The 14th Georgia Summit Conference will be held at the Augusta Marriott at the Convention Center in Augusta, Georgia. The 2013

conference is scheduled to begin at 1:00 pm on Wednesday, September 18, and end at noon on Friday, September 20, 2013.

The registration fee includes:

• 70+ sessions

• Business networking opportunities

• Keynote address

• Conference materials

• Wednesday evening activity

• Continental breakfast on Thursday and Friday, and lunch on

Thursday

Conference participants include USG campus decision makers,

functional users, and support staff associated with the following

USG Enterprise Systems and Services: G2I (Business Intel-

ligence), GeorgiaBEST, GeorgiaFIRST, GeorgiaVIEW, INGRESS and Shared Services. The conference focuses on these service’s

applications and their integration to support the USG missions of instruction, research, and service. The conference addresses not

only individual applications but also challenges of integrating business processes across many applications and provides opportuni-

ties for interactions among users.

The conference provides an opportunity for users to:

• Participate in formal information sharing sessions.

• Meet informally to discuss specific needs within individual software packages, as well as integrated workflow across

software packages.

Conference space is limited, so it is strongly recommended that you register early. For registration fees and additional information,

please visit the Georgia Summit website.

GeorgiaBESTGazetteA P R I L2 0 1 3

A P U B L I C AT I O N

O F T H E G a B E S T

P R O D U C T I O N

S U P P O R T G R O U P

this issueGeorgia Summit Registrat ion P.1

South Georgia Excels P.2

Survey Success P.3

Partner Prof i le P.3

Product Calendar P.4

El lucian LIVE P.5

Save the Date!Ellucian Partner MeetingMay 1, 2013ITS Athens Classrooms

Join us for the fourth annual

Ellucian Partner Meeting host-

ed at the ITS Athens campus.

Prepare for an opportunity

to engage with Ellucian and

gain important insight into

their product direction.

Registration is FREE and will

open soon.

Call for PapersRock Eagle October 23-25, 2013Rock Eagle 4-H Center, Eatonton, GA

The 42nd University System

of Georgia Annual Computing

Conference is extending

proposal invitations for

presenters, so send yours

today! This is your opportunity

to have a direct impact on the

sessions that will be offered at

this year’s conference.

Deadline for submissions is

5pm, Wednesday, May 30.

For more information, please

visit the USG Annual Computing

Conference website.

Georgia Summit Conference Registration

Release ReviewA look at recent releases from Q1Banner Baseline ReleasesMarch 2013

• Student 8.5.5

• Student 8.5.6

• Self-Service Student 8.5.4

• Faculty & Advisors

Self-Service 8.5.4

• Accounts Receivable 8.4.3

• Banner Baseline 8.x patches

Georgia Enhancements

Defect Corrections:

• HOPE Invoicing Extract Process

(ZHRHINV)

• State Grant File Extract Process

(ZFBGEXP)

• CPC Fulfilling HS Courses Rules

Form (ZOACPCH)

• SSN Masking Process (ZHRSMSK)

• History / Constitution Used Courses

Form (ZOALHCU)

• Generic Hold Set Process

(ZPRHOLD)

Enhancements:

• Student Health Insurance Load

Process (ZSRHIEL)

• Miscellaneous Transaction Form

(ZSAMISC)

• Student Health Insurance Extract

Process (ZSRSHIR)

• Enhancement for Clearinghouse

Extract Process (ZFRNSLC)

• CPC HS Requirement Update Process

(ZORCPCH)

Change Request and Defect Corrections:

• Tuition Classification Changes Script

(ZSRTUIC)

• Anticipated Grad Date Process

(ZHRANGR)

Have you met our new Communications Specialist?

South Georgia Excels with Degree WorksImplementation success in midst of consolidation The University System of Georgia

is nearing the completion of a

system wide project to implement

Degree Works. The implementa-

tion has been organized over an

eighteen month period by way of

individual cohorts, and the last

cohort is slated to have a soft roll

out of Degree Works in August

2013. One of the institutions par-

ticipating in this cohort is South

Georgia State.

While all of the institutions have done a

great job, South Georgia State College

deserves special recognition because

they are not only implementing Degree

Works but are also in the midst of

forming a new consolidated institution.

Randy Braswell and Ame Wilkerson

demonstrated an unbelievable knowl-

edge of their new “Banner C,” especially

regarding the effect of the merged data

on Degree Works. Specifically, both

Randy and Ame understood that much

problem-solving and trouble-shooting

will be required during their Degree

Works implementation, as they face

circumstances the other members of

the cohort do not. Julie Anderson and

Suzie Brown stayed in the background,

setting up and maintaining Banner inte-

grations, configurations, and localiza-

tions as training and implementation

progressed. Their work ethic and ability

to “roll with the punches” merits special

recognition! This team knows the true

meaning of “above and beyond the call

of duty.”

Way to go South Georgia State College!

We’re excited to introduce Tommy McGahee to the GeorgiaBEST team as a Communications Specialist. His primary role will be supporting the GeorgiaBEST team with internal and exter-nal communications, as well as Banner and Georgia Enhancements technical documentation.

