AAAGGGEEENNNDDDAAA SAU BOARD MEETING April 16, 2014 SAU Office 7:00 p.m. 30 Greenough Road Plaistow, NH 03865

Dr. Earl Metzler, Superintendent Dr. Roxanne Wilson, Asst. Superintendent

7:00 pm 1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Approval of November 13, 2013 Minutes

5. Election of Officers Chair Vice Chair Treasurer (July 1, 2014) Assistant Treasurer

6. Nominations Appointment of Recording Secretary Appointment of Counsel

7. Approval of Bonding Treasurers

8. Bank Depository Recommendation

9. Implementation of 2014-15 Budget/Salaries

10. Superintendent Evaluation Process

11. Schedule Meeting for Superintendent’s Annual Review

12. Superintendent’s Goals Update

13. Food Service Update

14. Summer Schedule: 4-Day Work Week

15. Superintendent’s Report

16. Schedule Date for Annual Budget Meeting and Public Hearing October 8, 2014 – Budget October 22, 2014 – Work Session November 12, 2014 – Public Hearing Spring meeting to be determined at PH

17. Other Business

18. Adjournment

SAU 55 PROVIDES ADMINISTRATIVE SERVICES TO BOTH

THE HAMPSTEAD SCHOOL DISTRICT AND THE TIMBERLANE REGIONAL SCHOOL DISTRICT

AGENDA DETAIL April 16, 2014

1-3. OPEN MEETING The Superintendent will chair the meeting until a new chairperson is nominated.

4. APPROVAL OF MINUTES Recommendation to accept the minutes of the November 13, 2013 meeting (or as corrected/amended, if any changes/additions or deletions are needed).

5. ELECTION OF OFFICERS

Chair The Superintendent will ask for nominations for the Office of Chair of the Board, record the voting for each candidate and declare the candidate with the most votes as Chair of the Board for the ensuing year. The new chair will proceed with the agenda as listed.

Note: in April of 2010, SAU Board members waived the practice of alternating district members to serve as chairs on an annual basis and instead opted to allow a person to serve as chair for two consecutive years. Michael has served for 2 consecutive years. How does the board wish to proceed?

Vice Chair Candidates should be members of the opposite board of the newly elected chair.

Treasurer The Treasurer’s term will begin July 1, 2014. The Superintendent recommends the re-appointment of Paul Sullivan of Atkinson as SAU Treasurer. Mr. Sullivan is currently the Treasurer of both Timberlane Regional and SAU 55.

Assistant Treasurer The Assistant Treasurer’s term will begin July 1, 2014. The Superintendent recommends the re-appointment of Lori Parrillo of Atkinson as SAU Treasurer. Mrs. Parrillo is currently the Deputy Treasurer of TRSD and SAU 55.

6. NOMINATIONS

APPOINTMENT OF RECORDING SECRETARY The Superintendent recommends the appointment of Nancy Danahy as SAU Board recording secretary.

APPOINTMENT OF COUNSEL The Superintendent recommends the SAU Board authorize the Superintendent to seek legal counsel by specialty as needed.

7. APPROVAL OF BONDING TREASURERS The Superintendent recommends the SAU Board authorize the bonding of treasurers consistent with DRA and RSA standards. There is a specific calculation that George Stokinger can explain.

8. BANK DEPOSITORY RECOMMENDATION The Superintendent recommends TD Bank be named as the bank depository.

9. IMPLEMENTATION OF 2014-15 BUDGET/SALARIES The Superintendent recommends the SAU Board vote to authorize the Superintendent to implement the 2014-15 Default Budget in the amount of $1,455,409 as approved by the voters on March 11th. Also discussion on any increase in salaries to which any monies available will be determined once the SAU’s insurance liability is determined at the end of June.

10. SUPERINTENDENT EVALUATION PROCESS Discussion on timing and process in order to align with end of the year review. Plan: send out 360 evaluation to both district’s administrators, send results to SAU board along with SAU board evaluation; board will need to meet to finalize evaluation and schedule review with the Superintendent.

