ACCOUNTS RECEIVABLE SYSTEM RECEIVABLE …INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH...
Transcript of ACCOUNTS RECEIVABLE SYSTEM RECEIVABLE …INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH...
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006
ACCOUNTSRECEIVABLE
SYSTEM
Ver 2.22 Page 39
ACCOUNTS RECEIVABLE MENU
The ACCOUNTS RECEIVABLE SYSTEM is used to track and manage the monies owed to a business by its customers. Invoices created by the ORDER/INVOICING SYSTEM and the CYLINDER CONTROL SYSTEM can be automatically posted to this module. Payments received are then posted to the receivables ledger and applied to outstanding invoices.
Control journals are created each step of the way to monitor the dollars that pass through this system. Collections are improved through the use of a variable-period AGING report. Service or finance charges on delinquent balances can be automatically assessed and statements printed on your letterhead stationery or custom designed forms for mailing to the customer.
EDITING PROGRAMS• TheEDIT RECEIVABLES DATAprogramisusedtoadd,change,deleteorviewtransactionsandinformationinthereceivablesdatabase.
• TheQUICKVIEWA/RINQUIRYisanoptimizedversionofafullRECEIV-ABLESINQUIRYdetailingacustom-er’stransactionhistory.Itisdesignedforquickaccesstoonecustomer’sinformation.
REPORTS• TheRECEIVABLES INQUIRYgivesadetailedreportofallinformationrelatingtoacustomer’sreceivableshis-tory.
• TheRECEIVABLES JOURNALgivesanumericallistingoftransac-tionsinthereceivablesdatabasewithsubtotalsbytransactiontype(invoice,payment,etc.).
• TheRECEIVABLES AGINGreportdisplaysallopenitems(unpaidinvoicesandunappliedcredits)foreachcus-tomer’saccount.
MONTH END PROCESSING• TheFINAL RECEIVABLES JOURNALissimilartotheregularRECEIVABLESJOURNAL.Itispre-configuredtogiveonlysubtotalsbytransactiontypeforthejustendedpriormonth.Thisjournalisusedtoverifythemanualcontrollogtoprovetheintegrityofthereceivablesinformation.
• TheCREATE SERVICE CHARGEprogramautomaticallycomputesfinance(service)chargesonpastduebalances.
• TheRECEIVABLES STATEMENTisaformattedprintoutofanaccountprintedoncustomformsavailablefromINFONET-ICSformailingtothecustomer.Variousformats/layoutsareavailable.
• TheEMAIL/FAX A/R STATEMENTprogramfacilitateselectronictransmissionoftheReceivablesStatementwhentheInfoFaxandInfoMailmodulesareinstalled.
• TheFINAL RECEIVABLES AGINGissimilartotheregularRECEIVABLESAGING.Itispre-configuredtoincludeonlytrans-actionsdatedthroughtheendofthejustendedpriormonth.Thisreportcanberetainedforhardcopyrecord.
MISCELLANEOUS• TheFINAL RECEIVABLES INQUIRYissimilartotheregularRECEIVABLESINQUIRY.Itcanbeprintedforhardcopyrecordbeforepurgingthereceivablesdatabase.
• ThePURGE RECEIVABLES DATAprogramisusedtoremovecloseditems(paidinvoicesandchecks)fromthereceivablesdatabase.Onlytransactionsthathavebeeninvoicedandpaidpriortothepurgedateareremoved.Allopenitems(unpaidinvoicesandunappliedcredits)aremaintainedindefinitely.
• TheVERIFY RECEIVABLES DATAprogramisamaintenanceprogramtoensureinternalintegrityinthereceivablesdatabase.
RECEIVABLESMENU
ACCOUNTS RECEIVABLE SYSTEM
TM
1729 Gateway Circle, OH 43123 • Grove City, OH 43123 • Phone 614-875-2006www.infonetx.com • e-mail: [email protected] • Fax 614-875-7761
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006Ver 2.22Page 40
ACCOUNTSRECEIVABLE
SYSTEMEDIT RECEIVABLES DATA
SAMPLEOUTPUT:EDITRECEIVABLESAUDITJOURNAL
TheEDITRECEIVABLESDATAprogramisusedtoadd,change,deleteorviewtransactionsandinformationinthereceivablesdatabase.
