Lake Paio Pinto A「ea Water Suppiy Corporation

NOTICE OF REGULAR MEETING

Pursuant to the provisions of 555.002 the Lake Palo Pinto Area Water SuppIvCorporation w冊hoid a Reclular Meetinq of its Directors, Monday, 6‥00 P.M",

November 12, 2018 at4500 N. Lakeview,

Aaenda as fo=ows:

1. CaIl the meeting to order by the Chair ofthe Board of Directors

2"　Praye「

3" Ro= Ca= of Di「ectors and establish a quorum

4. Weicome and 「ecognize visitors or guests.

5" Approvai of October 8, 2018 Reguia「 Board Meeting Minutes and Octobe「 16, 2018

Ca=ed meeting minutes,

6. ApprovaI of financial statements and authorize payment of expenditures

7"　Manage「s Report

A. Systems Reporf

B. Work Orde「s

8" Discussion and possjbIe action on the foIIowing items

A. New Member

B. T「ansfer of Membe「ship

C, Disconnected Service

D. Re-Service

9・ Discussion and possibIe action on the foIIowing items

A. Update John TWDBl.　　F冊er Fix

2.　　BW FIow

3・　Abnorma川uctuation of chio「ine scale readings

4・　Hydro Tank & CycIe Stop

B. Personnei (Mark’s Retirement)

C. Chorine Booster Pump at 7R Ranch

D. Personnel Evaluations

E.Budget

F. Water Leve=ndicato「 RepIa∞ment/Repai「

lO" Public Comments (limit to 3 minutes and one speaker per issue)

1 1. Discussion ofany items to be incIuded on next meeting agenda

12. Open Discussion

13. Adjoumment of meeting

LAKE PALO PINTO AREA WATER SUPPLY CORPORATIONhttp:I/www.1akeかaloDintoareawsc.com/

Date: October8, 2018

1,　　Ca=to order: 6:05 PM Ka「en Koonsman

Place: 4500 N. Lakeview

2.　Prayer:　　B Rogers

3,　　Ro= Call:

Directors Present:　Ma「k Green, Bruce Roge「s Karen Koonsman Laura Jones

Harry Romine Rick Best

Quo「um EstabIished

Di「ectors Absent: Bruce Finiey

4,　　Guest Present: John Vo=e「

Unanimous*

5・　ApprovaI of minutes from the September lO, 2018 「eguIar meeting

After reading the minutes, a mOtion was made by L Jones to accept the September minutes

as presented. Second by B Rogers.★

6.　FinanciaI reporf: Given by Joame Hardin

Specia=O yr Reserve Acct

SpeciaI Res Acct -丁WDB #2

Ten Year Reserve Accts

「Oy「-MDB#1 $19,801

CD#1USDA　$61,068

Cont. & Equip & Dep [Santo]

Capita=mp [Go「don]

FNBGordon　$135,580

LPPA Checkina

Total Assets

12,545

69,643

80,869

92,521

135,580

257、095

648,254

Comments/questions:

Visa -Auto $566, PO $327, Auto License $136.45

Santo Mercant帖e - O冊∞ Suppiies -沖99, Maint. & Repairs一$917

Motion was made by M Green and second by L Jonesto app「ove thefinanciaI reporf and pay b紺s-

7"　　Manager℃ reporf: Given by Piant Manager, Mark Gr輔n

[7A] Svstems ReDO巾　　　　[use agenda packet for numbers]

Wate「 PumPed:

Water soid:Water used for fire/flushing Iine:Water loss:Average water usage:

Average b冊

丁otai current charges:

Totai receivabies:

2,412,000gaI

2,239,030 ga1

107,680 ga1

65,290 gaV2.71%3,482/643mete「s

$84/643meters

$56,644/646 meters

$31 ,3841369

[For compa「ison pu「poses, numbers st旧efIect standard usage groups]

●　Ove「50,000gal usage・

.　Numbe「Ofhighwateruse「S:

'　Lessthan lO,000galusers:

●　Ze「ousage:

