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CONFERENCE SPONSORSHIP

AND EXHIBITOR PROSPECTUS

CONTENTS

C O N T E N T S | 2

INTRODUCTION

EXHIBITORSMARKETINGOPPORTUNITIES

Benefits of participationPreliminary program

SPONSORSHIP

OpalRubySapphireEmerald Sponsorship snapshot

Exhibitor PackagesUpgrade PackagesExhibition Floorplan Conference Centre FloorplanTerms and conditions

Conference Proceedings USBConference appKeepcupCharging StationBreak sponsorNotepad and penSatchel insert

INTRODUCTION

I N T R O D U C T I O N | 3

The 37th Annual Conference and Exhibition of theAustralian Institute of Occupational Hygienists(AIOH) will be held in Perth from Saturday30th November - Wednesday 4th December,2019 at the Crown, Perth. With the theme, The Power of Many, Recalibrate,Resynergise, Rebrand, AIOH2019 will bringtogether researchers, practitioners, regulators andeducators to discuss and address issues of workerhealth protection. This conference will provide the ideal opportunityto build awareness and raise the profile of yourbrand amongst Occupational Hygiene leaders andpractitioners representing all sectors both nationaland international. Delegates represent industry sectors such asminerals and resources, defence, government,health services, academia and variousconsultancies. There will be a strong scientific program withpresentation in keynote, plenary and concurrentsessions, continuing education sessions,electronic posters and a large exhibition.

Sponsoring partners from previous AIOH Conferencesand Exhibitions are always enthusiastic about the levelof discussion, networking, interest and number of leadsgenerated from attending these events. Sponsorship of AIOH2019 is a great way to showcaseyour professional commitment to occupational hygiene,achieve maximum exposure and recognition. We offer awide range of sponsorship to suit your needs andbrand. We hope you choose to partner with us for what isshaping up to be the best and most successful AIOHevent to date. Whether you have been a valuablesponsor over many years or you are considering to be asponsor for the first time, we welcome you all and welook forward to enjoying the mutual benefits.

In 2018, the AIOH Conference boastedover 550 attendees, 24 sponsors andover 60 exhibition booths, a diverserange of speakers and exhibitors and amemorable social program.

BENEFITS OFPARTICIPATION


MAXIMUM EXPOSURE AT A PREMIER EVENT

AIOH Conference is thelargest gathering of keydecision makers providing youwith access to an exclusivemarket with a specific interestin Occupational Health andSafety and OccupationalHygiene. Take advantage ofthis opportunity to deliver aclear message about yourcommitment to the industry.

CULTIVATE ACOMPETITIVE EDGE

RAISE BRANDAWARENESS

Early sign up will provide youwith the highest degree ofexposure for your company,brand and product and willensure you avoid missing outon any benefits. As a valuedsponsor of the Conference youwill receive priority in ourmarketing and communicationscampaign.

In 2018, over 75 companiesparticipated in the annualconference throughsponsorship and tradeexhibition bookings.Participation will provide youwith a unique ability to positionyour company above yourdirect competitors as well asdemonstrating your support ofthe industry.

CAPTIVE TARGETMARKET

Inform and update all sectorsof the industry about yourproducts and services.Increase exposure to, andsales of, your products andservices. Launch new productsand services. Draw your targetmarket to you. Takeadvantage of a captiveaudience in one place at onetime.

DEVELOP NEW & EXISTING RELATIONSHIPS

There are significant networkingopportunities availablethroughout the event, includingconference sessions and socialfunctions. Take advantage ofbeing a sponsor of the premierOccupational HygieneConference in Australia. Interact with delegates face-to-face within the Exhibition Areaduring the Conference, morning& afternoon tea breaks andlunchtime.

A CUT ABOVE THE REST

AIOH delegates are keen toimprove their technical andpractical knowledge. Aligning your company withAIOH2019 demonstrates yourcommitment to assisting theirprofessional development.

PRELIMINARYPROGRAM


The conference provides the best opportunity for industry practitioners to obtain the latest information, essential inunderstanding and responding to key developments in occupational hygiene. The professional developmentopportunities offered through the program will be complemented by engaging and fun networking functions,networking opportunities and a buzzing exhibition. Highlighted below are opportunities to interact with theconference delegates.

