85th South Eastern Regional Conference Magnifying the...

85th South Eastern Regional Conference

Magnifying the MagicMagnifying the Magicin the Pearl

March 16 - 19, 2017 - Birmingham, Alabama

Registration book

Alabama • Mississippi • Tennessee

Mary B. ConnerSouth Eastern Regional Director

Dorothy Buckhanan Wilson Supreme Basileus

Alpha Kappa Alpha Sorority, Incorporated®


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1. All Undergraduate awards with the exception of the step show will be presented at the Undergraduate Luncheon. The Step Show award will be presented following the Step Show.

2. All LNDS: Target Awards will be presented following the Program Committee Report at the Second Plenary Session.

3. The Membership Mentoring Award will be presented following the Membership Report at the Second Plenary Session.

4. The Jo Celeste Pettway Graduate Achievement, Johnetta Walker Kelso Basileus of the Year, Reva Allman Name that Soror, Mary C. Chambers Pictorial History and Mary B. Conner Sisterly Relations Awards will be presented at the Formal Banquet.

5. The Omicron Omega Golden Soror of the Year Award will be presented at the Diamond, Golden, Silver Star Luncheon.

6. The Cynthia J. Finch Mentoring Award, Delta Theta Omega Basilei Council, Donnyss Cotton Rucker Clasped Hands, Ida K. Martin Reactivation, and Jean Tolbert Newsletter Awards will be presented at the First Plenary Session.

7. The Johnella H. Martin NAACP, Lillian Dunn Thomas UNCF, Mary B. Conner Connection, NAACP Chapter Membership and Nancy Gardner Sewell Education Awards will be presented at the Public Meeting.

8. The Nancy Gardner Sewell Education Awards will be presented at the Second Plenary Session.

9. The Savannah C. Jones African American Heritage, Walker-Rigsby Collaboration, Esther Rigsby Membership Chairman, Juanita Sims Doty Entrepreneur, Vanessa Rogers Long Humanitarian and Velma Lois Jones New Soror of the Year will be presented at the Third Plenary Session.

Alpha Kappa Alpha Sorority, IncorporatedSouth Eastern Regional Conference

M a r c h 1 6 - 1 9 , 2 0 1 7 - B i r m i n g h a m , A l a b a m a

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Graduate and Undergraduate Awards will be Announced at the Following Events

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Letters from LeadershipRegional Director’s Letter 6Supreme Basileus’ Letter 7Conference Chairman’s Letter 8Conference Vice-Chairman’s Letter 9 Regional Conference Committee Chairmen 10

General InformationRegional Conference Contacts 12Host Chapters 13Conference Deadlines Checklist 14Conference At-A-Glance 15Protocol 16Conference Attire 17Souvenir Journal Ads/Prices 18

Conference ActivitiesConference Activities 20Vendor Information 21Public Meeting 22Regional Director’s Gala 23Diamond and Golden Hospitality Suite 24Diamond, Golden and Silver Luncheon 25Undergraduate Luncheon 26Stroll Out/Step Out 27Regional Conference T-shirt Information 28Think HBCU Gospel Brunch 28C4Power Scarf Order Information 29EAF Bracelet and Scarf Order Information 30Pink on the Green Golf Day 31Civil Rights District Tour 32One Million Backpacks 34Activities for Men and Children 35Children’s Hospitality Suite 39 Registration Information 41Registration Instructions 42Conference Fees 43Onsite Check-In/Registration Experience 44Conference Hotels 45



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Table of contents

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http://www.westinbirmingham.com


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Table of contents (Cont.)Certifications and WorkshopsGraduate Advisors’ Certification and Training 47Financial Officers’ Certification Program Information 51Regional Conference Workshop Descriptions 52

Conference Chapter FormsBasilei Council Institute 57Chapter Celebrations of Special Anniversaries and Milestones 58Chapter Choir Request to Perform 59Campus Leaders and Queens Flag Parade Form 60Diamond, Golden and Silver Sorors Luncheon 61EAF Institute Registration Form 62First Time Attendees Orientation 63Health History Form 64Ivy Beyond The Wall Form 65Legacy Parade Form 66Official Delegate and Alternate Instructions 67Official Delegate and Registration Form 68Program Participation Form 69Proposed Constitution and Bylaws Amendment Form 70Regional Award Fees 71Regional Conference Committee Participation Form 72Regional Recommendation 73Regional Resolution Form 74Step Show/Stroll And Exhibition Guidelines 75

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Alpha Kappa Alpha Sorority INCORPORATED Alpha Kappa Alpha Corporate Office • 5656 Stony Island Avenue • Chicago, IL 60637-‐1906 • (773) 684-‐1282 • Fax (773) 288-‐8251

OFFICE OF: Mary B. Conner South Eastern Regional Director (Alabama, Mississippi, Tennessee) P.O. Box 677 Goodlettsville, TN 37072 Phone: (615) 982-‐0563 E-‐mail: [email protected] Greetings Sorors, There’s magic in the air and it’s the kind that only the Magic City of Birmingham, Alabama can conjure up. This exciting city is ready to welcome you for our 85th South Eastern Regional Conference. It is sure to be a magical pink and green time as we tap into our pearl power and use it to continue “Launching New Dimensions of Service.” It is my pleasure to work with Cluster 7 as we strive to create a productive and sisterly conference experience. We look forward to connecting with and welcoming sorors from Alabama, Mississippi, and Tennessee, on March 16-19, 2017. I certainly hope you will find the 85th South Eastern Regional Conference Registration Guide a helpful tool as you prepare to join us in Birmingham. Great effort has been put into providing detailed information on conference activities and events, workshops and business meetings, training sessions, hotel and transportation options, and a directory on the sights and sounds of the city for you and your family to enjoy and explore. Sorors of Cluster 7, you have my sincere thanks for taking on this tremendous task. It has been a pleasure to Connect, Collaborate, Communicate and Celebrate during the planning of what is sure to be one of our most memorable South Eastern Regional Conferences. Sisterly,

Mary B. Conner South Eastern Regional Director

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Alpha Kappa Alpha Sorority, INCORPORATED®

Alpha Kappa Alpha Corporate Office ▪ 5656 South Stony Island Avenue ▪ Chicago, IL 60637-1997 ▪ (773) 684-1282

OFFICE OF: Dorothy Buckhanan Wilson Supreme Basileus P.O. Box 250841 Milwaukee, WI 53225

Soror Mary F. Conner South Eastern Regional Director Post Office Box 677 Goodlettsville, TN 37072

Greetings Sorors!

As we enter the second half of this administration Alpha Kappa Alpha Sorority, Incorporated® has completed a vast amount of work through Launching New Dimensions of ServiceSM! Sorors, I applaud all our chapters’ efforts to make a difference in communities worldwide. You have enthusiastically embraced our theme by focusing on community outreach, uplifting our youth through the ASCEND Youth Enrichment program, and nurturing our ivy through sisterhood and Service to All Mankind.

On March 16 - 19, 2017 the Sophisticated South Eastern Region will host its 85th Regional Conference in Birmingham, Alabama. With Regional Director, Soror Mary Conner at the helm, sorors throughout Alabama, Mississippi and Tennessee will be asked to absorb the information and training provided at the Regional Conference to ensure a successful program year in their local chapters. The following items are key points all sorors should be focused on in preparation for the conference:

Attendance is strongly encouraged! Engaged Regional Conference attendees will return to theirchapters fully prepared to effectively lead and share best practices with their sorors and haveoutstanding programming in their communities.

Participating in Regional Conference workshops allows sorors to share knowledge on effectivechapter operations. Through our workshops, we will have an opportunity to delve into how tobest promote our programs, effectively retain our members with sisterly love and kindness, andefficiently utilize our collective resources.

All sorors are expected to lead in some capacity and 2017 is a Leadership Conference year. Myhope is that sorors who attend and gather information at the Regional Conference will furthertheir commitment toward leadership in our sisterhood by attending the Leadership Conferencein Las Vegas. We have committed ourselves to our great sisterhood, and in attending regionalconferences, all generations have the ability to come together and continue to learn from oneanother.

I look forward to seeing you at the upcoming conference in Birmingham as we collectively work to enhance our sorority knowledge and empower one another.

Sisterly yours,

Soror Dorothy Buckhanan Wilson Soror Dorothy Buckhanan Wilson Supreme Basileus

Greetings Sorors,

The sorors of Cluster 7 have been busy planning for your arrival and anxiously anticipate serving as your hosts at the 85th South Eastern Regional Conference, March 16-19, 2017. We look forward to conducting the business of our sorority and serving our community as we “Magnify the Magic in the Pearl” in the Greater Birmingham area.

Please use the information included in this registration book to magnify your excitement as you plan for your participation in the conference. In addition to the schedule and conference details, the book includes information and materials to assist you with planning activities for yourself and family members during your visit to the area. Birmingham is home to several historic sites as well as fun attractions, and award winning restaurants. I hope you will take the time to explore the area while you are here. You won’t be disappointed.

It has been a pleasure working with our Regional Director, Soror Mary B. Conner, her leadership team and the sorors of the 85th South Eastern Regional Conference Planning team as we prepare for your visit. We are adding special touches to celebrate our 85th conference and look forward to unveiling them for you. Come prepared to intensify the C4 Power in the Magic City where you will have the opportunity to Connect, Communicate, Collaborate, and Celebrate.

Sisterly yours,

Cynthia Rena RamseyCynthia Rena RamseyConference Chairman , 85th South Eastern Regional Conference



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Greetings Sorors,

Welcome to the Magic City and the 85th South Eastern Regional Conference in Birmingham, Alabama. The sorors of Cluster 7 are delighted to have the opportunity to host and provide the sophisticated sorors of the South Eastern Region a magical time.

We commend the Steering Committee members for the tremendous amount of time, talent and service they have contributed to this momentous occasion. I am in awe of the highly effective and efficient sorors who worked tirelessly to make the conference an amazing success.

We are grateful to the Regional Director, Soror Mary Conner, for your leadership and expertise while planning the Regional Conference. Thanks for your guidance and the opportunity to serve in this capacity.

As you “Magnify the Magic in the Pearl”, enjoy all of the sights, history and ambiance of the Magic City. You will have a marvelous opportunity to visit the Historical District which includes the Civil Rights Museum, 16th Street Baptist Church and Kelly Ingram Park. Other significant sights may include but are not limited to the Railroad Park, Birmingham Museum of Arts, Uptown Entertainment Center and of course, The Summit Shopping Center.

Sorors will Connect, Communicate, Collaborate, and Celebrate as we meet and exceed the requirements for “Launching New Dimensions of Service”. Let us create a phenomenal experience that will be remembered for many generations. From my heart to yours, enjoy the 85th South Eastern Regional Conference with pleasure, sophistication and sisterly love.

