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ACADEMIC MANAGEMENT DEPARTMENT

KOMPLEKS SISWAZAH

Universiti Malaysia Terengganu

21030 Kuala Nerus

Terengganu Darul Iman

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ACADEMIC RULES AND REGULATIONS UNIVERSITI MALAYSIA TERENGGANU

8TH EDITION ACADEMIC SESSION 2018/2019

(Degree and Diploma)

mailto:[email protected]

http://www.umt.edu.my/

UMT Academic Rules and Regulations (8th Edition)

ACADEMIC RULES AND REGULATIONS

UNIVERSITI MALAYSIA TERENGGANU

8TH EDITION

Date printed: 15 August 2018

Statement: All information contained in this book is correct at the time of the printout.

Academic Management Department

Universiti Malaysia Terengganu (UMT)

21030 Kuala Nerus

Terengganu


UNIVERSITI MALAYSIA TERENGGANU ACADEMIC RULES AND REGULATIONS

SESSION 2018/2019 (Degree and Diploma)

CONTENTS PAGE

DEFINITIONS 1

MEDIUM OF INSTRUCTION 3

EXAMINATION POLICY 4

1.0 STUDENT ADMISSION RULES 5

2.0 REGISTRATION RULES 5

2.1 Codes for Course Registration 5 2.2 Credit Hours 5 2.3 Course Registration 5 2.4 Course Registration for Short Semester 6 2.5 Withdrawal (GN) 6 2.6 Change of Course Status 7 2.7 Pre–Requisite Course(s) 7 2.8 Registration of Audit Courses (AUT) 7 2.9 Course Exemption 7

3.0 STUDENT’S RECORD 8

3.1 Duration of Study 8 3.2 Deferment of Study 8 3.3 Change of Programme 9 3.4 Withdrawal from Study 9 3.5 Students With an Outstanding Debt 10 3.6 Profile Update 10

4.0 ACADEMIC AND DISCIPLINARY MISCONDUCTS 10

5.0 EXAMINATION RULES AND REGULATIONS 11

5.1 Credit Requirements for Graduation 11 5.2 Assessment 11 5.3 Grading System, Grades and Grade Points 11 5.4 Eligibility to Sit for Final Examinations 13


5.5 Course Grade Results 13 5.6 Student Academic Status 13 5.7 Repeat Course 14 5.71 Repeat Failed Course (ULF) 14 5.72 Repeat Course for Improvement of Grade (ULT) 14 5.73 Special Re-examination (ULK) 15 5.7 Replacement Examination (PG) 15 5.8 Dean’s List/Dean’s Certificate 16

6.0 GRADUATION 16

6.1 Graduation Requirements 16 6.2 Degree and Diploma Classifications 16

7.0 APPEAL PROCEDURES 17

7.1 Failed and Dismissed (GB) 17

7.2 Additional Semester for Final Year Students with Failed and Dismissed Status 17

7.3 Appeal Committee for Failure and Dismissal 18 7.4 Course Grade Review 18 7.5 Appeal Committee for Reviewing Course Grades 18

8.0 GENERAL PROVISIONS 19

Appendix 1 20 Appendix 2 21 Appendix 3 24 Appendix 4 26 Appendix 5 32

UMT Academic Rules and Regulations (8th Edition) 1

DEFINITION 1. “GB” means students who failed and are dismissed from the study; 2. “Grade” means a value of the examination score obtained in the form of an

alphabet;

3. “Withdrawal” means the student's name will automatically be withdrawn from the University register for failing to register the course within the specified period;

4. “Lecture” means a formal meeting set for a course which includes instruction

in classrooms, laboratories, field work and other teaching and learning activities within a prescribed time frame;

5. “Elective Course (ELF)” means an optional course to support students’

interest and strength within the standard of programme;

6. “University Core Course (TU)” means a compulsory course (YW) set by the University to all students;

7. “Programme Core Course (TP)” means a compulsory course (YW) which is

offered based on respective programme’s requirements; 8. “Equivalent Course” means a course recognised as equivalent to the status

of another course;

9. “Week” refers to the academic week based on the current working days in

Terengganu; 10. ”Course Registration” means a list of registered courses which students may

add/drop within a stipulated period of time; 11. “Course Exemption” means an exception granted to students on an

equivalent course taken, and subject to the approval of the offering school;

12. “Examiner” refers to personnel who handles the preparation of

examination papers and answer schemes, decides on the assessment methods, marks answer scripts or evaluates students’ performance for each course assigned;


13. “Examination” means all aspects of assessment like tests, tasks, quizzes, practical, field work and others assigned by the examiner;

14. “Final Examination” means written assessment that is held after Week 14 in

a particular semester; 15. “Grade Point Average (GPA/PNG)” means the average grade value

obtained from the number of grade points divided by the total number of credit units taken for a semester;

16. “Cumulative Grade Point Average (CGPA/PNGK)” means the average

grade value obtained from the number of accumulated value points divided by the total credit units accumulated for all the semesters;

17. ”School” refers to schools/academic centers established by the university

which offer a programme of study; 18. “Senate” refers to the highest academic body of UMT responsible for

monitoring and providing the general direction for instruction, research, examinations and the conferral of degrees, diplomas, certificates and other academic distinctions;

19. ”University” refers to Universiti Malaysia Terengganu.