SPONSORSHIP OPPORTUNITIES


Get your brand alongside these sponsors

DIAMONDSPONSOR

PEARLSPONSOR

SATCHELSPONSOR

KEYNOTE SPEAKER SPONSOR

WELCOME DRINKS SPONSOR

AIOH PRESIDENTS' GOLF CUPSPONSOR

RUBYSPONSOR

RUBYSPONSOR

RUBYSPONSOR

RUBYSPONSOR

SAPPHIRESPONSOR

SAPPHIRESPONSOR

EMERALDSPONSOR

DESTINATIONSPONSOR

BEST POSTERSPONSOR

SAPPHIRESPONSOR

SAPPHIRESPONSOR

SAPPHIRESPONSOR

OPAL SPONSOR

S P O N S O R S H I P | 7

$20,000 1 opportunity available

EXCLUSIVE RIGHT TO SPONSORSHIP OF THE WELCOME DINNER ON SUNDAY NIGHTIn consultation with AIOH, host the Welcome dinner on Sunday night. This function is one of the first opportunitiesto connect with the delegates in an informal setting. AN OPPORTUNITY TO ADDRESS THE DELEGATESA senior representative from the sponsor organisation is invited to address delegates at the Welcome Dinner onSunday night for 10 minutes. SINGLE EXHIBITION BOOTH INCLUDEDSingle exhibition booth included in the sponsorship package CONFERENCE TICKETS5 Scientific Programme Registrations - Monday, Tuesday and Wednesday5 complimentary tickets to the Welcome Drinks, Welcome Dinner, 3M night and Gala Dinner DELEGATE LISTA list of attending delegates, received 10 working days prior to conference. List includes name, organisation,position, state. Due to privacy laws, some delegates may opt out of the list. BRANDING OPPORTUNITIES

Acknowledgement of Sponsorship during the Opening and Closing Sessions, and at appropriate timesthroughout the conference. Branding Acknowledgement of sponsorship level on name badges for company representatives. Your company name and logo will appear on event literature: The AIOH Conference webpage (with a link toyour company website), email teasers (with a link to your company website), the Registration Brochure,Conference proceedings book – printed and electronic, Conference Pocket Program, AV screens atconference venue, Gala dinner Program.Your corporate banner will be displayed in a prominent position (as selected by the event organisers). Thebanner is supplied by the sponsor and is contingent upon AIOH approval. 2 page advertisement in the Proceedings book. Artwork must be supplied by the sponsor by the specifieddeadline date. 3 opportunities to display banners on AIOH Conference webpage (banners displayed for 1 week).A promotional paragraph of 250 words and contact details showcasing your company on AIOH Conferencewebpage. 1 insert (max A4 size) into delegate satchels.

The Welcome Dinner for AIOH Conference will be held onSunday 1 December 2019 from 19:30 – 22:00pm.

RUBY SPONSOR


$10,000

CONFERENCE TICKETS4 Scientific Programme Registrations - Monday, Tuesday and Wednesday4 complimentary tickets to Gala Dinner * Welcome Drinks, Welcome Dinner and 3M Dinner tickets not included and to be purchased separately DELEGATE LISTA list of attending delegates, received 10 working days prior to conference. List includes name, organisation,position, state. Due to privacy laws, some delegates may opt out of the list. BRANDING OPPORTUNITIES

Acknowledgement of Sponsorship during the Opening and Closing Sessions, and at appropriate timesthroughout the conference. Branding Acknowledgement of sponsorship level on name badges for company representatives. Your company name and logo will appear on event literature: The AIOH Conference webpage (with a link toyour company website), email teasers (with a link to your company website), the Registration Brochure,Conference proceedings book – printed and electronic, Conference Pocket Program, AV screens atconference venue, Gala dinner Program, Your corporate banner will be displayed in a prominent position (as selected by the event organisers). Thebanner is supplied by the sponsor and is contingent upon AIOH approval. 1/2 page advertisement in the Proceedings book. Artwork must be supplied by the sponsor by the specifieddeadline date. 1 opportunity to display banner on AIOH Conference webpage (banners displayed for 1 week)A promotional paragraph of 150 words and contact details showcasing your company on AIOH Conferencewebpage.1 insert (max A4 size) into delegate satchels.

