Features

re ganaM

mets yS

re gdeL lare neG

e lb ayaP stnuoccA

red rO esah cruP

e lbav ie ceR s tn uoccA

re drO selaS

lo rtno C y ro tn ev nI

l lo ryaP

noi ta ili cno ce R knaB

regdeL d etadilosnoC

yrot nevnI s' rerutcafu naM

noi taziroh tu A esi dna hcr eM nru teR

noitazir oh tu A rodn eV nruteR

gni ttiK

lort noC toL

re gan aM y rotn evnI re

mo tsuC

noitacificepS metI

lort noC ec irP

tnemegana

M lleSpU

Supports all editions of Microsoft SQL Server 2005 √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Expanded and updated sample data (Current fiscal year is 2006) √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Getting Started Guide √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

New Electronic Manuals √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Updated Online Help √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Export data from any grid to Microsoft Excel √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Option to paste Excel data into any grid √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Option to define additional shortcut menu options for grid controls √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

User-specific extended security required to export data from the Lookup windows

√ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

User-specific extended security required to export data from the drill-down windows such as the Customer Balance and Booked Quantity Detail Analysis windows

√ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Ability to save grid column order and width settings by user √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Right-mouse click on input fields to access shortcut menu for cut, copy, paste, e-mail, phone, lookup, and other options

√ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Implement <Alt+PgUp> and <Alt+PgDn> or <Ctrl+PgUp> and <Ctrl+PgDn> function keys to move across page tabs

√ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Standardize the use of <Alt> and <Ctrl> combination function keys for shortcuts within or outside a window

√ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Grid controls, NotePad, and page frame objects are resized to display more data when a window is enlarged

√ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Ability to attach and purge files in Transaction and Maintenance records √ √ √ √ √ √ √ √ √ √ √ √

Adding number of recurring cycles, recurring end date, and active/inactive status in all Recurring Transaction functions

√ √ √ √ √

Support up to 4 decimal places for all Amount fields √ √ √ √ √ √ √ √ √ √ √ √ √

Developed with Visual FoxPro 9 and Crystal Reports XI √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Speedy journal entry input by copying and pasting from Microsoft Excel data

√

Allow the Payroll module to integrate with both the SQL and LAN productions

√ √

Database size limitation for AccountMate for Express increased to 4GB and is based on each company database

√

Support fiscal year length of more or less than 365 or 366 days √

User-definable address and tax ID labels for each company √

User-definable thousand separator and decimal symbol for each company √

During the setup of new company, use as the default directory the location where the AccountMate database was last installed

√

Option to create multiple sample companies with different taxation rules √

Support password complexity to meet Sarbanes-Oakley requirements √

Option to set up password expiration √

Track history of invalid logon attempts √

Option to lock out a user account after a predefined number of invalid logon attempts

√

Option to disallow re-use of old passwords √

Option to disallow users to change password √

AccountMate 7.1 for SQL New Features and Enhancements

AccountMate7.1 for SQL

This chart details the

numerous new features and

enhancements found in

AccountMate 7.1 for SQL

that were not previously

available in AccountMate 6.5

for SQL.

A indicates a new feature

now available in the listed

module.

Modules indicated with a ±

will not function without

installation of interdependent

modules as indicated by .

Features

reg a naM

m et syS

regde L l areneG

el bayaP stnu occA

redrO esahcruP

el bavi ec eR st nu occA

re drO selaS

lor tnoC yro tne vnI

lloryaP

noita ili cno ce R knaB

r egdeL detadilosnoC

y rotn ev nI s'rerutcaf unaM

noita ziroht uA esid nahcr eM nru teR

noit az iroh tuA rodneV nruteR

gn itt iK

lortnoC toL

r eg anaM y rotn evnI r e

m ots uC

noita ci fic ep S m etI

lo rtnoC ec irP

tneme ga na

M ll eSpU

Option to require password change at next logon √

Ability to copy users and user groups to speed up security setting process √

Option to select or deselect all entries of extended security during user setup

√

Option to disable menu options for functions to which a user has no access right

√

Option to define the sequence in which modules will be displayed on the module selection drop-down list

√

Viewing of function access rights setup by user group, by user or by function

√

Viewing of extended security setup by user or by security feature √

Reports to print function access rights and extended security settings √

Regroup Module Setup parameters for consistency and ease of use √ √ √ √ √ √ √ √ √ √ √ √

