· • Email and Resume – D. Pasquarello 5.15.17 • Letter of Interest – Ann Weeks 6.12.17...

Town of Wenham Town Hall

138 Main Street Wenham, MA 01984

___________ Selectmen / Town Administrator

TEL 978-468-5520 FAX 978-468-8014

MEMORANDUM

TO: Board of Selectmen FROM: Peter Lombardi, Town Administrator RE: Town Administrator’s Report DATE: October 2, 2017 Personnel The Town has hired Margaret Cahill as the new part-time Outreach Coordinator for the Council on Aging. Margaret has broad experience engaging seniors on the North Shore through a variety of innovative initiatives, and will be a great addition to continue to enhance the level and diversity of service offerings that Jim Reynolds has developed over the past several years. Community Compact Grant Funding In mid-August, the Board approved our commitment to two new best practices under the state’s Community Compact program this year, both of which are in line with our consensus priority goals for FY18. They are as follows:

• Understand projected changes in student enrollment and demographics and the impact of those changes on the school district’s budget and operations in order to provide a district with the needed information to develop a strategic plan for its future

• Engage residents to get their feedback on delivery of local services, direction of town initiatives, and preferred communication methods to better inform our outreach efforts and decision making processes

The Town received notice today that we have been awarded up to $45k in total grant funding in support of these two projects – up to $25k for the HWRSD enrollment study and up to $20k to enhance our citizen engagement efforts, via, at minimum, a resident survey. Since we plan to engage consultants to assist the Town in both of these projects, I am now working to refine each respective scope of work in order to receive final approvals from the state. We will have to engage with the Regional School Committee and Hamilton Selectmen to come to agreement on what the enrollment study will specifically entail. Composting Program Audit With the Town’s curbside composting program serving as a model for other communities in the region to try to emulate, our waste hauler, Casella Waste Systems, is looking to conduct an informal audit this month to ascertain our participation rates and variations in volume between households. We will share out the results at a future Selectmen’s meeting to see if there is anything the Town can do to further improve this program.

Curbside Textiles Recycling A New Option to Reduce Waste, Create Value and

Improve the Environment

September 2017

Copyright © 2016 WasteZero 2

Textiles in the Waste Stream

US Municipal Solid Waste (MSW) (2013, Millions of Tons)

238.98, 94%

15.13, 6%

Other MSW Textiles

Textiles make up 6% of US MSW.

12.83, 85%

2.3, 15%

Discarded Recovered

85% of textiles are discarded.

Source: Advancing Sustainable Materials Management (2013 Fact Sheet): Assessing Trends in Material Generation, Recycling, and Disposal in the United States, June 2015, p. 8. https://www.epa.gov/sites/production/files/2015-09/documents/2013_advncng_smm_fs.pdf

https://www.epa.gov/sites/production/files/2015-09/documents/2013_advncng_smm_fs.pdf


The Potential in Wenham

Town of Wenham Residents Served (approximate)

3,749 Households served * 2.67 from 2010 US Census

Households Served 1,404 As reported to DEP

Lbs./Household Served

10 Low-end assumption for curbside textiles recycling

Lbs. Generated 14,040

Tons Generated 7

Savings $ 445 $63.67/ton for trash

Revenue $ 140 Assumes $20/ton collected

Total $ 585


Program Overview

In a new community, we will:

1. Send a postcard to all households, about 3 weeks before collections begin

2. Mail a textiles recycling bag and a brochure shortly thereafter

3. Send another postcard the week that collections start

4. Mail a reminder 6-8 weeks later

Collection personnel leave behind replacement bags as full bags are collected.


Collection Dynamics

• Residents place pink “Simple Recycling” bags out for collection near their recycling.

• Of the material collected: − A fraction is reusable clothing that can be processed and resold at thrift stores

− The bulk of the material will supply the rag and insulation markets, as well as support re-use and reprocessing abroad

• The weekly set-out rate is about 1%, with the average household recycling 10-15 pounds/year curbside


About Our Collection Partner: Simple Recycling

Simple Recycling is a leader in providing effective, convenient, no cost curbside textiles collection.