4 opportunities available

SAPPHIRESPONSOR


$5,000

CONFERENCE TICKETS2 Scientific Programme Registrations - Monday, Tuesday and Wednesday2 complimentary tickets to Gala Dinner * Welcome Drinks, Welcome Dinner and 3M Dinner tickets not included and to be purchased separately DELEGATE LISTA list of attending delegates, received 10 working days prior to conference. List includes name, organisation,position, state. Due to privacy laws, some delegates may opt out of the list. BRANDING OPPORTUNITIES

Acknowledgement of Sponsorship during the Opening and Closing Sessions, and at appropriate timesthroughout the conference. Branding Acknowledgement of sponsorship level on name badges for company representatives. Your company name and logo will appear on event literature: The AIOH Conference webpage (with a link toyour company website), email teasers (with a link to your company website), the Registration Brochure,Conference proceedings book – printed and electronic, Conference Pocket Program, AV screens atconference venue, Gala dinner Program, 1/4 page advertisement in the Proceedings book. Artwork must be supplied by the sponsor by the specifieddeadline date. 1 insert (max A4 size) into delegate satchels.

3 opportunities available

EMERALDSPONSOR

S P O N S O R S H I P | 1 0

$3,000

CONFERENCE TICKET1 Scientific Programme Registration - Monday, Tuesday and Wednesday1 complimentary ticket to Gala Dinner* Welcome Drinks, Welcome Dinner and 3M Dinner ticket not included and to be purchased separately DELEGATE LISTA list of attending delegates, received 1 working day prior to conference. List includes name, organisation,position, state. Due to privacy laws, some delegates may opt out of the list. BRANDING OPPORTUNITIES

Acknowledgement of Sponsorship during the Opening and Closing Sessions, and at appropriate timesthroughout the conference. Branding Acknowledgement of sponsorship level on name badges for company representatives. Your company name and logo will appear on event literature: The AIOH Conference webpage (with a linkto your company website), email teasers (with a link to your company website), the Registration Brochure,Conference proceedings book – printed and electronic, Conference Pocket Program, AV screens atconference venue, Gala dinner Program. 1 insert (max A4 size) into delegate satchels.

CONFERENCE PROCEEDING USB


CONFERENCE APP


USBs are distributed to every delegate upon registration within the AIOHDelegate Satchel. USBs will be loaded with conference proceedings – which includes conferencepapers, speaker information, conference program and other conference relatedinformation. USBs are used by delegates throughout the conference and post-event. Acknowledgement as official sponsor of the USB. Sponsor logo displayed onUSBs alongside AIOH logo (to be supplied by AIOH, in consultation withsponsor). CONFERENCE TICKET1 Scientific Programme Registration - Monday, Tuesday and Wednesday1 complimentary ticket to Gala Dinner* Welcome Drinks, Welcome Dinner and 3M Dinner ticket not included and tobe purchased separately DELEGATE LISTA list of attending delegates, received 1 working day prior to conference. Listincludes name, organisation, position, state. Due to privacy laws, somedelegates may opt out of the list. BRANDING OPPORTUNITIES

Acknowledgement of Sponsorship during the Opening and ClosingSessions, and at appropriate times throughout the conferenceBranding Acknowledgement of sponsorship level on name badges forcompany representativesYour company name and logo will appear on event literature: The AIOHConference webpage (with a link to your company website), emailteasers (with a link to your company website), the Registration screensat conference venue, Gala dinner Program1 insert (max A4 size) into delegate satchels

Become aligned with the first place all delegates go to for moreinformation, the Conference Mobile App. The AIOH 2019 mobile app will be the one stop shop for program and socialinformation during the Conference. The mobile app will also provide a platformfor delegates, sponsors and exhibitors to interact both during the Conference. CONFERENCE TICKET1 Scientific Programme Registration - Monday, Tuesday and Wednesday1 complimentary ticket to Gala Dinner* Welcome Drinks, Welcome Dinner and 3M Dinner ticket not included and to bepurchased separately DELEGATE LISTA list of attending delegates, received 1 working day prior to conference. Listincludes name, organisation, position, state. Due to privacy laws, somedelegates may opt out of the list. BRANDING OPPORTUNITIES

