning Valuation Areas and Accounting Principles...............................10

3.3 Manual Accruals.......................................................................................................10

3.3.1 Assigning Company Code.................................................................................11

3.3.2 Defining Accrual Types......................................................................................11

3.3.3 Defining Permitted Company Codes and Fiscal Years......................................12

3.3.4 Defining Accrual Object Categories...................................................................13

3.3.5 Defining Number Ranges for Accrual Objects...................................................14

3.3.6 Defining Customer Settings for Components....................................................14

3.3.6.1 Specifying Standard Settings for Accrual Calculation.................................15

3.3.7 Defining Posting Control....................................................................................15

3.3.8 Defining Number Ranges for Periodic Posting Runs.........................................16

3.3.9 Defining Number for Application Log.................................................................17

3.3.10 Defining Number Ranges for Accrual Engine Documents.................................18

3.3.11 Defining Number Ranges for Assigning ACC Doc. to ACE Doc........................18

3.3.12 Defining Combination of Characteristics............................................................19

3.3.13 Defining Set of Rules.........................................................................................20

3.3.14 Defining Values for Set of Rules........................................................................22

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N73 - Period-End Closing (Financial Accounting): Configuration Guide

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.

2 Preparation

2.1 Prerequisites

2.1.1 Building BlocksIf you want to use this building block, you must first install the following building blocks:

Building Block Description

B32 Best Practices Installation

J02 Organizational Structure

N69 External Financial Accounting Basics

N70 External Financial Accounting Local

N71 Central Cost Center Accounting

2.1.2 Organizational UnitsWith building block J02 all required organizational units are maintained. The following organizational units are needed for the Financial Accounting (NEW) building block:

Field name Description User action and values

BUKRS Company Code BP01, BP0X

SEGMENT Segment BPSEG_00, BPSEG_01, BPSEG_02

FIKRS Financial Management Area BP01

KOKRS Controlling Area BP01

KTOPL Chart of accounts BPIN

RCOMP Company BP0001

KKBER Credit Control Area BP01

Please check building block J02 for further details.

Functional Areas

The functional area is an organizational unit in Accounting that classifies the expenses of an organization by function. Functional areas are used in cost of sales accounting.

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Since period accounting is implemented with N70, no functional areas are used. Functional areas could be additionally implemented with the building block N74 (Cost of Sales Accounting).

3 Configuration

3.1 Bank Account Interest Calculation

3.1.1 Preparing Account Balance Interest Calculation

UseInterest calculation frequency: 1 = monthly

Settlement day: 31 = always on the last valid day of the month

Output control = Balance plus interest

Procedure1. Access the activity using one of the following navigation options:

Transaction code OBAA

IMG menu Financial Accounting (NEW) ® General Ledger Accounting (New) ® Business Transactions ® Bank Account Interest Calculation ® Interest Calculation Global Settings ® Prepare Account Balance Interest Calculation

2. On the Change View “General Conditions for Interest Scale”: Overview screen, choose New Entries.

3. On the New Entries: Details of Added Entries screen, make the following entries:

Int. calc. indicator

Interest Calc. Frequ.

Settlement day

Calendar Type

Amount Limit

No Interest Paym.

Balance Plus int

02 01 31 G 0.00 X X

4. Save your entries.

ResultYou have defined the interest calculation.

3.1.2 Preparing G/L Account Balance Interest Calculation

UseIn this activity you define the specifications for posting interest calculated on G/L account balances.

The system determines the accounts using the posting interface in application 0004 (account interest scale).

Procedure

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1. Access the activity using one of the following navigation options:

Transaction code OBV2

IMG menu Financial Accounting (NEW) ® General Ledger Accounting (New) ® Business Transactions ® Bank Account Interest Calculation ® Interest Posting ® Prepare G/L Account Balance Interest Calculation

2. On the Maintain Account Determination: Postings Specifications screen, choose the Symbols pushbutton (F8).

3. On the Maintain Account Determination: Account Symbols screen, choose Create (Shift + F4).

4. A dialog box Create appears. Make the following entries:

Application Account Symbol Description

0004 0001 Interest received

0004 0002 Interest paid

0004 0011 Pt vl.min.int.earned

0004 0012 Pst vl.min.int.paid

0004 0013 Pst vl.dt.int.earned

0004 0014 Past val.dt.int.paid

0004 0015 Calc.per.int.earned

0004 0016 Calc.period int.paid

0004 1000 G/L account (earned)

0004 2000 G/L account (paid)

5. Choose Posting specs (F6).

6. On the Maintain Account Determination: Postings Specifications screen, make the following entries:

Appl. Business Transaction

Interest indicator

Company Code

Business Area

Debit Acct. Symb.

