A/47/12 (Sept. 22 to Oct 1, 2009) – slide 1

The WIPO New Conference Hall Project

Documents A/47/12 and WO/PBC/14/10Behnisch Architekten brochure

Updated model of the WIPO buildings complexModel for the proposed New Hall

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 2

Long-standing need for meeting facilities for WIPO

Issue raised by the Secretariat since the 1990s

► 1998Member States approved the launching of studiesfor a new building and a new conference hall

► 2002Member States approved proposalsfor a new building, a new conference halland additional parking reserved for delegates

The Secretariat continues to watch trends

► Evolution of membership to treaties► New treaties► Evolution of attendance to meetings► Evolution in the working environment for international meetings

(See WO/PBC/14/10, Part III, Annex I, Tables I-1, 2, 3)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 3

WIPO activities: looking ahead

More than 100 years

► Late 19th century: Paris and Berne Conventions► 2nd half of 20th century: normative and registration activities► 21st century: IP and global issues

The new WIPO Strategic Goals

► WIPO as the leading intergovernmental forum for addressingintersections between IP and global public policy issues

► Effective trusted communication at all levels

Resulting in a new working environmentnot limited to plenary sessions

► More multilateral discussions► More bilateral discussions► More interactions and interdependence between various Unions

(See WO/PBC/14/10, Part III)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 4

The New Conference Hall Project “Phase One”

December 2008Approval by Member States of "Phase One"

Phase One: from December 2008 to September 2009

► To be prepared by the Architect and the specialists:

► Complete architectural and technical project[high-level description in Architect brochure]

► Complete dossier ready for subsequent submission toGeneva Authorities as full application for building permit

► To be prepared by the Secretariat:

► Detailed proposal and budget estimate for "Phase Two"[document WO/PBC/14/10]

(See WO/PBC/14/10, Part II)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 5

Project “Phase Two”

September 2009

► Examination of the detailed Project► Recommendation by the PBC

► Decision by the Assemblies

From October 2009 onwards: Phase Two

► If the Project is approved by the Assemblies:Execution of the Project by the Secretariat

► October 2009 to October 2010: tender process► start of construction in January 2011► completion of construction in December 2012

(See WO/PBC/14/10, Part II and Annex III)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 6

WIPO needs for large- and medium-size meetings

THREE issues

the required combination of rooms

for the required number of days

during the required period

(See WO/PBC/14/10, §12)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 7

Minimum needs for the Assemblies

ONE LARGE meeting room (800+ seats)

At least 12 BREAKOUT ROOMS for Delegates

7 for Countries Groups (some with interpretation)1 for Groups Coordinators4 for bilateral meetings

At least 12 OFFICES for Assemblies Chairs and Secretariat

2 individual offices for Chairs of Assemblies (General Assembly, etc.) 10 individual or shared offices for WIPO Secretariat

(for a minimum of 15 staff)

All the above for9 to 10 consecutive days

(+ 3 to 4 days for setting up and removal,if meeting held off-site)

(See WO/PBC/14/10, Annex I, Table I-5)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 8

Minimum needs for a representative set of medium-size meetings(Standing Committees, IGC, CDIP, PBC, etc.)

ONE medium-size meeting room (300+ seats)

At least 12 BREAKOUT ROOMS for Delegates

7 for Countries Groups (some with interpretation)1 for Groups Coordinators4 for bilateral meetings

At least 7 OFFICES for Committee Chair and Secretariat

1 individual office for Chair of Committee6 individual or shared offices for WIPO Secretariat

(for a minimum of 10 staff)

All the above for2 to 5 consecutive days for each meeting

(+ 2 to 3 days for setting up and removal,if meeting held off-site)

(See WO/PBC/14/10, Annex I, Tables I-5, 6)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 9

Average YEARLY needs for a representative set of medium-size meetings

Average number of delegates per sessionCurrently 200 to 350+

Horizon 5 years 300 to 400+Horizon 10 years 400 to 500+

Standing CommitteesCopyright (SCCR)

IT (SCIT)Patents (SCP)Trademarks (SCT)

CDIPPBCInternational Authorities____________________________TOTAL

[* Based on 10-year data]

Number ofsessions*

2222221

________13

sessions

Number ofdays*

101010101052

________57

days

(See WO/PBC/14/10, Part III, §12)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 10

Average YEARLY needs for large AND medium-size meetings

Number of Numbersessions of days

Assemblies 1 10Medium-size meetings 13 57______________________________________ _____ _____

TOTAL 14 67 sessions days

MONTHLY AVERAGE=

more than ONE meetingmore than 5 DAYS

[~ 7 days per MONTH, when discounting Aug., mid-Dec. to end Jan.]

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 11

Is the CICG an acceptable alternative ?

► For the WIPO Assemblies► In the 6-year period from 2008 to 2013► Reservations made up to 5 years in advance

CICG availability confirmed for all days, all rooms and during requested period

ONLY FOR 2010 and 2013fully positive alternative only in 33% of cases

Other years in the same period► 1 year no availability (2009)► 1 year still on waiting list (2012)► 2 years availability for less than number of days required (2008, 2011*)

[* 2011: ITU asked if WIPO could vacate the CICG. UNOG can offer either only one large room and 2 breakout rooms on the required dates, or it can offer the required rooms but only if the dates are changed to the period during the ITU TELECOM (no hotels available within

acceptable distance), which would not be feasible for WIPO.]