Acknowledgement of Sponsorship during the Opening and ClosingSessions, and at appropriate times throughout the conferenceBranding Acknowledgement of sponsorship level on name badges forcompany representativesYour company name and logo will appear on event literature: The AIOHConference webpage (with a link to your company website), email teasers(with a link to your company website), the Registration screens atconference venue, Gala dinner Program1 insert (max A4 size) into delegate satchels

A D D I T I O N A L S P O N S O R S H I P | 1 1

Keepcup are distributed to every delegate upon registration within the AIOHDelegate Satchel. Keepcup are used by delegates throughout the conference and post-event.Acknowledgement as official sponsor of the Keepcup. An opportunity to providebranded Keepcup in the delegate satchels (to be supplied by the sponsor and sentto the venue by the specified deadline). CONFERENCE TICKET1 Scientific Programme Registration Monday, Tuesday and Wednesday1 complimentary ticket to Gala Dinner* Welcome Drinks, Welcome Dinner and 3M Dinner ticket not included and to bepurchased separately DELEGATE LISTA list of attending delegates, received 1 working day prior to conference. Listincludes name, organisation, position, state. Due to privacy laws, some delegatesmay opt out of the list. BRANDING OPPORTUNITIES

A Charging station is a free standing mobile phone charger that cancharge up to 18 phones at once and covers 95% of phones on the market. Charging station are a highly captivating media platform due to prime locationand users literally cannot look away, as they want to take care of their device.Charging station have many repeat users during session breaks.Acknowledgement as official sponsor of the Charging station. An opportunity tobrand the Charging station and surrounding area. An opportunity to providepromotional literature near the Charging station (to be supplied by the sponsor) CONFERENCE TICKET1 Scientific Programme Registration - Monday, Tuesday and Wednesday1 complimentary ticket to Gala Dinner* Welcome Drinks, Welcome Dinner and 3M Dinner ticket not included and tobe purchased separately DELEGATE LISTA list of attending delegates, received 1 working day prior to conference. Listincludes name, organisation, position, state. Due to privacy laws, somedelegates may opt out of the list. BRANDING OPPORTUNITIES

KEEP CUP


CHARGING STATION


Acknowledgement of Sponsorship during the Opening and Closing Sessions,and at appropriate times throughout the conferenceBranding Acknowledgement of sponsorship level on name badges for companyrepresentativesYour company name and logo will appear on event literature: The AIOHConference webpage (with a link to your company website), email teasers (witha link to your company website), the Registration screens at conference venue,Gala dinner Program1 insert (max A4 size) into delegate satchels

Acknowledgement of Sponsorship during the Opening and Closing Sessions,and at appropriate times throughout the conferenceBranding Acknowledgement of sponsorship level on name badges forcompany representativesYour company name and logo will appear on event literature: The AIOHConference webpage (with a link to your company website), email teasers(with a link to your company website), the Registration screens at conferencevenue, Gala dinner Program1 insert (max A4 size) into delegate satchels


BREAK SPONSOR

$5,500

NOTEPAD & PEN


Acknowledgement as sponsor of Break on the selected day. Formal acknowledgement by session chairs before Sponsored session. An opportunityto display your company signage throughout the Trade Exhibition space for the durationof the selected break. (Signage to be supplied by the sponsor and must not block orcover other exhibitors’ displays or signage.) An opportunity to provide promotionalliterature at catering stations and lounges during selected break (supplied by thesponsor). CONFERENCE TICKET1 Scientific Programme Registration - Monday, Tuesday and Wednesday1 complimentary ticket to Gala Dinner* Welcome Drinks, Welcome Dinner and 3M Dinner ticket not included and to bepurchased separately DELEGATE LISTA list of attending delegates, received 1 working day prior to conference. List includesname, organisation, position, state. Due to privacy laws, some delegates may opt out ofthe list. BRANDING OPPORTUNITIES Acknowledgement of Sponsorship during the Opening and Closing Sessions, and at

appropriate times throughout the conferenceBranding Acknowledgement of sponsorship level on name badges for companyrepresentativesYour company name and logo will appear on event literature: The AIOH Conferencewebpage (with a link to your company website), email teasers (with a link to yourcompany website), the Registration screens at conference venue, Gala dinnerProgram1 insert (max A4 size) into delegate satchels

