ABMVSS Annual General Meeting

19 October 2015

Gentle reminders• Personnel files - documentation• Leave – accrual, take, processing – pitfalls (e.g.

parental leave)• Excess annual leave• Allowances (e.g. higher duties, special payments)• Tax and work schedules - overrides• Exception reports/internal controls• Local payroll in eduPay – happy times!!!

HCM and Local PayrollABMVSS Annual General Meeting

October 2015

Agenda• What is Human Capital Management (HCM)• What will HCM at DET look like• Benefits:

– Local Payroll– Performance and Development Planning (PDP)– Learning Management

• High Level Timeline• Next Steps

Human Capital Management:attract, develop, reward and retain DET workforce

eduPAY HCM Solution:

Knowledge, Competencies,

Skills

• Manage performance & progression

• Track ratings• Link to Learning

Management for development needs

• Capability analysis

• Catalogue of learning across DET

• Plan and manage learning needs

• Access to online training

• Career management• Succession planning• Identify potential talent

and key roles

Central Payroll

Workforce Analytics

Performance & Development

Planning (PDP)

eduPay Human Capital Management

Learning Management

Career and Succession

Capability ManagementCentralised

Dashboard View

Future eduPay

DET Payroll

Disparate Schools’ Local Payroll

Paper-based Performance Planning

Disparate Learning Platforms

What will HCM look like

Benefits – Local Payroll• Greater fulfilment of employers’ obligations through the

use and application of standardised payroll practices and policies

• Automated pay, tax and super entitlements – easier BAS reporting

• Improved visibility of workforce for planning, recruitment and talent management purposes

• Supports the strategic objective identified through IBAC to strengthen financial controls and compliance by increasing transparency and standardising processes around payroll expenditure

• Input a School Council Employee once and they will have a single identity, even though may work in many schools

Benefits – Performance and Development Planning• Alignment with Victorian government and Department

strategic imperatives• Departmental visibility of the status of performance

planning, review and progression• Supports the strategic objective identified through IBAC

to create an integrity culture by promoting career pathways and increasing the visibility of accountability and capability frameworks

• Increased employee and manager visibility of, and agreement to, the Department’s career progression, values and capability requirements

Benefits – Learning Management• Improved visibility, management and execution of the

Department’s learning and staff development needs • Improved reporting through one central system• Improve visibility and reporting to regulatory and

compliance requirements• Greater staff and manager satisfaction through the

visibility of development opportunities, participation and training requirements

• Evaluate effectiveness of training – track employee participation in programs

High Level Timeline

2015 2016

SepOct Nov Dec Jan Feb Mar Apr May Jun Jul Aug

PDP Pilot for VPS

Local Payroll Pilot

PDP Teachers

Learning Management

• Plan, Design and Engage (including selection of pilot schools)

• Local Payroll– Pilot in Q1 2016– First roll-out from Q2 2016– Transition conclusion June 2017

PDP for VPS

Local Payroll rollout until June 2017

Oct Nov Dec

• PDP– VPS Pilot November 2015– Available to Teaching Service from May 2016– Available to VPS from July 2016

• Learning Management– Planning for Q2 2016 release

Plan, Design and Engage

Next Steps• Strategies approved

– Change, Communication and Training Strategies• Develop the change management, transition and

implementation plans– Working with key stakeholders across schools and the

Department to articulate these plans • Engaging with our key stakeholders

– Beginning to meet and talk to key stakeholders internal and external to the Department

• Agree an implementation approach– Timeline and approach agreed with key stakeholders

• Pilot participants for Local Payroll– Starting in early 2016

Thank You

Questions?