7235621 Lecture 5 Staring MS Access Access Objects

8/14/2019 7235621 Lecture 5 Staring MS Access Access Objects

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DBMS

Lecture 5

Starting Microsoft Access

Creating and Closing Access DatabaseMS Access Objects

Zeshan Ahmer


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Starting Microsoft Access

Click on

Start Programs Microsoft Access

Double click the Shortcut of Microsoft Access

Double click a saved file of Microsoft Access


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Only one database can be opened in

Microsoft Access at a time

Tool Tip a button's / icons function is

displayed when the mouse pointer rests

on a toolbar button


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MS Access uses standard window

components: Title bar, Menu bar,

Tool bar, Status bar

Title bar: displays name of active

document

Menu bar: displays all the menucommands


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Tool Bars: Standard (commonly used

commands);

Status Bar: bottom of screen, gives

information about current status of

access


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Task Pane

New feature in Microsoft Access XP / 2002

replacing the old dialog boxes

When access is opened, Task Pane can be

viewed on right side of access window

If Task Pane is not displayed thenView Toolbars Task Pane


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MS Access Database

Access database is a container, holds all

database objects

Access database is to be created before

creation of access objects

Newly created access database is empty


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Creating Database in Access

There are two options available:

Create a new blank database

Create a database based on one selected

template


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Creating Blank Access Database

When access is opened, Task Pane can

be viewed on right side of access window

Select Blank Database under the newoption

Click on new button on toolbar

Click on File New


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Saving the Access Database

Save the access database file

Select folder where you want the file to be

saved

Give a filename

Press Create


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Creating Template Based Access Database

When access is opened, Task Pane can be

viewed on right side of access window

Select General Templates under the New From

Template option

Select a template only if it fulfills all of the needsof the database required


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Closing the Opened Access Database

File Close

Click on on the right corner of the

window, just below the top right


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Open Saved Access Database

File Open

Click on the folder icon on the toolbar


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Open Saved Access Database

View Toolbars Task Pane

Under Open a File option, select one file from

the list if the desired file to be opened is

available in the list

or

Click on the more file options

Select the path

And select the file to be opened


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Exit from Microsoft Access

File Exit

Click on button on the top right corner o

the window

Alt + F4


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Microsoft Access Objects

Following objects available in MS Access, canbe viewed on left side of the window

TablesQueriesFormsReports

PagesMacrosModules


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Different Views

Four different views are available to see

the access objects

Four icons available to select the fouravailable views Large Icons

Small Icons List

Details


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Tables

Tables consists ofRows and Columns

Tables used to store data in Access

Access stores each database entry in a

row called a Record


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Tables

Each record is broken into information

called Fields

Each field contains a column in a table


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Forms

Used to:

Enter data in the database

Edit data in the database

View data from the database


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Queries

Allows to ask questions from database

e.g.

View the data from database based on a

criteria


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Reports

Used to display the information stored in

the database in a proper format for

printing purposes


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Relationships

Access is Relational Database

It allows to make relationships between

tables

Relationship between the two tables is

based on a field that is common in both

the tables

7235621 Lecture 5 Staring MS Access Access Objects

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