Notepads and pens are distributed to every delegate upon registration withinthe AIOH Delegate Satchel. Notepads and pens are used by delegates throughout the conference and post-event.Acknowledgement as official sponsor of the notepads and pens. An opportunity toprovide branded notepads and pens in the delegate satchels (to be supplied by thesponsor and sent to the venue by the specified deadline). CONFERENCE TICKET1 Scientific Programme Registration - Monday, Tuesday and Wednesday1 complimentary ticket to Gala Dinner* Welcome Drinks, Welcome Dinner and 3M Dinner ticket not included and to bepurchased separately DELEGATE LISTA list of attending delegates, received 1 working day prior to conference. List includesname, organisation, position, state. Due to privacy laws, some delegates may opt outof the list. BRANDING OPPORTUNITIES

Acknowledgement of Sponsorship during the Opening and Closing Sessions,and at appropriate times throughout the conferenceBranding Acknowledgement of sponsorship level on name badges for companyrepresentativesYour company name and logo will appear on event literature: The AIOHConference webpage (with a link to your company website), email teasers (witha link to your company website), the Registration screens at conference venue,Gala dinner Program1 insert (max A4 size) into delegate satchels


SATCHEL INSERT

$500

CUSTOMISEDSPONSORSHIP PACKAGE

To discuss other sponsorship opportunities or create a customisedpackage please contact us.

An opportunity to include 1 insert into delegate satchels: EITHER corporate literature (A4 size or smaller) OR promotional merchandise(not including note pads and Pens, USB or Keepcup).


SPONSORSNAPSHOT

S P O N S O R S H I P | 1 5

SPONSOR SNAPSHOT

EXHIBITORPACKAGES

E X H I B I T I O N | 1 6

$3,150 single booth$6,300 double booth

The Trade Exhibition is a major component of AIOH Conference 2019. The exhibition area is the focus of activityand the prime networking area for both delegates and exhibitors outside sessions. All morning and afternoon refreshments are held in the Exhibition area, making it a true meeting point fordelegates and a wonderful opportunity to network. AIOH2019 will once again host the ‘Excite’ – a platform within the exhibition area that allows you to presentproducts, services or personnel in an entertaining, lively, quick 5-minute presentation as the delegates lunch.Time slots for these presentations are strictly limited. Purchase of any exhibition space at AIOH 2019 Conference includes the following: CONFERENCE TICKETS2 Scientific Programme Registrations Monday and Tuesday (4 registrations for double booth) 2 complimentary tickets to the Welcome Drinks and Welcome Dinner. (4 registrations for double booth)* 3M Dinner and Gala Dinner tickets not included and to be purchased separately BRANDING OPPORTUNITYCompany name including a link to your website listed on the AIOH Conference webpage. Company name included in the Delegate Handbook as an Exhibitor. DELEGATE LISTA list of attending delegates provided post conference. List includes name, organisation, position, state . An exhibition booth at Conference includes the following as standard:

• Booth: 3M X 3M, white Octaboard walls.

• Fascia signage: 1 x fascia board, company signage (up to 30 characters) with black vinyl text on white board.

• Flooring: Existing venue flooring.

• Lighting: 2 x 120W spotlights.

• Power: 1 x 4amp powerboard

• Furniture: No furniture supplied.

Tickets for additional booth staff and social functions can be booked when registration opens

UPGRADE SINGLE BOOTH$5,800 multiple opportunities

UPGRADE DOUBLE BOOTH

$8,800 multiple opportunities


CONFERENCE TICKET3 Scientific Programme Registrations Monday, Tuesday and Wednesday

3 complimentary tickets to the Welcome Drinks

3 complimentary tickets to Welcome Dinner

* 3M Dinner and Gala Dinner tickets not included and to be purchased separately

DELEGATE LISTA list of attending delegates, received 1 working day prior to conference. List

includes name, organisation, position, state. Due to privacy laws, some delegates

may opt out of the list.

BRANDING OPPORTUNITIESAcknowledgement of Sponsorship during the Opening and Closing Sessions,

and at appropriate times throughout the conference.

Branding Acknowledgement of sponsorship level on name badges for company

representatives.

Your company name and logo will appear on event literature: The AIOH

Conference webpage (with a link to your company website), email teasers (with

a link to your company website), the Registration Brochure, Conference

proceedings book – printed and electronic, Conference Pocket Program, AV

screens at conference venue.

1 insert (max A4 size) into delegate satchels.