11. SCHEDULE MEETING FOR SUPERINTENDENT’S ANNUAL REVIEW Self explanatory.

12. SUPERINTENDENT GOALS UPDATE Dr. Metzler to present an update on his 2013-14 goals.

13. FOOD SERVICE UPDATE Per the request of board members, Dr. Metzler will provide an update on the food service program at each SAU board meeting.

14. SUMMER SCHEDULE Dr. Metzler is proposing a 4-day work week for the summer for the SAU office. Timberlane has approved a 4-day work week for their staff members already.

15. SUPERINTENDENT’S REPORT The Superintendent to provide report to Board. Assistant Superintendent to provide report to Board.

16. SCHEDULE DATE FOR ANNUAL BUDGET MEETINGS The Superintendent recommends the following dates be approved: October 8, 2014 – Budget October 22, 2014 – Work Session on the budget. November 12, 2014 – Public Hearing on the budget. The annual spring meeting will be scheduled at the November meeting. (All meetings to convene at 7:00 pm at the SAU Office.)

17. OTHER BUSINESS

18. ADJOURNMENT

November 13, 2013

Page 1 of 2

School Administration Unit No 55 30 Greenough Road, Plaistow, NH

Atkinson, Danville, Hampstead, Plaistow and Sandown New Hampshire

Public Hearing on the Budget SAU 55 Office November 13, 2013 30 Greenough Road 7:00 PM Plaistow, NH Call to Order Chairman Mascola opened the public hearing on the SAU proposed 2014-15 budget at 7:05 PM. Roll call was taken. Board Members Present Peter Bealo, Jason Cipriano, Robert Collins (7:30 pm), Katherine Delfino, Jaye Dimando (7:10 pm), Natalie Gallo, Greg Hoppa, Michael Mascola, Jim Stewart and Kelly Ward. Absent Roger Barczak, Richard Blair, Susan Sherman and Nancy Steenson Also Present Administration Dr. Metzler, Superintendent of Schools Dr. Wilson, Assistant Superintendent Mr. Stokinger, Business Administrator Mrs. Danahy, Director of Human Resources and Recording Secretary Pledge Chairman Mascola led the assembly in the Pledge of Allegiance. Minutes The board reviewed the October 23, 2013 public meeting minutes of the SAU Board. Motion: Mr. Bealo motioned to approve the minutes of October 23, 2013 public meeting as written. Mrs. Delfino seconded. With no further discussion, the motion carried by a vote of 7-0-2 (Mr. Cipriano and Mr. Ward abstained). Public hearing of the proposed 2014-2015 SAU 55 Budget Dr. Metzler recapped the proposed SAU budget and thanked Mr. Stokinger the Business Administrator and Mrs. Smith the Assistant Business Administrator for their commitment to the budgeting process. Mr. Stokinger reviewed the budget and presented changes made at the last meeting. He reviewed the salaries and line items for the 2014-2015 proposed total and default budgets. He noted there is no change at this time in the allocation figures for the districts as the final figures have not been posted. Mr. Stewart reported on the default budget, explaining the reason that the default budget is larger than the previous year’s budget. He then outlined a few budget drivers. Hampstead resident, Mr. Mesa-Tejada inquired about the salaries, temporary help, technology and other contracts as well as other benefits. Sandown resident Mrs. Green asked for clarification of insurance premiums. Mr. Stokinger provided the detail information requested. Mr. Stokinger read the sample SAU budget warrant article for each district, Dr. Metzler noted the SAU administration and staff voluntarily accepting an increase of 100% of their cost for insurance premiums aligning all