1

49

510

84

'　High Water Usage Income:　　　　　$3,301

Fi「e -380, PLT-J5000, S而ace - 0, Fiushing -48,2OO, Buikwater- 2,000

[7B] WorkOrderLoq-Septembe「, 20180 Meter Change out, O Finai Reading, O Repiace Meter, O Check for Leaks, 1 Locked Meterfor Non-

Payment, 1 RepIaced CRV, 1 CompIaints AirAVater Quaiity仲「essu「e), 2 Mark Water Lines, O RepIa∞

F輔ng on Shut OffValve, O Pu=ed Meter Off per Request, 1 New meter個scomect几「ansfer/Re-Service,

Questiens o「 Comments/Servi∞ Ca=, O 「e-read MeterI Data Log Report

Hours:　　　　Requ iar Overtime Vacation Ho=dav Sick

Mark　　　　　184　　　　　　7.5　　　　　　　0　　　　　　　0　　　　　　　0

Joanne　　　　160　　　　　　0　　　　　　　　0　　　　　　　0　　　　　　　0

Deb　　　　　　184　　　　　　5.25　　　　　　0　　　　　　　　0　　　　　　　　0

Manageris reporf; New membe「s什ransfe「s/Discomects/Re-Service

A.　　　New members: O

B.　　Transfers:　　1

1. Hu=toFulier

C.　　Disconnect:　nOne

D.　　Re-Service:　　nOne

Comments:

●　Motion was made by R Bestand second by B Rogers toacceptthe manager’s reportand

aPPrOVe neW members, tranSfers, disconnects & 「e-Service.★

9"　　October Agenda ltems [discussed]

[9A]　TWDB/eHT/Construction UPDATE -

Beiow is a list of items that have been Ieft incompiete/inope「abie. Each item was addressed by Mark

With given timetable for co「「ectionIcompIetion.

1.　F航er Fix (Company that manufacture the actuators states that there are inte「nal p「obIems

With their mother boards・ The unitw用be October 19 and November l, 2018 when they wiil

behere.

2　　　BW FIow goes with #1.

3.　Abno「maI fIuctuation of chIorine scale readings needs to be 「epIaced; Southwest Fiuid is still

WOrking with the manufacture to get this fixed.

4.　Hyd「O Tank & Cycle Stop (PreSSure reading) Both have been 「eplaced with back-uP units, but

it is st川not wo「king co「「ectiy. EHT w旧nvestigate. Replacement pump and moto「 have not

yet

[9B] PersonneI (Ma「ks retirement) - Received one appiication aftertwo weeks of advertising.

Personnel committee w川meet with appiicant before next meeting・

[9C] Redistribution offunds -This topicwas tabled due to the money that needs to be spent onthepiant.

[9D] Creditcard payments-Amotionwas made by H Romine andsecond by M Greento pay$250 and set up credit card payment with PayStar.*

[9E] Painting at Plant-Amotionwas made by R Bestand a second by M GreentoacceptT「i-

State’s bid of $20,000 to paint the piant.*

2

[9F] Cho「ine Booste「 Pump at 7R Ranch - Requirement f「om TCEQ Compiiance Review of

September 29. Needs to be compieted before next thee-yea「 「eView. W紺move forward

With getting bids.

Pubiic Comments: None

Agenda ltems for November 12, 2O18:

[9A]　TWDB/Construction/eHT Update - John Vo=er - eHT

l. Fiite「 Fix　　　2. BW FIow　　3. Abnormal fIuctuation ofchIo「Ine SCaIe 「eadIngS 4. Hydro Tank and

CycIeStop

(4) lssues deaIing wIth pIant expansion)

[9B]　Personnel (Mark’s Retirement)

[9C]　PaintingatthePIant

[9D]　Chlo「ineBoosterPumpat7R Ranch

[9E]　Pe「sonaI Evaiuations

[9F]　Budget

[9G]　Wate「 Leve=ndicator Replacement/Repair

Open discussion.

A・ B Roge「s 「ecommended conside「ing adding a monthly set amountto the Contingency Fund.