MEDIUM OF INSTRUCTION FOR TEACHING

1. Bahasa Melayu is the medium of instruction for teaching. 2. The use of the English Language in teaching is encouraged. 3. Programmes related to conditions set by the professional body may be

conducted fully in English. 4. Foreign language courses are conducted in the respective foreign languages. 5. International students are required to take Bahasa Melayu courses.


EXAMINATION POLICY

1. A student taking courses for undergraduate and diploma study programmes at UMT are required to do different modes of continuous assessments as determined by the Senate.

2. The weighting for the end of semester examination which is part of the course

assessment is at 40%. However, 60% weighting is allowed, subject to with approval of the Senate.

3. The final examination is a written one with a variety of question types that

would meet the requirements of the course learning outcomes and is held after the 14th week of the semester.

4. Final examinations are conducted according to the dates in the academic

calendar as set by the Senate. Any examination to be held outside the examination week is not allowed unless authorised by the Deputy Vice-Chancellor (Academic and International).

5. Each course should be graded according to the grading scheme as stipulated in

the academic regulations. 6. The examination process shall be conducted in accordance with the examination

notices issued by the Department of Academic Management from time to time.


ACADEMIC RULES AND REGULATIONS

1.0 STUDENT RECRUITMENT POLICY

Student recruitment policy is set by the University Senate. Admission to the university is open to candidates who meet the entry requirements as stipulated by the Senate.

2.0 REGISTRATION RULES 2.1 Codes for Course Registration

Codes for course registration is as listed in the handbook prescribed by every school.

2.2 Credit Hours i) Students on ‘Passed’ status must register at least twelve (12) credit hours

for the regular semester and seven (7) credit hours for short semester except for those who are in the final year.

ii) Students on ‘Warning’ and ‘Probation’ status must register not more than

twelve (12) credit hours. In certain circumstances, students may register more than twelve (12) credit hours with the approval from the Dean of school.

iii) Total of academic loads allowed for a regular semester is 24 credit hours. Approval of the dean is required for a registration that exceeds the maximum credit hours and total cannot more than 27 credit hours.

iv) Students are allowed to register for a maximum of ten (10) credit hours during short semester.

2.3 Course Registration

i) Students are required to register the courses for the upcoming semester

to continue their studies.

ii) Course registration for the following semester shall be done between

week 12 to week 17 of the current semester. Course registration

system will be re–activated on the first week of the incoming semester.

Adding a course(s) is permissible up to week four (4) and dropping a

course(s) up to week eight (8) only.


iii) Application to the Deputy Vice Chancellor (Academic and International) is

required for adding/dropping a course(s) after the stipulated time. Upon

approval, a penalty of RM100.00 will be imposed (Malaysia Ringgit: One

Hundred only) of each course. However, an exemption can be granted

for a reasonable cause. Status ‘Course Withdrawal’ (TDK) shall be

assigned to a course(s) that is withdrawn.

iv) Students are obliged to verify all registered courses by week nine (9).

v) All registration record on Student Information System (SMP) after week nine (9) is considered correct.

vi) Student’s course registration will automatically be deleted once ‘Failed and Dismissed’ (GB) status is given.

2.4 Course Registration for Short Semester

i) Course registration for a short semester shall be done between week 12

to week 17 of the second semester (before the commencement of a short semester). Course registration system will be re–activated on the first week of the short semester. Adding a course(s) is permissible up to week two (2) and dropping a course(s) up to week four (4) only.

ii) Application to the Deputy Vice Chancellor (Academic and International) is required for adding/dropping a course(s) after the stipulated time. Upon approval, a penalty of RM100.00 will be imposed (Malaysia Ringgit: One Hundred only) of each course. However, an exemption can be granted for a reasonable cause. Status ‘Course Withdrawal’ (TDK) shall be assigned to a course(s) that is withdrawn.

2.5

“Withdrawal” (GN) i) Students who fail to register the course on the fourth week for the

regular semester and second week for short semester will have their names automatically deleted from the University registration list.

ii) An appeal for re-registration and continuation of studies can be submitted to the Deputy Vice Chancellor (Academic and International) supported by the Dean of School.

iii) An appeal can be made only once throughout the period of study, with approval by the Deputy Vice Chancellor (Academic and International).


2.6 Change of Course Status i) Changing the core course (YW) and elective (ELF) status can be done at

any time, except for audit (AUT), repeat failed course (ULF), and retake course to improve grade (ULT).

ii) Change of audit (AUT) status shall be done not later than week three (3) of the semester.

2.7 Pre–Requisite Course(s)

i) For intake prior to 2018/2019 session, students have to take and pass a

pre-requisite course(s) or equivalent before taking another course(s) subjected to the standard of programme.

ii) Effective from 2018/2019 session, students must take or pass a pre-requisite course(s) or equivalent prior to taking another course(s) subjected to the programme’s requirement.

2.8 Registration of Audit Courses (AUT)

Students who intend to audit a course must obtain permission from the lecturer and approval from Dean of the school. Students are bound to fulfil all requirements, although it does not affect the students’ grade point average. An audited course shall be recorded as ‘AU’ on the student’s transcript. However, if they fail the course, it will not be recorded.

