A Case Study of Banner @ HCT
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Transcript of A Case Study of Banner @ HCT
Khalid Tariq
3rd March, 2014
A Case Study of Extending Student Services with Banner @ HCT
Agenda
Introduction Banner Student Modules:
Setup Modules Student Modules Staff Modules
HCT Extension Applications to Banner Student• Q & A
Introduction
1
1988
4 Campuses 239 Students
2014
17 Campuses
~20,000+ Students~42,000+ Graduates~60,000+ Credentials Awarded
~1800+ Faculty and Staff from60+ countries
7 Faculties (Academic Divisions)
Cent
ral S
uppo
rt S
truc
ture
Central IT, HR, Finance,
Academic and Student
Services
MZMCMZ
WCCERTAAMCAAWCAD
MCADWCDM
CDWC
FMC
FWC
SMC
SWC
RKMC
RKWC
RUMC
RUWC
Banner Student
1995 •HCT Implemented Banner 2
2005 •1st in Middle East to upgrade to Banner 7
2008 •1st outside US to upgrade to Banner 8 (3rd including US)
2009 •1st in UAE to go live with Advancement
2010 •Merit Award for playing a leadership role in Community Source Initiative
2011 •1st in Middle East to implement Flexible Registration and TouchNet
2012 •1st in Middle East to implement Oracle Exadata for Banner
2012 •1st Institution hosted Groovy/Grails Code Camp at HCT
2013 •Upgraded all Banner modules to latest version in Banner 8 and preparing for Banner XE implementation
2013 •HCT won ARAB COMPUTER NEWS Award for “Education Project of the Year” for implementing BANNER on Exadata
Student, A/R, Flex Registration, Finance, HR, Advancement,
Position ControlCurriculum Development
System
Learning Management System Business Intelligence
Portal Enterprise Architecture
Library Information System Document Management System
Scheduling Software Mehnaty (Job Search)
Enterprise Feedback Management Payment Gateway
eText Aggregators Help Desk/Knowledge Management
Banner
Banner Student Modules
2
A Case Study of Extending Student Services with Banner @ HCT
INB
Banner XE
SSB
Ellucian Mobile
Banner Interfaces
A Case Study of Extending Student Services with Banner @ HCT
Internet Native Banner (INB)
A Case Study of Extending Student Services with Banner @ HCT
Banner XE
A Case Study of Extending Student Services with Banner @ HCT
Self-Service Banner (SSB)
A Case Study of Extending Student Services with Banner @ HCT
Ellucian Mobile
A Case Study of Extending Student Services with Banner @ HCT
1 - Setup
1.1 Catalog
1.2 CAPP
1.3 Location Management
1.4 Schedule
1.5 Events Management CAPP – Curriculum Advising and Program Planning
A Case Study of Extending Student Services with Banner @ HCT
1 - Setup
1.1 Catalog
1.2 CAPP
1.3 Location Management
1.4 Schedule
1.5 Events Management CAPP – Curriculum Advising and Program Planning
A Case Study of Extending Student Services with Banner @ HCT
1.1 Catalog – Banner Baseline Basic Course Information
Course Title College Division Department Credits Level Grading Mode Schedule Type
Course Details Co-requisites Equivalencies Course Description
Course Pre-requisites Course Pre-requisites (Simple or Complex) Test Restrictions
Course Restrictions By term By Campus By Field of Study (Major/Minor/Conc.) By Class By Level By degree By Program By Cohort By College By Attributes
A Case Study of Extending Student Services with Banner @ HCT
1.2 CAPP – Banner Baseline CAPP Requirements
Program Definition Rules Program Requirements Area Library Area Requirements Category, Instructor Meeting Location(Building, Room etc.)
Compliance Information Compliance Request Management Compliance Print Type Rules Compliance Default Parameters
Curriculum Rules and Controls Curriculum Rules Control Curriculum Rules
CAPP Student Adjustments Student Adjustment Library Student Program Adjustment Student Area Adjustment Student Targets, Waivers and Substitutions
A Case Study of Extending Student Services with Banner @ HCT
1.3 Location Management– Banner Baseline Buildings Definition
Campus Site College Department Address Attributes
Room Definition Status Description Capacity / Maximum Capacity Gender Type (Classroom/Residence/Office) College Department Room Rate Dimensions Attributes
Room Assignment Meals Assignment Phone Assignment Events Assignment
A Case Study of Extending Student Services with Banner @ HCT
1.4 Scheduling – Banner Baseline Meeting Times and Instructor
Meeting Type Start date, End Date Days scheduled Start Time, End Time Category, Instructor Meeting Location(Building, Room etc.)
