ACADEMIC AFFAIRS Fiscal Year 2013 Budget Presentation Presented by: Office of the Provost and Vice...

ACADEMIC AFFAIRSFiscal Year 2013Budget Presentation

Presented by:

Office of the Provost and Vice Chancellor for Academic Affairs

June 13, 2012

ACADEMIC AFFAIRSORGANIZATIONAL CHART

College of Scienceand Mathematics

Andrew Grosovsky

McCormackGraduate School

Connie Chan*

Research centers & institutesdirectors

Vice Provosts and Vice Chancellor

Provost and Vice Chancellor for Academic AffairsWinston Langley

Deans

Academic Administrators

College of Liberal Arts

Emily McDermott*

College of Management

Phillip Quaglieri

College of Nursing and Health Sciences

Marion Winfrey*

University CollegePhilip DiSalvio

College of Education and Human

DevelopmentFelicia Wilczenski*

Graduate StudiesZong-Guo Xia

Healey LibraryUniversity Librarian

Daniel Ortiz

Institutional ResearchAnd Policy Studies

DirectorJennifer Brown

Vice Provost for Research

Zong-Guo Xia

Vice Provost forAcademic Support

ServicesJoan Becker

Vice Provost for Information Technology

Anne Scrivener Agee

Associate Provost

Rajini Srikanth

Office of the Provost and Vice Chancellor for Academic Affairs

Associate ProvostKristine Alster

Associate ProvostPeter Langer

Associate Vice ChancellorAnita Miller

Executive Assistant

Sandra Weston

AdministrativeAssistant II

Joana Gomez

CommunicationsCoordinator

Aimee Ladner

Academic Personnel Process Coordinator

Janette White

Associate ProvostEunsook Hyun

*Interim

College of Public &Community Service

Anna Madison*

Acquisitions EditorUniversity Press

Brian Halley

Updated June 2012

Financial AffairsAlison MacDonald

School for Global Inclusion and Social Development

TBD

OVERVIEW OF ACADEMIC AFFAIRS

• 9 COLLEGES College of Education and Human Development (CEHD) College of Liberal Arts (CLA) College of Management (CM) College of Nursing and Health Sciences (CNHS) College of Public and Community Service (CPCS) College of Science and Mathematics (CSM) McCormack Graduate School (MGS) University College (UC) School for Global Inclusion and Social Development


• 10 CENTERS /INSTITUTES Asian American Institute Center for Survey Research Center for Social Development Gaston Institute Institute for Community Inclusion Institute for New England Native American

Studies Joiner Center Massachusetts Office of Public Collaboration Trotter Institute Urban Harbors Institute


• OTHER ACADEMIC AFFAIRS UNITS Vice Chancellor for Academic Affairs Vice Provost for Research Vice Provost for Academic Support Services Honors Program Office for Faculty Development Graduate Studies Office of Institutional Research Office of International and Transnational Affairs

• INFORMATION TECHNOLOGY

• UNIVERSITY LIBRARY

RESPONSIBILITIES OF ACADEMIC AFFAIRS(STRATEGIC PLANNING)

• Ensuring the quality of academic programming at the University, including a focus on aggressively growing new programs

• Providing an environment that supports and advances teaching, learning, and research

• Supporting/enhancing essential IT infrastructure and academic resources

• Promoting student success and preparing students for employment and/or advanced studies after graduation

• Establishing local, national, and international engagements and partnerships

FY13 BUDGET OVERVIEW

FY13 BASE BUDGETACADEMIC AFFAIRS = $140.8 MILLION

DETAILS OF FY13 BASE BUDGET(excluding University College)

