Academia CotopaxiTechnology Orientation

Academia CotopaxiTechnology Orientation

Twenty-first Century Toolsfor Twenty-first Century Learners

Jim Stratton, AC Director of Technology

August 2011

Technology Department

Mission• The Technology Department at Academia

Cotopaxi exists to provide support services for the various other areas of the school, ranging from hardware and software support through proposals of solutions to current and anticipated administrative and instructional challenges. In satisfying these needs, the Technology Department collaborates with departments to assess skills and needs and move toward effective solutions.

Technology Department Vision• Academia Cotopaxi Technology network infrastructure,

computers and educational technology resources meet or exceed those of the top international schools in Latin America. These technology resources are readily available to meet the needs of AC technology users—students, staff and parents.– All parts of the school have access to integrated

instructional and administrative services across interoperable high-speed networks.

– The school maintains appropriate network security, monitoring and filtering systems, and data backup and recovery plans.

– Network infrastructure hardware and end-user hardware are selected based upon established standards and that these standards meet the hardware and software requirements that are projected to serve the full obsolescence cycle.

– Infrastructure and technology resources are procured efficiently and in the best interest of the school.

– While the school is not necessarily an early adopter, administrative and instructional systems include appropriate emerging technologies.

– There are sufficient Technology Support personnel and Instructional Technology Specialist Teachers for ongoing, reliable network operations and instructional application of technology.

– Technology Support structures and systems are in place to address technical problems in a timely and efficient manner.

Your Academia Cotopaxi

Technology Department

• Jim Stratton, Director of Technology

• Santiago Albuja, I.T. Manager• Juan David Utreras,

Intranet/Internet Manager & Webmaster

• Doris Lema, Network Administrator

Also known as…

TechnologyInstructional Faculty

• Keith Danieluk, HS (C34/C35 Lab)– Yearbook, Publications/Trans 9

• Jim Stratton, LS 6-8 (B19 Lab)– LS 6-8 Technology

• Maria Elena Pazmiño, LS PK-5 (LS Lab)– PYP Technology (PK-5)

Technology Department

Tech Support Services• We’re here to help you!• Help Desk (Email)

– Send your Tech Support requests to: helpdesk@cotopaxi.k12.ec

• “Just in Time” Support– For emergencies and time

sensitive/critical tech support call the Tech Dept. at x4001• Jim Stratton at x1500, Santiago x1501, Doris

x1502, Juan David x1503• Or, stop on by the Tech Department

Tech Resources: AC LAN Domain

• Log On > Username and Password

• Same username & password for all AC Tech resources

• Change your password!– Ctrl + Alt + Delete >

Change Password– Microsoft password

strength guidelines:• “Strong passwords:

How to create and use them” http://www.microsoft.com/protect/yourself/password/create.mspx

• “Password checker” http://www.microsoft.com/protect/yourself/password/checker.mspx

AC Password Guidelines:• 8 characters minimum• Include at least one

“special” character (number or punctuation mark)

• Easy to remember• Hard for others to

guess…

Tech Resources: Network Drives• Computer Find the drives inside!• Z: Drive -- Your User Folder

– All students also have their own Z: Drives• N: Drive -- Teacher-Staff Share• M: Drive – Teacher-Student Share• P: Pictures – Staff save school pictures

(and videos)• Other Network Drives…

– L: offshare, J: gquick T: clipart, Y: yearbook – Some reorganization of these occurs

annually…

Tech Resources: Z: drive

• Computer Open your Z: drive!• Z: Drive -- Your User Folder

– PRIMARY SAVING LOCATION!– It’s on the server, backed up, and accessible on-

campus and off-campus! Your computer hard drive is not…

– ONLY you (and Tech Support Staff) have access to your Z: drive (teachers have access to student Z: drives)

– You have full-control to create and organize folders, save and delete files

• Keep your total Z: Drive size under 5 GB– Student Z: drives under 1 GB

TECH TIP:“Documents” ≠ Z: Drive

• “Documents” is the default (automatic) saving location for most applications (i.e., MS Office).

• “Documents” is a folder on your computer hard drive (C: Drive).

• Your Z: Drive is on the server! Saving to “My Documents” does not save to the server!!

• When you save a file, choose your Z: drive instead of Documents!!!

