Access Care PlanningDigital care planning and delivery

0845 345 3300 www.theaccessgroup.com/hsc

Software created specifically to help you deliver outstanding care

Made to save you time, reduce costs and minimise errors, as well as give care workers,

clients and management real-time access to the information they need.

Our story.

Our software has been continuously developed with our clients across health and social care. Whether you’re a single provider or part of a large group, our comprehensive solutions will increase efficiency, reduce your costs and give

managers and supervisors complete visibility of care provision.

Cloud based solutionAccessible anywhere on web browsers, smartphones or tablets, any change made at the point of care automatically updates the existing care record, removing the need to manually update care

documents and allowing you to focus resources on delivering higher quality care.

Offline workingAn offline enabled app means carers can work fully without

an internet connection. All information is stored locally on the device, which automatically syncs every 30 minutes or at the

push of a button at any time.

Smart data useOur care management software uses data intelligently to

automate manual activities reducing back office admin and improving compliance. Everything recorded can be reported on

to evidence performance to stakeholders and inspectorates.

Comprehensive care managementDigitise every step of providing care from assessment to audit.

All processes are integrated so that MAR charts and care records are updated automatically. All information is kept in one system and is easily accessible at any time, making your

operations more responsive and scalable.

Thousands of users in the UK are delivering high quality care more efficiently with Access Care Planning.

Our clients include:

Who we work with

Comprehensive care management including complete digital care plans and forms, E-MAR, family & funder access, automated alerts and visit verification, all in one easy to use and configurable platform.

Digital Care PlanningRemoving paper from assessing and care planning reduces operational costs and increases efficiency. With synchronised

cloud based care records there is no need to manually update the existing copy or

duplicate data.

Live ViewView care delivery in real time. All information

from care visits and shifts - including tasks completed and medication given - feeds into the Live Monitoring dashboard. Supervisors

have complete visibility and are automatically alerted to any incomplete schedules or

activities and incidents.

Care DeliveryEnhance care delivery with interactive care schedules. Verify time and attendance with

GPS & NFC. Record daily care notes and incidents electronically. Rotas are deployed

straight to carers’ Access Care Planning app from Access People Planner.

Automation RulesAccess Care Planning automates manual activities which are critical to social care,

including reminders for care plan reviews and automatic alerts when incidents are

reported. Configure your own automation rules to create new alerting, follow up tasks

and reminder mechanisms.

E-MARReplace paper MAR charts with E- MAR.

E-MAR is automatically updated every time medication is administered or missed.

There is no need to manually update MAR charts - reducing errors, admin and the

need to communicate changes.

Reports & AnalysisGenerate reports on any aspect of your

care services or business processes. Demonstrate care quality to commissioners, inspectors and funders. Use a range of filters

to produce valuable business intelligence. Export or share in multiple formats.

Complex Care

Home Care

Residential Care

What we do

Key features• Pre-loaded with an extensive library of

care plans and forms

• Easily edit existing forms or create from scratch with Access Care Planning Forms Designer

• Secure access levels for different user groups, including managers, carers, coordinators, next of kin

• Access all forms, care plans and records on both web and mobile – even offline

• Complete audit of any changes made to care records

Digital Care Planning

Complete digital care recordsWrite detailed care plans, carry out assessments, reviews and complete daily care notes - all on the same cloud based platform which is accessible on web and mobile, even if offline.

Information only has to be entered once because everything is synchronised. Staff do not need to type up paper forms or travel to and from the service user’s residence to check or update care documents. Information is gathered in a consistent manner and can be easily reported on. All care plans, care logs, notes, forms and records can be printed out or shared with any stakeholder as a PDF.

Forms DesignerWeb portal & Mobile App Print, Share & UploadCloud based care records

Key features• Rotas automatically deployed to carer’s app

from Access Care Planning

• Time and attendance verified with NFC & GPS

• Care schedules record activity and medication completion

• View past daily care logs, care plans and assessments

• Secure access controls based on the user’s role

• Integrated with Live View, EMAR and Care Planning

Care Delivery

Enhanced care deliveryYour carers have all the information they need on their mobile or tablet. Each carer’s rota (and changes to it) are automatically deployed to their app. Upon starting a visit or shift carers see an Interactive Care Schedule - a list of activities to complete and medication to administer. These must be marked as complete or incomplete before your carers can end the shift. Carers must also complete a daily care log. All this information instantly updates the existing record. Carers can submit incident forms and escalate to the office straight from their mobile device. Voice to text transcription, automatic calculation and smart forms mean carers can spend less time completing forms and more time delivering care.

Time and Attendance Offline functionalityRota deploymentCare schedules

Electronic Medication Administration

Safe and efficient medication managementIn Access Care Planning all medication events are automatically logged in an Electronic MAR chart for each service user. Carers can see which medication to administer including dosage and instructions. In order to complete a visit or shift carers must log scheduled medication as administered or not administered. All this information is automatically entered into the service user’s E-MAR chart. Missed medication automatically triggers an alert to the user group responsible to investigate. E-MAR reduces errors, ensures all medication data is accurate and up to date and reduces time-consuming admin work.

