A member of AAU (Amateur Athletic Union) & USATF (United ... · Insane Fitness Track Club (IFTC)...

A member of AAU (Amateur Athletic Union) & USATF (United States of America Track & Field)

Registration Packet

2016-2017

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Insane Fitness Track Club (IFTC)

Dear Prospective INSANE FITNESS TRACK CLUB Athletes and Parents,

Thank you for your interest in the Insane Fitness Track Club (IFTC). We are an AAU (Amateur

Athletic Union) and USATF (United States of America Track & Field) sanctioned club.

Enclosed in this packet are the necessary forms to join IFTC. Our competition season begins in

March of each year, but we begin training and conditioning in November. High school athletes

will participate in our practice sessions as their high school season permits.

The INSANE FITNESS TRACK CLUB Track Club is an all inclusive track club that services

young athletes ages 4 years to 18 years of age, and does not deny membership or discriminate

against any athlete on the basis of race, color, national origin, religion, creed, sexual orientation

or disability. We service young athletes in the Tri-City area (Phenix City, Columbus and Fort

Benning). Our student- athletes compete in both AAU and USATF sanctioned meets across the

country. We are an organization that focuses on the development of student athletes in an

environment that promotes self-esteem and confidence.

We witness our athletes achieve their personal goals through determination, discipline and

enjoyment, paired along with the strong support of their peers, family and community. The Track

program is not about just running and athletic conditioning; moreover, it is a training ground for

our next generation of leaders. Team members learn the lessons that competition teaches. To

realize any goal both on the athletic field and in life, they learn to combine self-discipline,

training, and dedication; lessons that carry over into all aspects of their lives.

The forms attached must be thoroughly completed. They give your child permission to run and

the coaching staff permission to sign entry forms on behalf of the parent. All forms must be

signed by a parent or legal guardian. Please note that our training is more demanding than the

average school/recreation program, so an annual physical examination is required. The heat plays

a big part in our training and it’s important that the athletes are capable of coping in extreme heat

like conditions.

We have a great coaching staff of highly educated individuals who enjoy working with kids. We

have gifts that we want to pass along to your child (ren) that can assist them in becoming the best

they can be on the track and in the classroom. Our program will teach life lessons to help our

student athletes grow. This program is a great place to make new friends, travel outside of East

Alabama and West Georgia and prepare them for their future.

We look forward to working with your athlete. Welcome to the Insane Fitness Track Club!

Sincerely,

The Insane Fitness Track Club Coaches and Staff

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YOU MUST PROVIDE A COPY OF YOUR CHILD’S (REN’S) BIRTH CERTIFICATE

AND A CURRENT "PHYSICAL" FORM.

2016-2017 REGISTRATION FORM

Athlete’s Name: _________________________________ Date of Birth: _____/_____/________

Street Address: _________________________________________________________________

City: _________________________________ State: ___________ Zip: ___________ -_______

Gender: ( ) Female ( ) Male Current Age: _____ Age on December 31, 2016______

List allergies, medications, and other pertinent health information:

______________________________________________________________________________

Parent/Guardian’s Name: _________________________________________________________

Home Phone: ____________________________ Cell Phone:____________________________

Work Phone: _______________________Email:______________________________________

Parent/Guardian’s Name: _________________________________________________________

Home Phone: ____________________________ Cell Phone:____________________________

Work Phone: _______________________Email:_________________________________

Emergency Contact: ___________________________________ Phone: ___________________

Family Physician: _____________________________________ Phone: ___________________

I AGREE TO ABIDE BY THE RULES OF THE INSANE FITNESS TRACK CLUB. I

UNDERSTAND THAT ALL FEES ARE NON-REFUNDABLE. I understand that, with my child’s

membership, I assume the responsibility of assisting with the fundraisers and the competitions that the

club shall host/put on, in whatever capacity for which I am qualified and/or needed.