2.9 Course Exemption

i) Students may apply for a course exemption based on their qualification(s)

including certificate, diploma or equivalent experience which is recognised by the University.

ii) Students who have been approved for changing programme, either from the same University or other may apply for course exemption.

iii) Application for a course exemption shall be done within first four week of the first and second semester.

iv) Students who apply for a course exemption outside the stipulated time

will be fined RM100.00 (Ringgit Malaysia: One Hundred) for each

application, regardless of the number of courses. Schools may consider

the application after the fine is paid, regardless of the successfulness of

it.


v) Exemption of courses may be granted to students who have attended and passed the equivalent courses (subject to the programme’s standard).

vi) Exemption of courses shall not be more than one-third (1/3) of the total

credits for graduation requirements.

vii) Exempted courses shall not be re-registered to improve the students’ Cumulative Grade Point Average (CGPA). Students are allowed to retake the courses as audit only.

viii) Application for courses exemption must be submitted within a period of

five (5) years from the application date. Any submission that exceeds the five (5) years period, approval from the Deputy Vice-Chancellor (Academic and International) is required.

ix) The school may set a specific requirement(s), if necessary, in the form of an interview or special examination.

x) An exemption of Industrial Training is subject to the approval of the Dean of school.

3.0 STUDENT’S RECORD 3.1 Duration of Study

The maximum period/duration of study is twice the period of the programme offered unless the maximum period of study has been stated.

3.2 Deferment of Study

i) Deferment for new students is not permitted unless for medical or special

cases approved by the Deputy Vice-Chancellor (Academic and International).

ii) Students in the second semester onwards can defer their studies with the approval of the Deans of schools. Applications should be submitted to the Department of Academic Management within four weeks of the semester. Application for deferment of study in the short semester should be submitted within two weeks of the semester.


iii) Application for deferment of study on medical grounds can be made at any time. Students must submit a supporting document/declaration letter from the Medical Officer of the University Health Center or a specialist/medical officer in a public or private hospital and a certified counsellor.

iv) Deferment of study is only applicable for one semester and students are allowed to defer twice during the period of study except for medical grounds. The deferral period is not accounted for in the prescribed period of study.

3.3 Change of Programme

i) Change of programme is only permitted between programmes from a

similar area of study with permission of the Dean. Nevertheless, convention to a different area of study may be considered with the support and special approval from the Dean and the Deputy Vice-Chancellor (Academic and International).

ii) Students are permitted to change programme only once throughout the study and the application can only be made after completing the first semester.

iii) Students must at least possess passed status in that particular semester and obtain Cumulative Grade Point Average (CGPA) of 2.00 and above.

iv) The results and Valuation Cumulative Grade Point Average (CGPA) in the original programme are not counted in the new programme.

v) The application for a change of programme must be submitted to the Department of Academic Management in the first two weeks of the semester.

3.4 Withdrawal from Study

i) Based on specific reasons, students are permitted to withdraw from their

programme of study at any time by forwarding their withdrawal applications to the Department of Academic Management.

ii) Students who are allowed to withdraw within the first two weeks of the

semester will be refunded of tuition fees in accordance with the University Student Fees Regulations.


3.5 Students with an Outstanding Debt Students with an outstanding debt with the university and are unable to provide a financial guarantee can have their examination results withheld, be prohibited from continuing their studies, be dismissed or not be given permission to graduate until all debts are paid.

3.6 Profile Update

All students are required to update their personal information online via the student portal for record purposes.

4.0 ACADEMIC AND DISCIPLINARY MISCONDUCTS 4.1 A student who has committed any academic misconduct is subject to a

disciplinary action in accordance with Universiti Malaysia Terengganu Rules & Regulations (Student Disciplinary Act) 2009, inclusive of any amendments made or any other forms of action stipulated by the university.

4.2 These regulations apply to any form of misconduct stated in Rule 4, 5, 6, 7

and 8, under Universiti Malaysia Terengganu Rules & Regulations (Student Disciplinary Act) 2009. Provisions of the said rules are as stated in Appendix 5.

4.3 Any student found guilty of misconduct under Rule 6 and 8 of Universiti

Malaysia Terengganu Rules & Regulations (Student Disciplinary Act) 2009 will have their examination results or coursework marks reviewed by the Senate, through the Committee for Academic Misconduct. The Committee for Academic Misconduct has the power to make the following declarations: a) revoke any part or parts of the examination results for the subject

associated with the case of academic misconduct; or

b) revoke the whole examination results for the subject associated with the case of academic misconduct; or

c) revoke examination results for all subjects registered for the said

semester; or

d) retain the examination results and coursework marks related to the said subject.


4.4 A student undergoing disciplinary proceedings, under Universiti Malaysia Terengganu Rules & Regulations (Student Disciplinary Act) 2009 or undergoing criminal proceedings at any court of law, will have the examination results/qualifications from graduating withheld until the student is found not guilty of the alleged misconduct or offence.

4.5 All provisions in para 4.3 and 4.4 shall not undermine the power conferred on

the Chancellor under Section 61 of the University Constitution.

5.0 EXAMINATION RULES AND REGULATIONS 5.1 Credit Requirements for Graduation

a) Diploma Programme

The minimum credit requirement for graduation is 90 credit hours and is subject to the approval of the Senate.

b) Degree Programme The minimum credit requirement for graduation is 120 credit hours and is subject to Senate approval.

