888_ERP605_BPD_EN_CN

EHP5 for SAP ERP 6.0

September 2011

English

Work Clearance Management (888)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Business Process Documentation

SAP Best Practices Work Clearance Management (888): BPD

Copyright

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

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EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

© SAP AG of 45


Contents

1 Purpose.................................................................................................................................. 6

2 Prerequisites........................................................................................................................... 6

2.1 Master Data and Organizational Data.............................................................................6

2.2 Business Conditions........................................................................................................7

2.3 Roles............................................................................................................................... 8

3 Process Overview Table.........................................................................................................8

4 Process Steps...................................................................................................................... 11

4.1 Maintaining Activation of Work Clearance Management for Maintenance Orders.........11

4.1.1 Creating Maintenance Order with WCM Requirement...........................................11

4.2 Safety Measures before Actual Maintenance Work.......................................................13

4.2.1 Creating Work Approval from Maintenance Order..................................................13

4.2.2 Creating Work Clearance Application (WCA) from Work Approval (WAP).............15

4.2.3 Creating an Additional Application for Hot Work from WAP...................................16

4.2.4 Creating Operational Work Clearance Document (WCD) from WCA.....................18

4.2.5 Assigning External Document to Operational WCD...............................................20

4.2.6 Setting WAP to "Prepared".....................................................................................21

4.2.7 Setting WCA to "Prepared"....................................................................................22

4.2.8 Setting the Hot Work Application to "Prepared"......................................................22

4.2.9 Approving Tagging for WCA before Hot Work is Approved....................................23

4.2.10 Approving Hot Work Permit....................................................................................24

4.2.11 Approving Tagging for WCA after Hot Work is Approved.......................................25

4.2.12 Setting WCD to "Prepared" to Start Tagging..........................................................26

4.2.13 Performing Tagging................................................................................................27

4.2.14 Approving Safety Measurement in WCA................................................................28

4.2.15 Printing Work Permit..............................................................................................29

4.3 Executing Actual Maintenance Work.............................................................................29

4.3.1 Releasing Execution for Work Order......................................................................29

4.3.2 Performing Test Cycle............................................................................................30

4.4 Maintenance Work Completed......................................................................................32

4.4.1 Setting Work Order to "Work Completed"..............................................................32

4.4.2 Setting Work Approval to "Closed".........................................................................32

4.4.3 Setting Application for Hot Work to "Closed"..........................................................33

4.4.4 Setting WCA to "Closed"........................................................................................34

4.4.5 Performing Untagging............................................................................................35

4.4.6 Setting WCD to "Closed"........................................................................................36

4.4.7 Technically Completing the Order (Optional).........................................................37

4.4.8 Settling the Order (Optional)..................................................................................37

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4.4.9 Completing the Order (Optional)............................................................................37

4.5 Maintenance Plan Scheduling.......................................................................................38

4.5.1 Creating Maintenance Plan....................................................................................38

4.5.2 Scheduling Maintenance Plan................................................................................39

4.5.3 Running Program RIWC0016 to Generate WCM Objects......................................40

4.5.4 Checking Call Object..............................................................................................41

5 Appendix.............................................................................................................................. 41

5.1 Reversal of Process Steps............................................................................................41

5.2 Used Forms................................................................................................................... 44

5.3 SAP ERP Reports.........................................................................................................44

© SAP AG of 45


Work Clearance Management

1 PurposeThis scenario describes the whole process of Work Clearance Management (WCM) for the Chemicals industry. It can be used to implement WCM functionality in chemicals companies. Necessary maintenance work on technical objects, such as inspections, preventive maintenance or repairs, can only be executed once all the measures to ensure a safe working environment have been implemented. These safety measures can include, for example, lockout/tagout, fire protection and radiation protection. The design of the scenario is based on SAP WCM enhancement model, and fully integrated with the work order process.

The maintenance planner creates work approval from a maintenance order. The reference information in the maintenance order is automatically copied into the work approval.

The WCM process is fully integrated with the work order process. Once the maintenance planner determines to activate the WCM process to ensure maintenance staff’s safety, all approvals must be given before execution of actual maintenance.

The operational processing of lockout/tagout is described using the operational cycle. This process consists of orderly tagging and subsequent untagging of technical objects, so that work and tests on technical objects can be performed safely. The operational cycle is divided into the following operational phases:

Tagging phase

Temporary untagging phase

Untagging phase

Individual statuses of operational phases are predefined in the system.

Tagging Phase

Tag (BTG)

Tag printed (PTAG)

Tagged (ETG)

Temporary Untagging Phase

Untag temporarily (BTUG)

Test tag printed (PTST)

Temporarily untagged (ETUG)

Untagging Phase

Untag (BUG)

Untagged (EUG)

Different staff roles are involved in the process. For example, maintenance employees and WCM planners are authorized to create or change specific WCM objects respectively.

In this scenario, we designed the process based on a power generation data model. However it also can also be applied for power distribution & transmission.

2 Prerequisites

2.1 Master Data and Organizational DataSAP Best Practices Standard Values

© SAP AG of 45

http://help.sap.com/erp2005_ehp_04/helpdata/EN/17/49edf4595dd411ab370060b03c3b0b/content.htm

http://help.sap.com/erp2005_ehp_04/helpdata/EN/fa/4f2d303d5dd411ab370060b03c3b0b/content.htm

http://help.sap.com/erp2005_ehp_04/helpdata/EN/30/12701a46b611d4a7850060087a7a74/content.htm

http://help.sap.com/saphelp_47x200/helpdata/en/2d/c792074c2911d4a78e0060087a7a74/content.htm

http://help.sap.com/saphelp_47x200/helpdata/en/14/52fd17cd0511d3b6e20000e835341d/content.htm


Essential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers.

This master data consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scenario.