November 13, 2013

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the insurance support at the SAU level. Motion: Mr. Stewart motioned to approve the proposed 2014-2015 SAU budget as presented. Mr. Cipriano seconded. With no further discussion, the motion carried by a unanimous vote of 10-0-0. Dr. Metzler thanked the administration and staff at the SAU office. Superintendent’s Goals Dr. Metzler reported that Mrs. Belcher will organize a meeting to update the board on the goals of the Superintendant and the Assistant Superintendent Dr. Wilson. Schedule Annual Spring Meeting The annual re-organization meeting of the SAU board was scheduled for April 16, 2014 at 7pm. Food Service Update Dr. Metzler updated the board on the food service program; He reported the program is in good shape and they are working on updating the meal account balance policies. The data collection for free and reduced lunch has become more effective. The meal service process has also become more efficient and the meals served have increased. The financial information will be reported at the next meeting. Dr. Wilson reported the students of the Hampstead district choose the meals to be served on Thursdays’ which has also increased the amount of meals served. She commended Mrs. Grassbaugh’s support of this program. Policy CBI-R Procedure CBI-R “Evaluation of the Superintendent, Acting Superintendent or Interim Superintendent” was discussed noting the board evaluates the Superintendent and the Superintendent then evaluates all other staff. They discussed the need to improve the process including obtaining input from the Hampstead School Board when evaluating the Assistant Superintendent. They also talked about removing the rating of “Undecided” that would carry 5 points to a “Not Applicable” that would not carry any points to obtain a clear understanding of the board’s thoughts of the Superintendent. They tighten up the time frame of the evaluation process as well. Other Business A brief discussion regarding the 360 degree evaluation process ensued. With no other business before the board Chairman Mascola adjourned the meeting at 8:30 pm. Respectfully submitted, Nancy Danahy School Board Clerk

School Administrative Unit # 55

Procedure Code: CBI-R

Adopted: 10-12-11

Revised: 01-23-13

Revised: 11-13-13

Page 1 of 12

EVALUATION OF THE SUPERINTENDENT, ACTING SUPERINTENDENT OR

INTERIM SUPERINTENDENT

The evaluation of the Superintendent (herein consisting of the Superintendent, the Acting Superintendent or Interim Superintendent of SAU 55) will be done each year in the following manner.

1. Beginning in early spring of the school year, and at the direction of the SAU Board chair, the “360 Direct Report Feedback” form (see below) will be distributed to all direct reports of the Superintendent. The responses from this feedback may be anonymous. The Superintendent will also fill out a self evaluation using the “Superintendent’s Evaluation” form (see below).

2. The compiled responses of the “360 Direct Report Feedback” and the completed self evaluation will be forwarded to SAU Board members to use in completing the “Superintendent’s Evaluation” form.

3. The compiled responses of the “Superintendent’s Evaluation” form by the SAU Board will then be distributed to all members of the SAU Board prior to their next meeting.

4. At the first meeting following the distribution of the compiled responses of the Superintendent’s Evaluation form, the Board will go into a non-public session to discuss the evaluation results and Board feedback for the Superintendent.

5. No later than May 31st, the Board will go into a non-public session to approve the written evaluations of the Superintendent.

6. No later than June 30th, the Chair and Vice-Chair will meet with the Superintendent to review his/her evaluation.

7. Immediately following the meeting with the Superintendent, the Chair will provide a signed copy of the evaluation letter to the Director of Human Resources to be placed in the Superintendent’s personnel file.

22001133--1144

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11 SSUUPPEERRIINNTTEENNDDEENNTT’’SS LLEEAADDEERRSSHHIIPP TTEEAAMM

A. TTeeaacchhiinngg aanndd LLeeaarrnniinngg

A.1 The Superintendent’s Leadership Team will participate in district initiatives in order to identify

and establish the role of the SLT and its members and to gain a full understanding of the desired

outcomes of each of the following initiatives.

Instructional Rounds

Understanding By Design

Danielson’s Observation and Evaluation System

Data Driven Dialogue and Decision Making

The Tripod Survey

Standards of Professional Learning

School Net

A.2 The Superintendent’s Leadership Team will establish a district-wide consensus of what constitutes

21st Century learning and instruction and aggressively educate the school leadership to include

key concepts, practices, and resources that promote and support this framework within the

curriculum.

A.3 The Superintendent’s Leadership Team will create the necessary support to solidify the

restructuring of the secondary level administrative team and to support the grades 6-12

alignment efforts by facilitating meetings of key administrators, creating paths of communication

among the various grade levels, and fostering collaboration and communication among staff and

administration from grades 6-12.