5.2 Assessment

i) Continuous assessment shall be implemented for every course in the form

of assignments, quizzes, tests, field works, projects, practical and other types considered suitable for the course.

ii) Final examinations shall comprise 40% to 60% of the total assessments (for courses that have a final examination).

iii) Except for final examinations, other forms of assessment may be carried out at any time during the semester as deemed appropriate by the instructors.

iv) The duration of each final examination shall be at least 2 hours.

5.3 Grading System, Grades and Grade Points

i) The grading system used by the university in general is as follows:


Marks Alphabet

Grade Grade Point Value Definition

80-100 A 4.00 Excellent

75-79 A- 3.75

70-74 B+ 3.50

Good 65-69 B 3.00

60-64 B- 2.75

55-59 C+ 2.50 Satisfactory

50-54 C 2.00

45-49 C- 1.75 Unsatisfactory

40-44 D 1.00

39 or less F 0.00 Failed

ii) The above-mentioned grading system shall be applicable to all courses

unless otherwise stated by the respective programmes. More information may be found in the handbooks published by each School.

iii) Upon successful completion of a course, a student shall be awarded any of the alphabet grades in the table above based on the marks obtained for the course.

iv) Bachelor of Accounting students (2014/2015 intake and above) are required to repeat the course (only for Programme Core Course which start with ACT code) if obtained grade C- or below.

v) The total grade point value for each course shall be calculated by multiplying the grade point value for the course by its credit hours (Appendix 1).

vi) TL grade (Incomplete) is considered for students who partially completed the course requirement for courses in assignment method such as industrial training (except those conducted in the semester) / PITA / Field Work or special cases. The mark for TL grade should be completed by the second week of the next regular semester.


vii) PG grade (Replacement Examination) is given for students who do not attend the final examination and was approved to sit for a replacement examination. The mark for PG grade should be complete by the second week of the upcoming semester.

For students who remained on medical leave until two weeks of commencement of the next semester, the course will be given KP grade (medical case). Students must re-register the course in the next regular semester.

viii) Additional methods of calculation are presented in Appendix 2.

5.4 Eligibility to Sit for Final Examinations i) Final examinations shall be given to students who register for courses that

include final examinations as part of the course assessment. However, students may be barred from taking the final examination for a given course if their non-attendance at the course lectures exceeds 20%.

ii) If a student fails to take or is barred from taking the final examination for a course, he or she will be awarded an alphabet grade based on the total marks accumulated throughout the course.

iii) Student attendance at lectures shall be monitored using the procedures stipulated under the University’s rules and regulations.

iv) Students taking final examinations shall abide by the instructions specified in the Final Examination Instructions document. (Appendix 3).

5.5 Course Grade Results i) Final course grade results shall be published by the Department of

Academic Management after the approval of the Senate.

ii) The University reserves the right to withhold the results of students with an outstanding debt until their tuition fees are paid in full.

5.6 Student Academic Status i) Academic status of students in each semester shall be determined based

on the Cumulative Grade Point Average from the previous semester.


ii) Academic status shall be determined as follows:

Academic

Status

Cumulative Grade Point Average

(CGPA) Reference

Passed 2.00-4.00 Appendix 4 (a)

Warning 1.00-1.99 Appendix 4(b)

Probation Failure to obtain CGPA of 2.00 or more

during Warning status

Appendix 4(c)

Failed and

dismissed

0.00-0.99

Or

Appendix 4 (d)

Failure to obtain CGPA of 2.00 or more

during Probation status

Appendix 4 (e)

iii) Academic status for short semester is not applicable except for students

who are graduating within the current academic year.

5.7 Repeat Course 5.7.1 Repeat Failed Course (ULF)

i) Students are required to pass all compulsory courses and if failed they

must repeat the courses and pass within the term of their course of study.

ii) Students may repeat elective courses with failing grades or they may take other elective courses as replacements until a pass grade is obtained.

iii) The grade obtained from the repeat course shall be recorded and counted

in the Grade Point Average calculation. The highest grade obtained will be counted in Cumulative Grade Point Average.

5.7.2 Repeat Course for Improvement of Grade (ULT)

i) Students are allowed to repeat each course once to improve the passing

grade, subject to an approval from the course instructor.

ii) The grade obtained from the repeat course shall be recorded and counted in the Grade Point Average calculation. The better grade between the previous and the current grades will be counted towards the Cumulative Grade Point Average calculation.


5.7.3 Special Re-examination (ULK) Final year students who require only ONE (1) course for the purpose of graduation can apply to sit for ULK. ULK implementation is fully handled by the School which offers that course and will follow existing examination procedures and subject to these conditions; i) Final year student who passed with Pass status (obtained minimum 2.00

and above), but failed in ONE (1) course which was taken during any TWO (2) semesters earlier, excluding the semester which the student undergone industrial training/practicum;

ii) ULK cannot be conducted for a course with no final examination;

iii) ULK can only be taken once, and if the student fails, the course must be repeated;

iv) Course grade for the students who enrol in ULK is entirely based only on

the respective examination mark and included in GPA and CGPA calculation;

v) Application must be made within two weeks after the final examination

results have been released and must be submitted to the Academic Management Department with the fee of RM50.00 (Malaysia Ringgit: Fifty);

vi) Students who failed due to convicted academic misconduct under

Provision 5.2 Disciplinary Rules are not eligible to apply for ULK.