Additional Master Data (Default Values)

You can test the scenario with other SAP Best Practices default values that have the same characteristics.

Check your SAP ECC system to find out which other material master data exists.

Using Your Own Master Data

You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation.

Use the following master data in the process steps described in this document:

Master / org. data Value Master / org. data details Comment

Functional location: 1000-KM1/KMA5 Ball Mill System 5

Equipment 1000XXXX Multistage Pump

Maintenance planning Plant: 1000 Plant 1000

Maintenance plant 1000 Plant 1000

Planner group 100 PM-Planner Elec.

Work center RES-0200 Work center Electric

WAP Uses YU1 Standard use

WCA Uses YU1 Standard use

Hot work uses YU3 Fire protection

WCD Uses YU1 Standard isolation with test cycle

In this scenario, we use data in generation plant 1000 as demo data, however you still can use data in distribution plant 1010 for demo purposes, for this you need to set up 1010 to apply the WCM enhancement model and finish the necessary configuration.

2.2 Business ConditionsThe business process described in this Business Process Documentation (BPD) is part of a bigger chain of integrated business processes or scenarios. As a result, you must have completed the following processes and fulfilled the following business conditions before you can start any activities in this scenario:

Business condition Scenario

To run through this scenario, some prerequisite processes steps have to be done.

To execute this activity, run the following required steps in the

Prereq. Process Steps (BB - 154)

© SAP AG of 45


Business condition Scenario

Business Process Documentation of Prereq. Process Steps (BB - 154).

Roll MM Period to Current Period

2.3 Roles

UseThe following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

PrerequisitesThe business roles have been assigned to the user who is testing this scenario.

Business role Technical name Process step

Chemicals: Maintenance Specialist

SAP_NBPR_MAINTENANCE_CHM_S Creating Maintenance Order with WCM Requirement

Maintaining Maintenance Plan

Checking Call Object

PM - WCM: Maintenance Planner

SAP_NBPR_PMWCM_P Maintain WCM objects

IT Administrator (Professional User)

SAP_NBPR_IT_ADMIN_S Running Program RIWC0016 to Generate WCM Objects

3 Process Overview TableProcess step External

process reference

Business condition

Business role

Trans-action code

Expected results

Creating Maintenance Order with WCM Requirement


IW31 Maintenance order is created.

Creating Work Approval from Maintenance Order


IW32 The work approval is created.

Creating Work Clearance Application (WCA) from Work Approval (WAP)

PM-WCM: Maintenance Planner

WCTB The WC application is created

Creating an Additional

PM-WCM: Maintenance

WCTB The application for hot work is

© SAP AG of 45


Process step External process reference

Business condition

Business role

Trans-action code

Expected results

Application for Hot Work from WAP

Planner created.

Creating Operational Work Clearance Document (WCD) from WCA


WCTL Operational WCD is created.

Assigning External Document to Operational WCD


WCT7 External document is link to operational WCD.

Setting WAP to "Prepared"


WCTB The WAP is set to "PREP".

Setting WCA to "Prepared"


WCTL The WCA is set to PREP.

Setting the Hot Work Application to "Prepared"


WCTI The Hot work is set to Prepared

Approving Tagging for WCA before Hot work is Approved


WCTL The permit YU_TAGAPR cannot be issued if hot work has not been approved yet.

Approving Hot Work Permit


WCTI In Hot Work, all permits are issued and traffic light turns green

Approving Tagging for WCA after Hot Work is Approved


WCTL The permit YU_TAGAPR was issued.

Setting WCD to "Prepared" to Start Tagging


WCT7 The Operational WCD is set to PREP.

Performing Tagging


WCT7 In WCD, all permits are issued and traffic light turns green.

Approving Safety

PM-WCM: Maintenance

WCTL In WCA, all permits are

© SAP AG of 45



Business condition

Business role

Trans-action code

Expected results

Measurement in WCA

Planner issued and traffic light turns green.

Printing Work Permit


WCTL The work permit is printed.

Releasing Execution for Work Order


IW32 The work order is released.

Performing Test Cycle


WCTL The test cycle is completed.

Setting Work Order to "Work Completed"


IW32 The WOCO status is active for the order.

Setting Work Approval to "Closed"


WCTB The WAP is set to Closed.

Setting Application for Hot Work to "Closed"


WCTI The Hot work is set to Closed.

Setting WCA to "Closed"


WCTL The WCA is set to Closed.

Perform Untagging


WCT7 Untagging is completed.

Setting WCD to " Closed "


WCT7 The WCD is set to completed.

Technically Completing the Order

See Maintenance Order Management with Notification (881)

Settling the Order

See Maintenance Order Management with Notification (881)

Completing the See

© SAP AG of 45



Business condition

Business role

Trans-action code

Expected results

Order Maintenance Order Management with Notification (881)

Creating Maintenance Plan


IP41 Maintenance plan has been created.

Scheduling Maintenance Plan


IP10 Maintenance plan has been scheduled.

Running Program RIWC0016 to Generate WCM Objects

IT Administrator (Professional User)

SE38 The planned maintenance order with WCM control key has generated related WCM objects.

Checking Call Object


IP10 A work approval is created and then assigned to the maintenance order automatically.

4 Process Steps

4.1 Maintaining Activation of Work Clearance Management for Maintenance Orders

4.1.1 Creating Maintenance Order with WCM Requirement

UseThis step is performed by maintenance planner, to create a maintenance order, which needs to have a WCM process to guarantee the safety of the maintenance staff.

Procedure1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Logistics Plant maintenance Maintenance Processing Order Create (General)

Transaction code IW31

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role Chemicals: Maintenance Specialist

© SAP AG of 45


(SAP_NBPR_MAINTENANCE_CHM_S)

Business role menu Product Maintenance Maintenance Processing Order Create Order

2. On the Create Order: Initial Screen, make the following entries:

Field name Description User action and values Comment

Order type Maintenance order type YBM6 YBM6 is Standard Maintenance Order: for Ball mill systems.