B. Board Membe「s whose3 term is ending in Ma「ch need to amounce whetherthey are going to 「un at

the next meeting.

Adjoum:　　Motion was made by R Best and Second by L Jones to adjou「n meeting.★

丁ime　7:20

Respectfu=y submitted,

R.Best

3

SPECIAL CALLED MEETING

LAKE PALO PiN丁O AREA WATER SUPPLY CORPORATiON

httD://www. IakeDaloDintoareawsc. com/

Date: Octobe「 16, 2018

1.　Ca=to order:　　　6:03 P.M. by K Koonsman

2・　　Praye「‥ L Jones

Piace: 4500 N. Lakeview

3.　　Roii Ca=:

Di「ecto「s Present:　Karen Koonsman Hany Romine LauraJones

RickBest Ma「kGreen BruceFinley B「uceRoge「s

Quo「um estabIished.

Directors Absent:

4.　　Guest Present:　　　Chase Lerma

Unanimous*

⇒5. OCTOBER 16. 2018 A鋼enda items [DiscussedIAction]

[5A]　Marks’s retirement

Motion was made by M. Green and Second by R Bestto extend an o什er ofempIoyment

as lead Operator/ Fieid Manager to Chase Lerma.*

O什er inciudes:

1. 1mmediate health insurance forfamiIy

2. Pe「sonaI/Sick leave and vacation time w川begin to accrue after 90 days

3. Performance p「obation period of 6 months

4. 401 k contributions w川begln at Performance probation completion

4. Next saIary review w冊be conducted 4th quarter of 2019

Chase Lerma accepted the offer,

6.　　Pub=c Comments: None

7.　　UDCOminq Aqenda看tems for November 12, 20118

[9A]　TWDB/Construction/eHT Update - John Vo=er - eHT

l. F航er Fix 2. BW FIow 3. Abnormal佃ctuation of chlorine scale readings 4. Hydro Tank

and Cycie Stop

(4) Issues deaIing with plant expansion)

[9B]　Persomel (Mark’s Reti「ement)

[9C]　PaintingatthePlant

[9D] Chiorine Booste「Pumpat7R Ranch

[9E]　Personel EvaIuations

l

[9F]　Budget

[9G] Water Leve=ndicator RepIacement/Repair

8.　　Open discussion: None

9・　Adjoum:　Motion was made by R. Bestto adjoum. Second by B Rogers ’

Meeting adjoumed at 7:30 PM

Respectfuiiy submitted,

R Best

2

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11I12118

Lake Palo Pinto Area WSC

Biils Paid-LPPAWSC OperatingAs of November 12, 2018

Date Num Name Memo Split Paid Amount

LPPA Checking Account

lO/09/2018　7114　StoweFo「d,lnc. inv.#174…　611O.Aut

lO/09/2018　7115　ServiceLIoyds…　FinaIAud上. 6185.Lia.

1010912018　　71 16

10/15/2018　　AC…

10/1512018　　7106

1011512018　　7104

10I1512018　　7105

1012412018　　71 13

1 0/29/201 8　　AC.‥

1 0/29/201 8　　AC…

1 0/29/201 8　　AC…

1 0/30/201 8　　AC…

1 0/301201 8　　AC…

1013112018　　7107

1013112018　　7109

1013112018　　7108

1013112018　　7111

Visa MonthIy S‥　-SPLiT-

Fi「stNati-　Ban…　75-23983…　-SPLi丁-

Mark Gri冊n

Deb「a M Stowe

Joanne Hardin

Ameriprise Fin‥

Direct Ene「gy

Direct Energy

USDA-RD

Blue C「oss BIu.

United Co-Op ‥

Debra M Stowe

Mark G「輔n

Joanne Ha「din

Ma「k Gr圃n

Retireme.

D「a什

D「a韓

Loan Pay

Oct.. P「e.

Ut冊y for

-SPLi丁-

-SPLIT○

○SPLIT○

○SPLIT-

-SPLi丁-

LPPA Che.

USDA-RD

Medical/E..