Tech Resources: N: drive

• N: Drive -- Teacher-Staff Share– Curriculum Documents– Department Resources– School Forms,

Documents, Policies and info

– Much, much more!!!• Some folders have

limited access

Tech Resources: M: drive

• M: Drive -- Student-Teacher Share– Every teacher has a folder in M:

Drive– Set up folders for your classes to

post resources and collect assignments

– “Drop Box” folders in your class folders

• REMEMBER that this is a shared folder and items can be lost!

Task:Explore Network Drives• Open your Z: drive

– Create a new folder named “New Teacher Tech Orientation” in your Z: drive

• Open the N: drive– Navigate to N:\Tech PD\11-12 Tech PD\11-12 New Teacher

Tech Orientation– Copy the entire folder and paste in your Z: drive\New Teacher Tec

Orientation folder– Open a new Word doc– Click File Save As and look at the difference between where your

Z: drive is located and the “Documents” folder– Save to your Z: drive with the filename “notes.docx”

• Find and open the M: and P: drives– What is in each drive? How might you use these three network

drives? – Discuss with your neighbor…

TECH TIP:BACK UP M: DRIVE DOCS!• Make sure that any resources you

post in the M: Drive for your students to access are also backed up in your Z: drive and/or laptop (Documents or Desktop) and/or on USB

• Backup student work from M: Drive folders periodically to Z: and/or laptop (Documents or Desktop) and/or on USB

Tech Resources:AC Website

http://www.cotopaxi.k12.ec/schoolsite/default.aspx • Sign In > Username and Password• Resources link > AC Applications

– ARF (Activity Request Form)– Computer Lab Reservations– Maintenance Work Orders

Task: LocateAC Website Resources

• Open the AC Website• Sign In with your username & password• Find the Resources Tab & AC

Applications – Open the Computer Labs Reservation

Viewer (On Campus) – Open the Maintenance Work Order

form– Open the ARF

• Discuss how you may use these tools!

Technology Availability:Computers (Desktops, Laptops)

• Windows 7 & XP platform; Office 2007/10 suite– Some labs and classroom computers are Win XP & Office

03• Teacher/Staff Computer Access

– All AC teachers/staff have a desktop computer or laptop• Student Computer Access

– 4 Computer Labs (LS Café Lab, C34/35, B19, LMC Lab)• 22-26 computers + printer, projector, scanner

– Gr. 3-5 & 6-8 laptop “mobile labs”• 8 laptops per grade level (shared)• Laptop cart Gr. 3/4, 7/8• Share between your core and specialist classrooms as

needed!– Gr. PK-2 student (2 per core classroom; “computer

stations”)• Ceiling-mounted projectors in all K-5 classrooms; PK coming

soon!– HS Science laptops/desktops (HS 3 laptops; 1 desktop

each room HS Chemistry, HS Physics, HS Biology, 8 Science)

– Student BYOL (Bring Your Own Laptop) Gr. 8-12

Technology Availability:Computer Labs (Class Size)

• LS Lab (LS PYP Gr. PK-5 only…)– Reserve using

Computer Labs Reservation Viewer (On Campus); contact Maria Elena Pazmiño for her to co-teach with you

– PK-5 Tech Class times will be pre-booked in the Lab Reservation Viewer; open times can be booked by PK-5 teachers as needed

• LS/HS Labs -- C34/35 & B19– Reserve using

Computer Labs Reservation Viewer (On Campus); – C34/35: please contact Keith Danieluk for

assistance (key is also available at from HS Secretary)

• LMC Lab -- Reserve using Computer Labs Reservation Viewer (On Campus); Anita Camilleri is LMC Lab Assistant

Technology Availability:Computer Lab Policies

• Always monitor your students’ computer use

• Enforce AUP & Fair Use provisions• Enforce “

Computer Lab Core Values”• Our collective vigilance and

responsibility for our students are our best content filtering strategy!

Technology Availability:Printers

• Gr. PK-5 have one shared workgroup printer shared between core classrooms; ECC has shared color printer; LS Office has color printer

• Gr. 6-12 share 1 printer per 3-4 teachers (some common areas)

• Other printers for teachers:– LS & HS Offices– Computer labs (bring your own paper)

• Responsible printing, please!• Contact Helpdesk to connect to

the printer nearest you!

Technology Availability:Printing Policies from Tech Dept.

• Print Responsibly!!• Who pays for consumables (printer

cartridges and paper)? PO required from your Principal.