______________________________Dated this _______ day of __________________, 201____

Signature of Parent or Legal Guardian _____________________________________________

Uniform Size Selection

T-Shirt Size: YS YM YL YXL AS AM AL AXL AXXL

Speed Suit Size: YS YM YL YXL AS AM AL AXL AXXL

Warm-up Suit Size: YS YM YL YXL AS AM AL AXL AXXL

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PARENT PROFILE

Parent # 1 NAME: _____________________________________________________________

Parent # 2 NAME: _____________________________________________________________

Parent # 1 OCCUPATION: ______________________________________________________

Parent # 2 OCCUPATION: ______________________________________________________

ATHLETE(S) NAME(S):_________________________________________________________

As a parent of an athlete on our team, we request that one or both parents/guardians volunteer in

an area of interest to them. Please see the volunteer form to indicate how you will assist with

meets. The list below indicates ways that you will be able to assist the club at practices, meets

and/or behind the scene: Please indicate which parent by circling “parent #1”, “parent #2” or

“both parents” when selecting your choice (s). (Must have USATF & AAU Background Check) Parent #1 Parent #2 Both Parents

Parent #1 Parent #2 Both Parents

– ASSISTING OUR TEAM PHOTOGRAPHER

WITH THE SUPPLY OF PICTURES Parent #1 Parent #2 Both Parents






OMMITTEE Parent #1 Parent #2 Both Parents




OGNITION Parent #1 Parent #2 Both Parents




S Parent #1 Parent #2 Both Parents


OTHER______________________________________________________________________________

_____________________________________________________________________________________

______________________________________________________________

PLEASE PROVIDE ANY ADDITIONAL INFORMATION ABOUT YOUR

TALENTS/SKILLS/INTERESTS:

______________________________________________________________________________ ______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

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PARENT/LEGAL GUARDIAN CONSENT & RELEASE FORM

INSANE FITNESS TRACK CLUB, it’s Head Coach, Trainers, Executive Director and staff

members; I represent that I am the parent or legal guardian

of,__________________________________ , and that I have completed all the required

registration forms. By my signature below I hereby give my consent for the above named child

to participate in practices, track meets, travel and other activities sanctioned, sponsored, and/or

attended by The Insane Fitness Track Club (IFTC) of the Tri-City Area. I authorize IFTC to

sign the standard athlete's release form when entering my child in any sanctioned event. Should I

decide to withdraw my child from participation in the club and its activities, I agree to notify

Head Coach, in writing, 2 weeks prior to the next track meet.

Further, in consideration of my child being accepted in the IFTC, I hereby indemnify and hold

harmless the IFTC Board of Directors, INSANE FITNESS TRACK CLUB Head Coach,

Coaches, Staff and assigned Chaperones, against any and all rights and claims in which I have

or, which may arise in conjunction with my participation and/or my child’s (ren’s) participation

and/or travel to and from practices, track meets, road races or other activities sanctioned,

sponsored and/or attended by the IFTC for USATF and AAU events.

Should I (or my child) decide to withdraw from participation with the IFTC and its activities, I

agree to notify the team in writing at least 2 weeks prior to the next track meet, stating that I am

withdrawing the above named child, and that I acknowledge that ALL FEES I have paid up unto

the date of the withdrawal notice are NON-REFUNDABLE.

I understand my child will be covered by insurance provided by the USATF & AAU only during

IFTC organized and scheduled practices and practice times, and track sanctioned meets.

I represent that by signing, I am the person that I claim to be and in the case of parent or legal

guardian that such a relationship exist between the child and myself. My signature also indicates

that I have read and agreed to all RULES and GUIDELINES in the INSANE FITNESS TRACK

CLUB Parent/Athlete Information Booklet/Handbook.