Option to display end-user's company logo on the AccountMate desktop √

Display maximum number of licensed users on the About AccountMate window

√

Option to display reseller's company logo on the AccountMate desktop √

User preferences such as Shortcut Pane and grid settings are saved in the front-end to improve performance

√

License file to support operating systems in any language √

The Report Magnification setting is now grouped with the rest of the Printer Setup options in the Power toolbar

√

A checkbox on column headers replaces the Mark All and Unmark All buttons

√ √ √ √ √ √ √

Suppress the confirmation window for transactions using system-generated document numbers

√ √ √ √ √ √ √

Active/inactive status for miscellaneous code records √

Support multiple types of image files √ √

Ability to export or e-mail a report to one of the various supported file formats without previewing it

√ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Support both Letter and A4 sizes for all reports including special forms √ √ √ √ √ √ √ √ √ √ √ √ √

Pre-printed forms are available for all reports requiring special layouts √ √ √ √ √ √ √

All special report form layouts are redesigned to share the same window envelope

√ √ √ √ √ √ √

Change the background color of report labels to be consistent with the rest of the application and make the faxed reports more legible

√ √ √ √ √ √ √ √ √ √ √ √ √

Printing parameters such as multiple copies and pre-printed forms are available for all special reports through the Module Setup functions

√ √ √ √ √ √ √

Allow printing of long company logo without modifying the report layout √ √ √ √ √ √ √ √ √ √ √ √ √

Report group headers indicated by a different color defined in the Report Drill-down Color Setting function can be drilled down for more details

√ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Display the AccountMate icon on the Report Preview window √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Changes in Crystal Report files are documented on an AccountMate Comment field in each report file

√ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Support taxation of multiple countries out of the box, including U.S. tax, Canadian GST, VAT, and Australian GST

√ √ √ √ √

Multiple-level translation engine to simplify localization process √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Sales tax objects separated from the screen form source code to simplify software modification and localization

√

Ability to create custom tax object for localization √

Ability to maintain two (2) inventory item descriptions for bilingual systems √ √ √ √ √ √ √

Ability to print reports in foreign language based upon the user, customer or vendor's choice

√ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Option to use foreign item descriptions and remarks on transactions based upon each customer or vendor's language preference

√ √ √ √ √ √ √ √ √ √ √ √ √ √

Include both home and foreign description fields on master record listing reports

√ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √

Ability to perform Period-End Closing or Transfer Data to GL process for multiple modules at one time

√ √ √ √ √ √ √ √ √ √

Features

reg a naM

m et syS

regde L l areneG

el bayaP stnu occA

redrO esahcruP

el bavi ec eR st nu occA

re drO selaS

lor tnoC yro tne vnI

lloryaP

noita ili cno ce R knaB

r egdeL detadilosnoC

y rotn ev nI s'rerutcaf unaM

noita ziroht uA esid nahcr eM nru teR

noit az iroh tuA rodneV nruteR

gn itt iK

lortnoC toL

r eg anaM y rotn evnI r e

m ots uC

noita ci fic ep S m etI

lo rtnoC ec irP

tneme ga na

M ll eSpU

Ability to schedule Period-End Closing or Transfer Data to GL process √ √ √ √ √ √ √ √ √ √

Option to post JE batch immediately upon journal entry creation √

Speed up journal entry input by adding Description and Reference fields to the journal entry grid and eliminating the Detail window

√

General Ledger supports multi-currency transactions √

Multi-currency GL transactions from subsidiary companies can be consolidated to a parent company

√

Add a % Difference column in the Budget Statement √

Option to print Budget Statement for a range of periods √

Transactional vendor activities in additional to the Vendor NotePad √ √ √

Option to allow only authorized GL reference accounts to be used on each vendor's invoices

√

Adding an Alias field to distinguish multiple division of the same customer when multiple customer records are set up with the same company name

√ √ √

Checks can be printed during invoice posting without accessing the Print Check function from the Reports menu

√

Separate credit card payment processing from the Post AP Invoice function √

Ability to post multiple credit card payments against a single AP invoice √

Simplified process to void credit card payments for AP invoices √

Option to print MICR code, signature, company logo on blank check stock √ √ √

Support long check form to print twice as many lines of invoice details √ √

Automatic calculation of tax claimback on AP payment adjustments and discounts (for selected countries only)

√

Option to withhold sales tax on purchases (for selected countries only) √

Maintaining vendor website addresses √ √ √

Retain all related data when archiving vendor records and improve performance of some reports