Schedule Detail Section Links and Co-requisites Section Fees Degree Program Attributes Section Contracts Block Schedules
Section Prerequisites and Test Score Restrictions
Prerequisite Check Method Section Test Score and Prerequisite Restrictions Section CAPP Area Prerequisite Restrictions
Schedule Restrictions By Department By Field of Study By Class By Level By Degree By Program By Campus By College By Student Attribute and Cohort
A Case Study of Extending Student Services with Banner @ HCT
1.5 Events Management – Banner Baseline Define Events Register People in Events Define Functions
Revenue Expenses Fee Structure Target Audience Mailings Menu
Enter Function Participants Define Tasks in a Function
Event
FunctionTasks
FunctionTasks
Events Hierarchy
NOTE: HCT is not currently using this module but plans to use it in near future
A Case Study of Extending Student Services with Banner @ HCT
1 - Setup
1.1 Catalog
1.2 CAPP
1.3 Location Management
1.4 Schedule
1.5 Events Management CAPP – Curriculum Advising and Program Planning
A Case Study of Extending Student Services with Banner @ HCT
2.1 Student Recruitment – Banner Baseline Add Recruit/Prospect Information
High School Information Other Colleges Information Bio/Demographical Information Address and Contact Details
Assign Prospects to Recruiters Track Appointments/Contacts/Visit by Recruiters Setup Communication Plans for Recruits (Letter/Mail Generation)
NOTE: HCT is not currently using this module but plans to use it in near future along with a Constituent Relationship Management (CRM) System.
A Case Study of Extending Student Services with Banner @ HCT
2.2 General Person (Students) – Banner Baseline General Person Identification Information
Name, Legal Name, Known As Name, etc. IDs Address, Telephone, Email, Emergency Contact Bio/Demo Information
Person Holds Medical Information International Information – Passport, Visa, etc. Appointments/Contacts with Person
A Case Study of Extending Student Services with Banner @ HCT
2.2 General Person (Students) – Banner Baseline General Person Identification Information
Name, Legal Name, Known As Name, etc. IDs Address, Telephone, Email, Emergency Contact Bio/Demo Information
Person Holds Medical Information International Information – Passport, Visa, etc. Appointments/Contacts with Person
A Case Study of Extending Student Services with Banner @ HCT
2.3 Admissions – Banner Baseline Admissions Application
Desired Campus, Curriculum, etc. Admission Checklist Items Admission Fees
High School Grades Prior College and Degrees Test Scores Admissions Decision
A Case Study of Extending Student Services with Banner @ HCT
2.4 General Student – Banner Baseline General Student
Campus, Curriculum, etc. Fee Rules Activities Academic Standing Expected Graduation Date
Assign Advisors to Students Track Cooperative Education Work (Internships) Tag Student Cohorts and Attributes Special Needs Student Tracking
A Case Study of Extending Student Services with Banner @ HCT
2.5 Registration– Banner Baseline Student Enrollment and Registration
Course Section Registration Status Grading Mode
Class Roster and Attendance List Course Fees Assessment Rules Registration Waitlist Enrollment Verification Request
A Case Study of Extending Student Services with Banner @ HCT
2.6 Accounts Receivable – Banner Baseline Student Account Details Payment Plans Refund Processing Third-Party Billing
A Case Study of Extending Student Services with Banner @ HCT
2.7 Academic History – Banner Baseline Transfer Course Articulation Course Grades GPA – Term GPA, Cum GPA Transcript
A Case Study of Extending Student Services with Banner @ HCT
2.8 Graduation – Banner Baseline Degree Award
Degree/Curriculum Details Graduation Details Honors Graduation Fees
A Case Study of Extending Student Services with Banner @ HCT
1 - Setup
1.1 Catalog
1.2 CAPP
1.3 Location Management
1.4 Schedule
1.5 Events Management CAPP – Curriculum Advising and Program Planning
A Case Study of Extending Student Services with Banner @ HCT
3.2 General Person (Staff) – Banner Baseline General Person Identification Information
Name, Legal Name, Known As Name, etc. IDs Address, Telephone, Email, Emergency Contact Bio/Demo Information
Person Holds Medical Information International Information – Passport, Visa, etc. Appointments/Contacts with Person
A Case Study of Extending Student Services with Banner @ HCT
3.3 Faculty Information – Banner Baseline Faculty Advisor Information
Contract Attributes College/Department
Faculty Leaves Faculty Assignment to Schedule Faculty Workload
A Case Study of Extending Student Services with Banner @ HCT
3.4 Faculty Qualifications – Banner Baseline Faculty Personnel Information
Tenure Information Sabbatical Information
Faculty Degree Information College/Degree/Major/Graduation Details
HCT Extension Applications for Banner Student
3
A Case Study of Extending Student Services with Banner @ HCT
eTextbook Management System (ETMS) Resources downloaded from CurricuNet to ETMS Resource Request and Approval by Deans (based on student projections) Resource price entry by Vendors Resource Purchase Order Generation (Based on 20th Day Count) Resource Reconciliation (last day of term)
A Case Study of Extending Student Services with Banner @ HCT
Bb Creative Eye Used to Integrate Banner with Blackboard All courses are created based on sections in Banner and
template associations in Bb Creative Eye All reports related to Blackboard Schedule and Activities Manage CrossListing of courses in Blackboard
A Case Study of Extending Student Services with Banner @ HCT
Exam Scheduling System Handles the exam scheduling needs Helps manage resources(Staff, Students, Location) to avoid conflict