A.4 The Superintendent’s Leadership Team will oversee and monitor the work of fully aligning the

PreK – 12 Curriculums With The Common Core.

B. CCoommmmuunniiccaattiioonn

B.1 The SLT will establish a clearly articulated process for communicating important information to

administrators, and other groups in a consistent manner. This will be evidenced by the

establishment of common messages, a consistent application of SharePoint for meetings, protocols

for use of Power Announcement, strategies for improving communication between schools, and

the effective use of technology.

C. EEvvaalluuaattiioonn

C.1 The SLT will establish a clearly articulated process for providing feedback and approving

recommendations from committees, administrators, and other groups. This will include the

establishment of criteria and protocols.

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D.1 In order to support system improvements, the SLT membership will articulate the Data Team

structures for schools and the district, and ensure that all members understand the processes and

protocols for the analysis, use, and reporting of data. Data will be effectively used for prioritizing

needs and directing professional learning, budgeting, CIA and overall operations. Evidence of goal

attainment will be reflected in efficient and productive Data Team meetings and in the improved

utilization and communication of data inputs and outputs.

D.2 In order to support system improvements and eliminate duplication, the SLT membership will

review and improve processes and forms related to professional development, teacher evaluation,

technology, transportation, business, and human resources. Evidence of goal attainment will be

reflected in efficient operations and positive feedback from the SAU staff and district employees.

D.3 The SLT members will work as a team utilizing agendas, minutes, norms and reflect on the

accomplishments of the group. Improved ratings of team work and work products will be the

evidence of goal attainment.

22 EEVVAALLUUAATTIIOONN//SSUUPPPPOORRTT OOFF IINNSSTTRRUUCCTTIIOONNAALL SSTTAAFFFF

A. PPrrooffeessssiioonnaall DDeevveellooppmmeenntt CCaalleennddaarr

The Superintendent will provide professional development opportunities for instructional staff in

an effort to improve performance and support teaching strategies.

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The Superintendent will implement an Instructional Rounds process as a mechanism for supporting

schools as they work toward addressing the goals that have been articulated in their action plans.

CC.. AAddmmiinniissttrraattoorrss ((GGooaallss aanndd EEvvaalluuaattiioonnss))

The Superintendent will implement a goals and evaluation process for all administrators which will be

used in the upcoming contract process.

33 AASSSSEESSSSMMEENNTT

AA.. AAccttiioonn PPllaann PPrreesseennttaattiioonnss

The Superintendent will establish school action plans for each of the district schools and make

presentation to the School Board by the fall of 2013.

B. TTrriippoodd PPrroojjeecctt (student voice)

The Superintendent will implement the Tripod Project in an effort to connect content knowledge,

pedagogical skills, and relationship building skills for district educators. This tool will measure student

perception and perspective in order to induce and inform strategic planning and priority setting in our

schools.

44 CCAAPPIITTAALL IIMMPPRROOVVEEMMEENNTT

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The Superintendent will install updated portable classrooms at the Timberlane Regional High School to

be ready for use beginning the 2013-14 school year.

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The Superintendent will participate in a retreat with the School Board for the purpose of updating the

Capital Improvement Plan.

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The Superintendent will meet with Boards of Selectmen in each District town in the fall of 2013 to

discuss ongoing district initiatives and future facilities goals.

5 PPRROOGGRRAAMM RREEVVIIEEWW

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During the 2014-15 budget process, the Superintendent will explore the feasibility of implementing

full day kindergarten throughout the district.

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The Superintendent will implement a plan whereby the district will seek to continually engage

Timberlane retired educators through the Timberlane Mentoring and Induction Program.

CC.. EEssttaabblliisshh VVeerrttiiccaall TTeeaammss 66--1122

In an effort to build the structure for consistent and coordinated effort to establish a 6-12 academic

and operational continuum in the District, the Superintendent will established a new administrative

structure at the High School focused on Curriculum creation and alignment, student issues, and

operations. Each of these areas will be working and coordinating with the Middle School and its

administrative team to ensure alignment and continuity from grades 6-12.