Tommy graduated from the University of Georgia with a Bachelors in Journalism, and empha-ses in photojournalism and New Media. This is his first position in the public sector, with pre-vious stints as a web developer at Turner Broadcasting and as an assistant online editor at the Athens Banner-Herald.

Join the GeorgiaBEST TeamDo you have mad development

skills? The GeorgiaBEST

program is looking for you to

join our team! As a Systems

Analyst 2, you will use your

knowledge of available

hardware and software

resources to devise technical

specifications for computer

programs based on functional

specifications provided by infor-

mation analysts. Working alone

or with the assistance of other

system analysts, you will also

design, code, document, test,

and debug the computer pro-

grams that result from the tech-

nical specification process.

You will initially program in Pro

C, Oracle Forms, Self service

Banner (using WebTailor and

Oracle Packages) and PL/SQL.

In addition, there will be

opportunities to develop in the

Banner XE environment using

Groovy/Grails as well as to

explore mobile development.

Go here to apply.

GeorgiaBESTUPICKITThere are still appointments

available for one-on-one

individualized training or

functional support. Sessions

are offered every two weeks for

one hour and are

available on a first come, first

serve basis. Schedule your

appointment today.

Last fall, many of you participated in one of our most exten-

sive surveys that asked specific questions about your use of

the Georgia enhancements. Your input was extremely valu-

able and we appreciate everyone who participated.

One of the goals of that effort was to identify Georgia enhance-

ments that are no longer needed. Serving your needs is our

priority, and by eliminating maintenance for obsolete items we

can free resources to work on new and improved solutions to

enhance your Banner experience.

Over the next several months, we will be sharing the details

of our efforts to eliminate obsolete Georgia enhancements.

These announcements will include enhancements that are

no longer needed due to policy changes, enhancements that

have been added to baseline software and are no longer

needed, and enhancements that were authorized by external

agencies and are no longer required.

Please note that we will not remove any modifications that are

used ubiquitously by our campuses. We will communicate

well in advance before decommissioning any functionality,

and will offer training as needed to ensure a smooth transition

(example: Using baseline functionality instead of a Georgia

Enhancement).

The tentative time line of objects to be decommissioned in Q3:

July 2013 Regents’ Test LoadGSFC Auditing Tool Kit

August 2013National Student Clearinghouse

Thank you again for helping us to identify and prioritize which

Georgia enhancements add the most value to you - our

University System of Georgia customers!

Georgia Enhancement Survey Bears Fruit

Will Rogers is a Client Relationship Manager

at TouchNet for the Southeast/Mid Atlantic re-

gions. Will joined TouchNet in 2011. As a Cli-

ent Relationship Manager, Will is responsible

for overall customer satisfaction, as well as ensuring clients

maximize their existing investment in TouchNet products. Will

is committed to advancing the strategic direction of TouchNet

solutions at our partner institutions. Will can be reached at

Will.Rogers@touchnet.com.

TouchNet Partner ProfileWill Rogers

GeorgiaBEST CommunityAre you a Subscriber?

Joining our Community ensures you’re “in

the loop” on everything happening with the

GeorgiaBEST Team. It’s FREE and becoming

a subscriber couldn’t be easier!

Join our discussions (and comment on them

too) by visiting http://community.questionpro.

com/ and filling out a short contact form.

Once enrolled, you can sign up for

notifications to stay informed of new posts,

comments, wiki posts and new uploaded

documents.

We hope to see you there!

Sneak Peak...Banner BootcampThe ITS GeorgiaBEST Team

will once again offer a FREE

Banner Boot Camp before

Georgia Summit. Information

will be provided about Banner

Baseline – from what a

form name means to basic

navigation. The Georgia

Enhancements maintained by

ITS for USG specific functions

will also be reviewed for pur-

pose and functionality. Helpful

resources available to all USG

institutions will be discussed.

There will be break out ses-

sions for Accounts Receivable,

Financial Aid and Records and

Admissions to allow present-

ers to further discuss specific

Georgia Enhancements func-

tionality.

Explore past Banner Bootcamp

information and presenta-

tions, and stay tuned for more

information regarding Banner

Bootcamp 2013.

Did You Know?Quite a few people from the

USG will be attending Ellucian

LIVE this year. Keep an eye

on the Community for impor-

tant updates and information

following the conference.

Product Calendar UpdatesHere’s a sneak peek at upcoming software releases from the GeorgiaBEST Team. For additional information on software releases, you can view the Baseline Banner and Georgia Enhancements Product Releases Calendars on the GeorgiaBEST Production Support Website.

