National Assessment of Public Procurement System

27 January 2011

Procurement Assessment Procurement Assessment PhasesPhases

1 Objectives: Why Country Assessment?

2 Approach: How the Assessment?

3 Scope: Ministries, Local Govt., Parashatals

4 Methodology: BLI, CPI, API

5 Assessment Design6 Milestones 7 Budgets

2

Why Country Assessment?Objectives:

To quantitatively and qualitatively assess the national public procurement system, procedures and processes.

To find strengths and weaknesses of the national procurement system.

To understand the status of procurement reform, identify roles, and

To enable strategy formulation for harmonization.

3

Assessment Approach OECD/ DAC Methodology is best practice:

by Round Table Initiative of the World Bank and OECD. Used by Developing Countries assessment.

Assessment by Officials and ConsultantGON, Entity Officers,Consultants.

4

Assessment Methodology

5

How the System is Structured

How the System Actually Operate

How System Actually Applied

BLIs CPIs APIs

The AssessmentWhat is Structural

Framework- comparing to Best

practice

Base Line Indicators

(BLIs)

6

What is the performance level of

Structure we have

Compliance/Performance

Indicators (CPIs)

What is the performance level of

Structure in an entity

Agency Performance

Indicators (APIs)

Base Line Indicators

(BLIs)

Base Line Indicators

PILLAR I: Legislative Framework

7

PILLAR II: Institutional and Management

Capacity

PILLAR III: Proc. Operations & Market

Indicators

PILLAR IV: Integrity & Transparency

PILLAR : same weight Sub-Indicators

3

3

2

4

14

12

10

18

12 54Total Indicators

BLIs: Methodology

Assessor Group has formed for each pillar.

8

Assessors are from various Public Entity.

By - GON Procurement Experts

Assessor Group has consist of Procurement expertise (all have TOT)

Quality and Coordination by- Team Leader of each Pillar and Secretary (PPMO)

BLIs: Methodology

Each Group draft the results with sufficient evidences and comments regarding criteria and awarded weights .

9

The results (Criteria and awarded weights) shall be discussed with Focus Group from major procuring entities, experts and stakeholders.

Focus Group Discussion and Validation

Number of discussion groups shall be 16 (3 to 5 for each pillars). Agreed outcomes shall be published based on OECD Methodology

BLIs Output

10

CPIs are Based on BLI Survey based 13 Indicators;Survey based 13 Indicators;

Survey based 9 Indicators;Survey based 9 Indicators;

Survey based 6 Indicators;Survey based 6 Indicators;

Survey based 6 Indicators;Survey based 6 Indicators;

Pillar I

Pillar II

Pillar III

Pillar IV

Compliance/Performance Indicators

Total Total 34 IndicatorsTotal 34 Indicators11

CPIs and APIs – Methodology Eligible Consulting firm shall carry out the

CPIs Surveys and tabulates the out comes. Each indicator shall be discussed with PPMO,

TWG and Coordination Groups. The outcomes from APIs shall be discussed

with concern entity for validation. The final report shall be incorporated into

National Assessment.

12

CPI – How to be assessed?

CPIs are what actually the structure has implemented in the public entity.

Sample entity has fixed by TWG – 4 Ministries, 3 Local Governments, 2 security agencies and 4 independent entities.

Assessor shall be appointed through competitive RFP procedure.

13

Agency Performance Indicators

APIs are how actually the law and procurement structure implemented in a particular entity.

Sample is to be assessed by consultants on the methodology agreed by PPMO/TWG.

The sample shall be evaluated within same entity and marks shall be awarded in best practiced method. 14

Agency Performance Indicators

I

15

II

III

Sub- Indicators PILLAR/ Indicators Weights

3

Agency Professionalization Measures

Procurement Strategy 6%

16%

16%

28 100%Total Indicators

3

3

Organizational Structure

Agency Procurement Process- Competition 5 10%

Agency Procurement ….- Transparency 2 10%

Agency Procurement ….- Efficiency 5 10%

Effectiveness 5 16%IV Accountability Measures 2 16%

API Output

What could be the Outputs of APIs?

NANA Not Achieved (Less than 20%) PAPA Partially Achieved (At least 20% but

less than 70%) SASA Substantially achieved (At least 70%

but less than 90%) FAFA Fully Achieved (90% to 100%)

16

Cost and Milestones

BLI is assessed by PPMO Assessors and cost estimated Rs. Rs.15,42,000.00 – GON Fund. CPI and API is assessed by Consultant’s Assessors and cost estimated Rs. Rs.26,27,000.00 – GON Fund.

Time estimation is January 18 to July 30, 2011 (6 and a half months)

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Other Country Assessment

There are wide practice of assessment of the national public procurement system. Some example countries are:

18

Afghanistan, Bangladesh, Sri Lanka, Indonesia, Philippines, Laos, Ghana, Botswana, Tanzania, Kenya, Malawi, Columbia, Paraguay,

From NPPSA

Thank you19