Audit & print Guidance for carersAutomated alertsReplaces paper MAR sheets

Key features

• E-MAR sheets update automatically

• Easily add or amend medication details

• View and print E-MAR sheets from previous weeks and months

• Complete medication instructions at the point of care

• Accurately logs all medication information from each visit or shift

• Integrated with care records and Live View

Electronic Medication Administration Live View

Complete visibilityImproved visibility means improved compliance and safety. The Live View dashboard gives your supervisors an overview of your services as they are happening. Click on any shift to bring up a summary window, showing the start and end time, activities and medication completed or not completed, daily care notes, outcomes and any incidents reported. Automatic alerts triggered by missed medication and incidents are displayed in a navigable panel, which like the Live View updates automatically every 30 seconds.

Automatic alerts Integrated dashboardDetailed visit summariesLive view of care delivery

Key features

• Visit and shift data is automatically updated in real time

• Filter display by branches or shift type

• Filter alerts displayed by alert type

• Complete service user tasks to aid regulatory compliance

• Completely integrated with care delivery, E-MAR, ECM and care schedules

• Easy to use, colour coded, intuitive design

Automation Rules

Safer, more efficient operationsAccess Care Planning ‘Automation Rules’ engine automatically triggers alerts, sends emails, and reminders and creates activities when an event occurs – such an incident form being submitted or a service user’s care plan being updated. Access Care Planning is pre-loaded with the most critical pieces of automation in social care. Creating new rules - to automate those processes specific to your organisation - is not only possible but easy. Emails, alerts, reminders and tasks can be sent to specific users or user groups including next of kin.

Follow up tasks 3 step creation wizardRemindersAlerts

Key features• Rules deployed instantly across your

business

• Highly configurable – create any rule you need

• One ‘event’ can trigger multiple automated actions

• Easily edit, remove or switch individual rules on/off

• Specify who or which group activities, emails or alerts are sent to.

Automation Rules Reports and Analysis

Capture, analyse and shareAny data captured within Access Care Planning can be analysed and reported on. Our reports module allows you to create bespoke reports on any aspect of your service. Access Care Planning also comes pre-loaded with the most widely used reports in health & social care – including reports on incidents, compliance and outcomes. All reports can be exported to excel or as a PDF and can be shared with any stakeholders. Evidence care quality, demonstrate compliance and generate valuable business intelligence.

ShareExport dataBespoke reports 3 step report creation

Key features

• Pre-loaded with key health & social care reports

• Save reports to re-run multiple times

• Filter reports by an array of criteria

• Reports are rendered in both charts and tables

• Export data to excel, save as an image or PDF

• Share reports with funders and commissioners

Other Access Solutions

People Planner Community

Comprehensive home care management software

including employee management, client and

funder management, planning and rostering, real-time monitoring,

reconciliation, finance and payroll in one easy to

use system.

Access Care Compliance

The only complete governance tool in care, helping you improve the quality of care by giving

you a view of compliance across multiple services.

Finance & Accounting

Access finance solution gives you complete control of your business operation. Around 1,500 organisations

use our solution to streamline processes and make informed business

decisions. Our unified system enables users

to access consolidated, accurate data with

extensive reporting & analysis capabilities.

PayrollWhen it comes to paying

your staff, we will help you do this in the most efficient

and reliable way for your organisation. Whether

you’re looking for simplified payroll processing, or a service to manage the

entire function for you. On-premise, payroll processing or a fully managed service;

your payroll, your way.

With Access you have the added benefit of our additional software solutions, including Care Compliance, People Planner, Payroll and Finance that can integrate straight into your system for even

greater business efficiency.

Other Access Solutions Talk to us

We decided to digitise our records to not only reduce our costs but also to improve safeguarding and compliance. Access Care Planning has covered everything, it really stood out because of the ease of use, the extra savings it will give us and because we can easily customise it to best fit our business. We looked at other care planning software but nothing came close to Access Care Planning.

Vijay Majithia, Managing Director, Aspire UK

Software created specifically to help you deliver outstanding care

Made to save you time, reduce costs and minimise errors, as well as give care workers, clients and management real-time access to the information they need.

0845 345 3300 www.theaccessgroup.com/hsc

About The Access Group:

The Access Group is a leading provider of business software to mid-sized UK organisations. It helps more than 16,000 customers across commercial and not-for-profit sectors become more productive and efficient. Its innovative Access Workspace technology transforms the way business software is used, giving every employee the freedom to do more.Established in 1991, The Access Group, with an enterprise valuation of £1billion, employs more than 1,500 staff.

0845 345 3300 www.theaccessgroup.com/hsc