PARENT/LEGAL GUARDIAN’S SIGNATURE__________________________________

PARTICIPANT SIGNATURE__________________________________________________

DATE: _____________________ PARTICIPANT’S BIRTHDATE: _____________________

ISTF Team Coach/Staff/Representative Signature _________________________________

Date: ______________

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PARENT PARTICIPATION AGREEMENT

This Agreement between The INSANE FITNESS TRACK CLUB Track Club, (IFTC) and,

parent(s) of, is entered into on this day ______ of the month of _________ of the year ________;

for the purpose of providing a clear understanding of the duties and responsibilities of each

entity, in order to insure smooth, efficient management of the Club; a complete and harmonious

season for parents, coaches and competitors; and to provide quality training and participation for

the athletes of INSANE FITNESS TRACK CLUB.

Whereas, INSANE FITNESS TRACK CLUB will be participating in various Track & Field

Meets throughout the season that will require the maximum dedication and output from each of

its athletes, and their parents, and;

Whereas, INSANE FITNESS TRACK CLUB will travel to different cities to compete, and;

Whereas, There are entry fees that need to be paid for these various meets, travel expenses to

attend the meets, and other expenses related to competition ranging from uniforms to facilities

lodging, equipment to insurance, and;

Whereas, I have received in writing a schedule of events, practice schedules, and an

approximate cost for the summer;

IN RECOGNITION OF THE ABOVE, I (WE) HERE-BY AGREE: 1. To pay the training fee of $80 by October 17

th 2016 to USATF membership fee of $20.00,

AAU membership fee of $14.00 and Club dues of $50.00 by December 2nd

2016 and Uniform

cost of $155 by January 13th

2017 to INSANE FITNESS TRACK CLUB.

2. To make every effort to get my child to every scheduled practice at the specified times.

3. To make certain that my child will participate in every event requested by the coaching staff.

4. To pay all expenses assessed my child associated with travel, either in legal tender or by

contributing equitable time to the INSANE FITNESS TRACK CLUB Fundraising committee, or

a combination of both of the above, by the required deadlines.

5. To make certain that my child abides by all INSANE FITNESS TRACK CLUB rules now or

hereafter established.

6. To provide in writing all schedule conflicts as soon as possible and if it becomes necessary for

my child to miss a practice, notify the coaching staff, as early as possible, of the conflict.

7. To abide by the spirit and the letter of this agreement, understanding that it is drawn and

executed for the welfare of the club and each young person involved; and further, understanding

that the failure of any one individual to live up to this agreement can cause the failure of all to

participate.

Signed: ______________________________________________________Date:___________

ISTF Team Coach/Staff/Representative Signature _________________________________

Date: _____________

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ATHLETES RELEASE

HOLD HARMLESS STATEMENT In consideration for acceptance of my entry into the USA

Track & Field/Youth Athletics Program, AAU Junior Olympics, and all the meets associated

with the IFTC programs, I intend to be legally bound, do hereby, for myself, my heirs, executors

and administrators waive, release and forever discharge all rights and claims for damage which

may hereafter accrue to me against USA Track & Field, AAU, owners and operators of facilities

used for Youth Athletic activities in which I participate, organizations which sponsor and/or

conduct these activities, their agents representatives, successors, and/or assigns for any and all

damages which may be sustained or suffered by me in my traveling to, participating in, and

returning from Youth Athletics activities.

Print or Type Name: _________________________________________________________

Signature: Date: _________________________________

EMERGENCY MEDICAL AUTHORIZATION FORM In the event the need for emergency medical treatment arises and reasonable attempts to contact

me at the numbers provided have been unsuccessful, by my signature below I hereby give my

consent for the administration of any emergency medical treatment deemed necessary by

Dr.___________________________ , my preferred physician, whose phone number

is____________________ ; or in the event the preferred practitioner is not available I give my

consent for the administration of emergency medical treatment by an emergency medical team,

licensed physician or hospital chosen by the Club.

Facts concerning the child's medical history including allergies, medications, and any physical

impairment to which a physician should be alerted are listed below. I represent that the list below

is current and accurate and includes all allergies. The undersigned further represents that the

above named child is physically fit and physical impairments that will in any way effect the

child's participation have been brought to the attention of the Executive Director of IFTC in

writing.

