Access and assistance to beneficiaries in the Colombian context, case study by Mencoldes (ACT...
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Transcript of Access and assistance to beneficiaries in the Colombian context, case study by Mencoldes (ACT...
Access and assistance to beneficiaries in the
Colombian context, case study by Mencoldes
(ACT Alliance)October 21, 2010
ECHO Partners Conference 2010
Mencoldes has worked closely with:◦Christian Aid UK Ireland◦Diakonie Katastrophenhilfe ◦Lutheran World Relief◦ICCO + Kerkinactie◦Diakonia – Sweden◦HEKS – Switzerland◦Bethlehem Mission◦Brot für die Welt
ACT ALLIANCE PARTNERS
• Democratic government
• Investigations of government officials
• Long history of armed conflict- political control- land control / land grabbing- Drug production and trafficking
• Debilitated guerrilla
• Paramilitary officially demobilized
COLOMBIA
• Colombia number 77 in the 2009 Report on Human Development
• Unequal distribution of land
• Economy flooded with USD
• Civil society and NGOs
COLOMBIA
Large numbers of IDPs – mass and individual displacements
Dependence on initial humanitarian assistance
Rural areas particularly affected by fighting
Insufficient capacity of public institutions to respond
Characteristics highlighted in Global Plan 2010
Overall levels of displacement
Government of Colombia is the source for Colombia, for Sudan, Pakistan, Somalia and Iraq figures are from the United Nations High Comission for Refugees (UNHCR): January 2010, URL: http://www.unhcr.org/cgi-bin/texis/vtx/page?page=; Colombia figures updated in 31 December 2009. Sudan, Pakistan, Somalia and Iraq, January 2010.
The Colombian Mennonite Development Foundation
Mission : to promote social development with populations in vulnerable situations
We are committed to humanitarian principles
35 years of experience as a local organization
MENCOLDES
◦Informants◦Military service◦Forced recruitment◦Family member assassinated or
disappeared◦Having witnesses an assassination◦Generalized fear of violence when there
are armed confrontations
Reasons for displacement
Lack of information
General fear and mistrust of government
Burden of proof
The magnitude of the problem of displacement is played down by government
Barriers to access government aid
City of 500.000 population
Southern Tolima important corridor for guerrilla movement
Army activity is significant
City perceived by IDPs to be safe and calm
IBAGUÉ
Receives the largest number of IDPs in the department of Tolima
Aug. 2010: 12.000 homes (49.582 persons)
IBAGUE
New IDP come from southern Tolima, Caquetá and Huila
89% give FARC as actor involved
50-60 families arriving a week
IBAGUÉ
Located next to Bogotá
80% of population below the poverty line
Constant influx of IDPs: 12-15 families / day
Families mostly from Atlantic coast (Paramilitary), Cauca and Tolima (Guerilla)
SOACHA
Institutional response limited to government offices
Difficult to access clear information
First step: presentation of official declaration
Initial response minimal- Food package- Limited medical attention
Governmental response
3-4 month delay to receive notification of inclusion
Another 1-2 months to begin receive initial aid
Ibagué: 50% initially accepted in registry Soacha: 15% inclusion
Governmental response
Emergency food packages
Non food items
Orientation and Information
Medical and dental care
What the Project Offers
Emergency housing
Training in various job skills
Income generation
Opportunities for psychosocial support
What the Project Offers
“hidden” population
- Fear – Generalized mistrust
- Stigmatization
- Continued threats
Challenges to access beneficiaries
• We need to promote our Centers
• Organization known for 35 year history of emergency and development work
• Referrals from government and NGOs
• Word of mouth
Access to beneficiaries
Independence from government
Quality of attention
Beneficiary selection
Aid provided in a timely fashion
The aid provided is pertinent
Acceptance by beneficiaries
The integrated (holistic) approach includes psychosocial support
Working with beneficiaries in group settings: added benefits
Acceptance by beneficiaries
Quality of materials
Tailor made Humanitarian Aid – individual needs assessment
Acceptance by beneficiaries
Promotion of economic autonomy in the emergency setting
- Complements limited emergency aid
- Recognizes and reinforces autonomy
- Promotes psychosocial recovery
Acceptance by beneficiaries
Mencoldes has established procedures to Plan Monitor and Evaluate
Qualified and competent personnel
Challenge to adapt our information to donor´s forms and procedures
ACCOUNTABILITY
• Sensitive information regarding beneficiaries
• Ever changing environment
• Re-evaluated currency
Challenges in accountability
• Efficient use of resources: individual needs assessments
• The impact of one piece of our program is made stronger by the effect of the whole
Challenges
Value Added Tax (VAT) exemption
Purchasing procedures
Personnel time
Multiple levels of control and audits
Administrative Challenges
• Monthly reporting to ECHO partner
• Revision of supporting documents