Free Turn-Key Easy Financially Beneficial

• Provides curbside collection of textiles & small household items

• Serves more than 1.4 million households each week

There is no cost to municipalities or

residents

Launch & program logistics are all

handled for you

Simple’s vans just follow your existing

recycling routes

You save on disposal costs & receive $20 per ton for textiles

collected

Simple Recycling’s service is:


FAQ’s

Questions Answers

What does the program cost? Nothing. There is no cost to the community or the residents. If no material is collected, there is still no cost.

Do donors get a tax deduction? No, but residents can continue to donate their textiles to Goodwill, the Salvation Army and others to get tax deductions if they like.

How does this impact donations to charities?

This program is designed to take textiles out of the trash, not compete with drop-off programs. People who donate textiles to charities often do so because they believe in the charity or they want the tax deduction. That won’t change. This program is designed to nudge the (majority of) people who would recycle textiles if only it were more convenient.

Do you collect more than textiles? While the primary focus is on textiles, Simple Recycling will also accept small household items that can fit in the pink bags.

What if a resident only has one bag, and a lot of stuff?

The textiles need to be bagged, but residents can use any bag as long as it’s clearly marked for textiles recycling.

What if a pickup gets missed? The resident can call and notify us. We’ll arrange for pick up.


FAQ’s, continued

Questions Answers

What items are collected? The program collects a wide variety of material, including: Clothing – men’s, women’s and children’s Coats, jackets and shoes Jewelry Purses Hats Toys Pictures Mirrors Blankets, pillows and sleeping bags Drapes/curtains Tools Silverware, dishes, pots and pans Glasses Backpacks

BOARD OF SELECTMEN MEETING

October 3, 2017

DRAFT MOTION

Acting Fire Chief Appointment

Stephen B. Kavanagh

Vote: I move to appoint Stephen B. Kavanagh as Acting Fire

Chief for a term beginning on September 12, 2017 and ending on

April 30, 2018 contingent on coming to agreement on terms and

conditions of employment.

Seconded / Discussion/ Vote

NEW BUSINESS F.

Designation of Authorized Signatory for Council on Aging’s MassDOT Van Grant

CH


October 3, 2017

• Letter regarding MassDOT Van Grant Award from Stephanie Pollack,

Secretary and CEO, Massachusetts Department of Transportation • Email regarding MassDOT contract authorized signatories from Lauren

Richmond, Capital & Finance Coordinator, MassDOT Transit Division, September 15, 2017

• Massachusetts Department of Transportation Contractor Authorized Signatory Listing

• Massachusetts Department of Transportation Contractor Authorized Signatory Listing Proof of Authorized Signatory Listing

• Draft Motion

NEW BUSINESS G.

Other matters, as may not have been reasonably anticipated by the Chair

(Discussion Only)

JW


October 3, 2017

DRAFT- approved copy to FD

WBOS 6.20.17 1/5

TOWN OF WENHAM Board of Selectmen

Meeting Minutes of June 20, 2017 138 Main Street, Town Hall

Pursuant to the Open Meeting Law, M.G.L. Chapter 30 A, §§ 18-25, written notice posted by the Town Clerk delivered to all Board members, a meeting of the Board of Selectmen (BOS) was held on Tuesday June 20, 2017 at 6:30 pm in the Selectmen Chambers. Welcome & Call to Order With a quorum present, Mr. Wilhelm called the Board of Selectmen meeting to order at 6:34 pm Selectmen present: Jack Wilhelm, Chair; Catherine Harrison, Vice Chair; John Clemenzi, Clerk Also Present: Peter Lombardi, Town Administrator; Catherine Tinsley, Recording Secretary Public Information: June 20, 2017 Meeting Packet This meeting was recorded with permission by HWCAM Joint Appointment with Planning Board

• Email and Resume – D. Pasquarello 5.15.17 • Letter of Interest – Ann Weeks 6.12.17 • GL CH. 41 δ 81A

