A Few Minutes with ImageNow™ Department of Records Management.
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Transcript of A Few Minutes with ImageNow™ Department of Records Management.
A Few Minutes with ImageNow™Department of Records Management
What is ImageNow™
• A document management software platform– Virtual File Cabinet– Links directly to a host application such as:
• PeopleSoft• RMS• ACT• EMAS
• Workflow manager– Allows documents to be routed to different employees– Controls versions to eliminate duplicate copies
• Allows for easy destruction/deletion of documents– Contains a virtual “time clock” for retention and disposition– Matched up directly with University Records Retention Schedule
Desktop Application
• Loaded on the desktop
• Uses Campus Connection credentials
• Available as a Webapplication
Document
Basic Concepts
Document loaded in Scanner
Image imported into ImageNow
Paper copy is shredded
Capture Profile – Images Document
• Images can be created from:• Scanners• Existing files (W:\ drive, desktop, etc.)• Fax Machines & other peripherals
Quality Assurance – Multiple Options
All images can/should be reviewed for quality assurance• Catches scanning errors• Allows for easy re-scan/re-import
Batch – Ready for Linking
• Link to a host application• PeopleSoft, RMS, ACT, etc.• Open program with ImageNow, side-by-side
Link Document to Host Record
• Extracts key data elements from host program• Stores elements on the document in ImageNow
Linked Keys & Custom Properties
• Can use drop-down fields for ease in selection• Can store custom data fields
Search for Documents
For More Information
Contact Department of Records Management
– Erin Vandenberg, Director of Records Management• [email protected]• X2-7941
– Todd Kleine, Assistant Director of Records Management• [email protected]• X2-7126