With Sincere Gratitude,

Soror Gwendolyn TilghmanSoror Gwendolyn Tilghman, Vice Chairman, 85th South Eastern Regional Conference

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AKA Office Soror Maria Hawkins Awards & Exhibits/Trophies Soror Angela Jenkins Badges, Souvenirs & Conference Kits Soror Bobbie Datcher Basilei Institute Soror Charlotte Anderson Budget and Finance Soror Brooke Adams Children’s Activities Soror Angela StrodeChoir Director Soror Lindy McCloud Closing Gala-Formal Banquet Soror Tracey Adams Communications Soror Leah Wiggins Corporate Sponsorship and Ads Soror Sylvia Williams Courtesies and Gifts Soror Michelle Sallie Lee Decorations and Flowers Soror Lori Summerville Diamond, Golden & Silver Luncheon Soror Terricetta McCall Evaluations Soror Deandria CottonFacilities & Plenary Soror Corelene Morrow First Time Attendees Soror Sherrell Drake Food & Setup Soror Phyllis Harmon General Members Soror Quinta Martin Guest Activities Soror Angelia Strode Health Soror Ashley Weaver Honey-Do Reception Soror Phoebe Givens Hospitality Suite – Golden Sorors Soror Angela Day Hospitality Suite – Honey Do/Men Soror Sophia Miller Hostesses Soror Bianca Moore Ivy Beyond the Wall Soror Samuetta Nesbitt Legacy Parade Soror Gloria Howard

Logistics Soror Tammy Fincher Music Soror Ida Tyree-Hyche Operations Soror Linda Coats Programs Soror Joyce Stallworth Protocol & Special Guests Soror Dorothy Wilson Printing & Signage Soror Rhonda Allen Public Meeting Soror Nanette Baldwin Public Reception – Host Chapters Soror Katrina Ross Publicity Soror Leah Wiggins Rededication Soror Sundra Smith Regional Director’s Dinner Soror Pamela Bright Regional Service Project Soror Marshell Jackson Registration Soror Pauline Parker Stroll Out/Step Out Soror Taylor Greer Soror Services Soror Maria Hawkins Souvenir Journal/Booklet Soror Nikki Seaborn Sunday Morning Celebration Soror Marsha Savage Technology Soror Scarlett Shorter Transportation Soror Gennia BaldwinTransportation VSG’s Soror Yvette HarperUndergraduate Activities Soror Susanne MatthewsUndergraduate Luncheon Soror Jynae Jones Vendors Soror Crystal Smith Welcome Presentation Soror Danielle Crawford Workshops Soror Alexis Lee



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Regional Conference Committee Chairmen

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General Information

Birmingham, Alabama



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Soror Mary B. Conner 615-982-0563 [email protected] Eastern Regional Director

Soror Cynthia Rena Ramsey 205-854-3898 [email protected] Conference Chairman Soror Gwendolyn Tilghman 205-821-6547 [email protected] Vice-Chairman

Soror A. Pauline Parker 205-807-2819 [email protected] Chairman

Soror Michelle Harris 205-529-3417 [email protected] Grammateus

Soror Barbara Franklin 205-823-3269 [email protected] Regional Pecunious GrammateusP.O. Box 361671Birmingham, AL 35236

regional Conference Contacts

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Graduate Omicron OmegaBirmingham, AL

Eta Xi Omega Tuscaloosa, AL

Nu Epsilon Omega Columbus, MS

Nu Nu OmegaLivingston, AL

Upsilon Eta Omega Fairfield, AL

Upsilon Pi Omega Starkville, MS

Phi Iota OmegaBirmingham, AL Psi Xi OmegaAlabaster, AL

Undergraduate Gamma PiMiles College - Fairfield, AL

Delta SigmaStillman College - Tuscaloosa, AL

Theta SigmaThe University of Alabama - Tuscaloosa, AL

Iota PhiUniversity of Alabama at Birmingham - Birmingham, AL

Lambda EtaMississippi State University - Starkville, Mississippi

Mu EtaUniversity of West Alabama - Livingston, AL

Mu MuUniversity of Montevallo - Montevallo, AL

Omicron MuSamford University - Birmingham, AL

Pi Zeta Mississippi University for Women - Columbus, MS



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South Eastern Region Cluster 7

Host Chapters

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Conference Deadlines ChecklistPlease use this checklist to ensure that you adhere to the following deadlines:

ITEM/FORM RECIPIENT DUE DATEHotel Reservations All Conference Hotels February 14, 2017 On-Line Registration

Basileus Roundtable Soror Charlotte Anderson January 9, 2017Campus Leaders & Queens, Flag or Soror Jynae Jones January 27, 2017Banner Parade Form Delegate Certification Form Soror Mary B. Conner, Regional Director February 1, 2017Diamond/Golden/Silver Star Soror Terricetta C. McCall February 1, 2017Luncheon Form EAF Institute Registration Form Soror Phyllis Jones February 1, 2017First Time Attendees Orientation Soror Sherrell Drake February 1, 2017Graduate Advisors’ Certification Soror Elaine Sing February 3, 2017Application Ivy Beyond the Wall Form Soror Mary B. Conner, Regional Director February 6, 2017Legacy Parade Form Soror Gloria Howard January 27,2017Program Participation Form Soror Mary B. Conner, Regional Director January 20, 2017Proposed Constitution/Bylaws Soror Mary B. Conner, Regional Director January 6, 2017Amendment Form Regional Conference Awards Fees Soror Barbara Franklin January 27, 2017 Regional Conference Committee Soror Gwendolyn Tilghman January 20, 2017 Participation Form Regional Recommendation Form Soror Belva Weathersby January 20, 2017Regional Resolution Form Soror Belva Weathersby January 20, 2017Stroll Out/Step Out and Exhibition Guidelines Soror Mary B. Conner, Regional Director January 17, 2017Stroll Out/Step Out Show Form Soror Barbara Franklin January 17, 2017

Registration must be completed on or before January 31, 2017. A $50 penalty/late fee will be assessed to each graduate or undergraduate Soror whose registration is entered after February 1, 2017, and before February 14, 2017. There is no manual registration.

Early Registration ends January 31, 2017, & Late Registration ends February 14, 2017

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HBCU Donations –Money Order/Cashier’s Check Soror Barbara Franklin January 20, 2017



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WEDNESDAY, MARCH 15, 2017 Registration Open for Graduate Advisors 4:00 P.M. - 7:00 P.M.and Financial Certification Training Attendees THURSDAY, MARCH 16, 2017 Registration Open 7:30 A.M. - 6:00 P.M.Graduate Advisors’ Certification Level 1 8:00 A.M. - 5:30 P.M.Graduate Advisors’ Certification Level 2 8:00 A.M. - 3:30 P.M.Financial Officers’ Certification 8:00 A.M. - 5:30 P.M.AKA Regional Office Open 1:00 P.M. - 6:00 P.M.Vendors Open 1:00 P.M. - 11:00 P.M. Basilei Roundtable 2:30 P.M. - 4:30 P.M.EAF Institute 2:30 P.M. - 4:30 P.M.First Time Attendees Orientation 2:30 P.M. - 4:30 P.M.General Members Meeting 2:30 P.M. - 4:30 P.M.Workshop Conveners/Recorders Orientation 3:30 P.M. - 4:30 P.M.Rehearsal – Musicians 4:00 P.M. - 4:30 P.M.Rehearsal - Chapter Choirs 4:30 P.M. - 5:30 P.M.Rehearsal - Mass Choir 5:30 P.M. - 6:00 P.M.Conference Committee Meetings 4:30 P.M. - 5:30 P.M.Public Meeting 7:00 P.M. - 9:00 P.M.Public Meeting/Host Chapter Reception 9:00 P.M. - 10:30 P.M.

FRIDAY, MARCH 17, 2017Registration Open 8:00 A.M. - 6:00 P.M.AKA Regional Office Open 8:00 A.M. - 6:00 P.M.Children’s Hospitality Suite 8:00 A.M. - 4:00 P.M.Men’s Hospitality Suite 8:00 A.M. - 4:00 P.M.Diamond and Golden Hospitality Suite 9:00 A.M. - 5:30 P.M.Musical Interlude 8:30 A.M. - 8:55 A.M.Plenary I - Rededication 9:00 A.M. - 11:30 A.M.Vendors Open 9:00 A.M. - 10:00 P.M.Diamond, Golden, Silver Sorors Luncheon Noon - 2:00 P.M.Musical Interlude 2:00 P.M. - 2:25 P.M.Plenary II 2:30 P.M. - 5:30 P.M.Candidates’ Forum 5:35 P.M. - 6:30 P.M.Regional Director’s Dinner (requires ticket) 6:30 P.M. - 9:00 P.M.Stroll Out/Step Out 9:00 P.M. - 11:30 P.M.Line Dancing 8:00 P.M. – 11:00 P.M.

SATURDAY, MARCH 18, 2017 Registration Open 8:00 A.M. - 11:00 A.M. AKA Regional Office 8:00 A.M. - 5:00 P.M.Vendors Open 8:00 A.M. - 5:00 P.M.Children’s Hospitality Suite 8:00 A.M. - 5:00 P.M.Men’s Hospitality Suite 8:00 A.M. - 5:00 P.M.Diamond and Golden Hospitality Suite 9:00 A.M. - 5:30 P.M. Workshops - Session 1 8:30 A.M. - 10:00 A.M.*See Workshop DetailsWorkshops - Session 2 10:30 A.M. - Noon*See Workshop DetailsEarnestine Holloway 12:30 P.M. - 2:30 P.M.Undergraduate LuncheonMusical Interlude 2:30 P.M. - 2:55 P.M.Plenary III 3:00 P.M. - 5:30 P.M.• Legacy Parade • Invitation to the 86th Regional Conference Dismantle Chapter Exhibits Before 5:00 P.M. Honey Do Reception 6:30 P.M. - 7:30 P.M.Conference Reception/Gala 6:30 P.M. - 11:00 P.M.Undergraduates After Hours 8:30 P.M. - 11:00 P.M.

SUNDAY, MARCH 19, 2017 Vendors Open 8:00 A.M. - 1:00 P.M.Ivies Beyond the Wall 8:00 A.M. - 9:00 A.M.HBCU Gospel Brunch 9:30 A.M. - 11:30 A.M.86th SERC Planning Meeting 1:00 P.M. - 2:00 P.M.85th SERC Wrap-up Meeting - 2:00 P.M. - 3:00 P.M.Cluster 7

Conference At-A-Glance

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Protocol



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Behavorial Etiquette: Sorors must display their badges to gain access to conference meetings, events and vendor areas. Be on time for all sessions. Do not hold seats. Be courteous. Do not sit in designated “reserved seating” for Delegates, Very Special Guests (VSGs), Diamond/Golden Sorors, the Emergency Medical Team (EMTs) or physically challenged sorors.