Planning Board Vacancy Candidates Daniel Pasquarello or Ann Weeks Ms. Rogers called the Planning Board meeting to order at 6:35 pm Planning Board members present: Virginia Rogers; Steven Kavanagh; Don Killam Mr. Pasquarello and Ms. Weeks were both present. The purpose of the meeting was to interview candidates who submitted letters of interest to serve out the remaining unexpired term of Minot Frye through the next annual election at which time the position would be filled by election. In the absence of the Chair, Ms. Rogers called the Planning Board meeting to order at 6:35 pm. The candidates were both asked various questions regarding their related experience, professional background, and interest in serving on the Planning Board. The Planning Board agreed these were two very qualified candidates and that it was important for the Chair, David Geikie, to have a vote and action was deferred to the BOS July 11 meeting. The Planning Board unanimously adjourned at 6:53 pm. The BOS adjourned the joint meeting and continued with their meeting agenda. ANNOUCNEMENTS

• Sundays in Patton Park began Sunday, June 18th; June 25; July 2; July 9; July 16; July 23; July 30; August 6 In the event of rain, the concert is moved to the Asbury Tabernacle

• Community Block Party/Two Town Patriotic Celebration – Sunday, June 25th in Patton Park 4 to 9 pm • Recycling Cart Pre-Order Deadline Extended to June 30th; the min order has been met. • Property Exclusions for Mosquito Spraying - The Board of Health procedure from excluding properties from

spraying must request every year; this may be submitted on line • BOS was Interested in tick monitoring information.

REPORTS Town Administrator Cellular Phone Coverage Improvements - This February, the Planning Board unanimously voted to approve a request

for a waiver from site plan review for the installation and operation of a concealed Personal Wireless Service Facility to be located in the steeple of the First Church. The request was granted to Cellco Partnership d/b/a Verizon Wireless. Last month, a building permit was approved for 3 new Verizon antennas and other related components to be installed in the steeple, replacing antennas from other carriers. This project will continue the use of the steeple as a Personal Wireless Service Facility under the provisions of the Town’s Zoning Bylaw. Verizon will also be providing


WBOS 6.20.17 3/5

• Vote: Ms. Harrison moved to appoint Edward B. Batchelder, James E. Romano Iron Rail Commission for three (3) year terms beginning on July 1, 2017 and ending on June 30, 2020 and it was unanimous to do so. Mr. Batchelder and Mr. Romano were both present.

• Vote: Ms. Harrison moved to appoint John Cusolito to the Hamilton-Wenham Joint Recreation Committee for a three (3) year term beginning on July 1, 2017 and ending on June 30, 2020 and it was unanimous to do so.

• Vote: Ms. Harrison moved to appoint Ernest C. Ashley, Arthur N. Burt, Christopher Gajeski, Thomas Starr, Asma Syed, Ann B. Weeks, William J. Wilson to the Open Space & Recreation Committee for three (3) year terms beginning on July 1, 2017 and ending on June 30, 2020 and it was unanimous to do so.

• Vote: Ms. Harrison moved to appoint Marisa D. Bartlett, Amy E. Brown, Lisa J. Fall, Victoria I. Kunzer, Corrie F. Sprague to the Pingree Park Playground Committee for one (1) year terms beginning on July 1, 2017and ending on June 30, 2018 and it was unanimous to do so.

• Vote: Ms. Harrison moved to appoint Bruce D. Blanchard to the Veterans Committee for a three (3) year term beginning on July 1, 2017 and ending on June 30, 2020 and it was unanimous to do so.

• Vote: Ms. Harrison moved to appoint Thomas Tanous to the WISSH Committee for a three (3) year term beginning on July 1, 2017 and ending on June 30, 2020 and it was unanimous to do so.

• Vote: Ms. Harrison moved to appoint Jeremy B. Coffey to the Zoning Board of Appeals for a three (3) year term beginning on July 1, 2017 and ending on June 30, 2020 and it was unanimous to do so.

• Vote: Ms. Harrison moved to appoint Evan Campbell as Associate Member on the Zoning Board of Appeals for a three (3) year term beginning on July 1, 2017and ending on June 30, 2020 and it was unanimous to do so.