List allergies, medications, and other pertinent health information:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

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Photo/Media Release Form

By signing below, I, __________________________________________, parent or legal

guardian of ________________________________________________ (minor child/athlete)

understand and agree that The Insane Fitness Track Club has my permission to take and use my

child’s track and field/club photographs, digital images, and video images for official Club

purposes such as, but not limited to media press releases, web site and the club newsletter.

Furthermore, I understand that by signing below I consent to the organization’s right to publish

photographs depicting the minor athlete/child named above engaged in track and field events of

The INSANE FITNESS TRACK CLUB or Insane Fitness Gym, whether as an active participant

or as an observer, on the official INSANE FITNESS TRACK CLUB Website or Insane Fitness

Gym website found at the web addresses: www.insanefitnesstrackclub.com and

www.insanefitnessgym.com

I have fully read and considered all of the terms and statements contained in this release before

affixing my signature.

Parent/Legal Guardian Signature: __________________________________________________

Date: _____________________

AAU: www.aauathletics.org

USATF: www.usatf.org

USATF Georgia: www.usatfga.org

Coach O: www.coacho.com

INSANE FITNESS TRACK CLUB: www.insanefitnesstrackclub.com

INSANE FITNESS GYM: www.insanefitnessgym.com

INSANE FITNESS TRACK CLUB Track Club Email: [email protected]

http://www.goironspikes.com/

http://www.insanefitnessgym.com/

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Official Rules & Guidelines

2016-2017

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Club Meetings

Regular club meetings will be called as needed.

Fundraisers

The club will have several fundraising events throughout the year prior to the summer season.

All families are highly encouraged to participate in funding efforts. There will be team

fundraisers and Athlete fundraisers.

INSANE FITNESS TRACK CLUB Web Site

Keep up to date with the latest club information at www.insanefitnesstrackclub.com

Volunteer Commitment

At least one adult representative for each athlete/family will be asked to volunteer a minimum of

10 hours throughout the summer track seasons. (See separate Volunteer Form for complete

details).

INSANE FITNESS TRACK CLUB Logo

The INSANE FITNESS TRACK CLUB Logo, mark and design are the exclusive property of the

INSANE FITNESS TRACK CLUB Track Club. Usage of the name, logo, marks or designs is

prohibited in any form without the expressed written consent of the Head Coach.

MEMBERSHIP

Annual Training Fee: $80.00 (Facility & Training)

Club Dues: $50.00 (Insurance, equipment, 501(c) (3)

USATF ($20.00) & AAU ($14) Registration Fees: ($34.00 Total)

Uniform

($60.00)

Club T-Shirts ($15.00)

Sweat suit ($80.00)

Team bag ($34.00)

Additional Fees

Additional practice gear, tanks, socks, spikes, etc.

Contribution to team commissary (snacks, water, Gatorade, etc.)

All Fees are non- refundable or transferable. Athletes will not be allowed to run or participate

in any events or run on any relays in any meet until all membership fees are paid and all

paperwork is submitted and complete. NO EXCEPTIONS!

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CLOTHING & EQUIPMENT

Shoes for training:

The most important piece of equipment needed is a good pair of training shoes. Running shoes

(not basketball, tennis court or cross-training shoes) are encouraged for all athletes for practice

sessions. These shoes should have good support, be relatively lightweight and comfortable.

Waffles and other shoes providing inadequate cushion or support should not be used.

Shoes for Competitive Events:

Spikes may be allowed and are encouraged for competitions (unless otherwise noted).

Sweats and other athletic wear:

INSANE FITNESS TRACK CLUB team official track suit and uniform is required for all

meets. Other athletic wear, such as cold weather tights, sports bras; athletic supports, etc. may be

recommended by the coaching staff.

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Insane Fitness Track Club CODE OF CONDUCT

Athletes • All athletes will conduct themselves in a respectful manner. Disrespect towards teammates, parents,

coaches, staff, chaperones and officials will not be tolerated.