Credit Acct. Symb.

0004 1000 + + + 40 1000 50 0001

0004 1010 + + + 40 0011 50 2000

0004 1020 + + + 40 1000 50 0013

0004 1030 + + + 40 1000 50 0015

0004 2000 + + + 40 0002 50 2000

0004 2010 + + + 40 2000 50 0012

0004 2020 + + + 40 0014 50 2000

0004 2030 + + + 40 0016 50 2000

7. On the Maintain Account Determination: Postings Specifications screen, click on the Accounts symbol (F7).

8. When a dialog box appears with Chart of accounts, make the following entries:

Chart of Accts.

BPIN

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9. On the Maintain Account Determination: Accounts screen, make the following entries:

Appl. Chart of Accts. Acct. symbol Currency G/L acct

0004 BPIN 0001 + 39400430

0004 BPIN 0002 + 49620199

0004 BPIN 0011 + 39400430

0004 BPIN 0012 + 49620199

0004 BPIN 0013 + 39400430

0004 BPIN 0014 + 49620199

0004 BPIN 0015 + 39400430

0004 BPIN 0016 + 49620199

0004 BPIN 1000 + ++++++++++

0004 BPIN 2000 + ++++++++++

10. Choose Save.

ResultYou have defined the specifications for posting interest calculated on G/L account balances.

3.2 ValuationThis chapter is needed if you use foreign currencies.

In this chapter, you define the foreign currency valuation methods, the valuation areas, the accounting principles, the automatic postings for foreign currency valuation.

3.2.1 Foreign Currency Valuation Methods

UseTo create Foreign Currency Valuation Method LVP

Postings are performed as follows:

Document Type = SA

Debit Bal. Exch. Rate Type = M

Credit Bal. Exch. Rate Type = M

Determine Exchange Rate Type from Account Balance.

Procedure1. Access the activity using the following navigation option:

IMG menu Financial Accounting (NEW)® General Ledger Accounting (New) ® Periodic Processing ® Valuate ® Define Valuation Methods

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2. On the Change View “Foreign Currency Valuation Methods”: Overview screen, choose New Entries.

3. On the New Entries: Details of Added Entries screen, make the following entries:

Valuation Method

Description Always Valuate

Document Type

Exch. Rate Type for Debit Bal

Exch. Rate Type for Credit Bal

Exch. rate type from invoice reference

LVP FC bal valuation method

X SA M M X

4. Choose Save.

ResultYou have defined your valuation method. With the valuation method, you group specifications together which you need for the balance and individual valuation.

3.2.1.1Defining Valuation Areas

Use

In this IMG activity, you define your valuation areas for your closing operations. With the valuation areas, you can report different valuation approaches and post to different accounts. You can save the valuation result separately for each document item and use it for other closing operations (such as sorted lists).


Transaction code SPRO

IMG menu Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Valuate ® Define Valuation Areas

2. On the Change View “Valuation Area”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries:

Valuation Valuation Method Currency Type Long text

BP LVP 10 (Company Code Currency)

Valuation area BP

4. Choose Save.

ResultYou have defined your valuation area.

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3.2.1.2Assigning Valuation Areas and Accounting Principles

Use

In this IMG activity, you assign the desired accounting principles to your valuation areas. You can use the valuation area for the reclassification or sorted list of payables and receivables and for foreign currency valuation. You can use the valuation area to apply in these reports the different valuation requirements of the accounting principles.


IMG menu Financial Accounting (NEW)® General Ledger Accounting (New) ® Periodic Processing ® Valuate ® Assign Valuation Areas and Accounting Principles

2. On the Change View “Assignment of Valuation Area to Accounting Principles”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries:

Valuation area Acc. Princ.