Func. Loc Functional location 1000-KM1/KMA5

3. Choose Enter.

4. If the Object Information screen displays, choose Enter.

5. On the Create Standard Maintenance Order: WCM: Central Header screen, make the following entries:


Short text Order description Ball Mill maintenance

PMActType Maintenance activity type YBM Fault Clearance

Bsc start Current date + 1

Basic fin Current date + 2

6. Do not change the other field content on the screen.

7. On the Create Standard Maintenance order: Central Header screen, choose the Operations tab, the following information exists for the operation number line 0010.


OpAc Operation no. 0010

Work ctr. Work center RES-0200

Plant Maintenance planning plant 1000

Control key PM01

The key of Work Center and Plant are carried out from the master data of the function location 1000-KM1/KMA5. You can check via transaction code IL03, on the Organization tab.

Control key PM01 is predefined in work center.

8. On the Create standard maintenance order: Operation Overview screen, make the following entries for operation line 0010:


OpAc Operation no. 0010

Work Work involved in the activity 2

Un Unit for work H

Number Number of resources required 2

9. From the menu, choose (NWBC: More…) Goto Permits

10. On the Order – Assign and Issue Permits screen, make the following entries:

© SAP AG of 45



Permit YU_WCM

By assigning a permit YU_WCM to a maintenance order, you activate work clearance management.

11. Choose Continue (Enter).

12. Choose the Header Data tab and go back to Create Standard Maintenance order: Central Header screen. Choose Set user status.

13. In the Set User Status dialog box, select 15 WFAP waiting for approval.

In a real situation, the maintenance planner does the planning for this order.

14. Choose Back (Enter).

15. Choose Set user status.

16. Choose 20 APPR approve.

In a real situation the maintenance manager approves the order.

17. Choose Back (Enter).

18. On the Create Standard Maintenance order: Central Header screen, choose Release.

19. Save your entries. Note down the maintenance order number newly created ____________________.

20. Choose Back (F3) to the SAP Easy Access screen (SAP GUI).

Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

ResultThe maintenance order is created and work clearance management is activated.

4.2 S afety M easures before Actual Maintenance Work

4.2.1 Creating Work Approval from Maintenance Order

UseIn this step the maintenance planner creates a work approval from the maintenance order just created. Only one work approval can be created. WAP (Work Approval) is a control document for integration between the maintenance order and the WCM, which links all the applications and maintenance orders. Only when all the application links to WAP are fully approved, the WAP can be approved automatically and the actual maintenance for order can be started.

In creating WAP, all necessary permits which link to relevant applications are copied automatically, you cannot issue them manually. The only way to issue approvals in WAP is to transfer the status from subapplications.

Prerequisites

© SAP AG of 45

http://help.sap.com/erp2005_ehp_04/helpdata/EN/14/52fd17cd0511d3b6e20000e835341d/content.htm


The maintenance order has been created in advance.



SAP ECC menu Logistics Plant maintenance Maintenance processing Order Change





Business role menu Productn Maintenance MaintenanceProcessing Orders Change Order

2. On the Change Order: Initial Screen, make the following entries:


Order number. Maintenance Order number

Enter the maintenance order number generated in previous step

3. Choose Enter.

4. On the Change Standard Maintenance order: WCM xxxxxxxx: Central Header screen, choose Work Approval.

5. On the Assignments – Change Work Approvals dialog box, choose Create.

6. On the Data Transfer screen, choose Enter.

7. On the Create Work Approval screen, the following data is transferred from the maintenance order. Verify the entries.


Short text Short text of Work Approval

Ball Mill maintenance

Functional loc. 1000-KM1/KMA5

Planner group 100


Plant Plant for work center 1000

8. Save your entries.

9. On the Assignments – Change Work Approvals dialog box, the system shows the brief information about the work approval you just created. Make a note of the work approval number __________________




Or


© SAP AG of 45


ResultThe work approval 1xxxxxx is created.

4.2.2 Creating Work Clearance Application (WCA) from Work Approval (WAP)

UseThis step is to create work clearance application (WCA) from a work approval. The work clearance application is the safety certificate especially for lockout/tagout. In enhanced model work clearance application is used to control communication between work approvals and Operational WCDs. It is subordinate to the work approval. Only one work clearance application could be created for WAPs.

In this scenario, user creates one and only one work clearance application for each WAP.

There are several ways to create WCA and assign to WAP, here we only demonstrate creating WCA from WAP, and automatically assigning it.

Prerequisites The work approval has been created in advance.



SAP ECC menu Logistics Plant maintenance Work Clearance Management Work Approval Change

Transaction code WCTB


Business role PM - WCM: Maintenance Planner

(SAP_NBPR_PMWCM_P)

Business role menu

Work Clearance Management Work Approval WCM: Change WAP

2. On the Change Work Approval: Initial Screen, make the following entries:

Field name Description User action and values

Comment

Work approval

Number of Work Approval

Like 1XXXXXX The Work Approval number generated in previous steps

3. Choose Enter.

4. On the Change Work Approval screen, choose Applications.

5. On the Assignments – Change Applications dialog box, choose Create.

6. On the Assignments – Applications dialog box, select the A Electric Ticket check box and choose Create.

7. On the Data Transfer dialog box, choose Enter.

8. On the Create A Electric ticket screen, the following data was transfer from work approval, you can check.


© SAP AG of 45


Short text Short text of Application Ball Mill maintenance


Planner group 100



9. You can overwrite the short text of application as following:

Field name

Description User action and values Comment

Short text Short text of Application

Ball Mill maintenance

Overwrite the default value

10. Choose Save, the system returns to the Assignments – Change Applications dialog box and shows the brief information about the work clearance application you just created.