• Profanity will not be tolerated.

• Failure of any athlete to respect the racial, ethnic, cultural and religious diversity of the team will not be

tolerated.

• Fighting and any other conduct which is detrimental to the club may result in an athlete’s immediate

dismissal from the club.

• All major issues concerning the athlete’s behavior during all organized Insane Fitness Track Club

events/activities will be handled by the coach and staff. Not the parent!

***Athletes will not post any inappropriate photos, videos or posts when wearing Insane Fitness Track

Team gear, and or when at Insane Fitness Track Team events, practices, etc. Athletes can be dismissed

from the team for inappropriate behavior on social media.

• Fees will not be refunded in the event of dismissal.

Parents • Encourage good sportsmanship.

• Demonstrate good sportsmanship towards all athletes, coaches and officials at every practice and meet.

• Support the club by volunteering to help when needed, with transportation and in fundraising events.

• Support the coaches and officials; coaches and officials are volunteers giving their personal time and

money – please respect them and their efforts. Parental interference with coaching will not be tolerated.

Parents may discuss the training/coaching program with coaches following practice, time permitting but

not immediately preceding. Appointments with the athlete’s coach are highly recommended.

• Athletes are required to participate in or be available for (i.e. relays) all scheduled meet events. This

includes alternates on relays.

• Arrive at all meets 1 hour prior to the first scheduled event and check-in with the designated parent or

appropriate INSANE FITNESS TRACK CLUB coach.

• Place the physical and emotional well being of your child above any personal desire that he or she wins.

• Demand a drug, alcohol and tobacco free environment for your child.

• Remember, children are involved in organized sports for their enjoyment, not ours. Children need role

models, not criticism. Kids Come First!

***Parents will not post any inappropriate photos, videos or posts when wearing Insane Fitness Track

Team gear, and or when at Insane Fitness Track Team events, practices, etc. Athletes can be dismissed

from the team for inappropriate behavior on social media.

NOTICE TO PARENTS: Any complaints or disagreements with the coaches or the club shall

be communicated through a designated officer of the club. Speaking ill of the club and/or

creating dissention among club members will not be tolerated. Violation of this rule will result in

immediate dismissal from the club.

NOTICE TO PARENTS: No athlete may enter into an unsanctioned meet or road race during

the season unless the coaching staff has given prior consent. Violation of this rule will result in

immediate dismissal from the club.

I have read the Parent code of Conduct and understand and agree to the policies and rules

set forth and established by the Insane Fitness Track Club 2015-2016

Parent Signature ________________________________________ Date___________

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Media Policy (Facebook, Twitter, Instagram, You tube, etc.)

1. Be accurate and transparent- If an athlete is commenting on the Club or the Club's industry,

he/she should disclose their name and the fact that he/she is an athlete of the Club. This is not

only the ethical thing to do, but it prevents others from claiming that an athlete was trying to hide

his affiliation with the Club. Using aliases or pseudonyms to comment on industry-related topics

should be discouraged. Honesty and transparency are crucial to maintaining a Club's credibility.

Athletes should fact check all comments to ensure that they are accurate and based in fact before

posting them on any site. Parent Initials _______ Athlete Initials _______

2. Use disclaimers- If an athlete is discussing an industry-related topic and is not making

statements on behalf of the Club, he/she should make clear that the statements are solely their

own. He/she can do this through a simple disclaimer within the posting stating, "I run for

INSANE FITNESS TRACK CLUB. However, this is my own opinion, not the opinion of IFTC."

Parents Initials _______ Athletes Initials ________

3. Maintain the privacy of others- Athletes should refrain from sharing personal information

(including photographs) of other athletes and club members unless they have permission to do

so. Private information should remain private. Parent Initials _____ Athlete Initials ____

4. Be respectful and tolerant- Whether or not an athlete is speaking on behalf of the Club, he

still is seen as a representative of the Club to the general public, and should act accordingly.