BP INGP

4. Choose Save.

ResultYou have assigned the valuation area and the accounting principle.

3.3 Manual Accruals

UseThe Manual Accruals component enables you to calculate and post accruals in General Ledger Accounting automatically.

You enter the data once for a business transaction that you have to accrue. On the basis of this data, the system calculates the amounts to be accrued. You can also simulate these amounts. In each period, you can start an accrual run, which posts all accruals for the various business transactions.

The Manual Accruals component is based on the Accrual Engine tool. The transactions to be accrued are managed in Manual Accruals. The processes for calculating and posting accruals, on the other hand, are managed in the Accrual Engine.

In Financial Accounting you can also post accruals with the recurring entries function. In contrast to recurring entries, the functions in Manual Accruals offer you the following benefits:

You only have to enter accrual transactions once, after which they are calculated and posted automatically

Greater flexibility, meaning that the calculated accrual amounts can vary

Depiction of complex calculation rules

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3.3.1 Assigning Company Code

UseIn this IMG activity, you have to assign the company codes in which you want to calculate and post accruals to the Manual Accruals component. These settings are required as company codes cannot be transferred directly from Customizing for the enterprise structure.

Activities

Enter all company codes in which you want to calculate and post accruals.



IMG menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Basic Settings ® Assign Company Code

2. Choose New Entries.

3. Make the following entries:

Company code Description Productive

BP01 BP Accruals Test Status

Note: Productive Test Status:

This setting has no effect on accruals postings.

If productive mode has been set, the system makes checks within the Accrual Engine when carrying forward the balance: A balance can then only be carried forward to the fiscal year that immediately follows the current fiscal year.

4. Save your entries.

ResultYou have entered all company codes in which you want to calculate and post accruals.

3.3.2 Defining Accrual Types

UseIn this IMG activity, you define the accrual types that you require for calculating and posting accruals. The accrual type is a characteristic that divides the accrual item, for example into costs, revenues, and receivables. You use accrual types to define how accruals are to be calculated and posted.

If you want to perform all postings provided for by the system for an accrual type, the system makes the following postings:

If you want to perform all postings provided for by the system for an accrual type, the system makes the following postings:

Opening entry

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With an opening entry, the entire amount to be accrued is posted as the value. Account determination is normally set in such a way that the entire amount to be accrued is posted to an accruals account.

Periodic postings

When periodic accrual is started, the accrual amount that is due at the key date is calculated and posted. Account determination is normally set in such a way that the posting is made from the accruals account to a profit and loss account.

Closing entry

A closing entry is only made if the accrual object has been deactivated, even if all accruals have not yet been posted. The amount that has not yet been accrued at the time of deactivation is posted as a deactivation amount.



IMG menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Basic Settings ® Define Accrual Types

2. On the Change View “Define Accrual Type”: Overview screen, choose New Entries and make the following set of entries:

Accrl Type AccrPs Opening Period Pos. Closing En. Derived Name

BP-PRO 1 ALL BP Provision

3. Choose Save.

ResultYou have defined the accrual type for BP Provision.

3.3.3 Defining Permitted Company Codes and Fiscal Years

UseIn this IMG activity, you specify which fiscal years are to be open for changes to accrual objects and for accrual postings for your individual company codes.

Enter the most recent completed fiscal year: No more changes can be made to accrual objects in a fiscal year that is already completed.Periodic accrual postings are also possible in closed fiscal years.Fiscal years are closed for accrual postings using the period lock in Financial Accounting at the account level. The system finds the current fiscal year automatically if the balance has been carried forward. Periodic accrual postings can only be made in the current fiscal year or in previous years, but not in future years.



SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Basic Settings ® Open Fiscal Year for Accrual Posting

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2. On the Change View “Fiscal Years in the Accrual Engine”: Overview screen select New Entries and make the following set of entries:

Company Completed fiscal year

Current Fiscal Year

Remarks)

BP01 2006 Can be adjusted to the actual fiscal year – 1

If you do not adjust to the correct completed fiscal year, you will not be able to run the periodic accruals and you will get the error message that you have to complete the fiscal year for the accrual first.

ResultYou have defined the completed and the actually year for accrual posting.

