Abstractor Training Locating Data in StarPanel and HED August 26, 2014 Systems Support Services.
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Transcript of Abstractor Training Locating Data in StarPanel and HED August 26, 2014 Systems Support Services.
Abstractor TrainingLocating Data in StarPanel and HED
August 26, 2014Systems Support Services
Class Objectives
• Review of nursing documentation in HED (current inpatients only)
• StarPanel flow sheets– Adult & Pediatric– Concurrent and
retrospective
• Post discharge chart review – PDF view of HED
Questions.
Patient admitted thru Clinic, ED, OR to Inpatient Unit
- Clinic documentation in StarPanel real time- ED documentation & orders in StarPanel in real time- VPIMS (OR) PDF report to StarPanel when record “completed” (usually same day)- HED data populates Flowsheets in StarPanel in real time but for full access to all documentation see HED
From time of Discharge Until Midnight following 48 hrs Post Discharge
- See data elements in StarPanel- See full reports in HED (Patient will remain on HED census of unit discharged from but will display at the bottom of the patient list below all bedded patients)
By Midnight after 48 hrs. post Discharge
- Data will continue to be available in StarPanel- PDF Reports of all HED documentation will be available in All Docs view
Patient location and flow determines data location
HED basics for Abstractors
• HED documentation is location dependent– Certain fields are specifically
secured out to patient populations
– NICU fields are not visible on medical unit
• There are “shared fields”– SCDs are charted by nurses
and care partners and can be documented in two places – they share in both places if documented, no need to look in both places
• Comments show only as a yellow bar indicating data– Nursing comments must be
opened or hovered over to see contents
– It is possible that documentation of SCDs is in a comment and would not show in the intended field
• Flowsheets from StarPanel aggregate most information, but complete information is found within HED
• Patient information is available for 48 hours post discharge – then PDFs are in StarPanel
4. Enter last 3 digits of device ID for desired unit (see table)
1. Click on Config
5. Click OK button
2. Select Communications
2953
3) Enter Password = 2953
Directions to Change Device ID
Open HED and follow sequence belowMethod to see data as it appears on devices for unit of interest (specific data for patient populations)Make a plan to remember original computer TTY ID for restoring once completed
Unit CWS TTY ALTERNATE
11N MGX MHI
11S LMJ LMS
10N DWF OBO
10S MEI OAQ
10T3 EJQ EJP
9N MKV CWH
9S MLF CWQ
9T3 RRA RRB
8N MCY KDD
8S NZV HJZ
8T3 ROE NRZ
7N LZJ KWM
7S RAW SFV
7T3 DVJ DVP
6N MJI MJH
6S KDW KDU
6T3 RJJ RLM
5N NSD LAQ
5S MDG MDH
Unit CWS TTY ALTERNATE
4NPL DJZ DKL
4MSC LBK KIJ
4E MPK LHK
S74 NYL MJL
S64 MLW EPJ
S54 MLU NKH
S44 MXA MXB
S34 MIF MCW
S31 GCRC LPU LPS
8A OBY OBX
8B MAB OCE
8C MAC ODG
7A REV IQU
7B OGE OET
7C MMZ OFB
6A KEH DCJ
6B IPI IPJ
Unit CWS TTY ALTERNATE
6C MNX OFT
5A DAY DAU
5C MNZ IOZ
4NIA RYH RGN
4NIB OBS
4NIC RGI IMG
4NID RFW RFZ
4NIE IMJ NVK
4NIF NVL RGD
4NIG NVI IMX
4NIH RGV RGJ
4NII RGR IME
4NIJ CZF CXS
STAHLMAN IMA MMK
VPH1 QYS QYT
VPH2 MJS QOH
VPH3 QOJ QOI
VPH5 QON QOP
VPH6 QOM QOL
CWS IDs for each unit (these are subject to change over time)
Orientation to HED
• Default Tabs across the top will vary based on unit or demographic specific requirements
• Further tabs are available from the far right down arrow
• By choosing a tab you will open documentation
HED Practice
• Locate the config button that would be used if you need to change device ID to a specific location
• Locate the default tabs and select one to open• View a nursing comment• Locate the shared field for SCD documentation– activities of daily living– Care assistant tab
• Let’s look at report options within HED
HED Reports
“More web reports” takes you to Business Objects (BO) for reports about groups of patients (eg. Plan of Care documentation for all patients on one unit).
NOTE: HED Administrative and BO reports are NOT part of the legal EHR and should NOT generally be used for abstracting.
HED data is also viewable from StarPanel
• Both adult and pediatric nursing flow sheets are available
• Not as complete as HED
Medical Record # Last Name, First Name Date of Birth/ Age
Sample StarPanel Flowsheet • Note header contents. • Many options to customize view of flowsheet for individual needs and preferences. • These customizations “stick” until you make changes. • When you click on Comments (yellow box, outlined in red accessible from top of
date/time column) it opens a yellow view of all free text comments entered in HED • Displays in reverse chronological order.
StarPanel Flow Sheet Practice
• Practice method for viewing nursing flow sheet from within StarPanel
• Practice customizing the headers• View comments• Remember this data is available during
admission AND post discharge
Post discharge - StarPanel
• Use the all docs view for reverse chronological order of documents
• HED PDFs are available midnight after 48 hours post discharge
Patients Admitted via ED
• Use blue shaded side bar to indicate inpatient admission within StarPanel all documents
• Documents are in reverse chronological order
• Look on day of admission (bottom of blue shaded side bar in All Docs) for ED documentation.
• Look for “ED” as part of name of document.
Blue shaded bar Date of Admission (bottom) to date of Discharge (top)
HED Reports grouped together on day of Admission & attributed to Attending provider
This table shows applicable reports pertinent to patients who were on various units.
1. Most reports available in HED from “Reports” link, top of screen during hospitalization & for 48 hrs after discharge.
2. These reports are available in StarPanel after the patient has been discharged 48 hrs.
Orders TrackerUsed in Adult ED
StarPanel Practice
• Locate the pdf report for IVs post discharge• Locate ED orders– Ordertracker medication given in ED
Answers.
Questions