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The Superintendent will implement a plan for student athletes for the purpose of improving both

personal and team GPA’s.

EE.. IInnccrreeaassee IInnssttrruuccttiioonnaall SSuuppppoorrtt ffoorr IInnssttrruuccttiioonnaall CCrreeaattiivviittyy ffoorr AAllll LLeevveellss The Superintendent will meet with district principals to ensure that action plans and goals reflect increased flexibility for instructional staff to be more creative.

6 MMEEEETTIINNGG MMAANNAAGGEEMMEENNTT

AA.. RReevviieeww MMeeeettiinngg TTiimmee SSttaattiissttiiccss

The Superintendent will review School Board meeting statistics for the purpose of improving board

meetings.

BB.. IImmpprroovvee MMeeeettiinngg EEffffiicciieennccyy In an effort to improve School Board meeting efficiency, the Superintendent will make every effort to

average board meeting times to two hours or less each meeting and reduce the number of nonpublic

sessions.

Goals approved by the Timberlane Regional School Board on October 17, 2013.

2013-14 ASSISTANT SUPERINTENDENT GOALS

1 COMMUNICATION/PUBLIC RELATIONS/INITIATIVES HAMPSTEAD

A. Attend Headmaster meetings, Trustee meetings, and sending school meetings at Pinkerton.

B. Help create a district profile sheet by spring of 2014.

C. Provide leadership for technology department to work with the Town Cable Committee to produce

three programs for Channel 6.

D. Attend major school events, visit classrooms twice monthly, and meet with HEA and HASS monthly.

TIMBERLANE

E. Co-chair the Community Relations Committee with Kate Delfino.

F. Successfully create a new teacher evaluation plan that meets the requirements of the ESEA waiver, is

supported by the Teacher’s Association and approved by the School Board.

2 CAPITAL IMPROVEMENT /FACILITIES

HAMPSTEAD

A. Work with Mike Hall to chair the Facilities Committee and complete the plan for the access road.

B. Develop a warrant article addressing the Phase I priorities of the renovation plan and work towards

successful implementation of the project.

C. Lead the strategic planning process that results in an updated plan with goals and action plans.

TIMBERLANE

D. Support the District action plans for capital improvements.

3 COMMON CORE STANDARDS PREPARATION/ASSESSMENT

HAMPSTEAD

A. Complete curriculum alignment to NH College and Career Ready Standards in ELA and Math.

B. Identify and address barriers to implementing the Smarter Balance assessment.

C. Create professional development for teachers to transition to NH’s College and Career Ready

Standards.

D. Investigate the use of Instructional Rounds for Hampstead to use in 2014-15.

E. In 2014-15, lead the Hampstead District “Action Plans” for schools that link into the current School

Board goals and Strategic Plan.

TIMBERLANE

F. Lead the Timberlane District “Action Plans” for schools, programs and the District that link into the

current School Board goals and Strategic Plan.

4 TECHNOLOGY

HAMPSTEAD

A. Support the new Technology Director in transitioning to NH, setting priorities, and revising the

technology plan.

B. Use SharePoint and Google Apps for administrative purposes.

TIMBERLANE

C. Restructure the use of SharePoint for Superintendent’s Leadership Team to improve meeting

effectiveness.

5 BUDGET

HAMPSTEAD

A. Revise the budget development process and evaluate it’s effectiveness with the Board.

B. Successfully create a budget that meets the District’s needs and provide explanations to the voters.

C. Manage the current year’s budget in a satisfactory manner.

TIMBERLANE

D. Be aware of District budget needs and support the budget process at the District level.

6 STUDENT PROFICIENCY

A. Restructure the Hampstead Leadership Team (H- Team) meetings, agendas, and process to be more

effective and targeted to systems improvement and a focus on data and student proficiency.

B. Conduct monthly reviews of student proficiency data with administrators.

C. Collect and report out on student proficiency data from Pinkerton.

TIMBERLANE

D. Support the work of the Superintendent’s Leadership Team for instructional rounds leading to

improvements in instruction and student proficiency.