• Usedtopost and apply cash receipts, over/short payment adjustments, credit invoices and write-offs.
• Customer Contact Name,Telephone,C.O.D. Status,Special Comment,LastPayment DateandAmount,Credit Limit,Budget AmountandCurrent Agingap-pearonscreen.Customer Notesareview-able.
• Providesview (or review) of open items(unpaidinvoicesandunappliedcredits)foranaccount.
• Customer’sopen invoices and unapplied credits can be viewedaspaymentsareposted.
• Paymentscanbeapplied to a specific invoiceforthedollaramountyouchooseorpaymentscanbeautomatically applied to the oldest invoices.
• Payments applied to a specific invoicecanbereviewedand/orchanged.
• Payment and all other AR history ismaintainedandcanbeviewedindefinitely.
• Security permission modestopreventdeletionexceptbyautho-rizedpersonnel.
• Audit journal producedattheendofeacheditingsession.
EDITINGSCREEN:EDITRECEIVABLESDATA
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006
ACCOUNTSRECEIVABLE
SYSTEM
Ver 2.22 Page 41
RECEIVABLES JOURNAL
SETUPSCREEN:RECEIVABLESJOURNAL
TheRECEIVABLESJOURNALgivesanumericallistingoftransactionsinthereceiv-ablesdatabasewithsubtotalsbytransactiontype(invoice,payment,etc.).
•Viewtransactionsinnumerical(journal)order.
•DetailedorSummarymodesavailable.
•Application datashowswhichpaymentspaidaparticularinvoiceandvice-versa.
•Reportcanberestrictedtoarangeorsinglecustomerthroughanumberofcommonprofileproperties,arangeorspecificdateandarangeorspecificTypeoftransaction.
•Outputcanbedirectedtothescreen,.PDF preview,anyprinter,fax,emailoranetworkedharddriveontheserver.
SAMPLEOUTPUT:RECEIVABLESJOURNAL
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006Ver 2.22Page 42
ACCOUNTSRECEIVABLE
SYSTEM
SETUPSCREEN:QUICKVIEWA/RINQUIRY
QUICK VIEW A/R INQUIRY
TheQUICKVIEWA/RINQUIRYprovidesquickaccesstoacustomer’sAccountsReceivabletransactionhistorywithintheselecteddateranges.De-signedforeaseofuseincreditrating,theprogramoffersa<VIEW>optionfromtheCustomerIDfieldandispre-configuredtosendoutputtotheScreen.
SETUPSCREEN:RECEIVABLESINQUIRY
TheRECEIVABLESINQUIRYgivesadetailedreportofallinformationrelatingtoacustomer’sreceivableshistory.
• Completeaccounttransaction history(debits/credits).
• Application datashowswhichpaymentspaidaparticularinvoiceandvice-versa.
• First and last date of business(Open-Date/CloseDate),creditlimitandbudgetamount.
• Days Oldcolumn;Daysoldforeachtransactionandweightedaverageforcustomeroverall.
• Days To Paycolumn;Daystopayforeachtransactionandoverallweighted averageforcustomer.
• Subtotalsbytransactiontypewithlasttransactiondates(last payment date).
• Current Aging TotalswithHigh Credit Balance.
•Reportcanberestrictedtoarangeorsinglecustomerthroughanumberofcommonprofileproperties,arangeorspecificdateandarangeorspecificTypeoftransaction.
• Outputcanbedirectedtothescreen,anyprinter,.PDFpreview,faxmodem,emailoranetworkedharddrive.