Athletes should avoid posting material that could be seen as inappropriate, demeaning, or

offensive. If an athlete is part of a conversation that becomes profane or disrespectful, he/she

should withdraw from it. Parent Initials ________ Athlete Initials __________

5. Inappropriate social media content- As a guide, content should be removed that is: abusive,

offensive in nature or contains offensive language, bullying, harassing, defaming or giving

offence to other people, contains personal and/or cultural attacks or insults, promotes hate of any

kind, potentially libelous or defamatory detrimental in any way. Inappropriate content includes

any content that could be seen as: pornographic, obscene or offensive harassment (racial,

religious, sexual orientation, physical characteristics, gender, ability/disability, economic status)

intimidation or threatening behavior. Social media postings are permanent and can go viral

within a matter of days. Therefore, inappropriate postings can create immediate and lasting

damage for the Club. The INSANE FITNESS TRACK CLUB has adopted several policies to

limit the club's liability exposure. Parent Initials ________ Athlete Initials _________

6. Dealing with inappropriate content- The aim of social media is to promote conversation.

Moderation is not about removing comments and content that you don't like or disagree with -

it's about ensuring content is relevant, on-topic and respectful. Poorly drafted comments and

unintentional postings can create ethical dilemmas and embarrass the Club and the athlete and

family members. Please be careful what you post. If inappropriate content is posted that is

deemed detrimental to the Insane Fitness Track Club, it may result in an athlete’s dismissal from

the club. Parent Initials __________ Athlete Initials __________

*All major issues concerning the athlete’s behavior will be handled by the coach and staff.

Fees will not be refunded in the event of dismissal.*

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Event Selection Guidelines

Summer track Guidelines

*Summer track is a very competitive season and is expensive*

• Each athlete should set short, intermediate and long term personal goals.

• Each athlete’s previous experience will be reviewed and taken into consideration when

identifying events for the athletes.

• Performance at practice will be taken into consideration when determining events for new

athletes.

• Athletes events can be changed if they are not competitive in their desired event to place them

in an event in which they can be competitive.

• The coaching staff has the final say in what event each athlete will compete in and this can be

discussed with the athlete’s family outside of practice if they do not agree with our decision.

Relay Selection Guidelines • Relay Selection Guidelines will be used to place athletes on all relays.

• No athlete is guaranteed a position on any relay team.

• Athletes will be placed in the best strategic place on a relay that will best suit the team.

• The position on the relay will be at the sole discretion of the coach.

• No athlete will participate on a relay if they miss two practices the week preceding the meet.

• The relay is a team event and IFTC will not take a member from one relay team to fill another

relay spot in the event a member of one team does not show at a meet or gets hurt.

• The final decision on all relays will be the responsibility of the coaching staff.

• The Relay is a BONUS and no spot is guaranteed.

We will consider the following factors when determining your participation in a relay pool:

• Practice attendance

• Performance in your individual event

• Attitude and Flexibility

• Event Load

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Practices

We expect ALL our athletes to attend practice. The practice schedule will be provided to you by

the coaches and is subject to change at times. Missing practice means a missed opportunity to

learn and improve. If you need to miss practice you must contact a coach. If you fail to attend

practice and/or you don’t call to notify a coach or ISTF staff member, you WILL Not participate

in meets. Practice will be held rain or shine. If inclement weather strikes such as extreme cold,

heavy rain, or lighting, we will make a practice cancellation call/text/email.

Practice Regulations for Athletes • Athletes should arrive on time be ready to listen, work hard and learn.

• Coaches will not delay scheduled activities or extend practice to accommodate late arrivals.

• Athletes should have a Water bottle and proper running attire (T-shirt and Shorts or Sweatpants

and Training shoes).

• Athletes must follow the directions of the coaching staff during practices. This includes doing

the exercises, participating in all drills and completing the training program.

• No distractions will be tolerated.

• The following is not allowed: profanity, horseplay, abusive language, or fighting.