11. Note down the WC application number ____________________________.

12. Choose Enter to go back to Change Work Approval screen.



Or


Result The WC application 2xxxxxx is created.

4.2.3 Creating an Additional Application for Hot Work from WAP

UseThe additional applications can only be used in the enhanced model of Work Clearance Management. They are combined with the work clearance applications under the work approval. The additional applications are industry-specific and necessary if other safety measures must be managed in the system as independent WCM objects.

Hot work in this scenario is common in chemical plants. In most cases, you must apply for an application for hot work to protect you in a hot working environment before entering the maintenance workshop.

This activity creates an additional application for Hot Work (Fire protection), which is necessary in the WCM process. The application is assigned to work approval automatically in the WAP if you create the application from WAP.

PrerequisitesThe work approval exists.



SAP ECC menu Logistics Plant maintenance Work Clearance Management

© SAP AG of 45


Work Approval Change




(SAP_NBPR_PMWCM_P)

Business role menu Work Clearance Management Work Approval WCM: Change WAP



Work approval

Number of Work Approval

Like 1XXXXXX The Work Approval number generated in previous steps

3. Choose Enter.

4. On the Change Work Approval screen, choose Applications.

5. On the Assignments – Change Applications dialog box, choose Create.

6. On the Assignments – Applications dialog box, select the Hot Work checkbox and choose Create.


8. On the Create Hot Work screen, the following data is transferred from work approval. Verify your entries.


Short text Short text of Application Ball Mill maintenance


Planner group 100



9. Make the following entries:


Short text Short text of Application Hot work application Overwrite the default value


11. On the Assignments – Change Applications dialog box, the system shows the brief information about the additional application you just created. Note down the additional application number ___________________________.

12. Choose Enter.



Or


Result

© SAP AG of 45


The additional application 2xxxxxx for hot work is created.

4.2.4 Creating Operational Work Clearance Document (WCD) from WCA

UseThe Operational work clearance document (WCD) is an important document in WCM, in which you can define lockout/tagout operations for technical objects that must be isolated temporarily from technical systems.

The status of an operational WCD that is assigned to the WCA affects the status of the WCA. The status of WCD is transferred to the linked WCA. For example once the tagging operation is finished, the Tagged status is assigned to the WCD and transferred to the WCA automatically.

This activity creates an operational work clearance document in the system and assigns it to the WCA.

PrerequisitesThe work clearance application exists.



SAP ECC menu Logistics Plant maintenance Work Clearance Management WC Application Change

Transaction code WCTL



(SAP_NBPR_PMWCM_P)

Business role menu Work Clearance Management WC Application WCM: Change WCA

2. On the Change A Electric ticket: Initial Screen, make the following entries:

Field name

Description User action and values

Comment

Application Like 2XXXXXX Enter the WC Application (A Electric ticket) number generated in previous steps

3. Choose Enter, On the Change A Electric Ticket screen, choose Operational WCDs.

4. On the Assignments – Change Operational WCDs dialog box, choose Create.


6. On the Create Operational WCD: Header screen, the following data is transferred from the WC Application. Verify the entries.


WC Document Short text of WCD Ball Mill maintenance


Planner group 100


© SAP AG of 45




7. Make the following entries:


WC Document Short text of WCD

Ball Mill maintenance WCD

Overwrite the default value

8. Choose Maintenance screen.

9. On the Create Operational WCD: Maintenance Screen, make the following entries:


Category Technical object type F Function Location

Technical Object 1000-KM1/KMA5

10. Choose Enter to update the value.

11. On the Create Operational WCD: Maintenance Screen, make the following entries in the same row:


OG Operational Group M

Tag. Cond. Tagging Condition O Opened

12. Choose Enter.

13. The system displays the error message Enter the tag print format. Make the following entries in the same row:


PF Print Format XXXX

14. Choose Enter.

15. System offered default tagging type RBT (red danger tag) for filed TT.

16. Repeat step 9 to 15 for equipment that was installed in the functional location 1000-KM1/KMA5.


Comment

Category Technical object type

E

Technical Object 100000011

Operation type M

Tagging condition

O Opened

Tagging type RBT Default offered by system

PT Print Format XXXX

17. Choose Back.

18. On the Create Operational WCD: Header screen, save your entries.

19. On the Assignments – Change Operational WCDs dialog box, the system shows the brief information about the work clearance document you just created. Note down the operational WCD number ____________________.

© SAP AG of 45


20. Choose Enter.



Or


Result The operational WCD 3xxxxxx is created.

4.2.5 Assigning External Document to Operational WCD

UseIn this step, you assign an external document to operational WCD.

PrerequisitesIn this step, the Operation_ZH.doc document is used. Before you process this step, check to see if this document has been in your local PC folder under C:\ Misc. If not, copy it from the Misc folder on the DVD.



SAP ECC menu Logistics Plant maintenance Work Clearance Management Operational WCD Change

Transaction code WCT7



(SAP_NBPR_PMWCM_P)

Business role menu Work Clearance Management Operational WCD WCM: Change Operational WCD

2. On the Change Operational WCD: Initial Screen, make the following entries:


Comment

WC Document

Operational WCD

Like 3XXXXXX The WCD number generated in previous steps

3. Choose Enter.

4. On the Change Operational WCD: Header screen, from the menu, choose (NWBC: More…) Goto Additional Data Documents..

5. On the Change Operational WCD: Header dialog box, make the following entries:


Type YU2

Document YU200001

DPt Document Part 000

© SAP AG of 45


Vr Version 01

6. Once done with the entries, choose Display original.

7. The document is displayed in Microsoft Word. Review the document and return to the Change Operational WCD: Header dialog box.

8. Choose Transfer (F8).



Or


Result External document is link to operational WCD.

