APPROVED ONAPRIL 16, 2014

BY THE BOARD OF COUNTY COMMISSIONERS

AT THE WEEKLY BUSINESS SESSION

County Administration Workshop: April 3, 20149:00 a. m.— Board Conference Room

Attending: Commissioners Cherryl Walker and Keith Heck ( Simon G. Hare arrived at 9: 25); Linda

McElmurry, Recorder

Chair Cherry) Walker called the meeting to order at 9: 00 a. m.

1. DEPARTMENT REPORTS& BUSINESS UPDATES

A. Airports

1) Resolution 2014-xxx In the Matter of Supporting the Addition of Additional SmokejumperMuseum Complex Buildings to the State Historical Registry( Graves)

Larry Graves, Airports Manager asked the Board to consider a Resolution to support the effortsof the Smokejumpers to add buildings to the State Historical Registry. Larry assured the Board

if they need to make a change that would de- certify it from the registry, there are no roadblocksto prevent that. He added that Gary Buck would also like to make a presentation at the WBSnext week. The Board agreed to the presentation. Staff was directed to place the item underAdministrative Actions on next Weekly Business Session Agenda.

B. Department UpdatesP P

1) Fairgrounds

Mary Groves, Interim Fairgrounds Manager presented Exhibit A, Fairgrounds Update to theBoard explaining upcoming events, brochures, and work being done at the Fairgrounds. Maryrequested a letter of support from the Board for grant applications. The Board agreed to give

her a letter directed at each application. She said that 5 o' clock Marketing will be doing the

marketing for the fair at a cost of $200 per month until June when it goes up. Commissioner

Heck asked if the Fair Board had seen the contract and Dan Shepard said no but they heardabout it and approved it. Mary said rental revenues were up 19% from this time last year.

Commissioner Hare asked if fireworks had been discussed and she said yes, it was likely they

would have a display.

2. CFO REPORT& BUSINESS UPDATE ( CFO Out sick)

A. Budget Update

B. Financial Update

C. Miscellaneous

3. BOARD BUSINESS

A. Resolution 2014-015 In the Matter of a Reappointment to the Josephine County Mental

Health Advisory BoardThe Board directed staff to place the item on the Consent Calendar on next week's BusinessSession agenda.

B. Matters from Commissioners

Commissioner Walker asked Commissioner Hare where they were on compliance for Rough &Ready. Commissioner Hare said Robert Rice, Building Safety Director was working with Rough&Ready, he wasn' t certain because he has been out sick. Commissioner Walker suggested a letterbe sent to Rough & Ready outlining the requirements that must be completed prior to theissuance occupancy permit. The Board agreed. Commissioner Walker will draft the letter.

C. Liaison Update

None heard

County Administration WorkshopApril 3, 2014

Page 2 of 2

D. Miscellaneous Items

Commissioner Walker asked if the editorial written by Vic Harris had been published.Commissioner Hare said he would work on it today and tomorrow. The Board discussed whichdepartment should submit the next editorial. Commissioner Hare suggested the budget be

discussed and how the County is still providing 90% of the services with 50% of the staff. The

Board agreed.

The Board discussed membership dues for NACo and agreed they should be paid. Staff wasdirected to include the dues in the budget.

E. Other: ( ORS. 192.640(1) ". . . notice shall include a list of the principal subjects anticipated to

be considered at the meeting, but this requirement shall not limit the ability of a governingbody to consider additional subjects.")Pat Ellison, Legal Administrator discussed a limited power of attorney allowing equipmentmodifications to move forward on the cell tower at Sportsman' s Park. The Board directed staffto place the item on the Consent Calendar on next week' s Business Session agenda.

Commissioner Hare suggested the County needs a volunteer coordinator; part time or a

volunteer. The Board discussed having a monthly recognition of volunteers.

The Board directed staff to place the memo from Steve Rich regarding the Charter franchise onthe Executive Session agenda.

Meeting adjourned at 9: 58 a. m.