3.3.4 Defining Accrual Object Categories

UseIn this activity, you define your accrual object categories. You can use an accrual object category to group together accrual objects of a similar nature. For example, accrual object category BPPROV could group together accrual objects that are used to accrual provisions.

You cannot form hierarchies using accrual object categories.


SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Basic Settings ® Technical Settings ® Accrual Objects ® Accrual Object Categories ® Define Accrual Object Categories


2. On the Change View “Definition of Accrual Object Categories for Manual Accruals” screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following set of entries:

Accrual Obj Text

BPPROV BP Provisions

4. Choose Save.

ResultYou have defined the accrual object categories.

3.3.5 Defining Number Ranges for Accrual Objects

Use

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In this IMG activity, you have to define the number range for the accrual objects. Each accrual object therefore has a unique number. An accrual object is identified uniquely using the accrual object type and the number. The number range object for the accrual objects is ACAC_OBJ.

The individual application components in the Accrual Engine can each define their own number range interval. The number range interval for the application component Manual Accruals must always be 01. You cannot change this number.


SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Basic Settings ® Technical Settings ® Accrual Objects ® Define Number Ranges for Accrual Objects


2. On the Number of an Accrual Object in Manual Accruals screen, enter the company code BP01 and choose the button Change Intervals.

3. On the Maintain Number Range Intervals screen select Interval [Insert Interval (Shift + F1)].

4. In the dialog box Insert Interval make the following set of entries:

No. From number To number Current number Ext

01 0000000001 1999999999 0

5. Choose Insert (Enter).

6. Choose Save.

ResultYou have defined the number range for accruals.

3.3.6 Defining Customer Settings for Components

UseYou can define customer settings that will always be proposed as a default value whenever you create an accrual object.


SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Basic Settings ® Technical Settings ® Define Customer Settings for Component


2. On the Change View “Customer Settings for Component”: Details screen make the following set of entries:

Source Field

Default AP Layout Find next open period

No automatic transfer to acct.

INGP Standard √

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3. Choose Save.

ResultYou have defined the default value for the accrual objects.

3.3.6.1Specifying Standard Settings for Accrual Calculation

UseIn this IMG activity, you define your accrual methods. The accrual method specifies how amounts are to be accrued, for example straight-line or declining balance accrual.

In the standard, SAP provides several accrual methods for the Manual Accruals component. You can also use these accrual methods as templates to create your own accrual methods. SAP Best Practices will use the standard method LINEAR.


SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Accrual Calculation ® Define Standard Settings for Accrual Calculation


2. On the Change View “Distribution Server: Accrual Type Settings”: Overview screen select New Entries.

3. On the New Entries: Overview of Added Entries screen make the following set of entries:

Component Acc. Acrl Type Def. Method Zero V

ACAC INGP BP-PRO Linear

4. Choose Save.

3.3.7 Defining Posting Control

UseIn this IMG activity, you have to decide how you want accrual postings (or provisions postings) be made for each of your company code/accounting principle combinations. You have to make the following settings:

Frequency of the periodic accrual postings

You define the frequency with which you want the accruals to be posted, for example by posting period or monthly.

Summarization for transfer to Accounting

You define if and in what form you want to summarize data when transferring accrual postings to Accounting.

If you do not want any summarization at all, a document line will be created in Accounting (Account document) for each accrual item or type.

Standard settings

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The following settings are provided by SAP as standard. Unless you make any settings yourself, the setting will use these standard settings:

Frequency of the periodic accrual postings: Per posting period

Summarization for transfer to Accounting: No summarization active


SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Accrual/Deferral Posting ® Define Posting Control


2. On the Change View “Posting Server: Posting Control”: Overview screen select New Entries.

3. On the New Entries: Details of Added Entries screen make the following set of entries:

Component Company Code

Accounting Principle

Accrual Type

Frequency Summarization Control Reversal FI

ACAC BP01 INGP BP-PRO

P Per Posting Period

Summarization not active

Inverse Posting

4. Choose Save.

ResultYou have defined the frequency and the (not) summarization for transfer to accounting.