– The department which operates that printer is responsible for printer consumables.

• Color printing available for a price in Tech Dept. ($0.50 per page) charged to your budget (PO required) or cash (job-related printing).

– Plotter costs $1 per foot on normal paper, $3 per foot on glossy

– Plotter printing limited to school-use only• Color Copies (passports, etc.) – Finance

Office; or, scan/save and Tech can print (cash)

Technology Availability:Digital Projectors

• Digital projectors ceiling-mounted in almost all classrooms (demonstrating instructional need)

• Computer Labs all have projectors• Some classrooms have projectors

assigned long-term (yearlong checkout)• Other projectors are available for short-

term checkout from the Tech Department– Reserve through Outlook Projector

Calendar…– Send a meeting invitation to

‘projector’ using your Outlook. You will receive a confirmation from the tech office by email that the invitation is accepted.

– Check with Jim if you have any questions…

Technology Availability:Cameras & Camcorders

• Camcorders– FlipVideo cameras—11 total; 1 per grade level PK-8; 1

available for checkout in Tech Dept. (Projector Calendar reservations)

– 2 Sony HD Camcorders—1 in HS Video (contact Andy Kralovec); 1 in Tech Dept. (Projector Calendar reservations)

– 2 Sony DV cassette camcorders in HS Video (contact Andy Kralovec)—better to use FlipVideo or HD camcorder!!

– DV cassettes for camcorders can be purchased in the Bookroom/Copy Center

• Digital Cameras – 3 point-and-shoot (Canon PowerShot) available for

checkout in Tech Department (Projector Calendar reservations)

– My advice: Use your own camera and/or ask students to bring their own cameras!

– Yearbook – 2 digital SLR cameras (contact Keith Danieluk)– IB Art – 2 digital SLRs (contact Martin Kane)– Admissions Office – 1 digital SLR (contact Admissions

Dept.)

Technology Availability:Document Cameras

• Document Cameras work with digital projectors to display content viewed by the camera on the movable arm.– Language Arts example: display student written work for

markup on white board or SMART Board– Math example: display worksheets, show work– Science example: display actual plants, rocks, dead

frogs, etc.• 15 Document Cameras

– Gr. K-2 have 1 per grade level– Gr. 3-8 have 2 per grade level– HS has 3 for the division (can borrow others)

• Document Camera checkout via the Outlook Projector Calendar

Technology Availability:SMART Boards

• SMART Board Program 4th Year• SMART Teachers & SMART Trainers• SMART Teachers/Trainers are

instructional technology leaders at AC• 18 SMART Boards deployed to SMART

Teacher classrooms (some shared)– 5 original 66” models– 13 newer 77” models

• SMART Teacher Prerequisites: – SMART IETP/training completion, or…– previous interactive whiteboard

experience;– Wait for next available SMART Board!

• SMART Board Outlook Calendar

SMART Board Deployment:August 2011-12 (subject to change as

necessary)• HS (5 SMART Boards)

– C-29 Andy Kralovec (SMART Trainer)—77” model wall-mounted– C-31 Amparo Jacome (shared)—66” model stand-mounted– C-33 Devin Carlson—77” model wall-mounted– B-33 Donna Frose (SMART Trainer)—77” model wall-mounted– C-28 Lucho Hernandez (shared)—66” model stand-mounted

• LS (13 SMART Boards)– B-12 Stephanie Cox (shared)—77” model wall-mounted– B-14 Sally Alvear (shared)—66” model stand or wall-mounted– B-3 Margot Solberg (SMART Trainer )—77” model wall-mounted– B-6 Rachel Howard (shared)—66” model stand or wall-mounted– C-5 Lisa Jacobs—77” model wall-mounted– C-3 Prescilla Riofrio (shared)—77” model wall-mounted– C-6 Heidi Voss—66” model wall-mounted– C-8 Marcella Bahniuk (SMART Trainer)—77” model wall-

mounted– C-15 Lambrix (shared)—77” model wall-mounted– C-20 Schmitz (shared)—77” model wall-mounted– B-27 Steve Morley (shared)—77” model wall-mounted– B-22 Jenny Strumfeld (shared)—77” model wall-mounted– LS Lab—77” model wall-mounted (can be moved to classroom

later)

Technology Availability:Software

• WE ARE A LEGAL CAMPUS!– Site Licensed for Win 7 (& XP Pro), Office 03/07/10,

MS Forefront (antivirus), Macromedia MX 2004, Inspiration 7/8, Kidspiration

– Limited Licenses: Adobe PhotoShop 7, InDesign, Illustrator, some other specialized software

• Freeware OK (i.e., iTunes, Skype, Photo Story, Firefox, Picasa, etc.)