EXHIBITS

Exhibit A, Fairgrounds Update

WHEELER

TOYOTA

JOSEPHINE COUNTY FAIRGROUNDS & WHEELER TOYOTA PRESENT

NIM 4 al 1 4 '

RAIN OR SHINE I

O

ME'TALMADNESS'

j411

f

CASH ONLY EVENT

FAMILY FUN WITH: RACING FOOD BEVERAGES

GATES OPEN AT 11 AM WITH RACES STARTING AT 12PM (NOON)

GENERAL ADMISSION:

ADULTS: $ 6 CHILDREN ( 6- 12 YEARS): $ 4 UNDER 6 YEARS: FREEa

TIMED MUD RACING FOR:

8- 10 CYLINDER GAS OR DIESEL TRUCKS 4 CYLINDER GAS OR DIESEL TRUCKS

6 CYLINDER GAS OR DIESEL TRUCKS ATV & SIDE BY SIDES

PRIZE MONEY IN EACH CATEGORY

REGISTRATION FEE: $ 35 INCLUDES DRIVER' S PIT PASS ADDITIONAL PIT PASSES$ 15 EACH

REGISTRATION 9AM TO 11AM FAIRGROUNDS OFFICE

EVERYONE IN THE PIT AREA MUST SIGN A RELEASE

More information on the website: www.co.iosephine,or.us Click on Departments at the top, Click on Fairgrounds

LIKE US ON FACEBOOK— JOSEPHINE COUNTY FAIRGROUNDS

ink CORj` 4.4i1 T - .,. -- Sout nOregonL Sanitation Inc.

FAIRGROUNDS TOWING& SHELL

It's 6ardRnTime ULfor the

1rt ! anhowGarden

4

oseiiie County iirgrounc.s

April 18th- 19thFriday Noon- jpm

Saturday q am- k pin FffeAdj SSIOpVeggie Starts, Bedding Flowers, Plants,

Trees, Yard Decor, Crafts,Commercial & Food Vendors!

Raffles for Prizes!

This is a fundraiser for our FairgroundsCash and Raffle donations appreciated

Booth Space Available ECafLf4l-476-3215

Tuesiay-€Friiay 9am-5pm

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qiii 04'4 f ohJ Sunday

May z.

Auction beginsat noon

p . ..yrirpRinitin _ Irri kilimui

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CASA GA WILL BE ON HAND SUNDAY 3

MAKING BURRITOS FOR THE CELEBRATIONT

Jollieyour slringCeinin,1 i- tolleTiarl

a1! OURdS!April 154ay 3

nd Beyond No clothing or trashBring, donation items, from Household to Tractors a y ( g

saleable items only please) Items taken to: 1451 Fairgrounds Road. 9-4 Tues-FridayApril3OMay3

Metal Recycling-All types accepted includin appliances and cars. Special

arrangements can be made to pick up vehicles at donors location. All vehicles must

have titles. All proceeds go directly to the Fairgrounds. Cash donations can bebrought to the office or mailed to PO Box 672, Grants Pass, OR 97528.

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WHEELER MGM Cs. :

Southern Oregon TOYOTA mn&as3

Sanitation Inc.

JOSEPHINE COUNTY

AIRGROUNDS 1 •„ ,,,, .

FARMERS ILArrISANSa

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V.,IP4v•- •

40 i ` Supporting local farmers, gardeners, artisans, 4° t

OAPand entrepreneurs k°

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jiotillr IOW' PHONE: 541. 476. 3215

FAX: 541. 476. 1027

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Email: fairgrounds@co. josephine. or.us

rairFOUndS WORMS AND INFORMATION AVAILABLE ON THE JOSEPHINE COUNTY WEBSITE:

GRANTS PASS "I-6V WW, COIJOSEPHINE, OR, USJOSEPHINE COUNTY, OREGON

CH( 1E * FAIRGROUNDS* FROM THE DROP• DOWN * DEPARTMENTS* MCI

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The Josephine County Fair Board enthusiastically supports the grant writing programheaded by Interim Fair Manager Mary Groves. Mary has our authority to apply for grants, directothers to apply for grants and retain services to support the gaining of grants for the JosephineCounty Fairgrounds.

Signed, the Josephine County Fair Board members:

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