√ √ √

Enhance sales tax reporting to include purchase tax amounts for tax reporting purposes (for selected countries only)

√

Enhance the AP Cancelled Check Report by adding the "Date Cancelled" column

√

Enhancements to the AP Discount Taken Report and AP Discount Lost on Paid Invoices Report

√

Remove credit card information from the Vendor Listing and Vendor Profile report

√ √

VAT report to list both input and output taxes (for selected countries only) √ √ √

Maintain safety stock level and vendor lead time, and manufacturing lead time information

√ √ √ √ √ √ √

Ability to update safety stock level based upon either the current stock level or transaction history

√

Ability to update reorder point and reorder quantity based upon the current stock level, transaction history or industry formulae

√

Purchase Requirement Report to suggest purchases by measuring existing stock leave and expected inventory flow against safety stock level and reorder point

√

Accrual of landed costs during or after PO receipts √

Support multiple landed cost allocation methods including item weight, item value, and user input

√

Support reversal of landed cost accrual during AP invoice posting √

Option to record multiple landed cost transactions for the same vendor and receipt combination

√

Option to reverse accrued PO receipts either by amount or by quantity √ √

Support multiple warehouses on one purchase order √

Printing of Cancelled Received Goods document √

Include vendor lead time information on the Vendor Price Listing and Best Price Listing

√

Display receipt numbers upon saving of PO receipt transactions √

Features

reg a naM

m et syS

regde L l areneG

el bayaP stnu occA

redrO esahcruP

el bavi ec eR st nu occA

re drO selaS

lor tnoC yro tne vnI

lloryaP

noita ili cno ce R knaB

r egdeL detadilosnoC

y rotn ev nI s'rerutcaf unaM

noita ziroht uA esid nahcr eM nru teR

noit az iroh tuA rodneV nruteR

gn itt iK

lortnoC toL

r eg anaM y rotn evnI r e

m ots uC

noita ci fic ep S m etI

lo rtnoC ec irP

tneme ga na

M ll eSpU

Printing of Receipt numbers on the Received Goods report √

Transactional customer activities in additional to the Customer NotePad √ √ √

Maintaining parent-subsidiary relationship in customer records √ √ √

Allow parent customer account to pay for the subsidiary's invoices or to access the subsidiary's open credits

√

Adding an Alias field to distinguish multiple division of the same vendor when multiple vendor records are set up with the same company name

√ √ √

Allow each sales tax entity to be maintained separately and to be attached to one or more sales tax codes

√ √ √ √ √ √

Additional settings are added to each sales tax entity--active/inactive status, separation of sales tax and purchase tax GL Account IDs, minimum/maximum taxable amounts, minimum/maximum tax amounts, and rounding method

√ √ √ √ √ √

New Adjust Finance Charge function √

Option to refund AR open credits either by cash or credit card within the AR module

√

Option to post an AP invoice on the fly during processing of an AR refund by check

√

Allow partial refund of customer open credits √

More efficient recording of bank deposits with automatic selection of payment receipts by pay code and transaction date

√

Automatic selection of payment records based on the receipt count entered during Record Bank Deposit

√

Encrypt credit card numbers in the database √ √ √

Validate credit card numbers upon data entry √ √ √

Print Payment Receipt upon posting of a customer's payment √

Option to generate Customer Statement from the Customer Maintenance window

√ √ √

Print "Past Due" on Customer Statements containing past-due invoices √ √ √

Printing of due date on invoices √

Include subsidiary transactions in each parent customer account's Statement

√

Option to include subsidiary transactions in the receivable-related reports √

Support short form for Customer Statement, Payment Receipt, and Prepaid Memo

√

Option to set tax adjustment limits (for selected countries only) √ √ √ √

Standardize credit card lookup based upon the customer and pay code combination

√ √ √

Option to print Customer Listing by Parent Customer #

Tracking of returned quantities from both AR and RA modules to prevent items from being returned more than once

√ √

Retain all related data when archiving customer records and improve performance of some reports

√ √ √

Changing of customer Bill To and Ship To addresses automatically updates the open orders

√ √ √

Maintaining customer website addresses √ √ √

Automatic calculation of tax claimback on AR payment adjustments, discounts, and write-offs (for selected countries only)

√

Redesigned Customer Transactions Listing to include more details and improve readability