5.8 Replacement Examination (PG)

Replacement examination (PG) must be conducted according to the existing examination procedures by the School which offers the course and are subject to these conditions: i) Students who apply to sit for the replacement examination due to health

problems are required to obtain a medical certificate/health report from UMT Student Health Centre, a government hospital or any medical certificate/health report which is certified by UMT Student Health Centre. Medical certificate/health report must be submitted to the Academic Management Department within 24 hours after the date of the examination except for reasons which cannot be avoidable.


ii) Replacement examination can be held after the date of the said examination until the first two weeks of the next regular semester.

iii) If the student is still on medical leave after two weeks of commencement of the next regular semester, KP acronym (medical case) is given for that course. Students must take the course again in the following semester.

iv) For cases other than health cases, the permission to sit for the replacement examination is subject to the approval of the Dean of the School.

5.9 Dean’s List/Dean’s Certificate

Students who registered for the minimum of 12 credit hours and obtain GPA 3.50 and above in the regular semester will be awarded Dean’s Certificate, except for students who registered for only one course (Industrial Training/Practicum) with 12 credit hours.

6.0 GRADUATION 6.1 Graduation Requirements

i) Students are eligible to graduate if they have:-

a) Registered for the study programme and passed all compulsory courses

for that programme or equivalent replacement courses; and b) Fulfilled all other conditions which have been imposed for that

programme; and c) Obtained CGPA no less than 2.00

6.2 Degree and Diploma Classifications

i. Bachelor degree classifications

(Effective from academic session 2015/2016)

Bachelor degree classifications issued by the University are as follows:

CGPA Classification

Bahasa Malaysia English

3.67 – 4.00 Cemerlang Distinction

2.00 – 3.66 Kepujian Honours


ii. Diploma classifications (Effective from academic session 2017/2018)

Diploma classifications issued by the University are as follows:

CGPA Classification

Bahasa Malaysia English

3.67 – 4.00 Cemerlang Distinction

2.00 – 3.66 Kepujian Honours

7.0

APPEAL PROCEDURES

7.1 Failed and Dismissed (GB)

A student with Failed and Dismissed result may appeal against the decision with a condition that the student’s CGPA for that semester is 1.75 to 1.99. i) Any appeal must be submitted to the Academic Management Department

within two weeks after the result is released.

ii) The appeal must be accompanied by a fee of RM50.00 (Ringgit Malaysia: Fifty Only).

iii) Any appeal received by the Academic Management Department will be

considered by the university’s Failed and Dismissed Committee.

iv) Should the appeal be successful, the status of the student will be changed to Probation (without changing the CGPA).

v) The appeal is allowed only once in the duration of study. 7.2 Additional Semester For Final Year Students With Failed and

Dismissed Status i) Final year students who acquired the status of ‘Fail and Dismissed’ (GB)

in the final semester, can be given the opportunity to take not more than 2 extra semesters to improve their CGPA to 2.00.

ii) The status ‘Failed, Additional Semester’ will be given for that semester.


7.3 Appeal Committee for Failure and Dismissal i) The Appeal Committee for Failure and Dismissal consists of Deputy Vice

Chancellor (Academic and International) as the Chairman, Dean of the School concerned, two Senate members, Director of the Academic Management Department and an officer from the Academic Management Department as secretary.

ii) The quorum shall be at least 3 members.

iii) The committee may request any academic officers concerned to attend the meeting.

iv) The committee shall report the result to the Senate. 7.4 Course Grade Review

The course grade review is allowed for students who are not satisfied with the grade obtained. However, for courses with final examinations, the review will only be assessing the final examinations evaluation. Course grade review procedures are as follows: i) The appeal must be submitted to the Academic Management Department

for the review within two (2) weeks after the release of the result.

ii) A fee of RM50.00 (Ringgit Malaysia: Fifty Only) for each course is submitted with the application of the appeal.

iii) Appeal forms must be submitted to the Academic Management Department. The appeal will then be considered by the Appeal Committee for Reviewing Course Grades at the School concerned.

7.5 Appeal Committee for Reviewing Course Grades i) Appeal Committee for Reviewing Course Grades at School's level shall

consist of: Chairman – Dean (Student’s School)

Member – Deputy Dean (Academic and Students Affairs)(Student’s School)

Member – Deputy Dean (Academic and Students Affairs) (School that offer the course)

Member – Chairman of Student Programme

Secretary – Administrative Officer of the School concerned


ii) Appeal Committee for Reviewing Course Grades at the Centre For Education level shall consist of:

Chairman – Dean (Centre For Foundation and Liberal Education) Member – Deputy Dean (Academic and Students Affairs) (Centre For

Foundation and Liberal Education)

Member – Deputy Dean (Academic and Students Affairs)(Student’s School)

Member – Head of Department (Centre For Foundation and Liberal Education)

Secretary – Administrative Officer of the Centre For Foundation and Liberal Education

iii) This committee will review and make a final decision for every appeal

made.

iv) Each meeting must be attended by at least 3 members.

v) The committee has the right to request the relevant academic officer to attend the meeting.

vi) The committee will also review application by lecturers for amendment of student’s grade/mark.

vii) The committee has to report the result of the appeal to the Jawatankuasa Pembangunan Program Pengajian Universiti (JPPPU).