• Members unwilling to participate in workouts will be dismissed from the track or practice area

and will not be allowed to return until coaches have spoken with the parents.

• Repeated misconduct, distractions and/or refusals to do workouts will be grounds for

termination from the program. No membership fees will be refunded if a membership is

terminated

• Be respectful to coaches, officials, teammates and competitors on other teams.

• Older athletes should be mindful of the example they are setting for younger athletes.

Practice Regulations for Parents * Parents shall refrain from coaching or instructing athletes during practices sessions. Coaching

is the exclusive responsibility of the INSANE FITNESS TRACK CLUB coaching staff.

* Parents should not engage the coaching staff in conversation during practice sessions. Coaches

are available to answer questions after practice or during scheduled appointments.

*Parents shall not use profanity or obscenities during practice when speaking to: other

parents/adults, children, or when talking on cell phones or to other individuals in their cars, as

phone/personal conversations may be heard by other parents/and athletes.

*If you choose to wait for your athlete in your car, you must refrain from playing loud music, as

it may cause a distraction to practice.

* Please notify the coach if your child will not be able to participate in a scheduled practice. This

notification should be given as early as possible and preferably prior to schedule practices.

Unauthorized workouts outside the INSANE FITNESS TRACK CLUB workout structure are

prohibited unless authorized by an INSANE FITNESS TRACK CLUB coach. Violation of this

rule will result in immediate dismissal from the Club.

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MEET RESPONSIBILITIES & LODGING RULES

Our summer meet schedule is established prior to the season and information will be available on

the team web site. Qualifying for the Junior Olympics is no small task. If you do, we expect you

to go. We strive to keep our travel expenses down to a minimum by doing fundraisers. We

encourage your child to travel with the team. Travel to out-of-town meets entails additional costs

not included in the team registration fee. While out-of-town meets are often viewed as

opportunities for family vacation time, these meets are “business trips” for the athletes. It is the

parent’s responsibility to provide for the athlete’s needs for the trip.

The Club arranges hotel accommodations for out-of-town meets. Payment for individual rooms

is the responsibility of the parent. The Club will try to have all members stay at the same

location, but this is not always possible. If the member does not desire to stay at the Club’s hotel,

then the member is responsible for making his/her own accommodations. If you choose not to

travel with the team you will assume responsibility for making sure your child is prepared at the

meet and on time.

The INSANE FITNESS TRACK CLUB parents and athletes are responsible for knowing the

athlete’s meet events and times. Coaches determine what events the athlete will participate in for

each meet. The parent may discuss this with the coaches prior to entry, but the coaches have the

final say.

The club’s primary mode of communication will be email and the website. Team Snap will be a

mode of communication as well. Please make sure the coaches and staff have current email and

contact information for you. If you do not have web or email access, please make sure we know

as soon as possible. If an athlete will not be competing at a meet, this must be communicated to

the coaches prior to the meet registration deadline.

During meets, the Club will have a designated area for the INSANE FITNESS TRACK CLUB

athletes to sit during the meet. All athletes must sit together in this area.

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MEET RESPONSIBILITIES .

Check your event time prior to the Meet.

Arrive at the meet at least one hour prior to the scheduled meet start time. For meets with rolling

start times coaches will announce the times for athletes to arrive at the track.

Check in with the Club. Upon arrival at a meet, check in with the club at the designated area

and get your numbers and instructions.

Sit with the Club during the meet. Athletes must stay in the Club area during the meet.

Come prepared. Wear your INSANE FITNESS TRACK CLUB uniform. Have your shoe bag

containing shoes and water bottle (with water or sports drink). Bring warm-up clothes to every

meet – weather is unpredictable.

Warm-up. Warm-up with your teammates. Arrive in time to get prepared physically and

mentally for your events.

Concession Stands. Concession Stands are off limits during competition. Athletes may only

approach the concession stand after the completion of the athlete’s last event and/or with

clearance from an INSANE FITNESS TRACK CLUB coach.