FY13 PROPOSED DIFFERENTIAL FEES COLLEGE OF MANAGEMENT

FY12 FY13

COLLEGE OF MANAGEMENT Fee Proposed Fee

Undergraduate per Semester (fall & spring) $200 $300

Graduate per Semester (fall & spring) $400 $600

Undergraduate Summer $100 $150

Graduate Summer $200 $300

TOTAL REVENUES $991,200 $1,634,550

FY13 PROPOSED DIFFERENTIAL FEES COLLEGE OF NURSING AND HEALTH SCIENCES

FY12 FY13

NURSING Fee Proposed Fee





TOTAL REVENUES $742,400 $747,000

FY12 FY13

EXERCISE AND HEALTH SCIENCE Fee Proposed Fee





TOTAL REVENUES $0 $200,000

FY13 BUDGET REDUCTION PROPOSAL

FY13 BUDGET REDUCTION PROPOSAL

• Total target reduction amount in FAST = $5.8M• Academic Affairs proposed reductions = $3.1M• Include:

– Delays in filling vacant positions

– Reducing base salaries of new hires filling vacant positions

– Moving payroll expenses to grant funds

– Reducing travel expenditures

– Savings from anticipated sabbaticals

– Eliminating contract and student employee positions

– Decreasing expenditures for printing/supplies/advertising/other administrative items

– Reducing book purchases

– Reducing IT maintenance and license expenditures

EFFECTS OF FY13 BUDGET REDUCTION PROPOSAL

• The proposed reductions will affect the University’s ability to:– Offer a full range of undergraduate and graduate academic

programs– Recruit and retain the highest qualified faculty, staff, and

students– Expand research activities and the ability to obtain external

funding– Maintain and improve the IT infrastructure– Ensure the availability of necessary library resources– Increase online course offerings

FY13 NEW STRATEGIC REQUESTS


• The colleges/institutes/centers requested a total of $9.1M in funding for new strategic items

• The Provost is advancing $2.8M of these requests• Additional items:

– $384,200 for advisors, learning community program funds, and peer mentors in the colleges, which are to be included in the Strategic Planning Implementation Group’s recommendations

– $2.4M for new equipment– $2.4M from differential fee revenues in CM and CNHS to be

used for specific programming purposes– $3.2M for activities through University College


• Strategic Priority 1: Advance student success and development

Examples include:

– $75K for new professional staff person in Honors

– $93K for Assistant Dean of Recruitment and Retention in Graduate Studies

– $82K for Internship Coordinator in Academic Support Services

– $72K for Academic Advisor to work with International Partnership Program students

– $26K for part-time Advisor for Early Education and Care program


• Strategic Priority 2: Enrich and Expand Academic Programs and Research

Examples include:

– $42K for administrative support in College of Management

– $74K for Data Analyst in College of Education and Human Development

– $33K for IT Research Assistant in High Performance Computing

– $55K for administrative assistant in College of Liberal Arts


• Strategic Priority 3: Improve the learning, teaching, and working environment

Examples include:

– $241K for new journals and e-books in the Healey Library

– $328K for new databases plus inflationary costs of existing databases in the Healey Library

– $133K for IT Project Manager

– $25K to support international exchange activities in College of Science and Mathematics


• Strategic Priority 5: Develop an infrastructure supportive of the preceding goals

– $163K to support the Massachusetts Green High Performance Computing Center

FY12 REVIEW

FY12 STRATEGIC REQUESTS

• To help the University achieve a 2% operating margin, Academic Affairs units agreed to hold off on a significant portion of strategic spending until FY13

• AA Received a total of $5.6 million in FY12 strategic request funding (includes fringe and TFA) $2.3 million for authorized, benefitted personnel (32.6

new FTE positions) $3.3 million for operations

• Estimated spending of $2.1 million in FY12 strategic request funding, which includes: $478,434 for authorized, benefitted personnel (18.5

new FTEs hired; several at end of fiscal year) $1.6 million for operations

FY12 BUDGET REDUCTIONS

• $1.6 million in reductions implemented for FY12 Decreases in contract employees and temporary help Delays in hiring for vacant positions Decreases in administrative expenses such as copying,

postage, and supplies Shifts in portions of salaries to grant funds Savings from delays in hiring Savings from faculty sabbaticals Reductions in equipment maintenance costs

FY12 VS. FY13 BASE BUDGET

FY2012•Base Budget = $123.0M •Budget adjustments for payroll moves to CTF = $6.1M•Reductions = $1.6M

FY2013•Base Budget = $140.8M•Proposed Reductions (incl. UC) = $3.3M•Base less Reductions = $137.5M

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