Q2

Q3

Banner Baseline Releases

Financial Aid 8.17Financial Aid 8.17.1 Self-Service Financial Aid 8.17.1General 8.5.1General 8.5.2Web for General 8.5.1Web for General 8.5.2WebTailor 8.5.1 WebTailor 8.5.2Banner Baseline 8.x patches

Web Tailor 8.6General 8.6Web General 8.6Banner Baseline 8.x patches

Georgia Enhancements Releases

Defect CorrectionsTransfer Articulation Extract Process (ZORTRAX)Student Attribute Delete Process (ZGRATTD)D2L Extract Process (ZSRD2LX)

Enhancements:GSFAPPS Return File Load Process (ZOPAPPL)

Enhancement and Defect Corrections:USG Academic Transcript (ZHRTRTC)

Change Requests:Overlay Requirement Update Process (ZORORUP)new Core Overlay History / Constitution Used Courses Fom (ZOAORCU)new Overlay Requirements Desired Courses Form (ZOAORCD)Overlay Requirements Fulfilling Courses / Test Scores Form (ZOAORFC)Georgia Requirements Security Form (ZOAGARS)

NewTracking Requirements Exclusion Rules Form (ZPREXTR)HOPE Rate Validation Form (ZTVRATE)Transfer Catalog Extraction Process (ZORTCAT)

Defect Corrections:Georgia Requirement Creation Process (ZORRQCR)AR Interface Load Process (ZSRINLD)Generic Hold Set Process (ZPRHOLD)

Enhancements:Student Billing Process (ZSRCBIL)Detail Code Control Form (ZSADETC)GOML Attendance Load (ZSRIAVR)

Change Requests:Attendance Verification Form (ZHANOSH)Self-Service Attendance VerificationUSG Academic Transcript Process (ZHRTRTC)

Q4

Defect Corrections:Enroll Wait Count Report (ZSRWTCT)Enroll Section Count Report (ZSRSCNT)

Enhancements:HOPE Accum / Elig Process (ZORHGPA)HOPE Eligibility Form (ZHAHOPE)

Change Request and Defect Corrections:CPE Results Update Process (ZORCPER) Self-Service Retrieve E-mail AddressGeorgia Requirements Form (ZOAGARP)Overlay Requirements Fulfilling Courses / Test Scores Form (ZOAORFC)

Banner Baseline 8.x patches

Ellucian LIVE 2013 Recommended Sessions for Technical Users

Resources

GeorgiaBEST User CommunityTo discuss issues about Banner and Georgia Enhancements with other users, join the GeorgiaBEST User Community. ITS posts release notes, upgrade

announcements,. information about training opportunities, occasional survey, and other information related to Banner and the Georgia Enhancements.

You can access this community at http://www.edu1world.org/USG/. You must be a member to access the community. To request an invitation, go to

http://community.questionpro.com.

Ellucian Customer Support CenterWe encourage you to use the many resources that Ellucian provides through the Customer Support Center. Go to https://connect.ellucian.com and log in

to the Customer Support Center. If you don’t already have a login and password, you can create one. You will have access to Defects, Solutions/FAQs,

release guides, and user documentation.

Wimba’s Live Classroom Training SessionsThe GeorgiaBEST Team offers a full course of on-demand training sessions for current Georgia Enhancements. Instructions for classroom preparation

and accessing training sessions are provided at http://www.usg.edu/georgia_best/training/wimba_live_training/.

For additional ITS resources and support, contact the ITS Helpdesk:Web support request self-service: http://www.usg.edu/customer_services

E-mail: Helpdesk@usg.eduFor emergency, business interruptions, or production down situations, call the ITS Helpdesk immediately

Local: 706-583-2001 Toll free within Georgia: 1-888-875-3697

Ellucian LIVE will be held in Philadelphia, PA, from April 7 - 10. With over 1000 sessions scheduled, it’s hard to know which ones to attend. To help make your decision a little easier, we have provided a short list of sessions for technical users. To see the full list, check out our Community of Practice post and let us know in the comments where you plan to go!

Session # Date / Time Session Information

1731 April 7, 3:50-4:40pm Banner Technical Forum

3940April 7, 3:50-4:40pmApril10, 8:30-9:20am

Clouds in Your Forecast are a Good Thing: A Cloud Strategy For a Sunny Day in IT

2744 April 8, 8:30 - 9:20am Banner XE Self-Service Javascript Foundations

2709 April 8, 10:50 - 11:40am Banner XE Architecture Overview for Technical Audience

1984 April 8, 10:50 - 11:40am Riding the Banner XE Wave: One University’s Experience

1728April 8, 1:15 - 2:45pmApril 9, 2:20 - 3:50pm

Configure Banner XE Applications

2740 April 8, 1:15 - 2:05pm Creating Your Own Banner XE Self-Service Applications

1511 April 8, 3:15 - 4:05pm Dynamic Messaging on Self-Service Banner

2675 April 8, 3:15 - 4:05pm Proxy Access Overview

2734 April 8, 3:15 - 4:05pm Preparing for Banner XE

1727 April 8, 4:25 - 5:15pm Banner XE Student Registration Technical Review

2939 April 8, 4:25 - 5:15pm Colleague Sync with Active Directory

https://www.pcisecuritystandards.org/documents/Mobile_Payment_Security_Guidelines_Merchants_v1.pdf