• Request permission to install other software• Students DO NOT install software…• No Limewire, BitTorrent or similar file sharing

software!

Technology Availability:Internet

• 10 Mbps connection– (66% increase in bandwidth)

• AC wireless campus-wide– (encrypted signal)

• AC wireless available for Staff/Guest personal laptops/devices

– Follow AUP guidelines; anti-virus required (laptops)• 10 BT Ethernet desktop computer connections• Authenticated domain

– (usernames/passwords and users must ONLY use own accounts)

• Please follow all AUP guidelines

Acceptable Use Policy(AUP)

• Every AC technology user, including AC employees, must have a signed AUP on file.– Employee AUP + Copyright-Fair Use– Gr. 6-12 Student AUP– Gr. 3-5 Student AUP– Also in HS & LS Student/Parent Handbooks

• The signed AUP is good for the duration of tenure at AC or until AUP is revised…

Email Netiquette Policy • Guidelines/rules for email use at

AC• Email “broadcasting”—sending

“unsolicited” emails to large groups of AC users (don’t SPAM your coworkers…)

• Intended to keep the email lines of communication open and running smoothly

• Please follow our Netiquette rules…

Technology Availability: Email• Microsoft Outlook 07/10

– MS Office 07/10 client email program• Tech Dept. will help you set up Outlook.

– Very powerful with a lot of features!• Outlook Calendars & meeting invitations—used

extensively

• MS Office Outlook Web Access– A.k.a., “AC webmail”; use Staff link on AC

homepage (Parents & Students also have webmail link) – Use at home or when away from your AC

computer/laptop (synced with Outlook client)– Works best with IE 8 or 9, but OK with Firefox or

Safari; personal Blackberry syncing available

Task:Understanding AUP & Email

• Read & sign the Employee AUP• Read the Email Netiquette Policy• Setup MS Office Outlook on your

laptop– Open Personal & Shared Calendars

• Open AC webmail (Outlook Web Access)– Compare with Outlook Office client…– When do you use each version?

Please read, sign and return your signed AUP

to Jim Stratton or Patricia de Marin ASAP!

Technology Integration into Curriculum

• Technology Standards & Benchmarks– School-wide, K-12 + PYP Technology Requirements

(includes PK)– AC Tech Benchmarks are ISTE NETS-based

• Who is responsible for the Technology Standards and Benchmarks?

– “We” are responsible.– “It takes a whole village to raise a child…”– Classroom Teachers + Tech Teachers + Students

working together = Technology Integration

Technology Integration into Curriculum

Continued…• Helping students meet Technology K-12 Benchmarks

are the responsibility of all teachers;• Classroom teachers and specialist teachers work with

Tech teachers to plan and implement projects and learning activities that allow students to meet tech benchmarks within the context of curricular units;

• Assessment of the tech benchmarks should be a part of the curricular unit assessment. Tech teachers can help with the design and implementation of these assessment elements;

• Track the tech benchmarks met in each unit using Atlas!

• It’s a partnership between all teachers to ensure that our students are meeting tech benchmarks in the course of their learning activities.

Instructional Tech Resources• Edline as our VLE (Gr. 6-12)

– Edline training next week!• SMART Boards and SMART Teachers• Document Cameras, FlipCams,

Laptops, Computer Labs, iPads, Blackberries…

• E-portfolios (Google Sites, Pbworks wikis)

• Google Apps! Use ‘em!! Integrate ‘em!!!

• Web tools—VoiceThread, Prezi, Issuu, Edmodo, Glogster edu, blogs, wikis...

AC Educational Technology

Ning:Join the discussions…• Comprised of AC teachers/staff

interested in educational technology• Discussions for Tech PD, SMART Boards,

Tech Resources, and Tech Integration• Wide representation of teachers• An invitation will be sent to you via

email!• Task: Join the AC Ed Tech Ning today!!

The End(Really, it’s just the

beginning!)• Many thanks from AC Tech!• More info to come!!• Questions, ideas and suggestions

are always welcome!!!• Education is not something you

get. It is something you do!!!!