8.0 GENERAL PROVISIONS

8.1 The Senate has the right to change any provision of the rules from time to time.

8.2 In cases when there is a dispute between these stipulated Rules with any of the Rules in the Universities and University Colleges Acts 1971, The University Constitutions or Arrangements of Rules of Universiti Malaysia Terengganu (Student Disciplinary Rules) 2009 and of all its amendments, the University will thereafter employ all the Regulations of the Universities and University Colleges Acts 1971, The University Constitutions or Arrangements of Rules of Universiti Malaysia Terengganu (Student Disciplinary Rules) 2009 and of all its amendments.

8.3 These rules take effect starting Semester 1, 2018/2019 for all students. 8.4 With the enforcement of these rules, the previous Academic Rules, Sixth

Edition which took effect during Semester 1, 2016/2017 is therefore revoked.


Appendix 1

Formulation 1.1

Point Valuation = Point Valuation Grade x Total Credit Hours Course

Formulation 1.2

Grade Point Average

(GPA)

= Total Grade Point Average Total Credit

Formulation 1.3

Cumulative Grade Point

Average (CGPA)

= Total Accumulation Point Value Total Accumulation Credit


Appendix 2

GRADE REPRESENTION

GRADE REPRESENTATION A / A- Excellent B+ / B /B- Good. This grade indicates a student’s achievement on

average in the particular course enrolled. C+ / C Satisfactory. C- / D Poor. F Fail. This grade shows the incomplete achievement, or

withdrawal from a particular course after a period of time allowed without permission from the Dean of the School that offered the course.

ACRONYM REPRESENTATION AU Audit. The acronym indicates that a student enrolled

and completed the course requirement. The acronym is recorded if ONLY a student passes the course. A score for evaluation is not given for any audit courses.

ELF Elective Course. The acronym is given to courses that the students can choose to support their degree programme or meet their interests and realise their potential.

GB Failed and Dismissed. The acronym indicates that a

student has been terminated from studying because of obtaining CGPA 0.00 – 0.99 or fail to obtain CGPA 2.00 or more during probation status.


GK Suspension of Result. The acronym indicates that a student is suspended during the semester while awaiting disciplinary proceedings under the UMT Student Disciplinary Regulation or crime/law proceedings in any court.

GP Semester Suspension. The acronym indicates that a

student is suspended for the semester after being found guilty by the Disciplinary Committee for disciplinary misconduct.

GTS Failed and Additional Semester. The acronym indicates that a final year student awarded the status of Failed and Terminated (GB) in the final semester, takes an additional semester in order to improve PNGK to at least 2.00. A student is allowed to do an additional semester for not more than two semesters.

KP Medical Case. The acronym indicates that a student

has quit studying in any semester due to medical reason(s) which is based only on the Medical Report from the University Clinic Medical Officer or any government hospital.

TDK Course Withdrawal. The acronym indicates a withdrawal from the course after the first three weeks of the semester with the permission of the lecturer and the Dean of the School that offered the course. The withdrawal within the first three weeks is allowed without any acronym or grade recorded.

ULK Special Re-Examination. The acronym is given to the

status of a course indicating that the students are at the final stage of the study where only one more course is needed to graduate and subject to the conditions stipulated by the university.

ULT Repeat Course to Improve Grade. This acronym is

given to the course which is repeated by the student in order to improve the grade and it is subjected to the course lecturer’s approval.


ULF Repeat Failed Course. This acronym is given to the status of the course which is repeated by a student to fulfil the requirements to graduate.

YW A compulsory course which covers the courses for the Core Programme (TP) and the University Core Course (TU). This symbol is given to core courses which are compulsory for students to take.


Appendix 3

FINAL EXAMINATION GENERAL RULES AND REGULATIONS

1. Candidates with 20 % absenteeism (a total of 3 weeks of lecture) of lecture hours will not be allowed to sit for the final examination. (Subject to Dean’s approval)

2. Candidates are to adhere to the University’s dress code during examination. Candidates will not be allowed to sit for the final examination if they fail to adhere to this rule.

3. Candidates must bring along their examination slip to the examination hall. Otherwise, they will not be allowed to sit for the examination.

4. Candidates are to be in the examination hall 15 minutes before the start of the examination. They are to enter the examination hall once informed by the Chief Invigilator. Candidates will not be allowed to sit for the examination if they arrive 30 minutes after the start of the examination (Subject to the discretion of the Chief Invigilator).

5. Candidates are not allowed to leave the examination hall for the first 30 minutes of the examination, and 30 minutes before the end of the examination.

6. Candidates must observe the Examination Rules and Regulations as they are constituted under METHOD 8 – BEHAVIOUR/CONDUCT DURING THE EXAMINATION, UNIVERSITY OF MALAYSIA TERENGGANU METHODS (STUDENT BEHAVIOUR).

7. Candidates are required to write clearly their Matric Number, Table Number, their study programme and semester in the spaces provided.

8. Candidates are not allowed to bring in mobile phones into the examination hall.

9. Candidates are not allowed to communicate/to talk with other candidates while the examination is in progress.


10. If candidates are unable to sit for the examination due to health problems, they are required to obtain a medical certificate/health report from UMT Student Health Centre, a government hospital or any medical certificate/health report which is certified by UMT Student Health Centre. Medical certificate/health report must be submitted to the Academic Management Department within 24 hours after the date of the examination except for reasons which cannot be avoidable.


