ACA Monthly MeetingWednesday, October 13, 2010

8:00-10:00amACES Auditorium (ACES 2.302)

8:00 Breakfast: NACADA ShareSponsored by Business Foundations Program- Thank You!

8:40 Welcome

8:45 Core petitions: Jeanette Herman Assistant Dean of Academic Initiatives School of Undergraduate Studies

Dean Herman explained that petitions for core curriculum need to be sent to Erin Collins. If a student intends to use study abroad credit to satisfy core requirements, a core curriculum petition needs to be submitted to Erin Collins, prior to the student departing on study abroad experience. Dean Herman brought a handout with a list of all degrees requiring flags. An online petition form for flags should be on their website in November. She explained there is one difference between core petitions and flag petitions: transfer students can petition their home college and ask if the flag can be waived. *This is really a last resort and should only be considered an option for graduating seniors who are lacking a flag.

Question: Can a list be created that reflects core curriculum and flag curriculum?

Dean Herman’s Response: This is very challenging to create and maintain, but she will try.

Question: Will petitions approved become a standard for all?

Dean Herman’s Response: A list will be kept of approved petitions, but currently, there is no automatic mechanism to make this happen as a standardized process/approval.

Question: Can flags be noted in NRRECS? Currently we have to go to the course schedule to view the flags listed.

Dean Herman’s Response: I will have to look into that.

Question: Can the course schedule search by flag?

Dean Herman’s Response: Yes and my contact information is on the handout, if you have any more questions.

8:55 Center for Teaching & Learning updates: Dawn Zimmaro, Director*Formerly the Instructional Assessment and Evaluation of the Division for Instructional Innovation and Assessment Center (DIIA)

Dawn explained there have been some staffing changes: Our primary contact is Mellanie Patterson, mellanie.patterson@austin.utexas.edu.

Our secondary contact is Liz Torgerson, liz.torgerson@austin.utexas.edu.

Dawn discussed their efforts to be more proactive and schedule meetings with colleges and/or advisors to discuss tests and programs. She explained there is a new button/option available when students claim test credit. They can choose to claim score/placement for the course or actual credit that is added to their UT academic record. For example: A student doesn’t need the actual credit, just score/placement credit to meet another course’s pre-requisites.

Students can claim the score/placement, then later the credit Students cannot claim credit, then score/placement later

Question: Does the student have to pay twice?

Dawn’s Response: Yes. It’s a processing fee.

Question: When a student claims score/placement, is it added to their UT academic record any faster?

Dawn’s Response: No, the scores and credit are uploaded once a week.

Question: How is the claimed score/placement reflected in the Registrar’s pre-requisite checking system?

Dawn’s Response: A “P” appears on the student’s record & toolkit reflecting that the pre-requisite is met.

Dawn explained some credit can be claimed as a score/placement and then also for credit for a different course requirement.

9:00 Business Foundations Program: Regina Hughes

Regina Hughes introduced Dr. JJ Riekenberg who is a faculty member in the Management Department and working to administer the BFP. Regina explained that 25% of Dr. Riekenberg’s time is dedicated to BFP advising. She is available from (4-5pm) Mon-Friday for walk-in advising. Peer Advisors in the McCombs School Undergraduate Program Office, CBA 2.400, are also trained to answer BFP questions. Regina encouraged every advisor to pick up a puzzle plaque located on the tables in the ACES area as decoration. They are to recognize all of the advisors on campus assisting students as they navigate through the BFP courses. Everyone is a piece of the puzzle that comes together when a student achieves their goals of working through the BFP curriculum. Regina also awarded Lovelys an award (large puzzle piece plaque) to recognize all of his assistance with the program and his NACADA advising award.

Regina passed out a handout with all MIS and statistics equivalents that will satisfy the BFP pre-requisites, thus far. This is new and is also posted to the BFP website. Email TexasBFP@mccombs.utexas.edu if there are any changes. Typically, if a course is equivalent to MIS 302, it will satisfy the BFP MIS requirement. Regina brought copies of a packet and also posted it to the BFP website. Applications for the summer program are also available on the BFP website. If you or your office needs personal training on BFP, Regina can meet with you! Contact her to schedule a meeting.

Regina was excited to share that 4000 students take BFP courses per year. On the downside, each class is large. There is only 1 class taught, per discipline.

BREAKING NEWS: Regina said that summer 2011 upper-division business courses are open to all majors, but students must meet the pre-requisites. Example: MKT 372 has MKT 337 listed as a pre-requisite. The BFP MKT 320F will satisfy the MKT 372 pre-requisite. By the end of October, a list of summer business courses will be available. Some courses will not have pre-requisites (i.e.- Risk Management or Real Estate).

Question: Will any of these count as a substitute for BFP certificate requirements?

Regina’s Response: No, since you need BFP pre-requisites anyway. Marketing entrepreneurship is a possible substitute.

Question: Will summer business courses being open to all majors continue?

Regina’s Response: Yes, planned this way for now.

Regina asked for all summer 2011 course suggestions to be sent to her by this Friday: regina.hughes@mccombs.utexas.edu

Suggestion: Offer an entrepreneurship course on campus, not through UT Extension, for students to be able to meet residency rules during the summer.

Regina also explained that program certificates are being listed on transcripts once students graduate. Also, any one economics (macro, micro, or the new blended eco course) will satisfy the BFP economics requirement. The Global Track does require a language. Regina explained that the study abroad requirement for the Global Track can be satisfied by any Maymester or study abroad experience that requires a passport to participate in. BFP in general, is useful to students interested in learning more about business.