Conference Attire: Adhere to appropriate conference attire. Refer to “The Official Guide to Alpha Kappa Alpha Protocol” for details. Business Attire: Meetings and Luncheons, unless noted otherwise. Rituals Attire: Ivy Beyond the Wall - Uninterrupted White. Rededication: No Pants. No flip flops or tennis shoe style shoes. Adherence to conference attire recommendations per event.

Event Etiquette: Stand when the dais processional enters the room. Stand when the Regional Director, Supreme Basileus, and former Supreme Basilei enter the room. Do not walk during program introductions, meditations and when the Regional Director or Supreme Basileus is addressing the audience. Turn off electronic devices. Do not audio or video record business meetings.

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Conference Attire



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Thursday, March 16, 2017

Graduate Advisors’ Certification Business

Financial Officers’ Certification Business

First Time Attendees Orientation Business

Conference Committee Meetings Business

Public Meeting/Host Chapter Reception Business

Friday, March 17, 2017

Plenary I - Rededication Green Business Attire with C4-Power Scarf (No Pants)

Plenary II Green Business Attire with C4-Power Scarf (No Pants)

Regional Director’s Dinner (requires ticket) Black Tie (Optional)

Stroll Out/Step Out Paraphernalia/Casual

Saturday, March 18, 2017

Workshops Sessions 1 and 2 Pink Business Attire with LNDS Scarf

Earnestine Holloway Undergraduate Luncheon Pink Business Attire with LNDS Scarf

Plenary III Pink Business Attire with LNDS Scarf

Honey Do Reception Black Tie (Optional)

Conference Gala Pink and Crystal Glamorous Attire

Sunday, March 19, 2017

Ivy Beyond the Wall Seasonal White Dress /Suit & Shoes

HBCU Gospel Brunch HBCU Paraphernalia

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Souvenir Journal Ads/Prices



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All artwork and payments are due by January 20, 2017.No personal checks—Only Chapter/Business Checks.

Please send camera-ready artwork to [email protected]. Thank you for your support! If you have any questions, please send an email to [email protected].

Graduate Chapters:

Undergraduate Chapters:

Business/Organization:

Size: 7.5 x 10 in

Full Page: $175

Full Page: $135

Size: 7.5 x 5 in

Half Page: $100

Half Page: $75

Size: 3.5 x 4.74 in

Quarter Page: $75

Quarter Page: $50

Size: 8.5 x 11 in

Inside Front Cover: $3,000Outside Back Cover: $2,500

Business or Chapter Name:

Address:

City: State: Zip Code:

Phone:

Email:

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Birmingham, Alabama



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Conference Activities

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THURSDAY, MARCH 16, 2017

First-Time Conference Attendees Orientation2:30 p.m. - 4:30 p.m.A welcome from the Regional Director and other conference leadership will kick-off the session to discuss how to get the most from your conference experience.

Public Meeting 7:00 p.m. – 9:00 p.m.Welcome to Birmingham, greetings, recognition of local leadership.

Host Chapter Reception9:00 p.m. – 10:30 p.m.Enjoy hors d’oeuvres, entertainment and conversation.

FRIDAY, MARCH 17, 2017

Children’s Hospitality Suite8:00 a.m. – 4:00 p.m.

Diamond/Golden Hospitality Suite9:00 a.m. – 5:30 p.m. Relax and share fond memories with Sorors from across the region celebrating chapter and membership milestones.

Plenary Session I - Rededication9:00 a.m. – 11:30 a.m.Attire: Business, NO PANTS

Men’s Hospitality Suite10:00 a.m. – 5:00 p.m.Registered Guests Only Enjoy games and relaxation.

Diamond/Golden/Silver Star LuncheonNoon – 2:00 p.m.Recognize South Eastern’s newest Diamond, Golden, and Silver Star Sorors & chapters who have reached 75, 50, and 25 years.

Honoree Attire: Fashionable with touches of Silver and Gold.Children’s Hospitality Suite8:00 a.m. – 4:00 p.m. Plenary Session II2:30 p.m. – 5:30 p.m.Attire: Business, NO PANTS

Stroll Out/Step Out9:00 p.m. – 11:30 p.m.Wear your favorite paraphernalia and come renew your love for Alpha Kappa Alpha! SATURDAY, MARCH 18, 2017

Workshops8:30 a.m. – 10:00 a.m.10:15 a.m. – Noon *See Workshop Schedule for details

Children’s Hospitality Suite8:00 a.m. – 4:00 p.m.

Men’s Hospitality Suite10:00 a.m. – 5:00 p.m.Registered Guests Only

Diamond/Golden Hospitality Suite9:00 a.m. – 5:30 p.m.

Honey-Do Reception6:30 pm – 7:30 p.m.

SUNDAY, MARCH 19, 2017Ivies Beyond the Wall8:00 a.m. – 9:00 a.m.

HBCU Gospel Brunch9:30 a.m. - 11:30 a.m.



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Conference Activities

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Birmingham-Jefferson Convention Center East Exhibition Hall – 3 Birmingham, Alabama Public Invited Reception following Free Event

Honoring Community Leaders who are

Launching New Dimensions of Service

Public Meeting

March 16, 2017 7:00 p.m.

Alpha Kappa Alpha Sorority, Inc.


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Diamond and Golden Hospitality Suite

Thursday, March 16 and Friday, March 179:00 a.m. to 5:30 p.m.

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The 85th South Eastern Regional Conference T-Shirt “It is Blinging” T-shirt by Scriptuals, LLC

Bella Fitted and Regular T-shirts $22 - Small, Medium, and Large

$25 – Extra Large, 2X, 3X

Order your shirt during Online Registration

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Order your shirt during Online

Registration

In Their Footsteps

Civil Rights District Tour S a t u r d a y , M a r c h 1 7 , 2 0 1 7 1 0 : 0 0 a . m . - 3 : 0 0 p . m . L a n d m a r k s i n c l u d e ; C i v i l R i g h t s I n s t i t u t e , 16t h S t r e et B a p t i s t C h u r c h , C a r v er T h ea t er , K e l l y I n g r a m P a r k a n d t h e 4 t h A v en u e B u s i n es s D i s t r i c t .

The Birmingham Civil Rights District is an area of downtown Birmingham, Alabama where several significant events in the American Civil Rights Movement of the 1950s and 1960s took place. The District Tours covers a six block area of landmarks. A boxed lunch and conversation will be hosted in Kelly Ingram Park also known as “A Place of Revolution and Reconciliation.” Tour cost $50.00

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Alpha Kappa Alpha Sorority, Incorporated

SOUTH EASTERN REGION Help us achieve our goal of One Million backpacks by 2018 by donating at least one backpack during the upcoming Cluster. Backpacks will be sorted and counted by chapters and totals will be announced at the conclusion of the conference. Thank you for helping Alpha Kappa Alpha reach our goal!

• Packs of #2 Pencils • Pocket Folders • Wide-Ruled Notebook Paper • Spiral Notebooks • Hand Sanitizer • Boxes of Tissue and Ziploc Bags • Crayons

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Paintball is Goodhttp://www.paintballisgood.com/8651 Serene Drive, McCalla, 35111(205) 477-6067

Spare Time Trussville (Bowling/Laser Tag) http://sparetimeentertainment.com/Trussville3600 Roosevelt BoulevardTrussville, AL 35235(205)-655-4500

Do*It*Yourself Craftshttp://www.doityourselfcrafts.com/home.htmlHomewood Location1909 Oxmoor RoadHomewood, AL 35209(205)[email protected]

Skates 280http://www.skates-280.com7043 Meadowlark Drive Birmingham, AL 35242(205)-991-3611

Stomp N Shout, Birmingham Party Centerwww.stompnshout.com3945 Vanderbilt RoadBirmingham, AL 35217(205)[email protected] rate $8 Conference rate will be $6 per person/2 or more people will receive an additional half off of conference rate

Ultra Blast Laser Combat Centerhttp://lasercombatcenter.com/contact-us/157 Resource Center Pkwy #107Birmingham, AL 35242

Steel City Jump ParkConference rate $4 person for 1 hour/ $8 per person for 2 hours https://www.steelcityjump.com/7001 Crestwood Blvd #1100aBirmingham, AL 35210

Grants Mill Adventure Parkhttp://www.grantsmillstation.com5405 Beacon Dr, Irondale, AL 35210(205)-745-1487

Train Escape5407 Beacon Drive Suite 101, Irondale, AL [email protected](205)-518-67667 days a week 10am - 10pm.

Treetop Family Adventurehttp://www.treetopfamilyadventure.com1012 Dunnavant Valley RoadBirmingham, AL 35242(205) 637-3780

Southern Museum of Flight http://www.southernmuseumofflight.org/4343 73rd Street NorthBirmingham, AL 35206

Alabama Sports Hall of Fame2150 Richard Arrington Jr. Blvd. N. Birmingham, AL 35203(205) 323-6665 Fax (205) 252-2212Usual rate $3 per child and $5 per adult, $1 off admission will be provided to conference attendees-must show conference name tag or badge to receive the $1 off discount

Activities for men and children



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http://www.paintballisgood.com/

AutoBahn Indoor Speedwayhttp://www.autobahnspeed.com/locations/birmingham-al-indoor-go-karts/Conference discount: Monday March 15- Thursday March 18 $30 per racer (3 races) plus an additional $6 for cost of speedway license.5960 Greenwood ParkwayBessemer, AL 35022 (205) 235-6230

Bricks 4 Kidzhttp://www.bricks4kidz.com/alabama-hoover-birmingham/contact-us/(334) [email protected]

McWane Science Center200 19th St N Birmingham, AL 35203(205) 714-8300

Pump It Uphttps://www.pumpitupparty.com/trussville-al/directions/4623 Camp Coleman Rd. Ste. 101Trussville, AL 35173

https://www.pumpitupparty.com/pelham-al/Address: 2724 Chandalar Place DrPelham, AL 35124(205) 663-4646

Birmingham Zoohttps://www.birminghamzoo.com2630 Cahaba RoadBirmingham, AL 35223(205) 879-0409

Vestavia Bowlwww.vestaviabowl.com1429 Montgomery HwyVestavia Hills, AL 35216(205) 979-4420

Birmingham Museum of Arthttp://artsbma.org/visit/visitor-information/2000 Rev. Abraham Woods, Jr. Blvd(Formerly 2000 8th Ave. N)Birmingham, AL 35203(205) 254-2565

Airwalk Ultimate Trampoline Arenahttp://www.airwalk.us/7010 Champion Blvd.Birmingham, AL [email protected]

Birmingham Civil Rights Institute www.bcri.org520 Sixteenth St NBirmingham, AL 35203(205) 328-9696

Alabama Jazz Hall of Fame http://birminghamal.org/places/alabama-jazz-hall-of-famAlabama Jazz Hall of Fame-group tour for conference attendees1631 4th Ave NBirmingham, AL 35203(205) 254-2731

Painting with a Twisthttp://www.paintingwithatwist.com/birmingham-hoover/701 Doug Baker BlvdBirmingham, AL 35242(205) 533-8081