√ √

Ability to print longer statement remarks √ √ √

Include minimum freight amount in the Freight Code Listing √ √

Maintain history of lost sales quotes with reasons √

Ability to approve selected quantities in a sales quote √

Keep track of cancelled sales order line items √

Option to retrieve lost sales quote transactions and cancelled sales order line items to create new sales orders/quotes

√

Features

reg a naM

m et syS

regde L l areneG

el bayaP stnu occA

redrO esahcruP

el bavi ec eR st nu occA

re drO selaS

lor tnoC yro tne vnI

lloryaP

noita ili cno ce R knaB

r egdeL detadilosnoC

y rotn ev nI s'rerutcaf unaM

noita ziroht uA esid nahcr eM nru teR

noit az iroh tuA rodneV nruteR

gn itt iK

lortnoC toL

r eg anaM y rotn evnI r e

m ots uC

noita ci fic ep S m etI

lo rtnoC ec irP

tneme ga na

M ll eSpU

Ability to change warehouse for unshipped Sales Order line items √

Option to include un-invoiced SO shipments in customer credit limit validation

√

Drilldown on the Credit Available field to display the credit limit, balance, open order, and un-invoiced shipment amounts

√ √ √

Option to print a sales order/pick list upon saving a sales order √

Option to print a packing slip/invoice upon saving sales order shipment transaction

√

Include on-hold status in the Open Sales Order report √

Support issuance of multiple inventory items for internal consumption √

Support multiple line items during inventory transfer between warehouses √

Designate different default Unit of Measurement for stock, sales, and purchases

√ √ √ √ √ √

Increase serial number length to 30 characters √ √ √ √ √ √

Option to record freight and cost adjustment during inventory transfers √

Allow user-defined GL Account IDs for posting of physical count variances √

Allow users to overwrite revenue code during mass copy of inventory items √

Restructure inventory table structures to further optimize performance √

Option to disallow negative quantity on hand updates √ √ √ √ √ √ √

Option to disable nonstock items √ √ √ √ √ √

Ability to assign multiple lot numbers to each lot-controlled item at the same time * ± ± √

Ability to update physical count by a range of warehouses √

Ability to print Warehouse Inventory Transfer Slip √

Enhanced security for the Booked Quantity and On-order Quantity Detail Analysis windows--removed customer#/vendor # information and drilldown capability for SO #/PO # depends upon access rights)

√ √ √ √ √ √ √

Keep detailed history of inventory transfers and inventory adjustments √ √ √ √ √ √ √ √

Assign a different transaction type, PCNT, for inventory cost variances arising from physical inventory counts and system-generated adjustments

√

Display total estimated cost of customized kit items and kit items not required to be pre-built * ± ± ± √

Increased maximum path for inventory item image location to 250 characters

√ √ √ √ √ √ √

Option to include sales tax in inventory unit price (for selected countries only)

√ √ √ √ √ √

Option to override revenue codes during mass copy of inventory records √

Retain all related data when archiving inventory item records and improve performance of some reports

√ √ √ √ √ √ √

Inventory transaction log sorted by warehouse prints warehouse beginning and ending balances for each inventory item

√

Option to print net price/cost inclusive or exclusive of sales tax on various reports (for selected countries only)

√ √ √ √ √ √

Flexible wage and tax expense distribution through earning codes √

Tracking and calculation of paid leave accrual √

Multi-tiered paid leave accrual setup √

Ability to set up eligible paid leave accrual by earning code √

Support direct deposit with standard ACH format √

Encrypt social security numbers in the database √

User-definable encryption for printing social security number on checks √

Maintain payroll transaction history with option to purge history data √

Features

reg a naM

m et syS

regde L l areneG

el bayaP stnu occA

redrO esahcruP

el bavi ec eR st nu occA

re drO selaS

lor tnoC yro tne vnI

lloryaP

noita ili cno ce R knaB

r egdeL detadilosnoC

y rotn ev nI s'rerutcaf unaM

noita ziroht uA esid nahcr eM nru teR

noit az iroh tuA rodneV nruteR

gn itt iK

lortnoC toL

r eg anaM y rotn evnI r e

m ots uC

noita ci fic ep S m etI

lo rtnoC ec irP

tneme ga na

M ll eSpU

Support employer deduction matching and contribution √

Option to set up deductions by age breaks √

Support employees with transactions in multiple tax states √

Support multiple local tax codes assigned to employee PR transactions √

Expanded formulae to define and calculate local taxes √

Process payroll transactions for 2 years simultaneously √

Calculate deduction based on gross or net pay √

Process deductions based on priority √

Report deduction liability amounts for posting in Accounts Payable √

Ability to edit tax tables √

Option to override system-calculated tax withholding amounts √

Allow tips to be taxable √

Supports Worker's Compensation code and group for workers' comp claims calculation