Regina discussed the Haliburton BFP Summer Institute. She shared during it’s third year (summer 2010), 64 students completed the program. The blend of the students in the classroom is so wonderful! The students create a business plan and present it at the beginning and end of the summer program. They are wonderful! LEB 320F is no longer required for BFP curriculum. The summer curriculum is too heavy to include it, but the course is still available. The price of the summer program went up only because it includes books. The books are offered at a slightly lower price because they are bought in a large quantity through the program.

Regina is happy to send her powerpoint presentation to everyone to use on their own to market the program. They are currently accepting applications for summer 2011. There are 15, so far. The application is up, but not on the web, so students must print it out and complete it, then submit or fax it into Regina. There is no summer 2011 program application deadline! She accepts applications until the program is full. Regina explained that tuition reduction is available and to qualify, students must have the application in by a specific date and deposit in by March 1, 2011.

Question: What grades do students need to earn in order to receive credit for the program?

Regina’s Response: Students must earn 2.0 overall for all courses to earn the certificate.

Question: Can you explain the curriculum of MIS? The equivalents vary so much.

Regina’s Response: Any class that teaches information sharing with society. It doesn’t need to be as specific as MIS 301 that McCombs students are required to take.

Question: What are the pre-requisites for FIN 320F?

Regina’s Response: Accounting, Statistics and Economics.

Regina asked “What can BFP do for your students?” She explained that they only certify 1000 students a year.

Comment from membership: You’re not failing at advertising the program and the BFP faculty are not teaching poorly, instead, many students just don’t end up finishing the final course and thus don’t complete the certificate.

Question: Any evidence of what BFP can give someone?

Regina’s Response: I only have anecdotal information. I can also post statistics of how many students received the certificate in each major.

Question: Will McCombs be listed on the student’s transcript?

Regina’s Response: No.

Regina left bags with BFP brochures to take as members leave the meeting.

9:35 Recommendations to Educational Policy Committee: Andi Poag

Andi discussed ACA’s recommendation to the Educational Policy Committee regarding the Report of the Second Task Force on Enrollment Strategy. She explained that ACA supported these initiatives, listed in their report:

#7: Increase summer enrollment #14: Limit degree holders to two semesters #28: Require students to declare a major by 60 hours #29: Allow students to change their major once, prior to completing 90 hours #32: Limit the number of times a student can apply for internal transfer to restricted programs

in the same college. #33: Develop a policy regulating repeat registration in the same course

Andi will forward the report to the membership.

Question: Who is on the education policy committee?

Andi’s Response: Deans from many colleges and Lovelys is our ACA representative.

9:40 Registration Discussion and updates from Cindy Wilson regarding Signature Courses, Liz Hastings for Spanish & Portuguese Department, and Susan Brown from Math Department

Megan Rovang thanked everyone for the thoughtful discussion had during the morning registration reflection time. The handouts from each table that wrote comments will be compiled into a single document and shared with the membership during a future meeting.

Cindy Wilson explained that spring 2011 registration in UGS courses should be much easier than summer 2010, but only 53 courses are being offered. This is a total of 3000 seats. There will be more UGS courses taught during summer 2011. Some seats may be saved for Liberal Arts summer school students. During registration, a lot of seats will be opened up, unlike summer 2010 registration. There will be only a handful of seats held. Returning students with more than 2 semesters of in-residence coursework must call the UGS Signature Course Office, during their registration access period, to register for a course: 512.471.4421. Please direct them to register for UGS 303 courses.

Question: How are students blocked from registering if they have completed more than 2 semesters in-residence?

Cindy’s Response: The restriction is in the registration system.

Comment from membership: Students think they cannot register for a course, if they are blocked, and do not register for it. They may also not come in for advising to find out how to register for it. So, it seems you are putting up barriers for them.

Cindy’s Response: It’s a “Chicken & Egg” scenario. We are just trying to encourage students to take the course early.

Question: Can you change the restriction to a warning and encourage students to call your office?

Cindy’s Response: Maybe, it will be considered.

Question: Summer UGS courses are only offered during summer II. Is there any way to change this?

Cindy’s Response: We will look into it. I will talk to Dean Woodruff.

Elizabeth Hastings distributed Spanish language sequencing handouts and explained it. She announced that all Spanish language lower division language courses will be offered during both summer 2011 terms. Spanish 611D will be offered in the spring 2011 semester for the first time! Liz also distributed study abroad brochures and explained that SPN 611D credit can be earned while studying abroad.

Susan Brown made a big THANK YOU to everyone for ALEKS help! She also explained students that want to take M 303D, M 305G, M 408K, M 408N, M 408C, must have the appropriate ALEKS score. The test is $10. Susan also discussed the Elementary Statistical Methods course M 316. Students must have the appropriate ALEKS score in order to meet the pre-requisite. She said this is not in the catalog, yet, but for statistics only, M 305G credit is sufficient in order to take statistics. Susan also explained the Math Department will offer these courses and allow all students to register: M 305G, M 302, M 362K, M 341.

9:50 Other Announcements

Lovelys Powell announced the FUNdraising Committee is now delivering goody bags in return for all scholarship donations. The goody bags will be delivered in November. The committee is also accepting candy donations if you care to contribute any. You may drop them off at Lovelys’s office: CBA 2.400.

Brad Popiolek announced the UGS office is moving into their new office space in FAC over the next couple weeks and will begin seeing students again after spring registration.

*Several people very quickly announced new staff members; however, I was not able to catch their names as there was a lot of commotion since many members were leaving the auditorium. I apologize!

Andi Poag announced that she may plan a brown bag for a download/sharing about member’s NACADA experiences as well as another brown bag for the shooting that occurred on September 28th on campus. She will announce this via the ACA listserv.

10:00 Meeting Concluded

Fall Semester Events

November 10 ACA Monthly Meeting (8:15-10am, ACES 2.302)December 8 ACA Monthly Meeting (8:15am-10am, Room TBA)Date TBA ACA Holiday Party