Appendix 4 (a)

Example: Calculation for PGA, CGPA and Student Status Determination Semester 1:

COURSE CREDIT HOURS

GRADE POINTS GRADE POINTS

AWARDED

a 1 A 4.00 x 1 4.00

b 3 A 4.00 x 3 12.00

c 3 B- 2.75 x 3 8.25

d 5 B 3.00 x 4 12.00

e 5 B 3.00 x 4 12.00

f 2 A 4.00 x 2 8.00

g 2 A- 3.75 x 2 7.50

TOTAL 19 - - 63.75

PGA = Number of grade points = 63.75 = 3.36 Total credits 19 CGPA = Total cumulative grade points = 63.75 = 3.36 Total cumulative credits 19 Status = PASS

Semester 2:

COURSE CREDIT HOURS


AWARDED

h 3 A- 3.75 x 3 11.25

i 3 A- 3.75 x 3 11.25

j 3 C- 1.75 x 3 5.25

k 3 B 3.00 x 3 9.00

l 3 B+ 3.50 x 3 10.50

m 3 A- 3.75 x 3 11.25

TOTAL 18 - - 58.50

PGA = Number of grade points = 58.50 = 3.25 Total credit 18

CGPA = Total cumulative grade points = 63.75 + 58.50 = 122.25 = 3.30 Total cumulative credits 18 + 19 37

Status = PASS


Appendix 4 (b)

Students Given ‘Warning’ Status (Students achieiving CGPA of 1.00 to 1.99)

COURSE CREDIT HOURS


AWARDED

a 3 B 3.00 x 3 9.00

b 3 C 2.00 x 3 6.00

c 3 D 1.00 x 3 3.00

d 3 D 1.00 x 3 3.00

e 3 D 1.00 x 3 3.00

f 3 D 1.00 x 3 3.00

TOTAL 18 - - 27.00

CGPA = Total cumulative grade points = 27.00 = 1.50 Total cumulative credits 18 Status = WARNING


Appendix 4 (c)

Students Given Status of ‘Probation’ (Students failing to receive CGPA of 2.00 after receiving

Warning status and receiving CGPA of 1.00 to 1.99)

Semester 1: CGPA = 1.92 Status: WARNING

COURSE CREDIT HOURS


AWARDED

a 3 B 3.00 x 3 9.00

b 3 C- 1.75 x 3 5.25

c 3 D 1.00 x 3 3.00

d 3 C 2.00 x 3 6.00

e 3 D 1.00 x 3 3.00

f 3 B- 2.75 x 3 8.25

TOTAL 18 - - 34.50

Semester 2:

COURSE CREDIT HOURS


AWARDED

g 3 C 2.00 x 3 6.00

h 3 B 3.00 x 3 9.00

i 3 B 3.00 x 3 9.00

j 3 D 1.00 x 3 3.00

k 3 D 1.00 x 3 3.00

l 3 C- 1.75 x 3 5.25

TOTAL 18 - - 35.25

CGPA = Total cumulative grade points = 34.50 + 35.25 = 69.75

Total cumulative credits 18 + 18 36 = 1.94 Status = PROBATION (failure to achieve 2.00 during WARNING

semester and achieving CGPA between 1.00 to 1.99)


Appendix 4 (d)

Students Awarded ‘Failed and Dismissed’ Status (Students achieving CGPA of 1.00-1.99)

COURSE CREDIT HOURS


AWARDED

a 3 F 0.00 x 3 0.00

b 3 F 0.00 x 3 0.00

c 3 D 1.00 x 3 3.00

d 3 D 1.00 x 3 3.00

e 3 F 0.00 x 3 0.00

f 3 C- 1.75 x 3 5.25

TOTAL 18 - - 11.25

CGPA = Total cumulative grade points = 11.25 = 0.63 Total cumulative credits 18 Status = FAILED AND DISMISSED


Appendix 4 (e)

Students Awarded ‘Failed and Dismissed’ Status (Students failing to achieve CGPA of 2.00 during Probationary status and

receiving CGPA of 1.00-1.99) Semester 1: CGPA = 1.75 Status: WARNING

COURSE CREDIT HOURS


AWARDED

a 3 D 1.00 x 3 3.00

b 3 C 2.00 x 3 6.00

c 3 C 2.00 x 3 6.00

d 3 D 1.00 x 3 3.00

e 4 C+ 2.50 x 3 10.00

TOTAL 16 - - 28.00

Semester 2: CGPA = 1.82 Status: PROBATION

COURSE CREDIT HOURS


AWARDED

a 3 C 2.00 x 3 6.00

b 3 C+ 2.50 x 3 7.50

c 3 C 2.00 x 3 6.00

d 3 C- 1.75 x 3 5.25

e 4 C 2.00 x 4 8.00

f 3 D 1.00 x 3 3.00

TOTAL 19 - - 35.75


Semester 3:

CGPA = Total cumulative grade points = 28.00 + 35.75 + 41.75 = 105.5 Total cumulative credits 16 + 19 + 24 59

= 1.79

Status = FAILED AND DISMISSED (of failure to achieve CGPA 2.00 during PROBATIONARY semester and receiving CGPA between 1.00 to 1.99)