4.2.6 Setting WAP to "Prepared"

UseBefore work clearance can be performed, the WCM planner must release the WAP so that following work processes can proceed.

This activity releases the WAP by setting its status to PREP.



SAP ECC menu Logistics Plant maintenance Work Clearance Management Work Approval Change




(SAP_NBPR_PMWCM_P)

Business role menu

Work Clearance Management Work Approval WCM: Change WAP



Comment

Work Approval

Like 1XXXXXX Enter the work approval number generated in previous steps

3. Choose Enter.

4. On the Change Work Approval screen, choose Set Prepared.

5. On the Confirmation Prompt dialog box, choose Yes.


Or


© SAP AG of 45


Result The status of WAP is set to PREP.

4.2.7 Setting WCA to "Prepared"

UseWCA is an application document for isolation operation; this document must have the status PREP after WAP released, so that the permits in WCA can be released.

This step is to release WCA by setting its status to PREP.







(SAP_NBPR_PMWCM_P)


2. On the Change WC Application: Initial Screen, make the following entries:



3. Choose Enter.

4. On the Change A Electric ticket screen, choose Set Prepared(F9).



Or


Result The status of WCA is set to PREP (Prepared) and saved.

4.2.8 Setting the Hot Work Application to "Prepared"

UseThis step is to release the Fire protection application by setting its status to PREP

Procedure 1. Access the transaction choosing one of the following navigation options:

© SAP AG of 45



SAP ECC menu Logistics Plant maintenance Work Clearance Management Application Change

Transaction code WCTI



(SAP_NBPR_PMWCM_P)

Business role menu Work Clearance Management Application WCM: Change WAPI

2. On the Change Application: Initial Screen, make the following entries:

Field name


Comment

Application Like 20000XX Enter the Additional Application (Hot work) number generated in previous steps

3. Choose Enter.

4. On the Change Hot work screen, choose Set Prepared(F9).

5. On the Confirmation Prompt dialog box, choose Yes to set as prepared.


Or


Result The status of Application is set to PREP (Prepared) and saved.

4.2.9 Approving Tagging for WCA before Hot Work is Approved

UseThis step is try to approve tagging for WCA by issuing the permit YU_TAGAPR (Tagging approved) before Hot work is approved. The system displays an error message and disallows this operation. In a real business, the logic is that Hot work is approved before tagging can begin.







(SAP_NBPR_PMWCM_P)


2. On the Change A Electric ticket: Initial Screen, make the following entries:

© SAP AG of 45


Field name


Comment


3. Choose Enter.

4. On the Change A Electric ticket screen, choose No Approval Is Issued(F7).

5. On the Approvals – A Electric ticket dialog box, select the line for permit YU_TAGAPR and choose Issue.

6. The system displays the message Not all subordinate approvals are issued.

This approval cannot be issued until all lower level approvals are issued.

7. Choose Enter to confirm the message.

8. Choose Cancel.


Or


Result The permit YU_TAGAPR cannot be issued because the Hot work has not been approved yet.

4.2.10 Approving Hot Work Permit

UseThis step is to issue permits in for the additional application Hot work. Only after the Hot work permit is issued the permit YU_TAGAPR (Tagging approved) in the WC Application can be issued.



SAP ECC menu Logistics Plant maintenance Work Clearance Management Application Change




(SAP_NBPR_PMWCM_P)



Field name


Comment

Application Like 2XXXXXX Enter the Additional Application (Hot work) number generated in previous steps

© SAP AG of 45


3. Choose Enter.

4. On the Change Hot work screen, choose No Approvals Is Issued(F7).

5. On the Approvals – Hot Work dialog box, select the line of permit YU_FIREPRO and choose Issue.

6. Choose Enter.



Or


Result The traffic light of permit YU_FIREPRO (Hot work approved) in additional application Hot Work turns green.

4.2.11 Approving Tagging for WCA after Hot Work is Approved

UseThis activity approves tagging for WCA by issuing the permit YU_TAGAPR after Hot work is approved. In real business, the logic is that tagging can begin only after Hot work is approved.







(SAP_NBPR_PMWCM_P)



Field name


Comment


3. Choose Enter.

4. On the Change WC Application screen, choose At Least One Approval Is Issued (F7).

5. On the Approvals – A Electric ticket dialog box, select the line of permit YU_TAGAPR, and choose Issue.

6. Choose Enter.



© SAP AG of 45


Or


Result The permit YU_TAGAPR (Tagging approved) is issued. The tagging can start.

4.2.12 Setting WCD to "Prepared" to Start Tagging

UseThe purpose of this activity is to release WCD to start tagging; this step is performed by WCM planner.

Prerequisites Assigned WCA has status PREP.







(SAP_NBPR_PMWCM_P)




Comment

WC Document

Operational WCD

Like 3XXXXXX Enter the WCD number generated in previous steps

3. Choose Enter.

4. On the Change Operational WCD: Header, choose Set Prepared(F9).



Or


Result The status of Operational WCD is set to PREP (Prepared) and saved.

4.2.13 Performing Tagging

© SAP AG of 45


UseThe purpose of this activity is to perform a tagging operation for technical objects, which are needed to be isolated.

PrerequisitesOperational WCD have the status PREP and permit Tag is issued.







(SAP_NBPR_PMWCM_P)


2. On the Change Operational WCD screen, make the following entries:


WC Document

Like 3XXXXXX Enter the WCD number generated in previous steps

3. Choose Switching Screen (Control+Shift+F2).

4. On the Change Operational WCD: Switching Screen, choose Select All to mark selection indicator for the two technical objects.

5. Choose Print Tag (Ctrl+F3).

The status of WC Document is set to PROC (Process) and PTAG (Tag printed).

