A8: Mind Mapping for Effective Content Management
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Mind Mapping Mind Mapping for for effective effective content management content management Stephen Evans [email protected] Gareth Saunders [email protected] University of St Andrews www.st-andrews.ac.uk
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Workshop at IWMW2008 on Mind Mapping for Effective Content Management by Dr Stephen Evans and The Revd Gareth J M Saunders from the University of St Andrews.
Transcript of A8: Mind Mapping for Effective Content Management
Mind MappingMind Mapping for effective for effective content managementcontent management
Stephen [email protected]
Gareth [email protected]
University of St Andrewswww.st-andrews.ac.uk
Hello!Hello!
Welcome
Who we are
Dr Stephen EvansDr Stephen Evans
Information Architect / Information Architect / University Web ManagerUniversity Web [email protected]@st-andrews.ac.uk
Gareth J M SaundersGareth J M SaundersAssistant Information Architect / Assistant Information Architect / Web ManagerWeb [email protected]@st-andrews.ac.uk
What you might need …
Paper and pensPaper and pens
Laptop (optional)Laptop (optional)
Welcome
1. Introduction to Mind MappingPaper exercise #1
2. Mind Mapping and the WebPaper exercise #2Discussion
3. Case Study
90 minutes
Do you know Do you know whatwhat a Mind Map is?a Mind Map is?
Show of hands … 1 of 4
Have youHave you used usedMind Maps before?Mind Maps before?
Show of hands … 2 of 4
Have you Have you usedusedMind Maps for Mind Maps for a Web project a Web project
before?before?
Show of hands … 3 of 4
Have you Have you usedusedMind Mapping Mind Mapping
software?software?
Show of hands … 4 of 4
Learning objectives 1 of 4
Learn …
What Mind Maps areand use them for anything!
Learning objectives 2 of 4
Learn how to use Mind Maps to …
Audit an existing Website.
Learning objectives 3 of 4
Learn how to use Mind Maps to …
Create or optimizea site’s information architecture.
Learning objectives 4 of 4
Learn how to use Mind Maps to …
Manage a Web project.
Welcome
1. Introduction to Mind MappingPaper exercise #1
2. Mind Mapping and the WebPaper exercise #2Discussion
3. Case Study
85 minutes to go …
Background 1 of 3
Porphyry of Tyre
223 – 309 A.D.
Platonic philosopher
Background 2 of 3
Semantic network
1960s
Diagrams representing semantic relations between concepts.
Work by Allan Collins and M.R. Quillian.
Mammal
Vertebra
Animal
Whale
WaterFish
has
is an
is an
lives in lives inis a
Cat
is a
Background 3 of 3
Tony Buzan
1942 - present
Educational consultantand author
Elements of a Mind Map Central idea
Elements of a Mind Map Branches
Central lines thicker
Elements of a Mind Map Branches
Branch length
Elements of a Mind Map Branches
Elements of a Mind Map Sub-branches
Elements of a Mind Map Sub-branches
Elements of a Mind Map Sub-branches
Elements of a Mind Map Colour
Elements of a Mind Map Images
Elements of a Mind Map Relationships
Elements of a Mind Map Relationships
Elements of a Mind Map Boundaries
Non-linear v Linear 1 of 3
Christmas List
Eddie – Music CD
Mum – Flowers
Jenni – Game
Dorothy – Clothes/Voucher
Paul – Book
Peter – Book
Non-linear v Linear 2 of 3
Christmas List
Eddie – Music CD
Mum – Flowers
Jenni – Game
Dorothy – Clothes/Voucher
Paul – Book
Peter – Book
.
Non-linear v Linear 3 of 3
Christmas List
Eddie – Music CD
Mum – Flowers
Jenni – Game
Dorothy – Clothes/Voucher
Paul – Book
Peter – Book
.
Examples 1 of 5
ww
.imin
dmap
.com
Examples 2 of 5
educ
atio
n-w
orld
.com
Examples 3 of 5
ww
w.m
indt
ools
.com
Examples 4 of 5
reso
urce
bank
.sitc
.co.
uk
Examples 5 of 5
Ste
ve a
nd G
aret
h
Exercise #1
Create a Mind Map of Create a Mind Map of what you needed to dowhat you needed to do in order to get to in order to get to IWMW 2008.IWMW 2008.