Pay attention to the meet announcer. The meet announcer makes the calls for each event

check-in. It is your responsibility to get to your event.

Check in. When you check in, you should be ready to compete (with uniform, number and

shoes). Take your water or sports drink with you to check in. Once you check in at your running

event, you should not leave the check in area.

Lodging Rules & Responsibilities • When travelling with the team rooms will be assigned by the coach and the chaperone.

• Curfew times: ALL LIGHTS SHOULD BE OUT BY 10:00 PM – If the meet schedule

delays a timely return to the hotel we will be flexible with curfew to allow athletes to eat and

return to their rooms.

• Any athlete out of their room after curfew will result in disciplinary action.

• No telephone use by athletes after curfew unless it is an emergency; illness or injury.

• Make sure that your athlete is prepared, at the meets early and ready for his or her events.

• All athletes should receive 8 to 10 hours of sleep the night before a meet.

• Athletes should eat a nutritious breakfast. This includes fresh fruit, bread, cereal, oatmeal,

water and juice. Little or no beef / pork.

• Overnight meets entail additional parent responsibilities

• Parents and athletes are responsible for listening for the call of their events and for being

prepared and warmed up.

• Failure of an athlete to abide by IFTC overnight travel policies will result will in disciplinary

action up to dismissal from the team.

• No athlete can leave the hotel or track without notifying the staff

• All athletes are required to take sweat suit(s) or warm-ups on all trips.

• All athletes should be prepared to leave the lodging facility at least 15 minutes prior to our

scheduled departure time.

• All athletes are encouraged to stay in the team area until the conclusion of a track meet. We are

a team and need to support each other. Athletes are not allowed to leave without notifying a

coach.

• Any athlete found to create a disturbance at a lodging facility that results in disturbing other

guests will result in disciplinary action

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2016-2017 REGISTRATION CHECKLIST

PLEASE PRINT PARTICIPANT/ATHLETE’S NAME: _______________________________________________________

Please check off the following items as completed. Return the registration forms and

checklist to The INSANE FITNESS TRACK CLUB Track Club.

The following forms are needed in order to complete your registration:

2016-2017 Registration Form (please complete all information)

Current Physical Form signed and dated by a Doctor.

Birth Certificate * No originals please!

Athlete Profile (One for each registered athlete)

Parent/Guardian Profile

Parent/Legal Guardian Consent and release Form

Athlete release Form

Authorization for Medical Treatment

Photo/Media Release Form

Parent/Guardian Participation Agreement

2016 Registration Checklist

Membership Handbook Agreement

*Birth certificate must be presented before participation in practice and/or competition

I have read and fully understand all of the information that I have provided the INSANE

FITNESS TRACK CLUB is true to the best of my knowledge and belief.

I AGREE TO ABIDE BY THE RULES OF THE INSANE FITNESS TRACK CLUB. I

UNDERSTAND THAT ALL FEES ARE NON-REFUNDABLE. I understand that, with my child’s

membership, I assume the responsibility of assisting with the fundraisers and the competitions that the

club shall host/put on, in whatever capacity for which I am qualified and/or needed.

______________________________Dated this _______ day of __________________, 201____

Signature of Parent or Legal Guardian _____________________________________________

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MEMBERSHIP HANDBOOK AGREEMENT

I have received and read the INSANE FITNESS TRACK CLUB Member Handbook. I

understand the rules and regulations contained therein and will comply with them. Non-

compliance may subject the athlete to dismissal from the Club, without refund.

I am also acknowledging the following:

• That if my child qualifies for a meet, I am obligated to ensure my child’s participation. Out-of

town travel will entail additional costs.

• That my child has passed their physical and all paperwork has been completed and signed by a

licensed physician.

Date: ______________

Athlete Signature: ______________________________________________

Parent Signature: _______________________________________________

A member of AAU (Amateur Athletic Union) & USATF (United ... · Insane Fitness Track Club (IFTC)...

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