6390 ・ Ut=主

ーSPLIT-

VOID:　　　-SPLIT一

〇SPLiT一

〇SPLi丁-

11/12/2018　7118　ActionService…　24519;24…　-SPLIT-

11/12/2018　7119　AnaLabCorp. lnv:NO43…　6300.Mai.

11/12/2018　　7120　AT&丁　　　　　　　　　　　　　6390. Utii主

11I12/2018　7121　BLUETARPF… INV;4132…　6300.Mai.

11/12/2018　7122　CenturyLink　　(940)769…　6340.Tei..

1111212018

11112I2018

1111212018

1111212018

1 111212018

1111212018

11112I2018

1111212018

7123　　DeZu「Ik

7124　　DPC Industries

7125　EAGLELABS,…

7126　Ext「eme lntemet

7127　Gordon Ha「dw…

7128　　HACH

7129　HYDROPRO…

7130　　Lone Sta「 New…

11/12/2018　7131　RuraIGa「bage

=/12I2018　　7132　RVS Software

11I1212018

1111212018

1111212018

1111212018

11/1212018

1111212018

1111212018

1111212018

1111212018

1111212018

7133　SantoMe「cant…

7134　StoweFo「d, lnc.

71 35　　USABIueBook

7136　Visa

7137　WHECOElect.‥

Amerip「ise Fin…

Ameriprise Fin…

Ame「ip「ise Fin…

Ameriprise Fin‥.

7146　Ame「ipriseFin.,.

Total LPPA Checking Account

TOTAL

6330 ・ Eq.

inv#76-70... -SPLI丁-

Chemica上.一SPLIT一

Invoice 3…

SuPPlies

inv#1120.,.

invoice O…

VveatheI干..

11101-11l…

inv. 155220

Suppiies

Inv.#195…

lnv #7064…

6320 ・ Co…

6300　Ma上

6300 ・ Ma上

6300 ・ Mai‥

Advertisting

6390 ・ ∪帥.音

6550 i O情..

6300 ・ Ma主.

6110 ・ Aut..

6300 ・ Ma上

MonthIy S…　-SPLIT-

lnv:172O9　6300.Mai.

Retireme…　2100. Pay

Retireme…　2100. Pay

Reti「eme…　2100. Pay

Retireme…　2100. Pay

Novembe…　-SP日T_

ー38.81

-308.00

-1 ,528.70

-2,838.82

-2,018.60

-1,596.15

-917.61

-1.001,37

-52.04

0.00-1,481 00

-3,868 67

-1,792.17

-1 ,466.73

0.00-917.61

-2,018.60

-3,113.77

-1,110.00

-135.80

-39.99

-228.02

-10,889.00

-466.70

-2,143.25

-194.69

-28.83

-370.84

-2, 525.44

-1 ,028.40

-32.02

-135.31

-62.25

-7.0○

○137.08

-1 ,388.38

-2,814.90

-435.89

-144.11

-334.53

0.00-770.42

-50,381.50

-50,381 ,50

Page l

10/3 1/2018　　　　　　　10:42:49AM

System Tota獲s Report

宣AK田　pAlO P工N冒O A賀田A WSC

W孤‥er Pumped This Month

Water Sold This Month

W如er Used for Fire and Flushing Line

W如er Loss

W如er Loos (%)

2000030

Total Water

Total Late Charge

Total Adjustments

Total Pay Out

TotaI Current Charges

Amo皿t ($)

52,209.81

510.00

-213 44

42.72

2,327,500　Ga賞loⅢS

2,000,030　Gal看0nS

243,620　Gal獲0nS

83,850　Ga獲lons

3.60　%

# Of AccouⅢtS

643

51

3

l

52,549.09　　　　　　　646

Amount Past Due l-30 Days

Amoum Past Due 3 1-60 Days

Amount Past Due Over 60 Days

Amount Of OverDaVment S/PreDaVmentS

Tota葵Receivab賞es

1、043.33

398.86

4、501.01

-23,293.77

21

9

12

314

35,198.52　　　　　　　4 17

Total Receipts On Account

Net Change in Deposits

Amount of All Deposits

AmouIit of All Deposit 2

Tumed Off Accounts (Amouut Owed)