Maintenance employee print the caution tag first, and then put the tag onto the technical object, which need to be isolated and maintenance.

6. Choose Tagged.

The status of WC Document is set to ETG (Tagged).

After the tag has put onto the technical object, update the system status accordingly.

7. Choose Back to return the Change Operational WCD: Header screen.

8. After the system status of WCD is set to ETG (Tagged), the permit YU_TAGGED (Tagged) is issued subsequently by the system according to the approval process logic. To check the approvals, choose All approvals Are Issued.

9. Choose Enter.


Or

© SAP AG of 45



Result The status of WCD is set to ETG (Tagged) and the permit YU_TAGGED (Tagged) is issued automatically. All permits in WCD are issued,

4.2.14 Approving Safety Measurement in WCA

UseAfter tagging is finished, WCM planner needs to confirm whether all the safety action is proper, and then issues the permit YU_SF_APPR if everything is ok.







(SAP_NBPR_PMWCM_P)



Field name

Description User action and values Comment

Application WC application

Like 2XXXXXX Enter the WC Application (A Electric ticket) number generated in previous steps

3. Choose Enter.

4. On the ChangeA Electric ticket screen, choose At Least One Approval Is Issued.

5. On the Approvals – A Electric ticket dialog box, select the line of permit YU_SF_APPR and choose Issue.

6. Choose Enter.



Or


Result All permits in WCA are issued and the WCA’s traffic light turns green.

4.2.15 Printing Work Permit

© SAP AG of 45


UseThis step is to print a Work permit from a tagged WC Application. Maintenance staff takes the paper as evidence of safety measurement.



SAP ECC menu Logistics Plant maintenance Work Clearance Management WC application Change




(SAP_NBPR_PMWCM_P)



Field name


Comment

Application WC Application

Like 2XXXXXX Enter the WC Application (A Electric ticket) number generated in previous steps

3. Choose Enter.

4. On the ChangeA Electric ticket screen, from the menu, choose A Electric ticket Print Print A Electric ticket.


Or


Result The work permit is printed. You can use the transaction SP01 to check the printout.

4.3 Executing Actual Maintenance Work

4.3.1 Releasing Execution for Work Order

UseOnce work approval has been approved completely, the actual maintenance can be carried out. This step is to set work order’s status to EXEC. Only after that, the maintenance staff can start the maintenance job.



SAP ECC menu Logistics Plant Maintenance Maintenance processing Order Change

© SAP AG of 45






Business role menu Product Maintenance Maintenance Processing Orders Change Order


Field name


Comment

Order Maintenance order number

Like XXXXXX Enter the maintenance order number generated in previous step

3. Choose Enter.

4. On the Change standard maintenance order xxxxxxxxx: Central Header screen, choose Release for execution.

The system prompts the message Release for execution has been issued for order xxxxxxxx. The system status EXEC (Released for execution) appears in the Sys.Status field.



Or


Result The maintenance order is released; the staff can start the maintenance job.

4.3.2 Performing Test Cycle

UseThis step is to perform a test cycle for tagging/untagging, when maintenance for equipment is roughly finished, temporarily untagging is sometimes needed, to test the repaired equipment’s function.

PrerequisitesIsolated equipment has status Tagged.



SAP ECC menu Logistics Plant maintenance Work Clearance Management WC application Change




(SAP_NBPR_PMWCM_P)

© SAP AG of 45




Field name


Comment


3. Choose Enter.

4. On the Change A Electric ticket screen, choose Permit.

5. The system status TENT (Temporary entry) is activated for the WCA.

6. Choose Operational WCDs.

7. On the Assignments – Change Operational WCDs dialog box, choose the highlighted Operational WCD number, , then choose Operational WCDs button.

8. On the Confirmation Prompt screen, choose Yes to save changes to status and approvals.

9. On the Change Operational WCD: Header screen, the status of WCD is set to TEST (Test cycle).

10. Choose Switching Screen.

11. On the Change Operational WCD: Switching Screen, choose Select All.

12. Choose Untag Temporarily. The status is set to BTUG (Untag Temporarily).

Maintenance employee changes the status for technical object before start to test the repaired equipment’s functionality with temporarily untagging. That means the technical object needs to be untagged.

13. Choose Temporarily Untagged. The status is set to ETUG (Temporarily Untagged).

Maintenance employee updates the status accordingly after remove tag for a temporary testing. That means tag is removed.

14. Choose Tagged. The status is set to ETG (Tagged).

Maintenance employee put back the tag onto technical object after temporary testing completed. That means temporarily untagged testing is completed.

15. Choose Back twice.

16. On the Assignments – Change Operational WCDs screen, choose Continue (Enter).

17. On the Change WC Application screen, choose Revoke Permission.



Or


Result The test cycle is completed.

© SAP AG of 45


4.4 Maintenance Work Completed

4.4.1 Setting Work Order to "Work Completed"

UseWhen maintenance staff has finished the repairs and the damaged equipment is recovered, the maintenance planner needs to set the Work completed status for the work order, so that WCM planner can start the untagging process.



SAP ECC menu Logistics Plant Maintenance Maintenance processing Order Change





Business role menu Product Maintenance Maintenance Processing Orders Change Order


Field name


Comment

Order Like XXXXXX Enter the maintenance order number generated in previous step

3. Choose Enter.

4. On the Change Standard Maintenance order xxxxxxxx: Central Header screen, choose Work completed.

The status WOCO (Work completed) is activated for the order.



Or


Result The WOCO (Work completed) status is activated for the order.

4.4.2 Setting Work Approval to "Closed"

UseThe purpose of this activity is to set completed status for the work approval once the order has the status work completed, so that WCM planner can begin the untagging process.

Prerequisites

© SAP AG of 45


WOCO status is active for the work order.