Feasibility of Fire-based Emergency Medical Services (EMS)

• Memo re Feasibility of Fire Based Emergency Medical Services from P. Lombardi 6.15.17 • Ambulance Service Agreement between the Town of Wenham and Lyons Ambulance services LLC • Memo re Wenham Ambulance Response for November 2016 from F. Carabello, Director of Operations Lyons

Ambulance Service LLC • MMS March 24, 2017 article Rising Health Care Costs Could Put Pressure on EMS Revenue

Fire Chief Bob Blanchard was present and spoke to the Feasibility Study for the Wenham Fire Department (WFD). He noted that the proposed Fire Based Emergency Medical Services is due to the increase of medical calls, and not related to the services provided to Lyons Ambulance. The Town will have a separate protocol for emergency dispatch for Advanced Life Support; response-time data will continue to be collected. The proposed service: Aligns well with WFD’s current EMS system noting 21 of 31 firefighters are EMTs Continues high level of care for residents Quicker ambulance response – start transport quicker Saves wear/tear on fire vehicles Off sets the cost and would make medical calls revenue neutral.

Preliminary projections: Net annual income $123,510 – does not account for incremental operating expense increase or revenues from billing

for non-transports or refusals Billable revenue $149,800 - at 85% return Current cost of medical program – $121,000

The Fire Based Emergency Medical Services will start as a pilot program. Because this is a substantial change to the mission of the department; this will be on the next BOS meeting agenda. The Fire Department was recognized for the presentation. Recommendation on Award of Iron Rail Tenant Leases

• Memo re Recommendation on Award of Iron Rail Tenant Leases from P. Lombardi 6.15.17 • Recommended 5-year lease agreement between the Town of Wenham and Wags Doggie Day Care, LLC • Recommended 5-year lease agreement between the Town of Wenham and Iron Rail Gymnastics • Recommended 5-year lease agreement between the Town of Wenham and Provost Personal Training LLC

Commissioners Jim Romano, Chair and Ted Batcheldor were present to update the Board regarding the leases at the Iron Rail.

As a result of the market studies, the leases were adjusted to reflect the market rate under all Rules & Regulations. Requests For Proposals were issued and all three tenants submitted bids. All the lease terms begin on July 1, 2017 and end on June 30, 2022.


WBOS 6.20.17 4/5

The total annual revenue to the Town for Fy18: $130,534,80 o Iron Rail Gymnastics- $60,000 o Wags Doggie Day Care - $52,774,08 o Provost Personal Training - $17,760

Vote: Mr. Clemenzi moved, and it was seconded, to approve the 5-year lease agreements (July 1, 2017 – June 30, 2022) with Iron Rail Tenants as recommended by the Iron Rail Commission: Wags Doggie Day Care $52,774.80; Iron Rail Gymnastics Academy $60,000; Provost Personal Training, LLC $17,760.00. The motion carried unanimously. Contract Award to US Pavement Services, Inc. for Bituminous Concrete Excavation by Cold Planer

• Memo Re: Cold Planer Paving Contract – P. Lombardi 6/15/17 • Cold Planer Bid Tabulation • Agreement for Bituminous Concrete excavation by Cold Planer Between the Town of Wenham and U.S. pavement

services This contract is for the resurfacing of Rubbly Road, Grapevine Road (from Rubbly to Hull Street) and Hull Street portion in Wenham. Vote: Mr. Clemenzi moved, and it was seconded, to approve the Cold Planer Paving Contract between the Town of Wenham and U.S. Pavement services, Inc. at a rate of $2.58 per square yard for Fy18, with an option for the Town to extend the contract for one additional year. The motion carried unanimously. Town Administrator Performance Evaluation: Results and Discussion

• Memo re: February 2016-May 2017 Town Administrator Goals & Accomplishments P. Lombard 5.26.17 • Wenham Town Administrator Evaluation Form: P. Lombardi

The Selectmen each reviewed, graded, and gave input to the Chair for the Town Administrator’s annual performance. Those categories included in the evaluation were tied into the Town Administrator / BOS goals: A Successful Town Meeting; Annual Town Report; Budget Process Management / Oversight; Human Resource Management; Improve Communication; Initiate Strategic Planning Measures; Facilitate Economic Development The Chairman explained the evaluation process and summarized that Mr. Lombardi received a majority of highest scores being 4s & 5s. The BOS agreed it was a difficult format in which to evaluate such a complex job and that next year the goals be limited to the most important five or six. The Selectmen concurred that Mr. Lombardi does an outstanding job and that the Town is fortunate to have him as their Town Administrator. Mr. Lombardi recognized the work done on a day to day basis by the department heads and Town employees as a team approach make it all happen. OLD BUSINESS Proposed Temporary Repairs on Longfellow Road

