Access to archives: aspects of public relations and publicity
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Transcript of Access to archives: aspects of public relations and publicity
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Access to archives: aspects of public relations and publicity
Irma BuzaitėLithuanian Archives Department
under the Government of the Republic of LithuaniaChief Specialist of Division of Information and Electronic
Recordse-mail: [email protected]
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Access -
is a right and should apply to all users regardless of their nationality, status of function;
is part of the function of public archives services;
should be promoted to archival material and provide an impartial service to all users.
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Access and PR
The main purpose of PR – to present society with all vital
information in order to ensure transparency, publicity and efficiency of the activity of state institutions.
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Key functions of PR :
Constant dissemination of information about institution’s activities;
Crisis management; Promotion of dialog and
collaboration between society and government.
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Promotion of dialog and collaboration between society (1)
is necessary for successful development of institution activity;
enable to identify society’s and its individual group’s opinions, needs and interests about institution;
create and consolidate society reliance and acceptance of institution, enlarge society interest and comprehension.
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Promotion of dialog and collaboration between society (2)
direct communication with society members (reading rooms);
excursions, educational programs, exhibitions
internet site; local and international projects.
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Project “Creation of Integrated Virtual Library Information System”
2,800,000 digitized pages of original manuscripts, newspapers, old books, metrics, chronicles and other especially valuable and historically important documents;
www.epaveldas.lt
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Access to digitised documents
the old Lithuanian book; the press of the Press Ban period; Lithuanian books in Latin of the XVIth and XVIIth c.; Lithuanian books in Polish of the XVIIth and XVIIIth c.; Lithuanian press released until 1940s; legislative acts and other formal documents of the
Republic of Lithuania of the Inter-war period [1918-1940];
the church registers of births, deaths and marriages of the Roman Catholic Church [1599-1930].
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Project “The Baltic Connections” http://www.balticconnections.net/. focuses on themes such as trade,
shipping, merchants, commodities, diplomacy, finances and migration, roughly from 1450 to 1800;
982 descriptions of materials in 127 repositories in 10 countries have been made available in the database.
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PR tools for promotion of access to documents (1)
For individuals Orientation interview; Basic brochure on holdings, facilities
and terms of access; Simple handouts (reading room
rules, how to request records, obtain copies, special access).
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PR tools for promotion of access to documents (2)
For small groups Letter inviting use (universities,
genealogical societies, ect); Mini classes for beginning
researchers. Slide-tape show about using the archives or starting research;
Training for volunteer reading room assistants.
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PR tools for promotion of access to documents (3)
For wider community Slide-tape or video encouraging use
of archives; Loan/sales of microforms of selected
records; Seminars on popular research
topics.
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Thank you for your attention !