Collection Accounts (Amount Owed)

Number OfUmead (Tumed On) Meters

Average Usage For Acdve MetersAverage Water Charge For Acdve Meters

48,734.76　　　　　　　548

0.00

95,9うう.00

150.00

3,669.22

0.00

3,110

81.20

Usage Groups Gallons∴∴∴∴ # OfAccounts Usage GaIIons　　　　　% Of Usage

0ver 50,000

40,00工-50,000

30,001-40,000

20,00工30,000

10,001-20,000

8,00 l-10,000

6,001 -8,000

4,00l-6,000

2,001-4,000

1 -2 ,000

Zero Usage

53,760

46,060

34,860

1 67,900

398,970

79,820

237,890

343,O10

436,740

20l ,020

0

% Of Sales

冒otal Meter§　　　　　　　　　　　　643　　　　　　　　2,000,030　　　　　　　100.00 100 00

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10/31/2018　　　　　　　　10.42:49AM

L灘　mlO P工N冒O ARRA WSC

Ending ReceIVables (Last Month)

Sales this Month

A伽nstments皿s Mo正h

Less Payments皿s Month

Total Receivables

Ending Deposits (Last Mon血)

Changes this Month

Total Memberships

System TotaIs Report

Mon七h賞y Reco鵬ciIiation

31,384.19

十　　　　　　　　　52,762.53

-213.44

48、734.76

35,198.52

35,工98.52

95,80う.00

0,00

95,805.00

96,105.00

Lake Pa|o Pinto Area Water Supply corp.

Lake Palo Pinto A「ea WSC‾

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2:19PM Lake Palo Pinto Area WSC