• Email regarding Longfellow Road – Potential petition by Abutters to repair Longfellow Road as a private way under GBLXV rom Ilana Quirk, Esq. KP Law 6.6.17

• Chapter XV Repair of Private Ways, Bylaws of the Town of Wenham, Updated 2016 • Email re Longfellow Road Widening from P. Lombardi 12.6.16 • Letter Proposal to W. Tyack, DPW Director from D. Groves, PE, Vice President / Director of Transportation,

Weston & Sampson 11.18.16 • Memo re Longfellow Road – B. Blanchard Fire Chief • Email re Pleasant Pond Area Road Conditions from T. Perkins, Police Chief • Memo re Proposed Temporary Repairs on Longfellow Road including attached estimate from P. Lombardi 10.14.16 • Letter re Longfellow Road area from Royal Roland, 9 South Street

Attorney Ilana Quirk, Town Counsel was present. Ms. Harrison gave an overview regarding the proposed temporary repairs to Longfellow Road as petitioned by the abutters. Longfellow Road is a narrow private way that is snow plowed when possible and receives trash removal services from the town. At the request of the BOS, Attorney Quirk reviewed the options to the Town, noting these issues go back to 1991. Attorney Quirk explained the difference between private and public ways is in part that public tax dollars cannot be used to aid private circumstances noting that there is no public right of access to private roads.


WBOS 6.20.17 5/5

In the event the Town adopts the bylaws under chapter 40 specifically for snow plowing and temporary repairs due to the concern for the safety of emergency vehicles. The estimate for the temporary repairs by the DPW Director is $6,000. Other serious repairs observed was the eroding road at the ravine /steep drop off; Weston & Sampson provided an estimate of $30,000 for the necessary boring and surveying to prepare a plan. Attorney Quirk noted this may involve the taking of private property to meet requirements. The Town can seek special legislation to ask for permission to allow public dollars be expended. Making Longfellow Road a public way may be brought before Town Meeting; a 2/3 majority vote is needed. The meeting was open to the public for questions/comments. Linda Medeiros, Longfellow Road, spoke saying that the majority of abutters understand and support the betterment. It was noted the Town of Wenham owns property on Oak Street and 18 Longfellow (acquired from tax foreclosure) It was questioned if abutters can opt out and not pay towards the betterment, and how the cost is allocated. It was noted that there are four homes beyond the ravine. Attorney Quirk responded that one issue is that 80% under the bylaw is for temporary repairs, otherwise the bylaw does not speak about the requirements of permanent repairs. She reiterated that Town Meeting would need to approve a home rule petition or accept Longfellow as a public way. Because this is not a subdivision there is no plan and frontage does not incorporate the definition for zoning. But as an abutter for the purpose of the betterment, access and frontage would include all properties on Longfellow Road and Oak Street. A statutory private way option is to have it accepted at a private way for having public easement in a private way is makes a home rule petitions a stronger case. Mr. Lombardi suggested he continue to work with Attorney Quirk on some policy options to bring back to the Board to understand potential next steps for both short-term temporary and long-term permanent repairs including the repairs to the ravine and paving of the road. A South Street resident noted the potholes on Longfellow Road are destroying vehicles and asked this be addressed as soon as possible. Concern was also expressed for construction vehicles working at 21 Longfellow Road could cause additional damage and disrepair resulting in additional expenses to repair the road. EXECUTIVE SESSION #1 – Police Captain Contract Negotiation Mr. Wilhelm moved, and it was seconded, Executive Session #2 under M.G.L. Ch. 30A, § 21 (2) – To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel and to continue in executive session #2. EXECUTIVE SESSION #2 – Town Administrator Contract Negotiation Mr. Wilhelm moved, and it was seconded, Executive Session #2 under M.G.L. Ch. 30A, § 21 (2) – To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel and to return to open session for possible action. The Board returned to open session at 9:52 pm Mr. Wilhelm reviewed that after deliberating in es, the Selectmen agreed to approve a 2% COLA increase in the Town Administrator salary and to purchase short term and long term disability insurance for Mr. Lombardi. Vote: Mr. Wilhelm moved and it was seconded, to approve the FY18 salary for the Town Administrator, Peter Lombardi from $112,000 to $114,240 and to provide short-term and long-term disability insurance for Mr. Lombardi. The motion carried unanimously. ADJOURNMENT The BOS unanimously adjourned at 9:54 pm Respectfully Submitted By Catherine Tinsley 8.17.17