• Fascia signage: 1 x fascia board, company signage (up to 30 characters)

with black vinyl text on white board.





CONFERENCE TICKET5 Scientific Programme Registrations Monday, Tuesday and Wednesday

5 complimentary tickets to the Welcome Drinks

5 complimentary tickets to Welcome Dinner

* 3M Dinner and Gala Dinner tickets not included and to be

purchased separately

DELEGATE LISTA list of attending delegates, received 1 working day prior to conference. List

includes name, organisation, position, state. Due to privacy laws, some

delegates may opt out of the list.

BRANDING OPPORTUNITIESAcknowledgement of Sponsorship during the Opening and Closing

Sessions, and at appropriate times throughout the conference.

Branding Acknowledgement of sponsorship level on name badges for

company representatives.

Your company name and logo will appear on event literature: The AIOH

Conference webpage (with a link to your company website), email teasers

(with a link to your company website), the Registration Brochure,

Conference proceedings book – printed and electronic, Conference Pocket

Program, AV screens at conference venue..

1 insert (max A4 size) into delegate satchels.


• Fascia signage: 1 x fascia board, company signage (up to 30 characters) with

black vinyl text on white board.





An exhibition booth at Conference includes the following as standard:An exhibition booth at Conference includes the following as standard:


EXHIBITION FLOORPLAN

Booth allocations University of Wollongong...........................................1CleanSpace Technology............................................2Microanalysis Australia Pty Ltd..................................3Vipac Engineers & Scientists Ltd...............................4Occuhealth.................................................................5Freudenberg Filtration Technologies (Aust) Pty Ltd..6ARL Group.................................................................7Safety Equipment Australia Pty Ltd.....................9&11RMIT University.......................................................10Allens industrial Products........................................12Active Environmental Solutions.............13,14,15 & 16Industrial Scientific Australia Pty Ltd..................17&18Air-Met Scientific................................................19&203M Australia.......................................................21&23Bruel & Kjaer Australia.............................................22Envirolab Services Pty Ltd.......................................24Breathe Safe................................................. ....25&26DuPont Australia................................................32&33Australian Laboratory Services Pty Ltd....................34Edith Cowan University............................................35NVMS Solutions.......................................................36Octief.......................................................................37Paramount Safety....................................................38GCG Health Safety & Hygiene................................39Draeger Australia Pty Ltd..................................40&41CAC GAS & Instrumentation....................................42Mycotec Pty Ltd........................................................43Eurofins....................................................................44Crawford Boots .......................................................45Rowe Scientific........................................................46Anitech.....................................................................47Risk management technologies...............................52Nanozen...................................................................53AMAL Analytical.......................................................54Environmental Products...........................................55Control Equipment.............................................56&57Kenelec Scientific..............................................58&59Gastech.............................................................60&61RED OHMS Group..................................................62Cotral Technology...................................................63SGS Australia..........................................................64Acu-Vib Electronics.................................................65