effectively Helps to meet campus or student specific constraints in scheduling Following information from Banner is utilized for scheduling needs
Campus Courses & CRNs Department Student Details Student Registrations Student Special Needs Staff Details Buildings and Room Details
A Case Study of Extending Student Services with Banner @ HCT
e-Advising & e-Registration Handles the Student Advising for the upcoming semester Helps in early planning w.r.t scheduling needs Helps to project the section sizes for the courses Following information from Banner is utilized:
CAPP setup Student Record Details Student Registration Advisor Information Student Grades Prerequisite & Co-requisite Information
A Case Study of Extending Student Services with Banner @ HCT
Keeps track of all counselor/medical records for students in one central database
Records are encrypted and only available to counselors and nurses
Appointment facility generates calendar invites for students and counselors
A Case Study of Extending Student Services with Banner @ HCT
Standard Assessment Strategy for all sections of same course
Map Learning outcomes to assessments
Approval & Locking of Assessments Component wise grade entry Sub-component wise grade entry Mid term grade entry Grade Approval Process Grade automation
43
Course
Assessment Strategy
Learning Outcomes
Curriculum System
E-Gradebook
Banner (6,000+ CRNs)
Executive Deans
A Case Study of Extending Student Services with Banner @ HCT
Simple tool for faculty/staff to search for students based on more than 30+ tags and statuses
The search query can be saved for later usage
Results are displayed in a tabular format and can be extracted to an Excel
A Case Study of Extending Student Services with Banner @ HCT
Online Attendance Management system available for teachers to take attendance on their desktops or mobile devices during the class: Present Absent Late Late Absent Excused Absent
Attendance periods are generated based on the schedule in Banner Generates 5%, 10%, >10% warnings All Attendance related comments are maintained.
A Case Study of Extending Student Services with Banner @ HCT
Available to campus IT staff Aids in tracking Laptop Distribution to all students in HCT Manage charity approval workflow for students requesting for
Laptop Financial Aid Place Laptop Hold for students who received Laptops from
Charity Record Payments Received From Students
A Case Study of Extending Student Services with Banner @ HCT
An application for colleges to provide major selection capability for students
Students enter their first, second, and third choice Program choice is confirmed based on demand of each program
A Case Study of Extending Student Services with Banner @ HCT
Based on attendance and gradebook data teachers and program chairs enter mid-term feedback as well as comments at the end of term
A Case Study of Extending Student Services with Banner @ HCT
At Risk is an important application that helps the colleges in: Proactively identifying At Risk students Work on the success of such At Risk students through early intervention. Mentors assigned to students for the At Risk Identified Follow-up mechanisms are also in place
A student can be assigned as At Risk in multiple courses against multiple categories.
At Risk assignment can be done by: the teacher or can also be set to assign automatically by the system based on some
rules set in the settings.
A Case Study of Extending Student Services with Banner @ HCT
Courses are associated with Assessments. Question Bank serves as the central repository for building
questions for the assessments defined Associates questions to Learning Outcomes Has built-in moderation and approval process Enables generation of Question Papers for courses based on
outcome of approval process.
A Case Study of Extending Student Services with Banner @ HCT
IELTS/CEPA exams form an integral part of Student entry/exit criteria
Test services aids in managing the processes related to these tests Manage Test Dates Registration – which includes auto-generation of pre-filled IELTS
forms Verification Upload of Internal/External Exam Results to Test Services Approval process and upload of results to Banner
A Case Study of Extending Student Services with Banner @ HCT
Advance Payment – Loading credit on the cards Eliminate Cash Transaction history of all activities on the card Supports financial aid students Setup menu for vendors for merchandise
A Case Study of Extending Student Services with Banner @ HCT
Centralized system to bring the marking process online Features include:
Defining exam dates Setting up markers for the courses Setting up marking rules Upload of Exam Scripts/Answers/Files Assign Markers based on Randomization Algorithm Extraction of marking results Questions are mapped to LOs and the results of marking can be
used to Assess the learning outcome of the students
A Case Study of Extending Student Services with Banner @ HCT
Online workflow system which captures all approvals related to students
Approvers may be sitting in different geographical locations Examples:
College Transfer form Hold Release Application Re-enrollment Request Change of Major Request User Access Request
A Case Study of Extending Student Services with Banner @ HCT
Gate access to students based on registration and schedule in Banner
Notifications to parents Students can apply for
online permissions which is processed by student services with a permission from the guardians
Thank You!
Khalid TariqHead of Enterprise Systems Development & QA
Higher Colleges of [email protected] www.hct.ac.ae