Off The Wall at Crestwoodwww.offthewallfamilyfun.com7001 Crestwood Blvd Ste. 616Birmingham, AL 35210(205) 545-9932




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Climb at First Avenue Rock http://www.firstaverocks.com2417 1st Ave SBirmingham, AL 35233(205) 320-2277

Vulcan Museumhttp://visitvulcan.com/1701 Valley View DrBirmingham, AL 35209(205) 933-1409

Steel City Popshttp://steelcitypops.com/The Summit Hwy 280 Tuscaloosa, AL

Race at Barbara Motor SportsBarber Motorsports Parkhttp://www.barbermotorsports.com/vintage-home.php6040 Barber Motorsports, Leeds, AL 35094(205) 298-9040

Color Tunnel Underneath the Historic 18th Street Underpasshttp://inhabitat.com/lightrails-illuminates-a-disused-alabama-underpass-with-rainbow-led-lights/bill-fitzgibbons-

Kelly Ingram Parkhttp://birminghamal.org/places/kelly-ingram-park/5th N AveBirmingham, AL 35203

Ballantraewww.ballantraegolf.com1300 Ballantrae Club Drive(205) 620-GOLF (4653)Approx. 15 miles from downtown Birmingha

Railraod Parkhttp://railroadpark.org1600 1st Avenue SouthBirmingham, AL 35233(205) 521-9933

Bent Brookwww.bentbrook.com7900 Dickey Springs Road(205) 428-1999Approx. 15-20 miles from downtown Birmingham

Highland Park Golf Coursewww.highlandparkgolf.com 3300 Highland Avenue(205) 322-1902Approx. 1 mile from downtown Birmingham

Renaissance Ross Bridge Golf Resort and Spawww.rtjgolf.com4000 Grand AvenueHoover, AL(205) 949-3085 (Golf shop line)Approx. 11 miles from downtown Birmingham

Robert Trent Jones Golf Trail-Oxmoor Valleywww.rtjgolf.com100 Sunbelt ParkwayBirmingham, AL(205) 942-1177/ 800-949-4444Approx. 10 miles from downtown Birmingham

Wine Loft Birminghamwineloftbham.com2200 1st Ave NBirmingham, AL 35203

Avondale Brewing Companyhttp://avondalebrewing.com/201 41st St SBirmingham, AL 35222

The Humidor RoomCigars & More280/Inverness4673 Highway 280 East, Suite 5Birmingham, AL (205) 991-3270




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http://inhabitat.com/lightrails-illuminates-a-disused-alabama-underpass-with-rainbow-led-lights/bill

http://inhabitat.com/lightrails-illuminates-a-disused-alabama-underpass-with-rainbow-led-lights/bill

Regions Fields1400 1st Avenue S Birmingham, AL 35233

Ruffner Mountain Nature Centerhttp://www.ruffnermountain.org/1214 81st St SBirmingham, AL 35206(205) 833-8264

Zipline at Red Mountain Park 281 Lyon Lane Birmingham, AL [email protected]

Negro Southern League Museumhttp://www.birminghamnslm.org/visit/local-attractions/120 16th Street SouthBirmingham, AL 35233(205) 581-3040ADMISSION FREE

Xtreme Fitness and PerformancePhysical Fitness Program1305 2nd Ave N Unit 1061 ½ hour group fitness training session $10 per session. Sessions By Kevin Brown, Professional Fitness Trainer(205) 226-3588

Dirty Ash’s112 17th St. NBirmingham, AL

BikeshareHere are the locations:• Points South: The corner of 20th Street South and Highland

Avenue• BJCC/Uptown: Uptown parking lot, directly across from Cantina

Laredo• Highland Park: 2921 Highland Avenue S, near Rushton Park and

Rojo

Spa Onenineteenhttp://www.onenineteen.com/spa/7191 Cahaba Valley RoadBirmingham, AL 35242(205) 408.6510

Ozan Vineyard and Cellarhttp://www.ozanwine.com/wineryTake I-65 South to Exit 228.Turn left onto Highway 25 and travel across the interstate overpass. On your right after 0.4 miles, take County Road 306. On your right after 0.6 miles take County Road 301.

Locked Inhttp://birmingham.lockedin.com/Choose Between Two Options$69 for an escape room experience for four; valid Sunday–Thursday ($ 96 value)$119 for an escape room experience for up to eight; valid Sunday–Thursday ($192 value)

Paramount Bar Grub, and an Arcade http://www.paramountbirmingham.com/200 20th St. N.Birmingham, AL 35203

Todd English www.toddenglishpub.com2221 Richard Arrington Jr. Blvd. NBirmingham, AL 35203

Good People http://www.goodpeoplebrewing.com114 14th Street SouthBirmingham, AL 35233

Avondale http://avondalebrewing.com/201 41st St S, Birmingham, AL 35222(205) 777-5456




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Birmingham, Alabama



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Registration Information

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General Regular registration must be completed on or before January 31, 2017, 11:00 p.m. CSTLate registration must be completed on or before February 14, 2017, 11:00 p.m. CSTOnline registration for the conference can be accessed via the South Eastern Regional Website www.akasoutheastern.org Registration for children and guests must accompany a Soror’s registration.Registration is online ONLY. No Manual Registration Will Occur.

Individual• Online Registration is available for all financial Sorors who are associated with the South Eastern Region. • To register you must have an email address in your profile on the corporate website. If you do not have an email address and

need help, your chapter Sorors are available to assist.• Chapters can setup various options for providing registration help, including registering before or after a chapter meeting or at

a special session with Sorors from the chapter who have their computers with them. If you cannot register and you are a financial member of a chapter, a designated chapter officer can register you via group registration. Let us help you by starting early and contacting your chapter’s Technology Chairman if you have problems. Together we can have 100% online registration for the 85th South Eastern Regional Conference. Remember, “We help each other…….”

• Visiting Sorors wishing to attend the conference should send the following information to the Regional Technology Chair at [email protected]: Name, Chapter, Region, Financial Card number and a phone number or address. The Soror will receive confirmation that her email has been received and she will also receive confirmation once her record has been added to the South Eastern database by the International Technology Committee.

• Only registered financial Sorors may participate in conference activities.• Neither financial nor nonfinancial Sorors may be guests of registered Sorors at the conference. • For group registration, if paying by chapter check or money order using a purchase order, your registration will be noted pending

until payment is received and processed. Purchase order payments are subject to cancellation if the appropriate payment amount is not submitted by the due date.

• Payments at the regular registration rate must be postmarked by the close of regular registration.• Payments at the late registration rate must be postmarked by the close of late registration.• Cashier’s Checks, Chapter Checks or Money Orders should be made payable to

Alpha Kappa Alpha South Eastern Region and mailed to: Soror Barbara Franklin

Regional Pecunious Grammateus, P.O. Box 361671

Birmingham, AL 35236 • A $50 handling fee will be assessed for any check returned from the bank and chapter registration will be delayed until the

matter is cleared.• Adding activities to an existing registration can be completed before February 14, 2017, by 11:00 p.m. CST

Refunds• Refund requests must be submitted by email to the Registration Chairman at [email protected] by

11:00 p.m. CST on February 14, 2017 Requests received after this date and time will be approved on an individual basis only by the Regional Director

• Refunds will be considered and processed after the conference bills have been paid. A processing fee of $30 will be assessed. There will be no refunds on meal functions after February 14, 2017.

• There will be no on-site refunds.

registration instructions

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mailto:serctechsupport%40akasoutheastern.org?subject=Tech%20Support

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Conference Bags (Kits), Merchandise• Conference Bags and Materials will be reserved for pre-registered Sorors in the order received.• Conference Bags are not guaranteed for late Registrations. • Registration Materials Pick-up: Sorors must present their financial card and photo identification when checking-in.• Sorors unable to attend the conference may request that the Chapter Basileus or Graduate Advisor (Undergraduate

Chapters Only) pick up her registration packet. • Note: Only the Chapter Basileus or Graduate Advisor (Undergraduate Chapters Only) will be allowed to sign for an

absent Soror’s packet. The request must be accompanied by a letter from the Soror authorizing pickup.• No registration materials or souvenirs will be mailed.

Seating At Meals• Diamond/Golden Sorors and other Special Guests will have reserved seating at the front of the room for each meal

function. All other seating for meal functions will be open on a first come, first served basis. • Undergraduate Luncheon ~ Undergraduate Sorors and Special Guests will have reserved seating at the front of the

room for the luncheon.

Registering• Registration confirmations will be sent via email only. Please provide an email address on your corporate

profile.• Sorors will need their financial card and photo identification to complete registration/check-in. • Sorors and guests must have tickets to be admitted to all events. Lost tickets will not be replaced. • Late Registration: A late fee of $50 will be assessed to each Soror whose registration is entered in the system after • January 31, 2017, at 11:00 p.m. CST. • Special Needs Rooms: When making reservations, please request a handicapped accessible room. • Substitute Registration: Only the Chapter Basileus or Graduate Advisor (undergraduate Chapters Only) will be allowed

to substitute delegates or alternates.• The Registration Committee encourages Sorors to carefully make selections and adhere to each form’s

guidelines to ensure that your registration is submitted as accurately as possibly. (Adjustments to t-shirt sizes, luncheons, merchandise, etc… will not be honored).