SPONSORSNAPSHOT

Exhibition entry

ExciteCatering

Catering

Cat

erin

gC

ater

ing

Registration

SOLD

SPONSORSNAPSHOT


CONFERENCE FLOORPLAN

Keynote and Concurrentsessions

Exhibition space

CES sessions

Social Functions

Registration

TERMS ANDCONDITIONS

T E R M S A N D C O N D I T I O N S | 2 0

BOOKING, PAYMENT AND CANCELLATION TERMS Bookings: All Bookings must be made through the Application Form and will be acknowledged within 5 workingdays via a confirmation email. PAYMENTAll prices listed are ex GST. Payment in full (100%) is required within 30 days of confirmation of your sponsorarrangement. On receipt of confirmation, a tax invoice will be forwarded to you. All sponsorship must be fully paidfor within our trading terms of 30 days unless otherwise negotiated at the time of signing. Full payment orpurchase order must be sent when submitting the completed booking form and an invoice/receipt issued. Until fullpayment is received, unless prior arrangements have been made, the ‘reserved’ exhibition space will remainavailable for sale. Acknowledgement on the conference website and promotional materials will not be made untilpayment is received. Payment made by credit card will incur a 2% merchant fee. We do not accept AMEX cards. CANCELLATIONS/REFUNDS Sponsorship By submitting the following sponsor and branding form you acknowledge and accept the followingcancellation costs: More than 90 days prior to the event – No charge 60-90 days – 30% of agreed value 30-60days – 50% of agreed value Less than 30 days prior – 100% of agreed value The AIOH may, at its discretion,waive the above charges if a replacement sponsor can be found to fill the vacancy. It is the responsibility of thesponsor to immediately notify the AIOH Conference & Events Manager of any change to participation orinvolvement Exhibition All exhibition cancellations must be submitted in writing, and will be subject to a $250administrative fee. No refunds will be made after 31 October 2019. All refunds are at the discretion of theOrganisers. EXHIBITION STAND/SPACE ALLOCATIONS Allocation of spaces: Spaces will be allocated on a ‘first come, first served’ basis. The organisers will do theirutmost to accommodate requests made on the booking form and where they cannot they will discuss alternativeswith you. ALTERATION OF FLOORPLANThe Organisers reserve the right to amend the floorplan or alter the exact location of the allocated spaces withinthe floorplan to accommodate sales eg. where an Exhibitor books more than a 3m x 3m space to avoid conflictswith other exhibitors. The Organisers will endeavour to consult with the exhibitors who are directly affectedwhenever possible and the Exhibitor undertakes to agree to such alteration(s). EXHIBITOR OBLIGATIONS Additional Representatives: Each exhibitor package includes registration for two staff per booth. (This includes twotickets to AES Welcome Drinks and Welcome Dinner, access to conference sessions Monday and Tuesday andone satchel). Additional attendees will need to register as additional booth staff for an additional cost, to gainaccess to the exhibition area and conference.

GENERALThe Exhibitor must ensure that:• The stand is fully staffed and continually kept open throughout the conference; • Walkways are kept clear at all times; • The space is kept clean and tidy and free from rubbish at all times; • Business is conducted in an appropriate manner from the stand considering the venue, organiser, otherexhibitors and visitors. ARRANGEMENT OF DISPLAYSThe Exhibitor is required to arrange its displays so as not to obstruct the general view or conceal other exhibits.No signs or banners are to be placed outside of the space assigned to each exhibitor. Exhibiting representativesmay not stand in the aisles or hand out materials, flyers or bags in the aisles of the exhibition area and must do soonly within the allocated stand area. NOISELoud speakers, radios, televisions or the operation of any machinery or equipment which is of sufficient volume tobe distracting to neighbouring exhibitors or conference attendees are not permitted. Public address systems usedto attract the attention of visitors passing near the Exhibitor’s stand are also not permitted. DISPLAYING PRODUCTS If the Exhibitor is displaying products or any material which is determined, in the Organisers view, to beinappropriate, including, for example, materials that are offensive, disparaging or discriminatory, will be asked toremove its products or exhibition. EXHIBITOR PROPERTYThe property of the Exhibitor is deemed to be under their responsibility, control and oversight at all times,including in transit to and from the venue and within the confines of their stand. The stand, materials, displays andequipment should not be left unattended at any time. Please note that it is not possible to secure or lock theexhibition areas. LIABILITY The Organiser accepts no responsibility whatsoever for any loss of or damage to or theft of property (includingmaterials, displays and equipment) belonging to the Exhibitor. MARKETING MATERIALThe sponsor/ exhibitor must send their artwork for inclusion in various marketing materials no later than 23 August2019. If artwork is submitted post 24 August 2019, it will only be included in electronic material and not hardcopycontent.

By making a booking at the AIOH 2019 Conference, you (the Sponsor/Exhibitor), are

entering into an agreement with AIOH (the Organisers) and agree to the following terms

and conditions:

