A Day in the Life of a Payroll Manager NCSC Product Certification Payroll Anytime, Anywhere!
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Transcript of A Day in the Life of a Payroll Manager NCSC Product Certification Payroll Anytime, Anywhere!
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A Day in the Life of a Payroll ManagerNCSC Product CertificationPayroll Anytime, Anywhere!
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Welcome!
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A Day in the Life
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.3
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Welcome!
Two payroll managers
of midsize companies
discuss: Responsibilities Concerns Outsourcing
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.4
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Introduction
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.5
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Introduction
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.6
Calculations
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Payroll Steps
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.7
Gather time and attendance data
Input data
Calculate gross, deductions and net
Verify data
Perform garnishments
File and deposit taxes
Create G/L reports
Create on-demand checks
Reconcile issued paychecks with bank
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New Hires
Personal Information– Name– SSN– Deductions
New Hire Reporting
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.8
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Time Collection
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.9
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Pay Rates
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.10
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Taxation
Child care (up to $5,000) Disability benefits (employee contributions) Life insurance (group plans under 50k) Medical/dental/health plans (employer contribution) Wages paid after death
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.11
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Circular E
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.12
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Taxes
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.13
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Garnishments
Interpretation of garnishment ruling Calculation of garnishment amount Prioritization (for multiple garnishments) Timeliness of depositing the garnishment in the
appropriate account or writing the check
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.14
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Producing Paychecks
Pay Bonuses Non-monetary
compensation (tickets, gift certificates, etc.)
FSA plan reimbursement
401(k) disbursement Severance pay Travel and expense
reimbursement Moving expenses Cash advances
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.15
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Compliance
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.16
Specific record keeping
proceduresDocumax
The Fair Labor Standards ActThe Fair Labor Standards Act
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Compliance
Payment of the minimum wage
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.17
Overtime pay
Restrictions on the employment of children
Pay deductions for:Cash or merchandise shortagesEmployer-required uniformsTools of the trade
Record keeping
Each state Multi-J
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Compliance
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.18
Sophisticated Spreadsheet
Programmed payroll solution
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Exempt vs. Non-Exempt
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.19
Overtime paid retroactively
Programmed payroll solution
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How Can ADP Help?
Consistently enforce rounding and OT rules based on client instruction
Maintain necessary documentation
Provide updates on the latest payroll tax law changes
Perform garnishments Tax reporting for multiple
states
© Copyright 2011 ADP, Inc. Proprietary and Confidential Information.20
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Welcome!