A Partner's Perspective Julianne Smith
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Transcript of A Partner's Perspective Julianne Smith
A Partner’s Perspective
Julianne SmithBackstage Library Works
Midwest CONTENTdm Users GroupMarch 20, 2009
A Partner’s Perspective
Julianne SmithBackstage Library Works
Midwest CONTENTdm Users GroupMarch 20, 2009
DEBRIS YEARBOOK DIGITIZATION
PROJECT
DEBRIS YEARBOOK DIGITIZATION
PROJECT
Digitization Services
• Scanning• Text conversion• Metadata creation• Loading of collections to
CONTENTdm
Debris Project Planning
• RFP process
Debris Project Planning
• RFP process (not event)
Debris Project Planning
• RFP process (not event)–May 1: Received RFP–May 7: Requested sample–May 15: Received sample– June 2: Submitted proposal
• Bound and unbound pricing• 600 dpi and 400 dpi pricing• Recommendations regarding prints for
QC• Ability to provide text conversion,
derivatives, and loading of collection to CONTENTdm
Debris Project Planning
• RFP process (not event)– June 12: Received addendum
requesting follow-up pricing for disbinding, 400 dpi, and w/o prints
– June 12: Submitted clarifications– June 14: Received pricing request
for additional services– June 14: Submitted additional
pricing– June 29: Received project award
RFP’s and Project Planning
RFP’s and Project Planning
1. Really communicate.
RFP’s and Project Planning
1. Really communicate.2. Be detailed.
RFP’s and Project Planning
1. Really communicate.2. Be detailed.– Collection– Expectations
RFP’s and Project Planning
1. Really communicate.2. Be detailed.– Collection– Expectations
3. Fit project expectations to needs.
RFP’s and Project Planning
1. Really communicate.2. Be detailed.– Collection– Expectations
3. Fit project expectations to needs.
4. Be open to alternatives.
Project Implementation
Project Implementation
1. Clearly define the process.
Project Implementation
1. Clearly define the process.2. Determine all discrete steps.
Debris Project Workflow
• Manual disbinding
• Digitization
• Text conversion
• Loading to CONTENTdm site
Debris Project Workflow
• Manual disbinding
• Digitization: Scanning, File-naming, Crop/deskew, Quality Review
• Text conversion: Machine OCR conversion, Review & correction, PDF creation
• Loading to CONTENTdm site: Metadata, Compound object creation, JPEG2000 creation
Project Implementation
1. Clearly define the process.2. Determine all discrete steps.3. Create tracking mechanisms.
Project Implementation
1. Clearly define the process.2. Determine all discrete steps.3. Create tracking mechanisms.4. Create quality control
mechanisms.
Project Implementation
1. Clearly define the process.2. Determine all discrete steps.3. Create tracking mechanisms.4. Create quality control
mechanisms.5. Create timelines.
Project Implementation
1. Clearly define the process.2. Determine all discrete steps.3. Create tracking mechanisms.4. Create quality control
mechanisms.5. Create timelines.6. Create communication and
reporting structure.
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