3.3.8 Defining Number Ranges for Periodic Posting Runs

UseIn this IMG activity, you have to define the number ranges for your posting runs. This ensures that each periodic accrual posting run has a unique number. Every application component in the Accrual Engine needs its own number range interval. This interval is identified by a two-digit number. This number therefore represents an assignment to an application component:

Application component Two-digit number

Leasing Accounting Engine 01

Manual Accruals 02

Provisions for Awards 03

Revenue Recognition: Rights Management 04

Provisions: Rights Management 06

NoteTo avoid overlaps between application components, make sure of the following:

In each number range definition activity, a number range interval must be created for your application component under the assigned two-digit number.

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In the definition of a number range, the number range intervals of the different application components must not overlap.


SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Accrual/Deferral Posting ® Number Ranges ® Define Number Ranges for Periodic Posting Runs


2. On the Unique ID of a Posting Run screen, enter the company code BP01 and choose Change Intervals.

3. On the Maintain Number Range Intervals screen choose Interval.



02 200000000 2999999999 0

5. Choose Enter.

6. Choose Save.

ResultYou have defined the number range intervals.

3.3.9 Defining Number for Application Log

UseIn this IMG activity, you have to define the number ranges for the application log. Each application log then contains a unique number and can be assigned uniquely to an accrual run. The same two-digit number has to be used to identify the application component for manual accruals = 02.


SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Accrual/Deferral Posting ® Number Ranges ® Define Number Ranges for Application Log


2. On the Unique Number for Application Log screen, choose Change Intervals.



02 9200000000 9299999999 0

4. Choose Enter.

5. Choose Save.

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ResultYou have defined the application log intervals.

3.3.10 Defining Number Ranges for Accrual Engine Documents

UseIn this activity, you define the number ranges for the Accrual Engine documents. Accrual Engine documents are created in addition to Accounting documents during posting of accruals (opening entry, periodic posting, and closing entry).


SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Accrual/Deferral Posting ® Number Ranges ® Define Number Ranges for Accrual Engine Documents


2. On the Document Number for Accrual Engine Documents screen enter the company code BP01 and choose Change Intervals.



No. From number To number Current number

Ext

02 000002000000000 000002999999999 0

5. Choose Enter.

6. Choose Save.

ResultYou have defined the number ranges for the accrual documents.

3.3.11 Defining Number Ranges for Assigning ACC Doc. to ACE Doc.

UseIn this IMG activity, you define number ranges for the Accounting documents. When accruals are posted (opening entry, periodic posting and closing entry) documents are created both in the Accrual Engine and in Accounting. Firstly, Accrual Engine documents are created. These are transferred to Accounting, leading to the creation of accounting documents. A unique reference key is required so that Accrual Engine documents can then be assigned uniquely to Accounting documents.

When transferring Accrual Engine documents to Accounting, you have the option of summarizing Accrual Engine documents to a single summarized document in Financial Accounting. Alternatively, you can transfer the documents to several different documents in Financial Accounting (no summarization).

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Note:

You define the linking of these Accrual Engine documents to Accounting documents using a separate number, the reference number. This is part of the reference key. The interval is identified by a two-digit number which is 02 for manual accruals.


SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Accrual/Deferral Posting ® Number Ranges ® Define Number Ranges for Assigning ACC Doc. To ACE Doc.


2. On the Number for Unique References of FI/CO Documents to ACE Docs screen, enter the company code BP01 and choose Change Intervals.



No. Year From number To number Current number Ext

02 2010 2000000000 2999999999 0

5. Choose Enter.

6. Choose Save.

ResultYou have defined the number range for the assigning ACC document to ACE document.

3.3.12 Defining Combination of Characteristics

UseIn this IMG activity, you can define a combination of characteristics that will allow you to simplify the subsequent definition of a set of rules. With a combination of characteristics, you can, for example, combine the characteristics accounting principle and accrual type under a new characteristic PSRULE. Subsequently, when defining a set of rules, you no longer need to make an entry for all possible combinations of accrual type and accounting principle. Instead, you only need to enter PSRULE for the combination of characteristics.

In this IMG activity, you do no more than create the new combinations of characteristics, together with technical names and descriptions. You make all further settings when defining your sets of rules.


SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Accrual/Deferral Posting ® Account Determination ® Extended Account Determination ® Define Combination of Characteristics


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2. The component displayed should be: ACAC.

