7/20/00 Copyright 2000 DocuMat, LLC All Rights Reserved

1

Using PowerPoint and InterClipper for presentations

This guide will help you add media files to your PowerPoint presentations, as well as tell you the differences between the 2 ways to import your Clips (pgs. 2-6).It also has tips on how to play back the Clips in your presentations (pgs. 7-8).

7/20/00 Copyright 2000 DocuMat, LLC All Rights Reserved

2

Inserting media objects into PowerPoint presentations

Use Insert menu: ObjectAt window, select Create From FileBrowse to the file you wantLeave the Link box unchecked to embed the media file in the PowerPoint fileCheck the Link box to leave the media file outside of PowerPointSimilar process for Word

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3

Embed vs LinkPro Con

Embed Reliable: media file stays with PowerPoint

Easy to make copies of project: one PowerPoint file

Easy: don’t have to keep track of paths to media file links

PowerPoint file can get pretty large

Link Media file can be edited outside of program

PowerPoint files stays smaller

Two files and a link to keep track of

Too easy to lose path to media file especially when moving and copying PowerPoint file

file.ppt

file.ppt

file.wav

link

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4

This page has a sound embedded.Wave Sound

PowerPoint Insert Objects: embed Note: This will play

in PowerPoint but not in Adobe Acrobat.

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5

PowerPoint Insert Objects: link

This page has a linked sound. If it’s not sent along with PowerPoint as a separate file it won’t play

Wave Sound

Note: This will not play in PowerPoint or Adobe Acrobat because it is not linked to a file.

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6

Other options for inserting media: Insert Movies & Sounds

Insert|Movies and Sounds|Sound from FileThis link has to be updated if the relation changes between the PowerPoint and media files

Note: This will not play in PowerPoint or Acrobat because it is not linked to a file

This method only inserts the clip as a link rather than embedding it.As a link, it won’t play unless it is sent along with the PowerPoint file.

7/20/00 Copyright 2000 DocuMat, LLC All Rights Reserved

7

Prepare Clips to play in PowerPoint Slide Shows

In the Normal view, go to the page that has the embedded media file.On the Slide Show menu, open Custom Animation.Select the media Object from the list on the left. Selecting an object will highlight it in the thumbnail picture on the right. Check the box on the left to highlight the image that you would like to animate.

Select the Multimedia Settings tab.On the Multimedia Settings tab go to the Object Action drop down menu and choose “play.”Select OK to close the Custom Animation window.Now the Clip will play when you click “next page” in the Slide Show.

7/20/00 Copyright 2000 DocuMat, LLC All Rights Reserved

8

PowerPoint Security Warnings

PowerPoint may give you warning screens when showing files that open small programs such as media players, called Macros.

To play media without the warnings:

On the Tools menu, point to Macro, and then click security.Click the Security Level tab, and then select low to disable this feature for presentations. Remember to put it back to medium to allow you to choose what macros will run.