9.1-Develop Human Resource Plan
Transcript of 9.1-Develop Human Resource Plan
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Project Human Resource Management
11DevelopHuman
Resource Plan
AcquireProject Team
DevelopProject Team
ManageProject Team
Project HumanResourceProcesses
Initiating
Planning
Executing
Monitoring and Controlling
Closing
Professional & Social Responsibility
Chapter 9
PROJ 517Project Managerial Professional
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Project Human Resource Management
Overview
Purpose
To organize, develop and manage the project team Project Team:
Individuals that have some types of assigned role and responsibility tocomplete the project. (Also called as the Projects Staff)
Project Management Team: Individuals that are responsible for project management activities. (Also
called as the leadership, core, executive team)
Work with project stakeholders
Concerned with All aspects of people management
Involving the project team in the planning and decision-making efforts
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Knowledge Areas and Process Groups
Project
ManagementProcess Groups
Knowledge
Areas
Initiating
(2)
Planning
(20)
Executing
(8)
Monitoring
&Controlling
(10)
Closing
(2)
Human
ResourceManagement
X
(1)
X
(3)
Develop
Human
Resource Plan
Acquire
Project Team
DevelopProject Team
Manage
Project Team
3Note: (n) represents the number of project management process in the project group
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Project Human Resource Management Overview
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Develop
HumanResource Plan
AcquireProject Team
DevelopProject Team
ManageProject Team
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The process of identifying and documenting projectroles, responsibilities, and required skills, reporting
relationships, and creating a staffing managementplan.
Develop HumanResource Plan
The process of confirming human resourceavailability and obtaining the team necessary to
complete project assignments.
Acquire Project
Team
The process of improving the competencies, teaminteraction, and the overall team environment to
enhance project performance.
Develop Project
Team
The process of tracking team member
performance, providing feedback, resolving issues,and managing changes to optimize project
performance.
Manage Project
Team
Human Resource Management Four Processes
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Human Resource
Management PlanDevelop HumanResource Plan
Project Staff Assignments
Resource Calendars
Acquire Project
Team
Team Performance
Assessment
Develop Project
Team
Change RequestsManage ProjectTeam
Key Outputs for Human Resource Management Processes
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DevelopHuman
Resource Plan
AcquireProject Team
DevelopProject Team
ManageProject Team
Enterprise
/Organization
Estimate Activity
Resource
Activity Resource
Requirement Human Resource
Management Plan
Project Staff
Assignment
Report
Performance
Performance
Report
Change Requests
Perform Integrated
Change Controlprocess
Approved Change Requests
Team Performance
Assessments
Updates
Organizational Process Assets
Resource
Calendars
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9.1
Develop Human Resource Plan
Project Human Resource Management
Planning Process Group
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Initiating
Planning
Executing
Monitoring and Controlling
Closing
Professional & Social Responsibility
DevelopHuman
Resource Plan
AcquireProject Team
DevelopProject Team
ManageProject Team
Project HumanResourceProcesses
PROJ 517Project Managerial Professional
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Develop Human Resource Plan
Purpose To identify and document project roles, responsibilities,
and required skills, report relationships, and create astaffing management plan
HR Planning Notes: Roles: includes individuals & groups
Staffing Management Plan How & when project team will be acquired
Criteria for releasing project team member
Identification of training needs Time-Building
Plans for recognition & rewards programs
Compliance consideration
Safety issues
Impact of Staffing Management Plan on the company 9
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Develop Human Resource Plan Process
Inputs
ActivityResource
Requirements
EnterpriseEnvironmental
Factors
OrganizationalProcess Assets
Tools & Techniques
OrganizationCharts and
PositionDescriptions
Networking
Organizational
Theory
Outputs
HumanResource Plan
10DevelopHumanResource Plan
AcquireProject Team
DevelopProject Team
ManageProject Team
Project HumanResourceProcesses
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Develop Human Resource Plan
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Inputs Tools & Techniques Outputs
DevelopHuman
Resource Plan
AcquireProject Team
DevelopProject Team
ManageProject Team
Project HumanResourceProcesses
Activity Resource Requirements
Enterprise Environmental Factors
Organizational Process Assets
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Develop Human Resource Plan - Inputs
Activity Resource Requirements
To determine the human resource needs for theproject Basis of estimate
Assumptions made
Resource availability
Quantity of resources needed
Descriptions of project management activities The preliminary requirements regarding the required
people and competencies for the project teammembers are progressively elaborated as part of thehuman resource planning process
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Develop Human Resource Plan - Inputs
Enterprise Environmental Factors
The enterprise environmental factors that caninfluence the Develop Human Resource Planprocess include: Organizational culture and structure
Existing human resources
Personnel administration policies
Marketplace conditions
Technical
Interpersonal
Logistical
Politics
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Develop Human Resource Plan - Inputs
Organizational Process Assets
The organizational process assets that can influencethe project team with the Develop Human ResourcePlan process include:
Organizational standard processes and policies and
standardized role descriptions Historical information on organizational structures that
have worked in previous projects Templates:
Organizational charts
Position descriptions
Appraisals
Conflict Management
Checklists Any information related to HR, e.g. reward, ground rule
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Develop Human Resource Plan
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InputsTools &
TechniquesOutputs
DevelopHuman
Resource Plan
AcquireProject Team
DevelopProject Team
ManageProject Team
Project HumanResourceProcesses
Organization Charts and Position Descriptions
Networking
Organizational Theory
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Develop Human Resource Plan - T&Ts
Organization Charts and Position Description
Type of Organizational Formats: Hierarchical-type charts
Matrix-based charts
Text-oriented formats
Other Sections of the project Management Plan
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Develop Human Resource Plan - T&Ts
Organization Charts and Position Description
Hierarchical-Type Charts
Show positions and relationships in a graphic, top-down format
Work breakdown structures (WBS)
To show a breakdown of project deliverables
Organizational Breakdown Structure (OBS)
To arrange according to an organization's existingdepartments, units, or teams with the project activities orwork packages listed under each department.