ll/12I18　　　　　　　　　　Profit & Loss Prev Year Comparison

Cash Basis January through Novembe「 2018

Ordinary lncome/Expense

lncome

Water Revenues7010 " lnterest income

7030. Other income

Totai lncome

G「OSS Profit

Expense

Federal UnempIoyment

Baiance Adjustment

TWDB ExpenseAdvertisting

6110. Automobiie ExpenseChemical Purchase

6160. Dues and Subsc「iptions

Education Expense

6200. 1nterest Expense

6185 " 」iab掴ty insurance

63OO " Maintance & Repairs

631O. Building Repairs

6320. Computer Repairs

6330. Equipment Repairs

63OO. Maintance & Repai「s - Other

TotaI 6300. Maintance & Repairs

624O " MiscelIaneous

6550 " O鮒ce SuppIies

6560. Payroll Expenses

Retirement Fund

MedicaI/Em pIoyees

Saiaries

Payroli Tax Expense

6560 " Payro= Expenses - Other

TotaI 6560. Payro= Expenses

6250. Postage and Delivery

6270. Professional Fees

6650. Acc°unting

Engineer Fees

6270. Professional Fees - Othe「

TotaI 6270. Professional Fees

6340. Telephone

USDA"RD

639O " Uti=ties

Water Purchase

Totai Expense

Net Ordinary lncome

Other Income/Expense

Other Income

TWDB Reimbu「sement

Total Other lncome

Other Expense

TWDB Loan Payment8010. Othe「 Expenses

Total Other Expense

Jan-Nov 18　　　　　　Jan -Nov17

638,213.99　　　　　　567,613.01

1 ,767.80　　　　　　　1 ,585.61

0.00　　　　　　　　　　360.00

639,981.79　　　　　　569,558.62

639,981.79　　　　　　569,558 62

163.63　　　　　　　　　　　0.00

-2.00　　　　　　　　　　　　0.00

23,685 42　　　　　　　　　　0.00

1.483.95　　　　　　　　　412.40

9,1 55.87　　　　　　　6,494.05

23,569.73　　　　　　　23,789.58

0.00　　　　　　　　3.091 85

1 ,460.94　　　　　　　1.503 46

"273.37　　　　　　　　　　　0.00

19,149.81　　　　　　17iO「1 60

0.00　　　　　　　　1 ,989.00

510.22　　　　　　　　　　228.63

10,889 00　　　　　　　　　189 01

156,926.63　　　　　　　49,094 72

168,325.85　　　　　　　51 ,501.36

651.60　　　　　　　　　　354.85

7,833 02　　　　　　　　3,788.27

6,022.41　　　　　　　3,275.08

36,973.13　　　　　　　35.708.16

1 03,857.38　　　　　1 08.777.68

12,593 88　　　　　　　9,735.44

34,95了.89　　　　　　1 4,640.58

194,404.69　　　　　　172,136 94

4,053.23　　　　　　　　4,023.87

1 1 ,400.00　　　　　　15,300.00

0.00　　　　　　　1 ,880.00

0.00　　　　　　　　2,280.00

1 1 ,400.00　　　　　　19,460.00

2,359.41　　　　　　　2.532.26

65,700.00　　　　　　　72,270 00

26,072.78　　　　　　　23,384 76

18,850.78　　　　　　　19,1 16.34

578,045 34　　　　　　　420,871.59

61.936.45　　　　　　148,687 03

23,685.42　　　　　　　　　　0.00

23、685.42　　　　　　　　　　　0.00

138,703.84　　　　　1 12,890.20

1 2,465.00　　　　　　　　　623.41

151,168.84　　　　　　113,513.61

$ Change　　　　　　% Change

70,600.98　　　　　　　　12 4%

182.19　　　　　　　　　11.5%

-360.00　　　　　　　　　-100 0%

70,423 17　　　　　　　　　124%

70,423 17　　　　　　　　12.4%

163.63　　　　　　　　100.0%

-2.00　　　　　　　　　-100.0%

23,685.42　　　　　　　　1 00.0%

1 ,071.55　　　　　　　　259.8%

2,661.82　　　　　　　　　41.0%

-21 9.85　　　　　　　　　　-0.9%

-3,091 85　　　　　　　　-100 0%

-42.52　　　　　　　　　　-2 8%

-273 37　　　　　　　　-100.0%

2,138 21　　　　　　　　12.6%

-1 ,989.00　　　　　　　　-100.0%

281.59　　　　　　　　123.2%

10、699 99　　　　　　　5,661 1%

107,831 91　　　　　　　2196%

116,824 49　　　　　　　　226 8%

296 75　　　　　　　　　　83 6%

4.044.75　　　　　　　　1 06.8%

2,747 33　　　　　　　　83.9%

1.264.97　　　　　　　　　　3 5%

-4,920 30　　　　　　　　　-4.5%

2,858.44　　　　　　　　　29.4%

20,317.31　　　　　　　138.8%

22、267.75　　　　　　　　12 9%

29.36　　　　　　　　　　　0 7%

一3,900 00　　　　　　　　-25.5%

一1,880.00　　　　　　　-100.0%

-2,280.00　　　　　　　-100 0%

-8,060.00　　　　　　　　　-41 4%

-172 85　　　　　　　　　　-6.8%

-6,570.00　　　　　　　　　　-9.1%

2,688 02　　　　　　　　11.5%

-265.56　　　　　　　　　　-1.4%

157,173.75　　　　　　　　　　37.3%

-86,750 58　　　　　　　　　置58.3%

23,685.42　　　　　　　　1 00.0%

23,685.42　　　　　　　　100 0%

25,813、64　　　　　　　　22 9%

1 1 ,841.59　　　　　　1 ,899.5%

37,655.23　　　　　　　　　　33 2%

Page l

3 � �485;577;576 �

4 � �26;615:570 �

COMPLAINTSAIRIVVATERQUAILITYIPRESSURE � �

1 � �710 �

Oct, 2018 VISA AND SAN丁O STA丁EMEN丁

VISA

AU丁O

POS丁OFFICE

OFFiCE SUPPLiES

AUTOMOBILE EXPENSE (丁ags)

CHEMICALS

MAINTENANCE & REPAiRS

$600.74

$376.12

$411.52

TO丁AL　$1,388.38