√

Supports Experience Factor in worker's comp calculation √

Ability to set up worker's comp expenses by pay codes √

Ability to post employee beginning balance including withholdings √

Ability to adjust or convert unused paid leaves √

New check layout to print detailed earnings, deduction and tax information √

New Payroll check layout to print leave accruals, piece work and other information

√

Option to issue payroll checks to corporate contractors √

Supports employee dependents √

Remove payroll tax calculation logics from screen forms for easier modification

√

Display current book balance for each bank account √ √ √ √ √

Option to view all unreconciled transactions from the Bank Account Maintenance function window

√ √ √ √ √

Generate positive pay file for fraud protection √ √ √

Maintain each month's bank reconciliation data with the ability to reproduce reconciled bank statements

√

Allow easier matching to bank statements by grouping all debit transactions and all credit transactions in two separate tabs during the bank reconciliation process

√

Enhanced Bank Reconciliation Report layout to group all debit and all credit transactions

√

Allow miscellaneous receipts/disbursements to be posted to multiple GL Account IDs

√

Support multiple posting GL Account IDs for each transaction code √

Period-end closing no longer necessary to begin a new bank reconciliation √

Notepad is available in the Bank Account Maintenance function √ √ √ √ √

Improve performance of bank reconciliation process by combining all unreconciled transactions into one table

√

Option to post finished jobs proportionately to the components allocated for work in process

√

Report of Items Requiring Production to suggest manufacturing requirements

√

Option to post an AP debit invoice when completing an RTV transaction involving a return code with "Credit" action

√

Maintain a list of upsell of accessory items for each inventory item record ± ± √

Option to set up upsell item records with or without item specification codes ± ± ± √

Features

reg a naM

m et syS

regde L l areneG

el bayaP stnu occA

redrO esahcruP

el bavi ec eR st nu occA

re drO selaS

lor tnoC yro tne vnI

lloryaP

noita ili cno ce R knaB

r egdeL detadilosnoC

y rotn ev nI s'rerutcaf unaM

noita ziroht uA esid nahcr eM nru teR

noit az iroh tuA rodneV nruteR

gn itt iK

lortnoC toL

r eg anaM y rotn evnI r e

m ots uC

noita ci fic ep S m etI

lo rtnoC ec irP

tneme ga na

M ll eSpU

View and select upsell items when processing sales orders and AR invoices ± ± √

Upsell items' pricing and suggested order quantities are included in the Selection window ± ± √

The Upsell Item Setup window includes a Note field that provides important information about the upsell opportunity and any special instructions for a salesperson to follow during the sales process

± ± √

Upsell items are added to a sales order or an AR invoice with a special indication, allowing customers to create a special commission report based upon the upsell items

± ± √

Upsell Item Listing shows a list of upsell items for each inventory item and vice-versa ± ± √

NOTE: Modules indicated by "±" will not function without installation of interdependent modules as indicated by "√".

A "√" indicates a new feature or enhancementavailable in AccountMate 7.1 for SQL

AccountMate Software Corporation88 Rowland Way | Novato, California 94945 | USA

800-877-8896 | 415-883-8873 | www.accountmate.com

Software That Fits

For over 20 years AccountMate has provided customers with powerful and flexible accounting and business management software that meets the exact needs of their business. Many other accounting solutions require you to make changes to your core business processes in order to utilize their software – costing your business far more than the price of the software in time and decreased productivity from re-training your staff. AccountMate’s accounting and business management software has the ability to conform to your unique business processes. The actual “source code”, the mechanics of the software, is modifiable so it can be adapted to any business situation and evolve as your business dictates.

AccountMate’s flagship accounting system is the culmination of over two decades of experience in providing flexible, real-time business information solutions to over 125,000 users. AccountMate is on the job in over 200 industries, from distributors of aircraft parts, to manufacturers of apparel, public housing authorities, and internationally recognized art museums. AccountMate’s business management and accounting solutions deliver vital up-to-the-minute information on your business, whenever you need to know. An accurate picture of your current business situation can make the crucial difference in today’s competitive business environment and increase your bottom line.

AccountMate can be reached online at www.AccountMate.com or by calling (415) 883-8873.

About AccountMate Software Corporation