(See WO/PBC/14/10, Part IV, §23)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 12

Is the UNOG an acceptable alternative ? (1)

In the last 10 YEARS, WIPO has NOT been able to obtain:

► the required combination of rooms► for the required number of days

► during the required periods

From time to time,WIPO could have obtained one large or medium-size meeting room, but:

► either ONLY a few breakout rooms -- however always less than 7 Some Countries Groups would have had to hold their breakoutsessions at UNOG and the other Groups at WIPO

► either ONLY for some days of the sessions

► or on different dates (more availabilities at UNOG in August, and from mid-December to end January)

(See WO/PBC/14/10, Part IV, §22)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 13

Is the UNOG an acceptable alternative ? (2)

UNOG gives priority to

► its own meetings► the UN Programs meetings ► the UN Commissions meetings► meetings called by the UN New York

UNOG considers only in December of each year for the coming yearrequests from other Organizations, such as WIPO

UNOG does not offer to Delegates coming from the capitals the same flexibility as offered by WIPO for registration

► after the deadline specified in the invitation circular► or easily and promptly on arrival, regardless of the day of arrival

during the meeting

[This is the case of 20% of Delegates coming to WIPO meetings]

(See WO/PBC/14/10, Part IV, §22)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 14

WIPO Member States agenda and work programs

► The Secretariat should have sufficient flexibilityin offering WIPO Member States

► options for holding their various types of meetingsAssemblies, Standing Committees, Working Groups, etc.

► in accordance with their respective agenda and priorities► within a timeframe that fits within their decision-making processes

► WIPO Member States when deciding on their own meetings should not continue to be negatively impacted

► by the limited availabilities at WIPO and elsewhere in Geneva ► by the meetings schedules of the UN and other UN Organizations ► by the holding of other types of international meetings in Geneva

(See WO/PBC/14/10, §20)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 15

Project description: the Conference Hall per se

► 900 seats (871 + 29)

► 9 interpretation booths and one technical booth

► Foyer for 1000 persons

► Facilities for Delegatesloungedocument counterInternet deskscloakrooms

► Other related facilitiespress roominterpreters meeting roometc.

with access toreserved delegates parking

in underground currentlyunder construction

(See Architect brochure andWO/PBC/14/10, Part V)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 16

Project description: the related AB Building modifications

AB mezzanine: additional meeting (breakout) rooms ► 2 rooms (each with 24 seats, 3 interpretation booths)► 1 room (with 20 seats)► 3 rooms (each with 15 seats)

AB lobby enlargement► several additional small lounge areas for delegates► relocation of the Visitors’ Center

AB forecourt and access► re-sizing entrance area: security clearance and registration desk► relocating access ramp to AB Building underground parking

(including for parking reserved for Delegates)

AB underground► improvement of existing facilities

(in particular to replace facilities in rented premises)

(See Architect brochure andWO/PBC/14/10, Part V)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 17

Increasing the number and range of larger meeting rooms

900

765

341325

27086

New Hall

Room B Room A

ByJan 2013

(9 languages)(6 languages)(3 languages)

The New Hall would not be dividable. Two meetings could not be held concurrently in the Hall. The Hall could however easily be used in more than one configuration.

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 18 [Languages: (2) (3)]

24 24 20 15 15 15(3) (3)

14 24 36 37 (2) (2) (3)

24 24

New byJan 2013

No longeravailable from

Jan 2011

AB BUILDING

13th floor======================================

=Mezzanine

Rentedbuildings

38 31 40 20 20(2)

New Building

Replaced inJan 2011 by

14

Increasing the number and range of (breakout) meeting rooms

From 9 to ….....15 rooms2009 2013

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 19

Other specific features of the Project

► UN H-MOSS compliance

► ACCESSIBILITY facilitatedin particular, for physically-impaired and visually- impaired persons

► ENVIRONMENTALLY-friendly construction

► Could be used by (and rented to) EXTERNAL PARTIES► possibility integrated in the architectural design from the start► therefore available for non-WIPO-related meetings

for WIPO Member Statesfor other IP stakeholdersfor other entities, organizations, parties

(See WO/PBC/14/10, §§ 13, 14, 38, 59, 60)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 20

Total estimated cost of the Project (Phase One and Phase Two)

Construction costs, honoraria, fees CHFNew Hall per se 55,300,000Modifications to AB Building/new building + 8,900,000

____________= 64,200,000

Amount for Phase Oneapproved in December 2008, to be deducted - 4,200,000

Provision for Miscellaneousand Unforeseen (6%) + 4,000,000

SUB-TOTAL = 60,000,000

REMAINING TOTALsubject to recommendation and decision = 64,000,000

(See WO/PBC/14/10, Part VII)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 21

Proposed financing

Total construction cost, honoraria, fees (CHF) 60,000,000Provision for Miscellaneous and Unforeseen 4,000,000

AMOUNT remaining to be financed 64,000,000

PROPOSED FINANCING 64,000,000

Appropriation from WIPO Reserves 24,000,000Extension of existing commercial loan 40,000,000

EFFECT on regular budget(as from biennium 2012-2013) 1,600,000

Interest on commercial loan 1,300,000Administrative fees and charges 300,000

(See WO/PBC/14/10, Part VII)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 22

Project management structure

To be based on existing management structure for ongoing construction

► Construction Committee► Internal Project Monitoring Team

► Architect and other engineers► Pilot

► Project Charter► Risk Registers (Pilot and WIPO)

► Selection Board ► additional new mandate (selection of future General Contractor) ► updated composition

to be based on 2009 Assemblies newly elected officersto replace 2005 officers

(See WO/PBC/14/10, Part VI)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 23

Project control and audit

To be based on existing specific control and audit for ongoing construction

► External Auditor

► WIPO Audit Committee

► Internal Auditor

► Legal advice fromthe Institute for Swiss and International Construction Law

(University of Fribourg)

(See WO/PBC/14/10, Part VI)

A/47/12 (Sept. 22 to Oct 1, 2009) – slide 24

Thank you for your attention.