WBOS 6.20.17 2/5

the Economic Development Committee an updated coverage map to as we work to understand the Town’s current needs and look to make improvements to our coverage across the community.

Employee Health Insurance - A number of years ago, the Town decided to join the Group Insurance Commission (GIC) as a way to limit health insurance costs. As you can imagine, there have been numerous changes to this program since we initially joined. Every three years, the Town has the ability to opt of the GIC - we are next eligible to do so for FY19. I recently sent a letter to the GIC requesting our enrollment/experience data over the past 2 years, the first step in this evaluation process. At the same time, the GIC is currently in the process of soliciting proposals from vendors, with some potential for significant changes to the carriers and plans offered to employees and retirees in FY19. As long as our data supports it, we will work with the Public Employee Committee over the next several months to thoroughly vet our health insurance options. The Finance Director and I have met with a broker who we would likely contract with if we were to seriously consider other alternatives to the GIC. We have until December 1, 2017 to make our decision.

MAPC to Provide Technical Assistance on Feasibility of Shared Inspectional Services - We recently received notice that the Town has been awarded $20k in District Local Technical Assistance from the MAPC to assess the feasibility of a shared inspectional service model with Hamilton and Manchester. The goal of this study would be to determine how such a model would work from an operational and financial perspective for these three communities. The goal of this approach would be for the towns to build a sustainable staffing model that ensures we can deliver effective, professional customer service and be more efficient in managing our inspectional staff and resources. While maintaining or reducing personnel costs is a goal, it is not necessarily the top priority. As currently envisioned, this shared service model would cover building, electrical, and plumbing/gas inspections.

MBTA Commuter Rail Service Interruptions – Shuttle Bus Update: As you know, weekend service on the Newburyport/Rockport commuter rail line will be suspended from July 8th through September 30th of 2017 in order to bring this line up to federal safety standards by the end of the calendar year. Replacement of the Beverly Swing Bridge will also take place during this time period, with a complete shutdown of the rail line north of the Salem Commuter Rail Station for 28 days.

Representative Hill was recognized for his efforts to resolve concerns. Chairman Mr. Wilhelm announced that Former Police Chief Ed Harrington recently passed away. Chief Harrington was the first full time police chief in the Town of Wenham. Mr. Wilhelm met with the Hamilton BOS chair Bill Wilson to discuss opportunities to collaborate, and work together on the FY 19 budget and two-town issues. NEW BUSINESS Appointments: Fire Chief Blanchard was present and recommended the Provisional Firefighter’s appointments. Vote: Ms. Harrison moved, and it was seconded, to appoint Samantha Curran, Steven Koutrakis, Derek Marshall, Anthony Nickas, Michael Reynolds, Michael Scroeder as Provisional Firefighters for one (1) year terms beginning on July 1, 2017 and ending on June 30, 2018. The motion carried unanimously. The Department was recognized for their initiative intern program • Vote: Ms. Harrison moved, and it was seconded, to appoint Robert Blanchard as Forest Warden for one (1) year term beginning on July 1,

2017 and ending on June 30, 2018. The motion carried unanimously. It was noted that long time Electrical Inspector Bob Brown stepped down this past year as Inspector of Wires. Mark D. Unger was appointed to fill out the term. The position was posted and the recommendation is to appoint Mark Unger as Inspector and Robert (BJ) Brown as Assistant. The Town will continue to discuss a regional service with other communities. • Vote: Ms. Harrison moved to appoint Mark D. Unger as Inspector of Wires for one (1) year term beginning on July 1, 2017 and ending on