SAP ECC menu Logistics Plant Maintenance Work Clearance Management Work Approval Change




(SAP_NBPR_PMWCM_P)




Comment

Work Approval

1XXXXXX Enter the WAP number generated in pervious step

3. Choose Enter.

4. On the Confirmation Prompt dialog box, the system displays the message Do you want to complete? Confirm by choosing Yes.

5. On the Display Work Approval screen, the status CLSD (Closed) is set.


Or


Result The WAP is completed.

4.4.3 Setting Application for Hot Work to "Closed"

UseThis step is to set the completed status for the fire protection application.

Prerequisites The assigned WAP has status Closed.



SAP ECC menu Logistics Plant Maintenance Work Clearance Management Application Change


© SAP AG of 45




(SAP_NBPR_PMWCM_P)




Application 2XXXXXX Enter the Additional Application (Hot work) number generated in previous steps

3. Choose Enter.


5. On the Display Hot work screen, the status CLSD (Closed) is set.


Or


Result The additional application is completed.

4.4.4 Setting WCA to "Closed"

UseThis step is to set the completed status for the work clearance application, because all the related maintenance work has been finished.

Prerequisites The assigned WAP has status Closed.



SAP ECC menu Logistics Plant Maintenance Work Clearance Management WC Application Change




(SAP_NBPR_PMWCM_P)



Field Description User action and Comment

© SAP AG of 45


name values

Application WC Application

2XXXXXX Enter the WC Application (A Electric ticket) number generated in previous steps

3. Choose Enter.


5. On the Display A Electric ticket screen, the status CLSD (Closed) is set.


Or


Result The WCA is completed.

4.4.5 Performing Untagging

UseUntagging means the reversal of tagging, in a real business you need to execute untagging before closing maintenance order, after then the technical object can be used on the rails.

This activity performs the untagging operation when the assigned WCA has been set to the status Completed.

PrerequisitesThe assigned WCA has status Closed.







(SAP_NBPR_PMWCM_P)




Comment

WC Document

Operational WCD

3XXXXXX Enter the WCD number generated in previous steps

3. Choose Enter.

4. On the Change Operational WCD: Header screen, choose Switching Screen.

© SAP AG of 45


5. On the Change Operational WCD: Switching Screen, choose Select All to mark the selection indicator for the two functional locations.

6. Choose Untag. The status is set to BUG (Untag).

The maintenance employee changes the status for technical object before start to remove tag.

7. Choose Untagged. The status is set to EUG (Untagged).

The maintenance employee updates the status accordingly after the tag is removed.



Or


Result Untagging is completed.

4.4.6 Setting WCD to "Closed"

UseThis step is to set the completed status for the WCD, since all the related maintenance work has been finished.

Prerequisites The assigned WCA has status Closed.



SAP ECC menu Logistics Plant Maintenance Work Clearance Management Operational WCD Change




(SAP_NBPR_PMWCM_P)




Comment

WC Document

Operational WCD

3XXXXXX Enter the WCD number generated in previous steps

© SAP AG of 45


3. Choose Enter.

4. From the menu, choose (NWBC: More…) Operational WCD Functions Complete.


Or


Result The WCD is completed.

4.4.7 Technically Completing the Order (Optional)

Operational Maintenance (929)

UseThe maintenance order can be technically completed and settled after maintenance job has finished. Execute step 4.15 in the Operational Maintenance (929) scenario BPD.

4.4.8 Settling the Order (Optional)


UseThe maintenance order can be technically completed and settled after maintenance job has finished. Execute step 4.16 in Operational Maintenance (929)

INCLUDEPICTURE "cid:090495313@20092007-10E6" \* MERGEFORMATINET

If the maintenance order contains the equipment, the settlement rule can be performed by referring equipment. Otherwise, to maintain the settlement rule, from the menu, choose Goto Settlement rule.

4.4.9 Completing the Order (Optional)


UseThe maintenance order can be technically completed and settled after maintenance job has finished. Execute step 4.17 in Operational Maintenance (929)

4.5 Maintenance Plan Scheduling

4.5.1 Creating Maintenance Plan

UseThe purpose of this activity is to create a single cycle maintenance plan to regularly generate a maintenance order. The task list created in the previous step needs to be assigned.

© SAP AG of 45


Prerequisites The general task list is created.



SAP ECC menu Logistics Plant Maintenance Preventive Maintenance Maintenance Planning Maintenance Plans Create Single Cycle Plan

Transaction code IP41




Business role menu Product Maintenance Maintenance Planning Planning Add single plan

2. On the Create Maintenance Plan: Initial screen, make the following entries:


Maint. plan cat. Maintenance plan category PM: Maintenance Order

3. Choose Enter.

4. On the Create Maintenance Plan: Single cycle plan screen, make the following entries:


Short text Maintenance plan for feedwater pump

Cycle / Unit 3 / MON

Funct. Location 1000-KM1/KMA5

Equipment 1000XXXX Use F4 to search, by Funct. Location

Planning Plant 1000

Order Type YBM6 Standard Maintenance Order: WCM

Main WorkCtr RES-0200/1000

Maint Planner group

100

Type Task list type

A

Task LstGrp YU9999

GrpCr 1

5. Choose Enter.


7. On the Start Date dialog box, make the following entries:


Cycle start Enter the current date

© SAP AG of 45


8. Choose Enter. Note down the maintenance plan number ___________________________.


Or


ResultMaintenance plan xxxxx has been created.

4.5.2 Scheduling Maintenance Plan

UseSchedule the maintenance plan created just now, to generate a maintenance order with the assignment of WCM objects.