10 minutes10 minutes
Refresher: Mind Map framework
Look what we made …
Welcome
1. Introduction to Mind MappingPaper exercise #1
2. Mind Mapping and the WebPaper exercise #2Discussion
3. Case Study
60 minutes to go …
Making the connection
Why Mind Map a website? 1 of 2
Site StructureSite StructureAudit existingAudit existing
ReorganiseReorganise
Create newCreate new
Why Mind Map a website? 2 of 2
Site StructureSite StructureAudit existingAudit existing
ReorganiseReorganise
Create newCreate new
Page StructurePage StructureAudit existingAudit existing
ReorganiseReorganise
Create newCreate new
Small site example
Central idea
Branches
Sub-branches
Meta data and icons
Putting it all together
Large site example
Full Mind Map
Collapsed branches
Why use Mind Mapping software?
Why use Mind Mapping software?
Easy to use
Efficient for HUGE sites
Copy between maps
Print outs (A3, PDF)
Export to other formats
Add notes and links
Share the task
Mindjet MindManager 2002 SE Commercial
Mindjet MindManager Pro 7 Commercial
freemind.soureforge.net Open Source Java
mindomo.com Online
Exercise #2
Mind Map the page elements of our University homepage
www.st-andrews.ac.uk
Plenary discussion
blah, blah, blah blah, blah, blah
Welcome
1. Introduction to Mind MappingPaper exercise #1
2. Mind Mapping and the WebPaper exercise #2Discussion
3. Case Study
15 short minutes to go …
Every website different
Some worse than others
A bit like …
Unilever
Nestlé
Bob Smith
Heinz
Blackwell Scientific
Avon Books
Mercat Press
New Clarion Press
A bit like …
Our aim
The solution: step 1
New Information ArchitectureNew Information Architecture
Information Architecture report
External usersAbout the UniversityVisiting St AndrewsNews and EventsResearchProspective StudentsAlumniParents
Information Architecture report
Current studentse.g.Money MattersSafety and WellbeingInvolve YourselfCareer MatttersAcademic Matters
Information Architecture report
Current staffe.g.Money MattersSafety and WellbeingProfessional and Personal DevelopmentResearchAcademic Matters
Information Architecture report
The solution: step 2
Mind Map individual websitesMind Map individual websites
Mind Map individual websites
The solution: step 3
Map existing websites to new IAMap existing websites to new IA
Mind Map new Information Architecture
Mind Map new Information Architecture
Mind Map new Information Architecture
Map existing site to new IA
The solution: step 4
Set-up our Set-up our
Content Management SystemContent Management System
Set-up T4 SiteManager
Create structure in SiteManager
The solution: step 5
Migrate contentMigrate content
Take one Mind Map
Automatically number the branches
Export to text
Import into Excel
Columns
1. Mind Map reference2. URL3. Type of content4. Instructions5. Location in SiteManager
Columns
1. Mind Map reference2. URL3. Type of content4. Instructions5. Location in SiteManager
Schedule of work in Excel
A highly trained team of elves copy and paste
The migrated website
Project management and tracking 1 of 5
Project management and tracking 2 of 5
Project management and tracking 3 of 5
Project management and tracking 4 of 5
Project management and tracking 5 of 5
Project management with JCVGantt Pro
Project management with JCVGantt Pro
Summary …
Two web managers
One month
Mind Map 28 websites
Planning new IA took …
… approx. 10 minutes per website
Time to create migration schedules …
… took between minutes and days
Setup IA in SiteManager …
… took minutes
15 postgraduate students …
… dilligently moved …
… 3,000 pages …
… in 8 weeks
If it hadn’t been for Mind Maps …
… we would STILL be migrating content!
Photoswww.sxc.hu
www.stockxpert.com
Credits
Mind Mapswww.education-world.com
www.mindtools.com
www.resourcebank.sitc.co.uk
Softwarewww.mindjet.comhttp://creativecommons.org/
licenses/by-nc-sa/2.5/scotland/
Mind MappingMind Mapping for effective for effective content managementcontent management
Stephen [email protected]
Gareth [email protected]
University of St Andrewswww.st-andrews.ac.uk