Registration HoursDates HoursWednesday, March 15, 2017 4:00 p.m. – 7:00 p.m. (Host Chapters & Workshop Attendees)Thursday, March 16, 2017 7:30 a.m. – 6:00 p.m.Friday, March 17, 2017 8:00 a.m. – 6:00 p.m.Saturday, March 18, 201 8:00 a.m. – 11:00 a.m.

registration instructions



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conference feesGraduate Sorors Undergraduate Sorors Adult Guest Child/ Youth Ages 4-17

Friday and Saturday incl’d in registration

Conference Registration $185.00 $95.00 $60.00* $50.00

85th SERC T-Shirt S – L (Bella fitted and regular) $22.00 $22.00

85th SERC T-Shirt XL–3XL (Bella fitted and regular) $25.00 $25.00

C4 Power Scarf $20.00 $20.00

Children’s Activity Room Golden/Silver Star Luncheon plus Tiara $65.00

Diamond/Golden/Silver Star Luncheon – Lunch Only $50.00 $50.00

Financial Officer Certification $65.00 $65.00

Stroll Out/Step Out ** $20.00 $20.00 $20.00 $20.00

Undergraduate Luncheon $50.00 incl’d in registration

Honey-Do Reception $20.00 $20.00

Conference Gala incl’d in registration $75.00 $75.00

Regional Director’s Dinner $100.00 $100.00 $100.00

HBCU Gospel Brunch $40.00 $40.00 $40.00 $40.00

Pink on the Green Golfing (Highlands) $85.00 $85.00 $85.00 $85.00

Civil Rights District Tour $50.00 $50.00 $50.00 $50.00

Registered adult male guest only. Registration includes Host Chapters Reception. * Must purchase a ticket to attend

**Open to the public. $25.00 at the door for all attendees.

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WHEN YOU ARRIVE In the Magic City!To check in and receive your registration materials, you will need the following:• Photo identification • Financial card• Registration confirmation showing the barcode (hard copy or electronic)

Onsite Check-In will be managed using Express Pass Stations • Scan the barcode display on your confirmation notice• The system will retrieve your information • Your badge, event tickets, and tickets for merchandise will print automatically

A Registration Committee designee will check your photo identification, financial card and confirm the accuracy of your printed documents. After your verification is confirmed, you will be directed to the areas to collect the conference bags, kits, and any prepaid merchandise.

onsite check-in/registration experience



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Conference DatesThursday, March 16, - Sunday, March 19, 2017

Reservation information: Online reservation are not an option, Please call the hotels directly. Sorors will need a credit card in order to make reservation. All hotels require a non-refundable 1st night’s room and tax at the time reservations are made. Up to three rooms may be blocked.

conference hotels

The Westin Birminghamhttp://www.westinbirmingham.com2221 Richard Arrington Jr. Boulevard NorthBirmingham, Alabama 35203205-307-3600Hotel Reservations: 866-716-8108$159 Single$159 Double$159 Triple$159 Quad

Sheraton Birmingham www.sheratonbirmingham.com2101 Richard Arrington Jr. Boulevard NorthBirmingham, Alabama 35203205-324-5000Hotel Reservations: 888-627-7095$139 Single$139 Double$139 Triple$139 Quad

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http://www.sheratonbirmingham.com

Certifications and Workshops

Birmingham, Alabama

South Eastern Regional Conference



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graduate advisors’ certification training general information2017 Regional Conferences and 2017 Leadership Seminar

Authority: Article III, Section 22, Constitution and Bylaws and the results of sorority litigation.

Who must receive Graduate Advisors’ Certification?• Candidates for advisor to an undergraduate chapter• Members of the chapter’s Graduate Advisory Committee• Sorors in chapter leadership positions (Optional)• Sorors planning to pursue international offices

What is the Graduate Advisors’ Certification?• LEVEL I – an introductory training for candidates for Graduate Advisor, Graduate Advisory Committee Members, sorors in chapter

leadership positions who have never been certified and sorors who have allowed their certification to expire (certifications expire after three years on December 31).

• LEVEL II – an intermediate training for candidates for Graduate Advisor, Graduate Advisory Committee Members and sorors in chapter leadership positions who are seeking to recertify within the effective period of their certification.

What forms and documents are required for Graduate Advisors’ Certification?• From Applying Soror to Basileus or Grammateus of chapter:

◦ Review application and sign verification statement (Sorors who are serving as Basileus or Grammateus who seek to participate in the training cannot provide the verification signature for her own application. The Basileus must obtain the verification signature of the Grammateus and vice versa.)

• From Applying Soror to International Graduate Advisors’ Certification Training Committee: International Graduate Advisors’ Certification Training Committee, c/o Elaine Singh Post Office Box 469, Glenwood, IL 60425 (PLEASE NOTE THE REGION YOU ARE REQUESTING TO TAKE THE TRAINING ON THE ENVELOPE)

• Do not require a signature for delivery tracking as your package may be rejected; rather use delivery confirmation. ◦ ORIGINAL Application signed/dated in the presence of a notary. ◦ SEALED Official Transcript or Letter (with raised seal) from college/university as proof that soror is at least a five-year, post-baccalaureate graduate; transcripts will not be returned after evaluation. ◦ COPY of $40 – Regional Conference payment or $85.00 – Leadership Seminar payment.

• From Applying Soror to Corporate Office: Alpha Kappa Alpha Sorority, Incorporated® 5656 South Stony Island Avenue, Attention: GACT, Chicago, IL 60637 COPY of Application (DO NOT SEND THE ORIGINAL APPLICATION TO CORPORATE OFFICE) ◦ Payment of $40 – Regional Conference or $85.00 – Leadership Seminar (cashier’s check or money order) made payable to Alpha Kappa Alpha Sorority, Incorporated® (NO PERSONAL CHECKS). The Corporate Office will provide an email confirmation for your payment only. ◦ For more immediate proof, please use the delivery confirmation with the carrier service to confirm receipt of any documentation to Corporate Office. (PLEASE NOTE THE REGION YOU ARE REQUESTING TO TAKE THE TRAINING ON THE ENVELOPE)



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graduate advisors’ certification training general informationWhich sorors DO NOT need to submit an official transcript or official letter proving she is at least a five-year, post-baccalaureate graduate?• Sorors applying for Level II recertification

How will the soror know that she has been approved or denied for the certification training?• Sorors will receive approval confirmation by email from the International Graduate Advisors’ Certification Training Committee.

OR• Sorors will receive denial confirmation by email from the International Graduate Advisors’ Certification Training Committee if

documents are received after the postmark deadline; or are incomplete; or cannot be verified. NOTICE OF YOUR APPROVAL OR DENIAL WILL NOT COME FROM CORPORATE OFFICE.

What does the fee include? The $40.00 Regional Conference training fee will include a training package containing the following:• Graduate Advisors’ Certification Training Manual• Undergraduate Membership Intake Manual• General Information for the Collegian• Financial Fundamentals Guide to Chapter Financial Procedures• Anti-Hazing Handbook• The $85.00 Leadership Seminar fee will include the same course materials along with a lunch.

What is the deadline for submitting documents to the International Graduate Advisors’ Certification Training Committee and Corporate Office?• The postmark deadline for submitting documentation and fees for any 2017 Regional Conference is February 3, 2017.The postmark deadline for submitting documentation and fees for the 2017 Leadership Seminar is April 28, 2017.

Additional Information• Sorors must be registered for the conference at which the Graduate Advisors’ Certification Training is to be received.• Certification and recertification expire after three years on December 31; you must be recertified prior to your expiration. Sorors

who fail to recertify prior to her expiration will have to complete Level I training.• If a soror cannot attend the certification training on the dates/location originally indicated on her application, she may request to

transfer her registration to a subsequent Regional Conference (at the discretion of the Regional Directors) or Leadership Seminar provided it is for 2017. A soror must submit a request for transfer in writing or by email within six weeks prior to the original conference date. Requests should be submitted to International Graduate Advisors’ Certification Training Committee, c/o Elaine Singh Post Office Box 469, Glenwood, IL 60425.

• Refunds are issued when member is deemed ineligible, withdraws her application or cancels conference registration and does not transfer to another conference. Refunds are scheduled to be issued after Leadership Seminar.

NO ON-SITE REGISTRATION



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graduate advisors’ certification training application checklist PART I: APPLICATION COMPLETION

Complete Sections I & II of the Graduate Advisors’ Certification Training Application. NOTE: Signature in Section II must be completed in the presence of a Notary Public.

Have application notarized in Section III of the application.

After notarizing, submit application to the chapter Basileus or Grammateus for completion of Section IV, Chapter Verification Statement. Include conference certificate of attendance annotated in Section II. Do not sign your own verification statement. PART II: APPLICATION SUBMISSION

Submit documentation to International Graduate Advisors’ Certification Training Committee, c/o Elaine Singh Post Office Box 469, Glenwood, IL 60425 as follows: • ORIGINAL application • SEALED official transcript or letter with raised university seal from college/university (transcripts or letters apply ONLY to Level I and will not be returned after evaluation) • COPY of payment ($40.00 for Regional Conference & $85.00 for the Leadership Seminar) • (PLEASE NOTE THE REGION YOU ARE REQUESTING TO TAKE THE TRAINING ON THE ENVELOPE)

Submit documentation to Alpha Kappa Alpha Sorority, Incorporated 5656 S. Stony Island Avenue, Chicago, IL 60637 as follows: • COPY of application (Do not send originals to Corporate Office) • Payment (cashier’s check or money order) payable to Alpha Kappa Alpha Sorority, Incorporated® (NO PERSONAL CHECKS) • Do not send any transcripts to Corporate Office • (PLEASE NOTE THE REGION YOU ARE REQUESTING TO TAKE THE TRAINING ON THE ENVELOPE)

Maintain a copy of all submitted documentation for your records.

Postmark deadline for documentation submission forAll Regional Conferences – February 3, 2017

Leadership Seminar – April 28, 2017NO EXCEPTIONS!!!

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Launching New Dimensions in Graduate Advisors’ Certification

GRADUATE ADVISORS’ CERTIFICATION TRAINING APPLICATION POSTMARK DEADLINES:

ALL REGIONAL CONFERENCES – FEBRUARY 3, 2017 LEADERSHIP SEMINAR – APRIL 28, 2017

SECTION I: CONTACT INFORMATION (Please print clearly or type)

Name: _________________________________________ Financial #: __________________________

Other Names Used: ___________________________________________________________________

Address: _________________________________ City: _____________ State: ____ ZIP: __________

Email: ____________________________________ Phone: ___________________________________ Certification Training Requested (Check one): Level I □ or Level II □ □ I am attending (insert region) ________________________________ Regional Conference ($40.00). or

□ I am attending Leadership Seminar in Las Vegas, NV ($85.00 – cost includes a lunch meal).

Current Chapter: ______________________ Chapter City/State: _______________Current Region: ____________

SECTION II: AFFIDAVIT (Must be signed in presence of notary)

I, (insert name) _______________________, DO HEREBY SWEAR OR AFFIRM THE FOLLOWING: I have been a member of (insert graduate chapter) _________________________________ Chapter for at least two consecutive years [24 months of active membership as defined by Corporate Office] immediately as of February 3, 2017; I have never been suspended for hazing; I have attended 2014 or 2016 Boule or 2015 or 2016 Regional Conference; and I am aware that the 2014 regional conferences and the 2015 Leadership Seminar does not count toward Conference Attendance. Conference Attended: _________________________ Month/Year Attended: _________________________ Signature: ________________________________ Date of Signature: __________________________

SECTION III: NOTARY Signed and sworn before me on this ___________ day of ______________, 20_____.

NOTARY PUBLIC (Please sign below & stamp/seal to the right)

Expiration Date: _____________________ Notary Signature: ________________________________

SECTION IV: CHAPTER VERIFICATION STATEMENT Based on chapter records/documents, I hereby confirm that this applicant has met the requirements for Graduate Advisors’ Certification Training: (1) there are no chapter records of the applicant ever having been suspended for hazing; (2) the applicant has been a member of this graduate chapter for at least two consecutive years [24 months active membership as defined by Corporate Office] immediately as of February 3, 2017; and (3) has attended 2014 or 2016 Boule or 2015 or 2016 Regional Conference. I am not signing my own verif ication statement.