June 30, 2018 and it was unanimous to do so. • Vote: Ms. Harrison moved to appoint Robert J. Brown as Assistant Inspector of Wires for one (1) year term beginning on July 1, 2017 and

ending on June 30, 2018 and it was unanimous to do so. • Vote: Ms. Harrison moved to appoint Kevin Dash as the Plumbing & Gas Inspector for one (1) year term beginning on July 1, 2017 and

ending on June 30, 2018 and it was unanimous to do so. • Vote: Ms. Harrison moved to appoint David Pareen as the Assistant Plumbing & Gas Inspector for one (1) year terms beginning on July 1,

2017 and ending on June 30, 2018 and it was unanimous to do so. Mr. Pareen was present and spoke to his appointment.

• Vote: Ms. Harrison moved to appoint Michael J. Novak, Asma A. Syed to the Conservation Commission for three (3) year terms beginning on July 1, 2017 and ending on June 30, 2020 and it was unanimous to do so.

DRAFT

WBOS RETREAT 8.3.17 1/2

TOWN OF WENHAM Board of Selectmen

Retreat Minutes of August 3, 2017 138 Main Street, Town Hall

Pursuant to the Open Meeting Law, M.G.L. Chapter 30 A, §§ 18-25, written notice posted by the Town Clerk delivered to all Board members, a meeting of the Board of Selectmen (BOS) was held on Thursday August 3, 2017 at 3 pm in the Selectmen Chambers. Welcome & Call to Order With a quorum present, Mr. Wilhelm called the Board of Selectmen meeting to order at 3:10 pm Selectmen present: Jack Wilhelm, Chair; Catherine Harrison, Vice Chair; John Clemenzi, Clerk Also Present: Peter Lombardi, Town Administrator; Catherine Tinsley, Recording Secretary

The purpose of the retreat was for the Selectmen to focus on goals for FY2018 during which the following goals were discussed and organized as agreed by the Board and Town Administrator.

Discuss Town goals for FY2018 and take any necessary action to adopt mutually agreed upon goals

o Bylaw Review • Potential need for staff support for the Affordable Housing Trust and Historic Commission. • Activities related to the goals set by the BOS which require the Town Administrator to make a recommendation of a

policy decision to the BOS Memorandum dated July 31, 2017 Ongoing goals Successful Annual Town Meeting Advance Human Resource Management Improved Communication Initiate Strategic Planning Measures Facilitate Economic Development

Goal 1 – Advance Human Resource Management Ensuring successful process hiring new Fire Chief Complete handbook

REASSIGNED to Essential Town Administrator functions: Work with Consultants & Public Employee Goal 2 - Implement Strategic Planning Measures

Update Joint Recreation Agreement – successfully amend Regional Dispatch – important goal – to include evaluation and recommend alternative service options from TA

REMOVED: HWRSD Apportionment Formula REASSIGNED to Essential Town Administrator functions 1. Shared services 2. Open space 3. Identify 3 Best Practices and apply for additional grant funding through the Community Compact program

DRAFT

WBOS RETREAT 8.3.17 2/2

Goal 3 - Improve Communication

Budget – Engage community in understanding the increase of the budget and options to have a successful town meeting with potential contentious override

Provide budgetary options Facilitate communication BOS, FinCom, SC Discussion regarding possible feasible budget strategies for Fy 19 Operating override must include budget within the levy limit and budge that includes operating override.

ADDED: Safety considerations on Route 1A (Main Street) 1. Conduct Town-wide resident survey: Ms. Harrison suggested this be done before any other (potential) surveys are sent REASSIGNED to essential Town Administrator functions: 1. Develop /Formalize Community Sign Policy 2. Page 2 continued goals (to be amended) 3. Annual town meeting 4. Budget 5. Human Resource Management 6. Communications 7. Economical Development 8. Board/ Committee support 9. Operational The Selectmen unanimously adjourned at 4:31 pm Respectfully Submitted By Catherine Tinsley 8.23.17

· • Email and Resume – D. Pasquarello 5.15.17 • Letter of Interest – Ann Weeks 6.12.17...

Documents

Transcript of · • Email and Resume – D. Pasquarello 5.15.17 • Letter of Interest – Ann Weeks 6.12.17...