SAP ECC menu Logistics Plant Maintenance Preventive Maintenance Maintenance Planning Scheduling for Maintenance Plans Schedule





Business role menu Product Maintenance Maintenance Planning Planning Schedule Maintenance Plan

2. On the Schedule Maintenance plan: Initial screen, make the following entries:


Comment

Maintenance Plan

Enter the maintenance plan number created in previous step

3. Choose Enter.

4. On the Schedule Maintenance Plan: Single cycle plan 000000x screen, choose Start.

5. On the Start Date dialog box, choose Enter.


7. Reopen this maintenance plan, on the Schedule Maintenance Plan: Single cycle plan xxxxxxx screen, select the line of the first call object and choose Display call object.

8. Note down the maintenance order number ___________________________

9. Choose Back.

10. On the Back dialog box, choose No to exit without saving.


Or

© SAP AG of 45



Result Maintenance plan xxxxx has been scheduled, and the first planned date is called.

4.5.3 Running Program RIWC0016 to Generate WCM Objects

UseThe program RIWCO016 is used to generate WCM objects for a planned maintenance order from a maintenance plan.



SAP ECC menu Tools ABAP Workbench Development ABAP Editor

Transaction code SE38


Business role IT Administrator (Professional User)

(SAP_NBPR_IT_ADMIN-S)

Business role menu IT Administration Administration ABAP workbench ABAP Editor

2. On the ABAP Editor: Initial Screen, make the following entries:


Program RIWC0016

3. Choose Execute.

4. On the WCM: Automatic Generation of WCM Objects (Background Processing) screen, make the following entries:


Planning plant 1000

Planned Set mark

5. Choose Execute.

6. On the Order – and Operation List: Selection of Order Operations screen, use the default data and choose Execute.

7. On the Automatic Generation of WCM Objects screen, select maintenance order created in previous step, then choose Automatically Generate(F8) button. the system displays the automatically created WCM objects.


Or


Result The planned maintenance order with WCM control key has generated WCM objects.

© SAP AG of 45


4.5.4 Checking Call Object

UseThe purpose of this transaction is to check generated call objects, to see if the WAP is assigned to call objects automatically.



SAP ECC menu Logistics Plant Maintenance Preventive Maintenance Maintenance Planning Scheduling for Maintenance Plans Schedule





Business role menu Product Maintenance Maintenance Planning Planning Schedule Maintenance Plan

2. On the Schedule Maintenance Plan: Initial screen, make the following entries:


Maintenance Plan

Enter the maintenance plan number created in previous step

3. Choose Enter.

4. On the Schedule Maintenance Plan: Single cycle plan xxxxxxx screen, select the line of the first call object and choose Display call object.

5. On the Display Standard Maintenance order xxxxxxx: Central Header screen, choose Work Approval.

The system displays a work approval assigned to the order.


7. Choose Back.

8. On the Back dialog box, choose No to exit without saving.


Or


ResultA work approval is created and then assigned to the maintenance order automatically.

5 Appendix

5.1 Reversal of Process Steps

© SAP AG of 45


In the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document.

Creating Maintenance Order with WCM Requirement

Transaction code (SAP GUI) IW31

Reversal: Set Delete flag for Maintenance Order




Business role menu Product Maintenance Maintenance Processing Order Change Order

Comment Choose the menu More... Oder Functions Deletion Flag Set

If the order is not released: set the system status NCMP (Not completed) with the function Do Not Execute. After that set the system status DLFL (Deletion Flag).

If the order is released: set the system status CLSD (Closed) with the function Complete (Business). After that set the system status DLFL (Deletion Flag).

Creating WAP


Reversal: Set Delete flag for WAP

Transaction code (SAP GUI) WCTB


(SAP_NBPR_PMWCM_P)


Comment Choose the menu Work Approval Functions Set Deletion Flags

Creating Hot Work


Reversal: Set Delete flag for Hot Work

Transaction code (SAP GUI) WCTI


(SAP_NBPR_PMWCM_P)


Comment Choose the menu More... Application Functions Set Deletion Flags

Creating WCA


© SAP AG of 45


Reversal: Set Delete flag for WCA

Transaction code (SAP GUI) WCTL


(SAP_NBPR_PMWCM_P)


Comment Choose the menu More... WC Application Functions Set Deletion Flags

Creating WCD


Reversal: Set Delete flag for WAD

Transaction code (SAP GUI) WCT7


(SAP_NBPR_PMWCM_P)

Business role menu Work Clearance Management WC Application WCM: Change Operational WCD

Comment Choose the menu More... Operational WCD Functions Set Deletion Flags

Setting WAP to "Prepared"


Reversal: Reversal Status "Prepared"



(SAP_NBPR_PMWCM_P)


Comment Choose the menu More... Work Approval FunctionsRevoke Prepared

Setting the Hot Work Application to "Prepared"





(SAP_NBPR_PMWCM_P)


Comment Choose the menu More... Application Functions

© SAP AG of 45


Revoke Prepared

Setting WCA to "Prepared"





(SAP_NBPR_PMWCM_P)


Comment Choose the menu More... WC Application Functions Revoke Prepared

Setting WCD to "Prepared"





(SAP_NBPR_PMWCM_P)


Comment Choose the menu More... Operational WCD Functions Revoke Prepared

5.2 Used Forms

UseIn some of the activities of this business process, forms were used. The table below provides details on these forms.

Common form name

Form type Used in process step

Output type

Technical name

Work Permit Script Form

Printing Work Permit YU_WAPI

5.3 SAP ERP Reports

UseThe table below lists the reports that you can use to obtain additional information on this business process.

Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.

Reports

© SAP AG of 45


Report title Transaction code

Comment

List of Orders IW39 A list of all selected Maintained orders is displayed.

List of WAP WCLA A list of all selected WAP is displayed.

List of WCA WCL6 A list of all selected WCA is displayed.

List of Additional Application

WCL8 A list of all selected additional application is displayed.

List of WCD WCL4 A list of all selected WCD is displayed.

© SAP AG of 45

888_ERP605_BPD_EN_CN

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