______________________________________ _____________________________________________ Printed Name of Basileus or Grammateus Signature of Basileus or Grammateus Date

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Financial officerS’ certification program information



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***********LIMITED CAPACITY********** Chapter Tamiouchos Has Priority Due To Change In Financial Reporting Requirements

It is very important that the Chapter Tamiouchos attend this workshop.

You must register for this course via online registration.

The Financial Officer Certification Training – Level I is offered to current and aspiring Alpha Kappa Alpha Sorority chapter financial officers.

This one day, interactive, hands-on certification is designed to assist the graduate chapter Tamiouchos and Pecunious Grammateus in executing their operational responsibilities. Sorors will be trained in the proper implementation of the financial procedures as outlined in the Fiscal Fitness Guide to Chapter Financial Procedures and referenced in several other sorority documents. A creative learning approach will be used to enhance the core competencies of certification participants. Sorors who successfully complete this training will earn the designation of Certified Chapter Financial Officer.

You must register for this course via on line registration. Thursday, March 16, 2017

8:00 a.m. – 5:30 p.m. with a 90 minute break for lunch on your own. Lunch is not included in the course fee .

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Regional conference workshopsKeeping our Heritage R.E.E.L.Join your Regional representative and committee as you share and explore new dimensions of archiving by “Keeping our Heritage R.E.E.L”. Bring your best Archiving ideas and tips on:• Collection and Disposition of Alpha Kappa Alpha artifacts• Producing an engaging Chapter Oral History Portfolio• Promoting archiving through fun and engaging activities

Taking A.C.T.I.O.N. in Non-Presidential Election YearsFocus on how to use A.C.T.I.O.N. and “Be the Voice” Strategies during State and Local Mid-Term elections. This workshop will empower Sorors to be advocates at their local and state levels, as well as provide training on practical applications of the Take A.C.T.I.O.N. and “Be the Voice” initiatives.

Pearlfect Parliamentary Procedure: Polishing up on our documentsEffective chapter operations involve a knowledge of basic parliamentary procedure and understanding the relationship between our government documents – Constitution and Bylaws, Manual of Standard Procedure, Chapter Bylaws and Robert’s Rules of Order. This workshop is helpful for Chapter Basilei, Parliamentarians and others with a desire to better understand the fundamental concepts involved with having an efficient and effective chapter meeting.

Finance WorkshopThis workshop provides participants knowledge on chapter financial procedures and operations. Sorors will learn the roles and responsibilities of the financial officers, the expectations of being a financial leader, and their role in managing chapter operations. Sorors will become well versed on the information included in the “Financial Fundamentals Guide to Chapter Financial Procedures”; which includes budgeting, auditing, internal control procedures, and financial statement reporting.

Financial ForumThis forum will allow sorors to ask questions of the Supreme Tamiouchos and members of the International Finance Committee on chapter financial operations including upcoming changes in chapter financial obligations as it relates to the tax payment process.

Understanding the Honorary Members and Awards processThis advanced Honorary Members and Awards workshop will review the Honorary Members and Awards Nomination Process and focus on the qualifications needed by an individual to be considered for an Achievement Award or a candidate for Honorary Membership. Attendees will review the new electronic process and forms required to submit a recommendation.

Archives Committee

Connection Committee

Constitution Committee

Finance Committee

Honorary Members and Awards Committee

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Regional conference workshopsMembership: Let’s Get InformationOk Sorors, now let’s get information! Graduate and Undergraduate Members Get information!Join us for an update on the membership amendments that were adopted during the 2016 Boule, as well as, to review the revised Membership Intake Process (MIP) Schedule of Activities and other resource materials needed to implement a successful MIP. We will emphasize the importance of mentoring, and Sorors will be provided the roles and responsibilities of the mentor and the mentee. We will also discuss the importance of mentoring new members. The Mentoring Manual will serve as a tool of reference. Come prepared to ask questions and share personal and chapter mentoring experiences. – in formation!

Campaigning Now! - Informing, Nurturing, and Cultivating the Leaders of AKAThis workshop will provide updated information on the certification and campaign processes, including a detailed review of key dates and requirements for certification. Attendees will leave with the tools needed to establish an individual action plan for nomination certification package preparation and submission. It is recommended that attendees bring a copy of “So You Want to Run for Office” to the workshop.

Creating your 2nd half playbook – Launching New Dimensions of ServiceMake an impact! Join your Regional Representative to the International Program Committee to discuss how chapters will Launch New Dimensions of Service in the 2nd half of this administration. Come prepared to leverage the information and best practices shared in the 2nd half playbook and engage in a lively discussion on how chapters can have a spectacular 2nd half!

The Gold Standard…Launching New Dimensions of Protocol I Every Soror should be knowledgeable about protocol. This workshop provides an overview of general protocol guidelines, procedures and practices of Alpha Kappa Alpha Sorority, Incorporated®. All attendees should bring a copy of The Official Guide to Alpha Kappa Alpha Protocol 2015.

Chapter Operations: Back to BasicsThis interactive workshop is designed to provide Sorors with the fundamentals of operating an effective chapter. The workshop objective is to help Sorors understand how to implement chapter and committee improvement processes by conducting efficient chapter and committee meetings, ensuring proper preparation and maintenance of documents, comprehending officers’ responsibilities, improving chapter knowledge and creating an environment to ensure that each chapter “Exceeds Expectations of Excellence.”

Launching New Dimensions of Technology: All Things Microsoft Office 365This workshop will focus chapters on the benefits and feature rich use of Microsoft Office 365 by providing interactive training for workshop attendees. This workshop is intended to increase and enhance the use of Microsoft Office 365 in regions and chapters.

Nominating Committee

Program Committee

Protocol Committee

Standards Committee

Technology Committee

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Membership Committee



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Regional conference workshopsLiving the PurposeAre the virtues of an Alpha Kappa Alpha woman evident in your life? In the “Living the Purpose” workshop, Undergraduates will engage in open dialogue and discuss what it means to be an exemplary woman of Alpha Kappa Alpha Sorority. Topics will include the importance of collaborating with community partners to implement LNDS programs, strengthening the bonds of sisterhood, leveraging networks for personal and professional development, developing leaders, managing risks to our sorority, and much more. By the end of the workshop, Sorors will be equipped with strategies to ensure they are Alpha Kappa Alpha women who are “Living the Purpose.”

Launching New Dimensions of Communication 2.0: Building the PlanThe changing landscape in the media industry have significantly altered how chapters can obtain media coverage of their events and programs of service. As a follow-up to the 2015 and 2016 communications, branding, and social media workshops, this interactive session will be a working session and assist chapters in building and launching a strategic communications plan.

A Foundation Alternative: The EAF Non-Profit Chapter Assistance ProgramAKA Educational Advancement Foundation, Inc. invites Sorors to learn more about one of the foundation’s most successful partnering opportunities, the “Non-Profit Chapter Assistance Program,” or “N.C.A.P.” This program is designed to ensure that chapters and members have maximum opportunities to raise money for local scholarships, endowments, and community projects. Bring all questions pertaining to EAF and take home an informative twelve-month calendar! The chapter may be uses as a roadmap to achieve chapter philanthropic success.

Pinkprint for Success: Building Your Chapter Risk Management Plan Building upon last year’s Risk Management workshops developed to help Sorors identify risk, this workshop will provide Sorors with tips and strategies to develop a Chapter Risk Management Plan. The Chapter Risk Management Plan will help Sorors assess how risk may potentially impact specific chapter programs, projects, events and general operations. Using the “Launching New Dimensions of Risk Management Handbook”, this interactive workshop will assist Sorors to develop a “pinkprint” for evaluating, managing and balancing risk encountered by chapters.

Objectives:1. Identify specific activities, events and chapter undertakings that fall into each of the risk categories2. Evaluate risks and determine appropriate strategy to manage the risk3. Develop methods to monitor the identified risks over time4. Create Chapter Risk Management Plan to be incorporated into a chapter’s strategic planning activities5. Discuss activities for 2017 National Hazing Prevention Week – September 18-22, 2017Audience: Undergraduate and Graduate sorors

Communications Committee

EAF Committee

Risk Management Task Force

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Undergraduate Activities Committee

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Regional conference workshops



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Now That We Know How – Let’s Do ItWorkshop will focus on the meaning of Alpha Kappa Alpha Sorority’s rituals. What is the relevance? What do Sorors reflect upon after completion of the ceremony? What does it mean to Alpha Kappa Alpha’s sisterhood?

Just Like a Sista: Cracking the CodeIn this interactive Sisterly Relations workshop, graduate and undergraduate Sorors will be on a mission to crack the Soror Code of Ethics. The focus will be on interactive activities that highlight organizational values, the reduction of ethical risks and the improvement of ethical behavior. Special attention will be given to model behaviors that “Nurture our Ivy.”

You have QUESTIONS … We have ANSWERS Your most frequently asked questions regarding strategic planning will be discussed and answered. The Strategic Planning Committee provided the template to build a chapter plan and now the committee will share the rubric to measure the effectiveness of the plan. Chapters should bring a copy of their strategic plan to the workshop if a copy has not already been provided to the region’s International Strategic Planning Committee representative.

Sisterly Relations Committee

Strategic Planning

Rituals

Conference Chapter FormsBirmingham, Alabama



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The Basileus for each chapter is required to attend the Basilei Council Institute on Thursday, March 16, 2017.

Name:

Address:


Phone: Fax:

Email:

Chapter:

(Please type or print clearly)

Workshop especially for new and continuing Chapter Basilei will be held on: Thursday, March 16, 2017

2:30 p.m. – 4:30 p.m.

Please check the location at the registration desk upon arrival at the conference. Return this form on or before

January 9, 2017 to:

Soror Charlotte Johnson, Chairman, Basilei Council [email protected]

basilei council institute

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Chapters celebrating special anniversaries and milestones of 25 years or more will be recognized during the 3rd Plenary. Please submit the following information if your chapter is celebrating a milestone of 25, 50, 75, or 90 years of service.

Chapter Name:

Chapter Location:

Chartering Year:

Name of Current Basileus:

Name of Current Anti-Basileus:

Milestone Being Celebrated:

Include Chapter Photo (group chapter photo or group photo of chapter officers)

Return this form with the requested photos included, or send them as email attachments on or before February 1, 2017 to:

Soror Terricetta C. McCall Diamond, Golden and Silver Star Luncheon

[email protected]

Chapter Celebrations of Special Anniversaries and Milestones



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mailto:DGSSchair%40akasoutheastern.org%20?subject=



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Name of Choir:

Contact Person:

Chapter Location:

City, State, Zip Code:

Daytime phone:

Email:

Chapter Choirs interested in performing during a designated time during the 85th SERC should indicate three selections to the Conference Music Committee. Two of the three songs will be selected to be performed during the Conference. Please include title and the composer/arranger. Example: Give Me Jesus – Moses Hogan.

