a2z's Tech Presentation at Expo! Expo! 2015
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Transcript of a2z's Tech Presentation at Expo! Expo! 2015
Angela CarrCOOa2z, Inc.
TechCenter Showcase - a2z, Inc.: Online Exhibit Contract Management
Michael GreesonSenior Business Development Manager AUVSI
Elli RileyDirector Meeting & Exhibit ServicesHIMSS
Angela CarrCOOa2z, Inc.
TechCenter Showcase - a2z, Inc.: Online Exhibit Contract Management
Online Exhibit Contract – What?Online exhibit contract solution presents the prospective exhibitor with various choices and/or terms of the contract, and enables them to review and accept the same.Workflows the OEC accommodates:
ApplicationConsultative Sales with Online ContractShopping cart style
Online Exhibit Contract – Why?Make it easy for your exhibitors to do business with youPCI Compliance
No credit card numbers sitting on the fax machine or in piles on your desk
Improve exhibitor experienceImprove staff efficiency, leaving time to concentrate on growing the show
Elli RileyDirector Meeting & Exhibit ServicesHIMSS
TechCenter Showcase - a2z, Inc.: Online Exhibit Contract Management
HIMSS – Old Process vs. New ProcessPriority point system in placeCarbon copy contracts vs. online terms and conditionsWork consultatively with HIMSS team and place booth on holdTalk to finance about “checking out” vs. exhibitor accepts booth and pays deposit by credit card onsite (or sometimes special terms)
HIMSS – Benefits of OECFor Exhibitors:
• Reduced time away from booth onsite by 50-100%• Reduced margin of error on payment/contracts by approx 95% • Provides 365/24 access to invoices, making payments, changing
contact information, viewing floorplan online
For Show Management:• Ability to streamline booth selection process• Reduce onsite booth selection staff by 1 person• Reduced post show processing by 99% • Reduced finance team time by approx 15% per week invoicing clients
HIMSS – Additional BenefitsFor Exhibitors:• Contracted Booth Space, Sponsorships, Ancillary
Marketing items are all processed through a2z, allowing exhibitors to pull invoices and make payments in real-time 365/24/7, even on mobile devices
For Show Management:• Ability for finance, sales, exhibit services, and
corporate relations to access client records at anytime
Michael GreesonSenior Business Development Manager AUVSI
TechCenter Showcase - a2z, Inc.: Online Exhibit Contract Management
AUVSI – Booth Sales ProcessBefore onsite sales, exhibit application is sent to current year exhibitors to secure a rebook appointmentRebook appointments occur in order of priority points, for exhibitors who completed applicationExhibitors who didn’t complete application can still be assigned onsiteAppointments are precisely structured during move-in, with 2-3 exhibitors applications processed every 3 minutes
AUVSI – Booth Sales ProcessAfter the show, exhibitors can work 1on1 with sales people and put a space on reserve using the consultative contractThe website is also set up so that exhibitors can go online on their own time and book their space as well
“We can walk into the office one day with multiple booths sold overnight, while we slept. These booths
are on hold until we verify them as pertinent exhibitors.”
AUVSI – Benefits of the OECEasier to comply with record retention policy. No paper contract to have to keep for 7-years and later remember to shred. Reduce human error from data entryEliminate issues of illegible handwritingEnsure that you have the right configuration of booths on the floor plan