3. On the Change View “ACE Account Determination: Account Determination Rule”: Overview screen, select New Entries.

4. On the New Entries: Overview of Added Entries screen make the following set of entries:

Char.Comb. Name

BP01 I Initial Posting for Accruals

BP02 P Periodic Posting for Accruals

BP03 U Change of Initial Posting

5. Choose Save.

ResultYou have defined the combination of characteristics.

3.3.13 Defining Set of Rules

UseIn this IMG activity, you define a set of rules for account determination. In contrast to simple account determination, extended account determination provides you with account symbols and characteristic combinations during definition of the set of rules.

Account determination is called up when Accrual Engine documents are passed on to Accounting, meaning that account determination occurs automatically with every posting (opening entry, periodic accrual posting or closing entry).

To ensure error-free account determination, the following information must be defined:

Document type, Start account (such as accrual account), Target account (such as P&L account)

With a set of rules, you define the dependencies between the source fields and the target fields from which the document type and the accounts are to be derived. You have to define a set of rules before you can define the values for it (such as document type, accounts).


SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Accrual/Deferral Posting ® Account Determination ® Extended Account Determination ® Set of Rules with Account Symbols and Characteristic Combinations ® Define Set of Rules for Extended Account Determination


2. On the Accrual Engine – Account Determination: Change Strategy screen choose Create Step (F5).

3. On the Accrual Engine – Account Determination: Change Structure of Rule Definition screen make the following set of entries:

Field name Description User action and values Note

Step Description Doc. Type Determination

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Source Fields

SOURCE_FLD Name ACCRULE Choose with F4

Target Fields

Target_FLD Name DOCTYPE Choose with F4

4. Save your entries and choose Back.

5. To create the next step on the Accrual Engine – Account Determination: Change Strategy screen, choose Create Step again.

6. On the Accrual Engine – Account Determination: Change Structure of Rule Definition screen make the following set of entries:


Step Description

Accrual Type,Principle, Process Det.

Source Fields

SOURCE_FLD Name ACRTYPE Choose with F4

SOURCE_FLD Name ACCRULE Choose with F4

SOURCE_FLD Name TRANSTYPE Choose with F4

Target Fields

Target_FLD Name PSRULE Choose with F4


8. To create the next step, choose Create Step again.

9. On the Accrual Engine – Account Determination: Change Structure of Rule Definition screen make the following sets of entries:


Step Description Characteristic/Account Det.

Source Fields

SOURCE_FLD Name CHOACC Choose with F4

SOURCE_FLD Name PSRULE Choose with F4

Target Fields

Target_FLD Name GLACCT_T Choose with F4

Target_FLD Name GLACCT_A Choose with F4


3.3.14 Defining Values for Set of Rules

UseIn this IMG activity you enter the values for the rules that were determined in the step before. For each rule you have to enter the values to be used by the accrual engine.

© SAP AG of 22



SAP menu Financial Accounting (NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Manual Accruals ® Accrual/Deferral Posting ® Account Determination ® Extended Account Determination ® Set of Rules with Account Symbols and Characteristic Combinations ® Define Values for Set of Rules


2. Choose the rule Doc.Type Determination with double-click.

3. On the Accrual Engine – Account Determination : Change Rule Values screen make the following set of entries:

Acc.Principle Acc.Principle Name Doc.Type

INGP Indian GAAP SA

4. Save the entries and go back to enter the values for the next rule AccrualType, Principle, Process Det. – choose it with double-click.

5. On the Accrual Engine – Account Determination : Change Rule Values screen make the following sets of entries:

Accr. Type

Acc. Principle

Transaction in Accrual Engine Characteristics Combination

BP-PRO INGP I BP01

BP-PRO INGP P BP02

BP-PRO INGP U BP03

6. Save the entries and go back to enter the values for the next rule Characteristic/Account Det. – choose it with double-click.

7. On the Accrual Engine – Account Determination : Change Rule Values screen make the following sets of entries:

Chart of accounts Characteristics Combination Start Account Target Account

BPIN BP01 18999000 25900000

BPIN BP02 25900000 18999000

BPIN BP03 25900000 18999000

8. Choose Save.

Note: These accounts are only example accounts that can be used for a copy. The accounts used in the accrual engine are not allowed to have open item management!

© SAP AG of 22

Accrual Engine

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