• Project audit
• Information recorded in Institutional data base
Mechanisms and Procedures
DIAKONIE - ECHO 2010
Monthly progress report – Implementing partners
Project title
Implementing partner: Month: Report written by: Position:
Date sent: 1. Local context (specific and relevant events in the last month) What happened? How does it affect the project? What measures need to be taken? 2. Security for local teams and Project beneficiaries (incidents, action taken, suggestions for Diakonie) 3. Problems in the implementation of the Project and action taken. What were the problems? How were they resolved? 4. Proposals for adjustments to the project 5. Contact made with other organisations during the month Who did you meet with? ¿What was agreed? How will you follow-up on these agreements? 6. Visibility and communications activities 7. Project progress - indicators 8. Project progress – activities carried out
Ref no. and activity title Place Date Participants
II. Financial Report
Narrative Reporting Formats
Participatory needs assessment as an essential part of project planning
Participatory evaluation process gives needed feedback to make adjustments
Evaluation
Financial Reporting formats
A. Relief commodities and investment BALANCE COP BALANCE € % COP € COP € COP €
A.1. General investmentA.1.1. Buildings
A.1.2. Vehicles
A.1.3. Office investment
A.2. Project Investments
A.2.1. Buildings
A.2.2. Vehicles
A.2.3. Machines and equipment
A.2.4. Medical equipment
A.3. Relief commodities including logistics
A.3.1. Foodstuff
A.3.2. Material and Medicines
A.3.3. Transport
A.3.4. Stock-keeping
A.3.5 Educational materialB.2. Direct costs for project measures
B.2.1. Personnel expenses + fringe benefits
B.2.1.1. Project manager
B.2.1.2. Other project staff related to project
B.2.1.3. Auxiliary personnel
B.2.1.4 Insurance and charges for personnel
B.2.1.5 Training for personnel
B.2.2. Material expenses
B.2.2.1. Rent
B.2.2.2. Telecommunication
B.2.2.3. Insurances
B.2.2.4. Travel and transport
B.2.2.5 Training for target groups
B.2.2.6 Office Material
B.2.2.7 Bank charges
B.2.3 Visibility
B.2.3.1 Material expenses
B.2.3.2 J ournalists' visit
B.3. Services
B.3.1. Consultancies
B.3.2. External evaluation
B.3.3. Audit
B.3.4 Translation
Total direct costs
TOTAL EXPENDITURE
€
DIFFERENCE Result 1 Result 2 Result 3Budget COP
Expenditure Month/ Year COP
Expenditure Month/ Year COP
TOTAL EXPENDITURE
COP
Results based
monitoring
Personnel
Country: COLOMBIA
Partner DateBudget Code
Budget hading
PositionNo. of people
Kind of contract
Period contracted
Total months contract
% of time contracted
Basic salary per month
Total value Observations
TOTAL
Project Code ECHO/-SM/BUD/20xx/xxx
Implementation period 01.03. 2010 to 28.02. 20011
Project Title
1. List of Personnel
Examples of annexes to the financial report: monthly listing of personnel
Examples of annexes to the financial report: monthly listing of contracts
3. List of contracts: supplies/ transport/ services
Country: COLOMBIA
Implementing partner
DateBudget Code
Budget heading
Ref no. supporting document
Name of supplier
Invoice and contract no.
Contract period
Description Total value
Total value
Project TitleProject Code ECHO/-SM/BUD/20xx/xxx
Implementation period 01.03. 2010 to 28.02. 20011
Record of delivery to beneficiaries.
Attendance lists.
Photographic records
Record of activities
Supporting documents
CENTRO DE ATENCIÓN INTEGRAL A POBLACIÓN EN SITUACIÓN DE DESPLAZAMIENTO ACOMPAÑAMIENTO PSICOSOCIAL
REGISTRO DE ASISTENCIA Y ENTREGA DE MATERIALES
Fecha: Lugar:
Nombre de la Actividad:
Recursos entregados a las/los Participantes:
Nº NOMBRE Y APELLIDOS Nº DE DOCUMENTO SEXO EDAD RECIBI
1
2
3
4
5
6
7
8
9
10
ECHO/-SM/BUD/2010/01004 K-COL-1003-0001
FORMATO DE REMISIÓN FECHA RECEPCIÓN: / /
U
1. INFORMACIÓN GENERAL
CABEZA DE FAMILIA
NOMBRE:_______________________________________________ C.C.:_____________________ DE ____________________
CONYUGE
NOMBRE:_______________________________________________ C.C.:_____________________ DE ____________________
2. COMPOSICIÓN DEL GRUPO FAMILIAR
ADULTOS NIÑOS TOTAL
HOMBRES MUJERES
HOMBRES MUJERES INTEGRANTES
1~7 8~17 1~7 8~17
3. REMISIONES
MER K. A K.C. K.E. K.B. ROP PLAN DOC VIV/ARR A. TRAN VISIT/DOM COL COB SÁB EST/REG CIL PAÑ O. EXP
OTRO:
4. MERCADO
1
TALLER:_________________________________________
No. CANT. DESCRIPCIÓN
FECHA:________________
NOMBRE:________________________________________
1 1 FRASCO DE ACEITE x 1000 cc C.C.:_______________________________
Colombia is a complicated place with an ongoing armed conflict
In spite of this Mencoldes works well, meeting the standards required by all the parties involved
We are able to reach beneficiaries that have significant needs
Providing them with pertinent and timely aid, with the support of our international donors.
Summary
We are very grateful for the solidarity manifested by international agencies such as ECHO that allows us to respond to this population which is the victim of the ongoing conflict in Colombia
Colombia needs continued support by ECHO as an organization committed to humanitarian principles