PROJECT IDENTIFICATION

Project Name Project Type(CBI, Implementation, CSS, Upgrade, Internal, other)

Abdullah Al Sayed – SAP Implementation Implementation

Customer Name Planned Start/Finish

Abdullah Al Sayed Group 05-05-2012/15-1-2013

Abdullah Al Sayed Project Sponsor Abdullah Al Sayed Project Manager

Mohamed Al Sayed Mahmoud Abdo

CIC Project Sponsor CIC Project Manager

Ibrahim Ahmed Khaled Samaha

BUSINESS BLUEPRINTSAP MODULE: MATERIAL MANAGEMENT

TABLE OF CONTENTSIntroduction.....................................................................................................................................................3

Introduction.................................................................................................................................................................. 3Business Process and Solution Design.......................................................................................................4

Quotation for Procurement (128)................................................................................................................................. 4Business Process Description.............................................................................................................................. 4Business Process Diagrams................................................................................................................................ 5Locations where this Business Process is performed..........................................................................................6Key Policies/Operational Decisions or Logic within the Process..........................................................................6Process Step Detailed Requirements & Solution.................................................................................................6SAP Reports........................................................................................................................................................ 7Standard SAP Authorization................................................................................................................................. 7Integration Points................................................................................................................................................. 7Functional Solution for Process “Quotation for Procurement (128)”.....................................................................7Organization Structure Considerations................................................................................................................. 7Master Data Considerations (including all relevant data relationships)................................................................7System Configuration Considerations.................................................................................................................. 8

Technical/Development Related Items (WRICEF) for Process “Quotation for Procurement (128)”.............................8Reporting (operational and analytical).................................................................................................................. 8Interfaces............................................................................................................................................................. 8Enhancements..................................................................................................................................................... 8Output (e.g. forms)............................................................................................................................................... 8Authorization........................................................................................................................................................ 8

Organizational Change Related Items for Process “Quotation for Procurement (128)”...............................................8Change Impact Summary..................................................................................................................................... 8

Appendix..........................................................................................................................................................9Document History.........................................................................................................................................10

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IntroductionIntroductionThis document states all of the conceptual results of the project Abdullah Al Sayed Group. These project results were devised and decided on by the project team and the department experts from customer Abdullah Al Sayed Group during the Business Blueprint project phase. This is the main concept document of the project.

The content of this document forms the basis and the guidelines for the subsequent Realization phase.This document aims to describe the future business solution based on SAP software. Both, IT subjects and organizational issues that are required to understand the situation, are described in it.Any additional explanations that are only relevant when the project is in progress are given in the various project management plan documents, which the project management team will provide on request.

Authors and contributors can be referred to in section Document History.

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Business Process and Solution DesignQuotation for Procurement (128)

Business Process DescriptionIn this purchasing process a purchasing employee requests quotations for the supply of a specific material from different vendors. A quotation comparison list enables him to select the best source of supply by evaluating the quotations of the relevant vendors. The accepted quotation is later converted into a purchase order and a rejection letter is sent to the vendors whose quotations were rejected. Material-specific information including vendor pricing and lead-time from the quotation is captured within master data records.

PROCESS CHARACTERISTICSProcess Trigger Quotations Needed from VendorsProcess Input Created Request for quotationProcess Output Create PO AND Reject QuotationProcess Owner Purchasing Process Frequencies Daily

Business RequirementN/A

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Business Process Diagrams

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Locations where this Business Process is performedo Plant.

Key Policies/Operational Decisions or Logic within the ProcessN/A

Process Step Detailed Requirements & Solution

PROCESS STEP DESCRIPTIONID Process Step

DescriptionRef. to Requirements as applicable

Measure of successful delivery

Solution Description GAP Description (WRICEFW ID)

128-001

Created Request for Quotation

RFQ Created

In this activity you create requests for quotations and send it to the vendors

128-002

Listing Requests of Quotations

List Displayed

In this activity you display the requests for quotations created in the last step.

128-003

Maintain Quotation Quotation Maintained

In this activity you maintain the different quotations of the vendors as answer to the requests for quotations.

128-004

Comparing, Selecting and Rejecting Vendors

Quotation comparison

This can be done once all quotations have been entered. The quotations from the different vendors will now be compared.

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SAP Reports

REPORTINGReport title Transaction code CommentList Display of Purchase Requisitions ME5A A list of all selected purchase

requisitions is displayed.General Analysis Evaluation ME80AN Certain purchasing documents and

various sum totals.Request For Quotations by Material ME4M Listing of request for quotations

created for a particular material.Request For Quotations by Vendor ME4L Listing of request for quotations

created for a particular vendorPurchase Order by Material ME2M Simulation of MRP-listPurchase Order by Vendor ME2L Listing of purchase orders created for a

particular vendor.Purchase Order by document number ME4N A list of purchase orders

Standard SAP AuthorizationAuthorization

ID Process Step Description Transaction code

Menu Path User Role

1 Created Request for Quotation ME41 SAP_MM_PUR_RFQ2 Listing Requests of Quotations ME4M SAP_MM_PUR_RFQ_

LISTS3 Listing Requests of Quotations ME4L SAP_MM_PUR_RFQ_

LISTS4 Maintain Quotation ME47 SAP_MM_PUR_QUO

TATION5 Comparing, Selecting and

Rejecting VendorsME49 SAP_MM_PUR_RFQ

Integration PointsN/A

Functional Solution for Process “Quotation for Procurement (128)”

Organization Structure Considerationso Company Code.o Plant.o Purchasing Organization.o Purchasing Group.

Master Data Considerations (including all relevant data relationships)o Material.o Vendor.o Info-Recordo Source List

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System Configuration Considerationso RFQ types are (AN) standard type for execution phase and study RFQ for Study phase.o Condition of discount (value, percentage) maybe applied for RFQ items.

Technical/Development Related Items (WRICEF) for Process “Quotation for Procurement (128)”

Reporting (operational and analytical)N/A

InterfacesN/A

EnhancementsN/A

Output (e.g. forms)

OUTPUT / FORMSWRICEF-ID

Description Data Object (Sales Order)

Output Type (Form, EDI, etc.)

Frequency Volumes Owner

128-0001

RFQ Printout Daily Purchasing

128-0002

PO Printout Daily Purchasing

Authorization N/A

Organizational Change Related Items for Process “Quotation for Procurement (128)”

Change Impact SummaryN/A

AppendixRELATED/REFERENCED DOCUMENTS

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Document Name Version Brief Description

     

ATTACHMENTSDocument Name Version Brief Description

     

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Document HistoryAUTHORS & PARTICIPANTSRole Name

Business Process Owner Eng. Ahmed Aitah

Consultant Khaled Abdel Kader

Workshop Participant Eng. Gamal MohmoudEng. Mohamed AzzamEng. Wael RashadMr. Abdel Fattah MohamedEng. Tarek Mostafa

REVISION HISTORYDate Document Version Document Revision

DescriptionAuthor

18.06.2012 0.1 Draft for customer review

Khaled Abdel Kader

REVIEWED AND APPROVED BYName Title Date Approved

Eng. Ahmed Aitah Business Process OwnerEng. Gamal Mohmoud Key UserEng. Mohamed Azzam Key UserEng. Wael Rashad Key UserMr. Abdel Fattah Mohamed Key UserEng. Tarek Mostafa Key UserMr. Mahmoud Abdo Abdullah Al Sayed Project

ManagerEng. Khaled Samaha CIC Project ManagerKhaled Abdel Kader Consultant

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