A Regional Service Agency Success Story 26 th Annual MIS Conference February 14, 2013 Automating...
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A Regional Service Agency Success Story26th Annual MIS ConferenceFebruary 14, 2013
Automating State Reporting
Contact Us100 Executive Drive Marion, OH 43302P. 740 389 4798 x219 www. treca.orgPhoto(s) are stock photos.
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www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
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Ohio by theNumbers
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• 1.8 million students• 1,000 + Districts/Community Schools• 23 Information Technology Centers (ITC)
• Provide tier 1 support to districts• Manage Data Collector (SIFworks)
• TRECA serves 100+• EMIS = State Reporting
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Ohio CollectionInformation
Snapshot of enrollment Student/StaffDecember 1 Child Count
October/December
Fiscal requirement by lawFive Year Forecast
Graduate AttendanceAssessments & Programs
Year End
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.orgPhoto(s) are stock photos.
CTE Follow-upMarch
ExpendituresCost per pupil
Period H - Financials
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Old CycleData Submissions
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
Friday
TuesdayWed/Thur
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Old CycleData Submissions
1 of 6
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
$! AGG_SUB_ALL_OCT.COM$ set noon$ define ode_treca odevax"""oecn_treca messenger"""::[oecn_treca.data_sub]$ setupenv/reset$next_dist:$ setupenv/log/next/type=DISTRICT/CATEGORIES=*MEMER*$ @oecn$emis:emis_select 07K$ prev_dist = F$TRNLNM("OECN$SETUP_ENTRY")$ ! if you want to leave out a district, change the "AW" on line below to that$ ! district’s code$! if prev_dist.eqs."AW" then goto next_dist
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Old CycleData Submissions
1 of 6
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
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Old CycleData Submissions
1 of 6
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.orgPhoto(s) are stock photos.
12 Hours Expended x 52 Weeks = 624 hours / 40 hour week =
15.6 Weeks!
How Much Staff Time Did This Take?
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Advantages ofThe Redesign – EMIS-R
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• Districts submit their data
• Fewer Help Desk tickets
• Real time feedback on most changes
• More report feedback
• Web-based interface
• SIF functionality
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DistrictsSubmit Their Data
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• ITC relieved of stress-filled TH/F submission cycle
• Easy tool for ITCs to check on districts
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FewerHelp Desk Tickets
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• 50% drop in tickets from TRECA to ODE
• Student Missing Override tickets – gone• 478 related to override request • 15 minutes per ticket average• 119.5 hours saved for TRECA staff
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More Real-TimeResponse
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• Level 1 errors• Data missing or invalid data
• Detailed error messages• Exportable format
• Missing student/staff• Districts can load override file with instant feedback
• Reports in CSV
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Ohio Dept of EdFeedback to Districts
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• Level 2 errors• Returned daily• Resolve - other districts reporting same student
• State reports twice per week• Full set of reports Monday and Thursday
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Web-basedInterface
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• No more function keys! DOS is gone!
• Point and click from anywhere
• Easier for• ITC to train new users• Trouble-shooting• Accessing reports
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SIF FunctionalityProvides
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• Vertical SIF functionality allows• Collection changes can be pushed to Data Collector
(DC) from ODE• Validation tables can be pushed
• ITC has fewer DC version changes to manage
• ODE sees collections from Districts• Notifies ITC of problems with time to correct• ITC can check progress of all districts
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Demonstration Time
Contact Us100 Executive Drive Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www. treca.org 16
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THANK YOU
Contact Us100 Executive Drive Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www. treca.org
Jennifer [email protected]
Dr. Larry [email protected]