Resource Breakdown Structure (RBS) To display categories by type of resources
Tracking project costs and aligned with the organizationalaccounting system
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Develop Human Resource Plan - T&Ts
Organization Charts and Position Description
Matrix-Based Charts
Responsibility Assignment Matrix (RAM)
Used to illustrate the connections between work
packages or activities and project team members.
RACI Chart: Type of RAM
Stands for Responsible-Accountable-Consult-Inform
Shows all activities associated with one person and all
people associated with one activity Ensure that there is only one person accountable for
anyone task to avoid confusion
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Develop Human Resource Plan - T&Ts
Organization Charts and Position Description
Matrix-Based Charts
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RACI Chart: Type of RAM.
Stands for Responsible-Accountable-Consult-Inform
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Develop Human Resource Plan - T&Ts
Organization Charts and Position Description
Text-Oriented Formats
Team member responsibilities that require detaileddescriptions can be specified in text-orientedformats
Similar to a job description Usually in outline format
Provide information: Responsibilities, Authority, Competencies, and Qualifications.
Various names including position descriptions and
role-responsibility-authority forms Used as templates for future projects
when the information is updated throughout thecurrent project by applying lessons learned
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Develop Human Resource Plan - T&Ts
Organization Charts and Position Description
Other Sections of the project Management Plan
Responsibilities description in different areas
of the project management plan
Risk, Quality, Communication Plan
Example:
Risk Registershow the individual assigned as
having responsibility for the listed risks
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Develop Human Resource Plan - T&Ts
Networking The formal and informal interaction with others in an
organization, industry, or professional environment
To understand political and interpersonal factors that willimpact the effectiveness of various staffing managementoptions
Human resources networking activities include: proactive correspondence
luncheon meetings
informal conversations including meetings and events
trade conferences
Symposia
Can be a useful technique at the beginning of a project
To enhance project management professional developmentduring the project and after the project ends
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Develop Human Resource Plan - T&Ts
Organizational Theory
To provide information regarding the way people, teams, andorganizational units behave
Effective use of this information can:
Shorten the amount of time, cost, and effort needed to create thehuman resource planning outputs
Organizational Types:
Theory takes into account the type of different organizational structures thatthe project is being carried out within and applied it to the human resource
planning efforts.
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FunctionalWeak
Matrix
BalancedMatrix
Strong
MatrixProjectization
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Develop Human Resource Plan
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Inputs Tools & Techniques Outputs
DevelopHuman
Resource Plan
AcquireProject Team
DevelopProject Team
ManageProject Team
Project HumanResourceProcesses
Human Resource Plan
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Develop Human Resource - Outputs
Human Resource Plan
A part of the project management plan To provide guidance on how project human resources should be defined, staffed,
managed, controlled, and eventually released.
Roles and responsibilities
Role
AuthorityResponsibility
Competency
Project organization charts
A graphic display of project team member and their
reporting relationships
Staffing management planStaff acquisitionResource calendars
Staff release plan
Training needs
Recognition and rewards
Compliance
Safety
HumanResource
Plan
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Develop Human Resource - Outputs
Human Resource Plan
Roles and responsibilities
The label that describes the work that a person isaccountable for
Example: Senior Programmer, Business ManagerRole
Clarifies whether a role has the ability to assign resources,
make decisions and sign approvalsAuthority
Describes the work that an individual within the role is
required to performResponsibility
The skill and capacity that is required to complete thisproject activities associated with the roleCompetency
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Develop Human Resource - Outputs
Human Resource Plan
Roles and responsibilities
The label that describes the work that a person isaccountable for
Example: Senior Programmer, Business ManagerRole
Clarifies whether a role has the ability to assign resources,
make decisions and sign approvalsAuthority
Describes the work that an individual within the role is
required to performResponsibility
The skill and capacity that is required to complete thisproject activities associated with the roleCompetency
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Develop Human Resource - Outputs
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Develop Human Resource - Outputs
Human Resource Plan
Staffing Management Plan
Where will they come form?Staff acquisition
When are people available? When will they be used?
Resource HistogramResource calendars
When will resources be released and no longer be charged the project?Staff release plan
What training do the project team member need?Training needs
What are they? What are the criteria for their use?Recognition and
rewards How will the project comply with any rules related to human resources?
e.g. complying with applicable government regulations, union contracts..Compliance
What policy and procedures protect the project team members?
e.g. Occupational Health and Safety Act (OHSA Act)Safety
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Figure: Sample Resource Histogram
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