772 ESS/PKB A-E13 Program Update - SEBAC
Transcript of 772 ESS/PKB A-E13 Program Update - SEBAC
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Air Force Installation Contracting Agency
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772 ESS/PKB A-E13
Program Update
01 Sep 2016
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AGENDA
Purpose Provide Program Update
Using A-E13 DCS POCs & Responsibilities
Decentralized Orders (DCO) Rules for DCO Process
SF 330 Updates Importance of Updates
Team Members Prime contractor role in facilitating rate negotiations
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Program Update A-E13
DCS 34 Contracts $950M/5 Years
A-E13 ES 28 Contracts $500M/5 Years
200 Actions $ 37.7M
135 Actions $39M
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USING A-E13 DCS & ES
Corporate Contract Team Responsibilities Add/remove Team Members* Accept Subcontracting Reports in the Electronic
Subcontracting Reporting System (eSRS)* Approve use of specialty contractors* Monitor ceiling and contract actions Act as “clearinghouse” for basic contract issues Monitor/coordinate decentralized ordering actions with
DCO requesting activities
A-E13 DCS POCs A-E13 ES POCs
*Janie Campos CO *Rosalinda Sparks, CO
Adriana Rodriguez, PM Jason Gorden, PM
Contract Specialists: Jennifer Villarreal, Nic De Coux, George Mayers
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SF 330 UPDATES
SF 330 used by Program Managers to document contractor selection Prime contractor selects format of update Size limitation
Over 10MB requires CD submission
SF 330 Updates can be a supplement OR replacement to original submission
SF 330 Updates permitted once per fiscal year
Tips for Useful Updates Searchable Insert Links Focus on niche market Organize by Selection Criteria (experience, capacity, etc.)
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Teaming Arrangements Teaming partners evaluated during A-E selection process
are listed in the basic contract Not necessary to compete at task order Costs must still be determined to be fair & reasonable
Any changes to the evaluated team composition must be
approved by the Corporate CO
Teaming partner rates will be added when proposed for use the first time Negotiated rates will be added to the basic contract by
the Corporate CO
TEAM MEMBERS
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TEAM MEMBER RATE NEGOTIATIONS
Prime Contractor initiates process (contact Corp Team) Corp CO responsible for negotiating rates Task Order CO responsible for using negotiated rates Request to add team member rates must include: Task Order CO, Buyer, and Number Corp CO will issue RFP to prime/team member
Proposal to Corp CO must include: Completed pricing template and justification IAW RFP
Corp CO will provide a copy of the negotiated rates to the Task Order CO for inclusion in government objective Task Order award contingent on basic contract modification
Proposal to Task Order CO must include: “Proposed” fully burdened team member rates
Do not hold up submission of Task Order proposal for completion of team member negotiated rates
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TEAM MEMBER RATE NEGOTIATIONS (Cont.)
Prime Role in team member negotiations Communicate importance of providing supporting
documentation for proposed rates to team member Provide training to team members Remind team members to: READ ALL INSTRUCTIONS AND ASK QUESTIONS
Negotiated rates will be added to all associated prime contracts
Team member requests for FY16 closed Corp team will complete all requests currently in-house
Oct 1, 2016 opens window for new requests
Task Order award contingent on basic contract modification
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52.244-04 Subcontractors and outside associates and consultants (Architect-engineer services) Any subcontractors and outside associates or consultants
required by the Contractor in connection with the services covered by the contract will be limited to individuals or firms that were specifically identified and agreed to during negotiations. The Contractor shall obtain the Contracting Officer’s* written consent before making any substitution for these subcontractors, associates, or consultants.
*Contracting Officer = Corporate Contracting Officer
SUBCONTRACTING LIMITATIONS
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Specialty A-E Subcontractors are those proposed on a single task order only, and are not incorporated into the basic contract
Prime contractor should submit a business case justifying the use of the specialty A-E subcontractor for their specific task order
The Task Order CO is responsible for reviewing the business case and making a determination to present to the Corporate CO for a final determination
Oversight by the Corporate CO to ensure visibility at Corporate Level
ADDING SPECIALTY A-E SUBS TO A TASK ORDER
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DECENTRALIZED ORDERING ROEs
Decentralized Ordering Increases flexibility of A-E13 DCS Open access for Air Force contracting activities Access for other agencies only with AFCEC/772 ESS Approval Project must be in support of AF requirement
AFCEC and 772 ESS will release ceiling after project validation--effort must be in scope
Requesting activity must document selection using CSM template Specialize experience, capacity, past performance, & location
Decentralized Ordering Requests should be sent to organizational mailbox A-E13 DCS mailbox: [email protected] A-E13 ES mailbox: [email protected]
Deadline for submitting DCO requests 15 Aug