TERMS ANDCONDITIONS

T E R M S A N D C O N D I T I O N S | 2 1

INSTALLATION AND REMOVAL OF EQUIPMENT Bump In: Set-up is on Sunday December 1, 2019 from 2.00pm. Stands must be fully set-up and manned by8.30am Monday December 2, 2019. If an exhibitor fails to turn up, the space will be left and the Exhibitor will notreceive a refund. Bump Out: Stand dismantling does not occur until after the exhibition closes; exhibitors must not disrupt theconference by dismantling early. All exhibitors must be packed up by 1800 on Tuesday December 3 2019 (unlessprior arrangements are made with the Organisers and venue). COURIERS AND TRANSPORTATION OF EQUIPMENT The Exhibitor is responsible for arranging couriers and transportation of exhibition equipment and exhibitors to theconference. RESPONSIBILITY FOR LOSS/DAMAGE IF CAUSEDThe Exhibitor will be solely responsible for the cost of remedying any damage and repairs howsoever caused tothe venue carpet, walls, floor and all property damaged or destroyed by an Exhibitor must be replaced to itsoriginal condition at the expense of the Exhibitor. EXHIBITOR HEALTH & SAFETY OBLIGATIONS Venue Compliance: The Exhibitor must, at all times, comply with the venue’s regulations and policies includingany laws applying to the venue. INSURANCE, PUBLICITY AND DATA PROTECTION Insurance: By completing and submitting the Exhibitor Booking Form, the Exhibitor agrees to protect and cover theOrganisers and the venue from all claims, demands, damages, and liability of any kind, including loss, damage ordestruction of property, breach of contract, injury, negligence, abuse or wilful misconduct on the part of any party.The Exhibitor, at its sole expense, must take out all necessary insurance, including Public Liability insurance. The Organisers’ Insurance: Neither the Organisers nor the venue owners provides insurance for the benefit of exhibitors. Exhibitors who wishto carry insurance on their property or for any other purpose must do so at their own expense. MARKETING AND PUBLICITYThe Organisers will produce an official programme listing exhibitors for the exhibition and will feature all exhibitorson the conference website. The Organisers accept no responsibility for any misrepresentation or any other error.The Organisers give no warranty as to the type or extent of the promotion of the exhibition or as to attendancenumbers at the conference.

CONSENT TO USE IMAGE By making a booking for a space the Exhibitor gives consent to the Organisers to take and use photographs,images and any video footage of the Exhibitor, or the space during the conference for any of the Organisers’promotional purposes in perpetuity in any media without any payment to the Exhibitor. EXHIBITOR USE OF PHOTOS FOR MARKETING PHOTOS The Exhibitor is permitted to take a reasonable amount of photographs for their own promotional and marketinguse provided that the Exhibitor does not infringe the Organisers’ intellectual property rights it holds in connectionwith the conference. BREACHING THE TERMS AND CONDITIONS Unsuitable exhibitors: The Organisers have the right to prohibit, prevent or remove any part of any exhibit deemed unsuitable orinappropriate for the purpose of the conference. Failure to comply: In the case of any failure of any Exhibitor to comply with these terms and conditions, the Organisers may cancelthe Exhibitor’s booking or may, during the staging of the conference, eject any Exhibitor from the venue. No refundor compensation will be payable to the Exhibitor if cancellation or expulsion occurs. Consequences of ejection: If the Exhibitor is ejected from the conference venue, or their booking is cancelled, the Exhibitor will then beprohibited from occupying any stand/space. If the Exhibitor is at the time occupying a stand, the Exhibitor mustimmediately remove all their exhibits from the venue in accordance with the Organisers’ directions. The Exhibitorwill be responsible for all costs incurred by the Exhibitor and the Organisers in enforcing this clause. GENERALExhibitor liability: The Exhibitor will be liable to the Organisers for all losses, unpaid accounts, interest, damages, costs, charges,fees and expenses incurred by the Organisers as a result of the Exhibitor failing to comply with these terms andconditions. Alterations to terms and conditions: The Organisers reserve the right to alter these terms and conditions at any time and for any reason. Alterations to dates of the conference: The Organisers reserve, in their absolute discretion, the right to alter the dates of the conference and will use allreasonable endeavours to provide the exhibitors with reasonable prior notice of the change of date.

BOOKINGS AND NEXT STEPS

AIOH.ORG.AU/AIOH2019

CONTACT

Samira WadhavkarConference and Events [email protected] 733 814

Stuart RietkerkSponsorship [email protected] 781 248

Greg PayneExhibition [email protected] 755 437

CLICK HERE FOR BOOKING FORM

Richard CrafterSponsorship [email protected] 647 426

https://www.aioh.org.au/events-public/copy-of-save-the-date

https://www.aioh.org.au/aioh2019/2019-aioh-conference-sponsorship-and-exhibition-booking-form

9 i$& &U?L IL?PI UZP ?9 L 9 PI?9P?LP$&I · A ust ralian I nst it ut e of O ccupat ional Hygienist s...

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