COURSE CREDIT HOURS


AWARDED

a 3 B- 2.75 x 3 8.25

b 3 C 2.00 x 3 6.00

c 3 C+ 2.50 x 3 7.50

d 4 C- 1.75 x 4 7.00

e 3 D 1.00 x 3 3.00

f 4 F 0.00 x 4 0.00

g 4 C+ 2.50 x 4 10.00

TOTAL 24 - - 41.75


Appendix 5

ACADEMIC MISCONDUCT

(Extract of Sections 4, 5, 6, 7 and 8 of Universiti Malaysia Terengganu Acts [Student

Conduct] 2009) Attendance for Lectures 4. (1) If a student is required to attend lectures, tutorials, classes or any other lessons pertaining to the course taken, the said student is not allowed to attend any other lectures, tutorials, classes or lessons related to the training without first obtaining permission from the Dean/Head of the School, Centre, Academy or Institute concerned. (2) If circumstances do not permit prior permission to be obtained, the students shall seek, as soon as possible, for the approval of the Dean/Head of the School, Centre, Academy or Institute concerned, whichever is applicable, regarding their absence. Restrictions on the Use of Lecture Texts 5. (1) According to sub act (2), a student –

(a) is not allowed to use the texts of any lecture or instruction during any lesson at the University except for the purpose of pursuing a course of study; and

(b) is not allowed to reproduce, in any way, the entirety of or a part of the texts for the purpose of publication, distribution or circulation, whether for payment or otherwise.

(2) Nothing in this rule shall be deemed to limit the discretion of the Vice Chancellor to issue guidelines to allow any student, or any student organisation, body or group, to make replications of any texts of lectures or lessons under the guidance and instruction of the Vice Chancellor, or Dean/or Head of School, Centre, Academy or Institute, as permitted by the Vice Chancellor, and the Vice Chancellor may impose any terms and conditions on the guidelines in any way thought necessary or needful as regard to all texts of lectures or lessons.


Prohibition against plagiarism 6. (1) A student shall not plagiarize any idea, writing, data or invention

belonging to another person.

(2) For the purposes of this rule, plagiarism includes -

(a) the act of taking an idea, writing, data or an invention of another person and claiming that the idea, writing, data or invention is the result of one’s own findings or creation; or

(b) an attempt to make out or the act of making out in any way, that one is

the original source or the creator of an idea, data, writing or an invention which has actually been taken from some other source.

(3) Without prejudice to the generality of subparagraph (2), a student is considered to have committed plagiarism when he/she –

(a) publishes, with himself/herself as the author, an abstract, article, scientific

or academic paper, or book which is wholly or partly written by some other person; or

(b) incorporates or allows himself/herself to be incorporated as a co-author of

an abstract, article, scientific or academic paper, or book, when he/she has not made any contribution to the abstract, article, scientific or academic paper or book; or

(c) forces another person to include his/her name in the list of co-researchers

for a particular research project or in the list of co-authors for a publication when he/she has not made any contribution which may qualify him/her as a co-researcher or co-author; or

(d) extracts academic data which are the results of research undertaken by some other person, such as laboratory findings or field work findings or data obtained through library research, whether published or unpublished, and incorporates those data as part of his/her academic research without giving due acknowledgement to the actual source; or

(e) uses research data obtained through collaborative work with some other

person, whether or not that other person is a staff member or a student of the University, as part of his/her distinct personal academic research, or for a publication in his/her own name as sole author, without obtaining the consent of his/her co-researchers prior to embarking on his/her personal research or prior to publishing the data; or


(f) transcribes the ideas or creations of others kept in any form, whether written, printed or available in electronic form, or in slide form, or in any form of teaching or research device, or in any other form, and claims either directly or indirectly that the student is the creator of that idea or creation; or

(g) translates the writing or creation of another person from one language to

another whether wholly or partly, and subsequently presents the translation in whatever form or manner as the student’s own writing or creation; or

(h) uses ideas from a person’s writing or creation, modifies them without due

reference to the original source and rearranges them in such a way that they it appear as if the student is the creator of the ideas.

Attendance for examination 7. (1) If a course of study requires a student to be present for an examination and he/she is not barred from the examination, the student must not be absent for the examination without obtaining prior permission from the Dean/Head of the School, Centre, Academy or Institute, whichever is applicable.

(2) If circumstances do not permit such prior permission be obtained, the student shall, as soon as possible thereafter, obtain permission from the Dean/Head of the School, Centre, and Academy or Institute, applicable to any given circumstance with regard to absenteeism in an examination.

Examination Related Behaviour 8. (1) No student is allowed to —

(a) bring in or take out of an examination room any books, papers, documents, pictures, mobile phones or other objects, except when permitted by the invigilator;

(b) receive any books, papers, documents, pictures, mobile phone or other

things from any other person except as permitted by the invigilator, while in the examination room;

(c) write, or get someone else to write, any information or diagram which

may be relevant to the examination that is in progress, on hands or on any other part of the body or clothing;


(d) communicate using any means whatsoever with any other student in the course of an examination is being conducted; or

(e) cheat or attempt to cheat or behave in a manner that could be construed

as cheating or attempting to cheat in an examination which is in progress.

(2) Notwithstanding paragraph (1), a student may, while he/she is in the examination room, receive from the invigilator any books, papers, documents, pictures or other things proposed by the examiner or the Examination Committee, and approved by the Vice-Chancellor.

Translated by: ENGLISH LANGUAGE LEARNING CENTER (ELC) UNIVERSITI TERENGGANU MALAYSIA November 2018

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