RECEIVABLES INQUIRY
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006
ACCOUNTSRECEIVABLE
SYSTEM
Ver 2.22 Page 43
SAMPLEOUTPUT:QUICKVIEWA/RINQUIRY/RECEIVABLESINQUIRY
QUICK VIEW/RECEIVABLES INQUIRY
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006Ver 2.22Page 44
ACCOUNTSRECEIVABLE
SYSTEMRECEIVABLES AGING
TheRECEIVABLESAGINGreportdisplaysallopenitems(unpaidinvoicesandunappliedcredits)foreachcustomer’saccount.
• Listsonlycustomer’sopen items.
• Five (5) variable aging categories;currentmonthandeachpreviousmonth.
• Credits columnseparatesoutunap-pliedcredits.
• Days Oldcolumn;weighteddaysoldaveragebycustomerandoverall.
• Cansort numericallybycustomerID,alphabetically byname,orevenbyZIP code.
• Canselectonly past due accounts(forexample,allcustomerswhoseaccountsareolderthanagivendate),and/orforbalances greater than a given minimum.
• Detailed mode:Customer,telephone,contact,allopenitems,originalamount,daysold,andbalancedueagedintoappropriateagingcategorieswithtotals.
• Condensed mode:Customer,tele-phone,contact,weightedaveragedaysold,andagingtotals.
•Reportcanberestrictedtoarangeorsinglecustomerthroughanumberofcommonprofileproperties,arangeorspecificdateandarangeofspecificTypeoftransaction.
• Outputcanbedirectedtothescreen,.PDFpreview,anyprinter,fax,emailoranetworkedharddriveontheserver.
SETUPSCREEN:RECEIVABLESAGING
SAMPLEOUTPUT:RECEIVABLESAGINGWITHOUTDETAIL
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006
ACCOUNTSRECEIVABLE
SYSTEM
Ver 2.22 Page 45
SAMPLEOUTPUT:RECEIVABLESAGINGWITHDETAIL
RECEIVABLES AGING
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006Ver 2.22Page 46
ACCOUNTSRECEIVABLE
SYSTEMCREATE SERVICE CHARGE
TheCREATESERVICECHARGEprogramautomaticallycomputesservice(finance)chargesonpastduebalances.Unpaidservicechargesmaybecompoundedifdesired.
• Servicechargescanbeappliedtoselected customers.
• ProducesServiceChargeInvoiceifdesired.
• Service charge rate, days past due,andminimumfinancechargecanbechangedatanytimeifdesired.
SETUPSCREEN:CREATESERVICECHARGE
SAMPLEOUTPUT:CREATESERVICECHARGE
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006
ACCOUNTSRECEIVABLE
SYSTEM
Ver 2.22 Page 47
RECEIVABLES STATEMENT
TheRECEIVABLESSTATEMENTisaformattedprintoutofanaccountprintedoncustomformsavailablefromIN-FONETICSformailingtothecustomer.Variousformats/lay-outsareavailable.
•Open itemsformatlistsonlyunpaid invoicesandunappliedcredits.
•Activityformatlistsbalancebrought forwardandalltransactionsforthe currentperiod(month).
•Aged dunningmessagescanbeprintedtocorrespondtoeachagingperiod.Theappropriatemessage,determinedbytheoldestopeninvoiceforthatcustomer, willbeprintedonthestatement.
•Fouradvertising linesavailablefor generaluse.
•Canbesorted numericallybycustomerID,alphabeticallybycustomername, orevenbyZIP code.
•Canberunforonly past due accounts (forexample,allcustomerswhoseac- countsaremorethan60daysold),and/ orforbalances greater than a given minimum.
• Statementscanbegeneratedindividuallyforonlyselectedcus-tomers,orinbatch.
• Five aging totalsareprintedatbottomofstatement.
• Outputcanbedirectedtothescreen,.PDFpreview,anyprinter,faxmodem,emailoranetworkedharddriveontheserver.
SETUPSCREEN:RECEIVABLESSTATEMENT
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006Ver 2.22Page 48
ACCOUNTSRECEIVABLE
SYSTEMRECEIVABLES STATEMENT
SAMPLEOUTPUT:RECEIVABLESSTATEMENT