Selection 1:

Selection 2:

Selection 3:

Please circle what you will need to perform: Piano Keyboard Performance Track

During the last plenary, the 85th SERC Mass Choir will perform. The Mass Choir will be composed of all chapter choirs and individuals who do not belong to a chapter choir. If you are not a member of a Chapter Choir and want to participate with the Conference Mass Choir, please complete and submit the information below:

Name:

Phone:

Email:

Please return this form by January 27, 2017 via email to:

Soror Ida Tyree-Hyche [email protected]

Chapter choirs will be selected on a first come, first served basis. Chapter choirs are requested to attend the HBCU Gospel Brunch to participate in the conference mass choir during the 85th SERC.

Chapter Choir Request to Perform

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Name:

Chapter: College/University:

Address:


Phone: Fax:

Email:

Graduate Advisor’s Signature

Return this form by January 27, 2017 to: Soror Jynae Jones

[email protected]

South Eastern Region will honor active sorors who are college leaders in the Campus Leaders and Queens Parade. These sorors will be showcased during the Earnestine Holloway Undergraduate Luncheon on Saturday, March 18, 2017 from 12:30 p.m. to 2:30 p.m. The campus leaders will be honored in three categories:

Student Government Association (SGA) and Representatives

College/University Queens

Elected Officers

Campus Queens are requested to wear business attire which includes their school colors, sash, and tiara. Campus leader partic-ipants are requested to wear business attire. In addition, campus leaders are requested to construct a 12” (width) by 9” (height) poster containing name, school, and position held.

Sorors that will be involved in this special activity should complete and return this application by January 27, 2017.

campus leaders and queens flag parade form



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mailto:UGactivitieschair%40akasoutheastern.org?subject=


Diamond Sorors ~ Golden Sorors ~ Silver Sorors

South Eastern Region’s first time Diamond Sorors (1942), Golden Sorors (1967), and Silver Sorors (1992) will be recognized during the Diamond/Golden/Silver Star Luncheon. Only those Silver Stars who are celebrating 25 years of service, Golden Sorors celebrating 50 years of service, and Diamond Sorors celebrating 75 years of service since the last Regional Conference will be recognized on Friday, March 17, 2017, from Noon to 2:00 p.m.

We are nurturing our Ivy Sorors and want to celebrate our Honorees now and also when they were newly initiated into Alpha Kappa Alpha Sorority, Inc. Honorees are asked to submit a 4x6 photo of themselves when they were initiated and a recent 4x6 photo of themselves for the Luncheon video presentation.

This form should be completed for each Soror to be honored and should be received by the deadline in order to be included in the program and recognized at the luncheon.

Tiaras can only be purchased with a luncheon ticket via the online registration process.

Diamond Soror Year Initiated Golden Soror Year Initiated

Silver Soror Year Initiated

(Please give a copy to each applicable Soror)

Name:

Chapter: Chapter Initiated:

Address:


Phone:

Email:

Return this form with the requested photos included, or send them as email attachments on or before February 1, 2017 to:

Soror Terricetta C. McCall Diamond, Golden and Silver Star Luncheon

[email protected]

Diamond, golden and silver sorors luncheon



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mailto:DGSSChair%40akasoutheastern.org%0D?subject=Diamond/Golden/Silver%20Soror%20Form

Name:

Chapter:

Address:


Phone: Cell:

Email:

Orientation for all chapter EAF Captains will be held on Thursday, March16, 2017, 2:30 p.m. – 4:30 p.m. Please check the location at the registration desk upon arrival at the conference.

Return this form postmarked by February 3, 2017 to:Soror Phyllis Jones

Regional EAF [email protected]

*The appointed EAF Captain for each chapter is required to attend the EAF Institute on Thursday, March 16, 2017.

(Please type or print clearly)EAF Institute Registration Form



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mailto:regionalEAFchair%40akasoutheastern.org?subject=EAF%20Institute

The First Time Attendees’ Orientation will be held on Thursday, March 16, 2017. (Please type or print clearly)

Name:

Chapter:

Address:


Phone: Cell:

Email:

Orientation for all First Time Attendees will be held on Thursday, March 16, 2017,2:30 p.m. – 4:00 p.m. Please check the location at the registration desk upon arrival at the conference.

Return this form by February 1, 2017 to:Soror Sherrell Drake

[email protected]

First Time Attendees Orientation



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mailto:firstimeattendees%40akasoutheastern.org?subject=



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Complete one form for each Soror and / or guest as noted below.

Name:

Chapter:

Address:


Telephone:

Contact person in case of emergency:

Telephone:

Emergency Contact:

Name of hotel while in Mobile:

Allergies:

Medical history:

Phone number for your pharmacy:

Primary Care Physician and phone number:

Health concerns:

Special needs, please check all that apply: Meal functions you will attend:

Prohibited foods or drinks (food allergies, etc.)

Physically Challenged Sorors Wheelchair: YES NOScooter: YES NO*Scooters, Wheel chairs will be available for rental from Elrod Mobility (205) 424-5858Please email this form to the Conference Health Committee Chairman Soror Ashley Weaver [email protected] on February 1, 2017. If you need special equipment (i.e., scooters, wheelchairs, etc.), please call the number above to reserve.

VegetarianLow/No SodiumSugar Free

Diamond/Golden/Silver LuncheonUndergraduate LuncheonRegional Director’s Scholarship Dinner

85th SERC Banquet

health history form

Arrival date: Departure date:Arrival time: Departure time:

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Name of the Ivy Beyond the Wall:

Chapter:


Cluster: Basileus:

Became an Ivy Beyond the Wall on:

Disposition of Pin:

Chapter Initiated: Year:

The Chapter Basileus or her designee should arrive at the ceremony location no later than 15 minutes prior to the beginning of the ceremony. The Chapter Basileus or designee should sit on the front row to place an ivy leaf on the table when the Ivy Beyond the Wall’s name is called. Chapter members should stand when the name(s) of Ivy or Ivies Beyond the Wall from their chapter are called.

Return this form with the registration mailing postmarked no later than February 6, 2017 to:

Soror Mary B. ConnerSouth Eastern Regional Director

P.O. Box 677Goodlettsville, TN [email protected]

Additions may be submitted to the Chairman prior to the Regional Conference no later than March 10, 2017.

Sorors participating in the ceremony, including family members, shall wear conservative, solid (without embel-lishment or adornments) seasonal white dresses or skirted suits with sleeves, flesh tone or white hosiery, and seasonal white shoes.

ivy beyond the wall form

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The South Eastern Region will honor legacy sorors during the 3rd Plenary Session of the 85th South Eastern Regional Conference. In addition to participating in the parade, legacies may submit pictures to be featured in a slide show at the beginning of the plenary on Saturday, March 18, 2017. Legacy parade participants may include mothers, daughters, granddaughters, sisters, aunts, nieces, and cousins. Special recognition will be given to the following legacy categories:

The most legacies in a single family (they all must be present)The most stylish legaciesThe most seasoned legacyThe most recent legacy

Name______________________________________ Chapter/Year Initiated _____________

Name/Relationship of Legacy______________________________ Chapter/Year Initiated ____________________________________





Return this form and picture for slide show by January 27, 2017 to: Soror Gloria Howard

[email protected]

legacy parade form



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Soror Mary B. ConnerSouth Eastern Regional Director

P.O. Box 677Goodlettsville, TN 37070

List on the Official Delegate Registration Form the names of your chapter delegates and alternates to the 85th South Eastern Regional Conference. The Chapter Basileus or Graduate Advisor (Undergraduate Chapters Only) prior to registration, must certify all delegates and alternates for the Conference.

Any changes in the list of official delegates must be mailed to the Regional Director, or submitted to the Conference Registration Chairman, Soror Pauline Parker by noon, Friday, March 17, 2017, during the Conference. In either case, the only person authorized to change delegates or alternates is the Chapter Basileus or Graduate Advisor (Undergraduate Chapters Only) and the change must bear her signature.

Please complete and mail the Official Delegate Registration Form to the Regional Director by February 1, 2017.

Submit the Delegate Registration Form postmarked on or before February 1, 2017 to:

official delegate and alternate instructions



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Chapter: Number of Active Members:

Location (Name of college, if applicable)

Every financial chapter is entitled to no less than two (2) delegates.

1 to 10 active members






2 delegates

3 delegates

4 delegates

5 delegates

6 delegates

7 delegates

8 delegates

9 delegates

10 delegates

11 delegates

12 delegates





146 and over active members

No chapter shall have more than twelve (12) delegates.

Delegates123456789101112

123456789101112

Alternates

Signature of Chapter Basileus:

Signature of Chapter Grammateus:

Graduate Advisor (Undergraduate):

Telephone:

Forward names of elected delegates and alternates by February 1, 2017 to:Soror Mary B. Conner South Eastern Regional Director P.O. Box 677 Goodlettsville, TN 37070

official delegate and registration form

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Orientation for all conveners and recorders will be held on: Thursday, March 16, 2017, at 3:30 p.m.

Please check the location at the registration desk upon arrival at the conference.

Return this form postmarked by January 20, 2017 to:

Soror Gwendolyn Tilghman, Vice Chairman, 85th South Eastern Regional Conference

245 Forest PkwyAlabaster, AL 35007

(Please provide each chapter member with a copy)

Name:

Address:

City, State, Zip Code:

Telephone:

Email:

Chapter:

Conveners Recorders

program participation form



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Name of Soror Submitting Proposed Change:

Chapter: Date:

Location: Region:

Name of Basileus:

Address:

Telephone: Email:

Chapter Vote Tally: Total Votes Cast: Date of Vote: Proposal Decision: Passed: Failed: Current Section: (Please copy section as it is written in the current Constitution and Bylaws)

Article: Section: Page:

Proposed Amendment (Please state the amendment exactly as you wish the wording to appear)

Rationale:(Please provide rationale in the space provided:

Will this proposal have any fiscal impact on the sorority? Yes No

Explain:

Signatures/Basileus/General Member Telephone #: Email Address:

Graduate Advisor (Undergraduate Chapter) Telephone #: Email Address

Chapter GrammateusCurrent bylaws state that Constitution and Bylaws Amendments must be submitted at least sixty (60) days prior to the Regional Conference. Please forward copies to the Regional Director and Regional Representative to the Constitution Committee postmarked by January 6, 2017.Soror Mary B. Conner, South Eastern Regional Director P.O. Box 677 Goodlettsville, TN 37070

For Chapters, Chapter Members, and General Members(This Form Must Be Typewritten)

proposed constitution and bylaws admendment form



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regional award feesIn accordance with the directive of the Regional Conference, we hereby submit the Regional Conference Awards fee (cashier’s check, chapter check, or money order) as indicated below. Make checks payable to Alpha Kappa Alpha Sorority – 85th South Eastern Regional Conference.

Graduate Chapter $175.00

Undergraduate Chapter $100.00

(There will be reserved seating for all Chapter Basilei at the closing Banquet.)

Chapter:

Chapter Location:



Graduate Advisor’s Signature (If Undergraduate Chapter:)

Return this form with payment, postmarked by January 27, 2017 to:

Soror Barbara FranklinRegional Pecunious Grammateus

P.O. Box 361671Birmingham, AL 35236

[email protected]

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mailto:regionalpg%40akasoutheastern.org?subject=Regional%20Awards%20Fees



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Chapter: Location:

University/College (if undergradate:)

Committee Name Soror’s Name Soror’s Email Address

Awards

Basilei Council

Connection

Program

Time & Place

Communications & Technology

Recommendations

Constitution

Diamond/Golden/Silver Sorors

EAF ~ Scholarship

Graduate Advisor’s Committee

Archives

Membership

Rules

Resolution

Standards

Undergraduate Activities


Graduate Advisor’s Signature (If undergraduate chapter):


Return This Form No Later Than January 20, 2017 to:Soror Gwendolyn Tilghman, Vice Chairman

85th South Eastern Regional Conference, 245 Forest Pkwy, Alabaster, AL 35007

regional conference committee participation form

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Please list the recommendation(s) with a brief rationale/explanation. The chapter must submit all recommendations by the deadline indicated below to be considered at the regional conference.

A recommendation is an action that requires consideration by a higher body.

Chapter Reporting:

Location:

Basileus/General Member:

Please state the recommendations exactly as you wish the wording to read:

Signature of Basileus/General Member: Telephone:

Signature of Grammateus:

Return This Form No Later Than January 20, 2017 to:Soror Belva Weathersby

420 Valley Springs Drive, Mt. Juliet, TN 37122

regional recommendation

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regional resolution form(This Form Must Be Typewritten)

Please list the resolution(s) with a brief rationale/explanation. The chapter must submit all recommendations by the deadline indicated below to be considered.

A recommendation is primarily a motion that mandates action by an assembly or body. Resolutions cannot be in conflict with Alpha Kappa Alpha Sorority, Incorporated Constitution and Bylaws. In addition, resolutions cannot mandate actions by the National Body.

Chapter Name:

Location:

Basileus/General Member:

Please state the resolution(s) exactly as you wish the wording to read:

Signature of Basileus/General Member: Telephone:

Signature of Grammateus:

Return This Form No Later Than January 15, 2017 to:Soror Belva Weathersby

420 Valley Springs Drive, Mt. Juliet, TN 37122

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step show/stroll and exhibition guidelines



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(This Form Must Be Typewritten)

Alpha Kappa Alpha Sorority, Incorporated is an organization that was founded on the ideals and precepts of high scholastic, moral and ethical standards. It is our responsibility as members to uphold and display the positive image of our beloved sisterhood to the public at all times. This includes, but is not limited to, the way we present ourselves through step show/stroll performances, and exhibitions of any kind. The image of Alpha Kappa Alpha Sorority, Incorporated is important in as much as we are an organization that is more than a century old. We have weathered and survived many storms and we are still here! Our Founders’ vision was to establish a sorority that would attract young women of high scholastic, moral and ethical standards that would abide by the rules and standards of the organization that have stood the test of time.

In alignment with the founding principles of Alpha Kappa Alpha Sorority, Incorporated, the following are the Revised Step Show/Stroll and Exhibition Guidelines:

1. ALL Step Show/Stroll and Exhibition Requests MUST be approved by the Regional Director.2. ALL Step Show/Stroll and Exhibition performances MUST be approved by the Graduate Advisor.3. Attire worn for Step Show/Stroll Exhibition performances MUST be approved by the Graduate Advisor.4. As to show respect for those who serve and have served in the military, NO military or military type attire is to be worn.5. NO prison or jail house attire is to be worn.6. NO X-Rated or mature audience type attire or content is to be used. This includes shorts, dresses, and skirts that are more than

6 inches above the knee, midriff tops, and NO snug or form fitting décolleté bodices exposing areas above the waist or uppertorso and NO attire that reveals any private parts of the body including “see through” material.

7. NO drugs (illegal or legal) and/or alcohol are to be used in any performances. This includes pre-promotional short videos, flyers and advertisements.

8. ALL shows must be void of foul language, lewd, indecent, and obscene behavior, nudity and/or stripping, sexually suggestedgestures or dances, and inappropriate use of foods and/or fluids.

9. Objects that pose a physical danger to participants or any physical portion of the performance that may pose danger to theperformer or audience is prohibited.

10. ONLY active Alpha Kappa Alpha members performing in the step show and/or stroll may participate if approved by theRegional Director. If a combined team of ACTIVE Undergraduate Sorors are to perform, ALL participants, attire, music andperformances MUST be approved by Graduate Advisor(s) and the proper forms must be submitted by each participant andchapter being combined. Combined teams must be from the same region.

11. NO tributes may be performed to any fraternities (this excludes greetings to fraternities and sororities made in a positivemanner).

12. NO derogatory remarks made to other sororities and organizations.13. NO combined step shows shall be performed with members of Alpha Kappa Alpha and other organizations. 14. NO acts of violence or suggestive acts of violence shall be performed.15. A Graduate Advisor or authorized Graduate Council Member MUST be in attendance at the performance.

**Infractions of any of these guidelines could lead to serious consequences that could risk your membership in the sorority. Alpha Kappa Alpha will enforce a zero tolerance policy when it pertains to violations of these guidelines. 75

Stroll out/Step out guidelines



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Furthermore, by affixing your signature below, you agree to these conditions including adherence to the Soror Code of Ethics which states:

“To present myself publicly in a way that reflects high moral and ethical character of Alpha Kappa Alpha women by:a. Obeying the law.b. Exercising good manners.c. Displaying concern for my appearance by following established Alpha Kappa Alpha guidelines.d. Reframing from profanity, acts of violence and criminal conduct.e. Exhibiting respect for other Pan-Hellenic organizations by avoiding demeaning remarks or ridiculing them.f. Wearing identifiable paraphernalia only if conduct or circumstances will bring no negative repercussion to the Sorority.

Participant Name: Date:

Graduate Advisor: Date:

Graduate Advisor Council Member: Date:

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Stroll out/Step out general informationThe South Eastern Regional Conference of Alpha Kappa Alpha Sorority, Incorporated cordially invites all eligible teams to participate in its annual step show to be held on Friday,March 17,2017. To be eligible to participate, the step team must consist of inancially active chapter members in good standing.

There is a pending total of about 20 teams. Once a category has reached its maximum amount of teams, no more teams can be added. No team can enter into both categories; there is only one category per chapter.

Two Categories:1.) Stepping Category (10 teams)2.) Strolling Category (10 teams)

1) Stepping Category

The stepping category may be centered around a theme or chapters may simply step for AKA. In this category there is majority of stepping and little to no music involved. Chapters are able to get into many formations and be extremely creative when creating the steps in their show.

Steps can be no more than 7 minutes long; any time over will result in point deduction; up to 20 sorors per chapter can participate in this category. Chapters participating in this category must submit props and music, if any, to the sing out step out committee for approval prior to show.

2) Strolling Category

The strolling category consists of ALL music and no stepping. Each chapter must create a stroll (dance that can be done in a line or a formation). This category is not centered around a theme, but each chapter may incorporate AKA symbols that are allowed by International Corporate Office.

Strolls can be no more than 4 minutes long; any time over will result in point reduction; up to 10 sorors per chapter can participate in this category. Chapters participating in this category must submit music to the sing out step out committee for approval prior to show.

Stepping Category (Graduate and Undergraduate):1st place: $2502nd place: $1503rd place: $100

Strolling Category (Graduate and Undergraduate):1st place $100

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Stroll out/Step out general information



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The D.J will be responsible for all of the music submitted to him at the run through of the program. It is the chapter’s responsibility to make sure that the D.J knows all of the logistics dealing with the music for the step show or stroll.

Chapters will be judged on Complexity, Creativity, Precision, Originality, Appearance.

Rules and Regulations for each category:

Stepping Category:

• In addition to the 7 minutes allowed for each team to step, there will be an additional 3 minutes at the beginning of eachshow for each team to setup and 3 minutes after the show will be given for each team to remove any props from the stage.

• Any time over the 3 minutes at the beginning of the show will begin to decrease the 7 minutes allotted for stepping only(Example: if it takes a team 6 minutes to set up the stage, then they only have 4 minutes to step).

• Any time over the 3 minutes at the end of the show will result in point deduction (2 points loss per minute).• Each team should have uniformed attire.• There should be no more than 20 sorors stepping at one time, and the same 20 sorors must step the entire time.• In addition to the 20 sorors designated to step, each team is allowed 2 sorors that can either act or help.

A list of props and music that will be used should be submitted to Soror Susanne Matthews via email, ([email protected]) by March 1, 2017. This email should include the following:• Subject line: Chapter and the name of the step master.• Message: Props used, length of show, names of those sorors stepping, the music that will be used during the show (no more

than 2 songs; be sure to include title of song, artist, and album). Please submit the actual song through email andbring a labeled copy of CD of the songs used.

Stroll Category:• In addition to the 4 minutes allowed for each team to stroll, there will be an additional 3 minutes at the beginning of each

show for each team to setup. Any time over the 3 minutes given for setup will result in point deduction unless there is atechnical difficulty due to the D.J.

• No props are allowed for this category.• Each team should have uniformed attire.• There should be no more than 10 sorors strolling at one time, and the same 10 sorors must stroll the entire time.• No additional sorors will be allowed to help.• A list of music that will be used should be submitted to Soror Susanne Matthews via email, • ([email protected]) by March 1, 2017. This email should include the following:

Subject line: Chapter and the name of the stroll masterMessage: length of show, names of those sorors strolling, music that will be used during the show (be sure to include thetitle of the song, the artist, and the album from which that song came) Please Submit The Actual Song Through Email AndBring A Labeled Copy of Cd of The Songs Used

Strolling teams should refrain from any derogatory songs and dance moves.This action will result in major point deduction.

FINALIZED props and music should be submitted via email to Soror Susanne Matthews via email, ([email protected]) one week prior to the show and cannot be changed once submitted.78

Chapter Basileus:

Graduate Advisor:

Telephone:

Registration Fee: $50.00

Return this form postmarked on or before January 17, 2017 withpayment to:

Soror Barbara FranklinRegional Pecunious Grammateus

P.O. Box 361671Birmingham, AL 35236

[email protected]

Forms and payments received after the above date WILL PAY the amount of$75.00.

No forms will be accepted after February 14, 2017.

Stroll out/Step out general information

We, the __________________________________ Chapter of Alpha Kappa Alpha Sorority, Inc. agree to abide by all preceding guidelines, rules, regulations, policies, and procedures. In the event our chapter cannot perform in the 85th South Eastern Regional Step Show, we will inform the Regional Step Show Committee Chairman, Soror Susanne Matthews, via email, at least 14 days prior to the show.

Registration fee of $50 is non-refundable

Chapter Step Show Committee Chairman:

Date:



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