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THE WORD PROCESSORWORD PROCESSOR: - It is a software package. It helps to write, edit, and print documents in a beautiful way.FEATURE OF WORD PROCESSOR: - the feature of word processor is as follows—

Word wrap Editing of text Page formatting Paragraph formatting Text formatting

Output application Mail merge Spelling and grammar check On line assistance

M I CRO- SOF T W ORDINTRODUCTION: - M.S word is developed by micro-soft company (U.S.A). M.S word is a windows based application, which is useful for creating office menus, books and magazines. These features can be seen in M.S word—

Efficient mode of text editing, Facility of cut, copy, paste and

paste special, Pagination, Import/ export text, Spelling and grammar check, Mail merge Macro (recording)

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ST ARTI N G M .S WO RDTo start M.S word, do the following—

Click start button, Take pointer to all programs, Make to M.S office group and click on M.S Word, the application window of

M.S Word will appears,

EL EM ENTS OF M .S WO RD WI N D OW

RIBBON AND TAGS-Like the other program in the office package, word has got a new smarter look. The most obvious change is that the traditional menu and toolbars have been replaced by the new ribbon. The ribbon contains ribbon tags and every tag contains button for the various functions that used to be located in the menu and toolbars. These ribbon and tags are as follows—

Title bar or ribbon Task bar or ribbon Status bar or ribbon Tool and formatting bar or ribbon Title bar or ribbon: -the top most bar of the window is called title bar.

M.S Word is written on this bar. The title bar can be dividing in following buttons— Office button Quick access button Minimize, maximize, and close button

Office button: - in the upper left corner of the screen, you will find the round office button. It corresponds basically to the old “files” menu. When you click on the office button,

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when you want to create a new blank document and when you need to save it. You will also find menu items for preview and print.

Quick access button: - the small, discrete “quick access” button is located just to the right of the office button. Using quick access, you can save, undo, redo etc with a click. Minimize, maximize, and close button: - in the upper right corner of the screen three buttons namely Minimize, maximize, and close button are placed.

Task bar or ribbon: - the task bar shows the current document which is open. It contains start button and show the current time.

Status bar or ribbon: - the status bar shows the status of the current page and also shows the view button. In this bar we can look the status of the document like, page no., words, language type etc. and also we can look many view of document and change the size of page.

Tool and formatting bar or ribbon: - this bar contains several tools and button or tab.

The home tab: - the home tab contains many buttons. Those buttons are very useful, and it also contains many formatting bar or ribbons. the home tab can divide in many parts. These are as follows—

CLIPBOARD TOOLS NAME OF TOOLS EFFECT

Cut (ctrl + x)

Copy (ctrl + c)

Paste (ctrl + v)

Format pointer (ctrl+shift+c)

Cut the selected information

Copies the selected information

Paste the selected information

Copies format for the selected textor graphics

FONT

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TOOLS NAME OF TOOLS EFFECTFont (ctrl+shift+f)

Size of font(ctrl+shift+p)

Bold (ctrl+B)

Italic (ctrl+I) Underline

(ctrl+u)

Superscript(ctrl+shift++)

subscript(clrt+=)

strickthrough

grow font (ctrl+>)

shrink font (ctrl+<)change case

text highlight color

font color

clear formatting

Shows different font style

Shows different size of font

Set bold the text

Set italic the text

Underline the text

Set superscript the text

Set subscript the text

Draw a line through of the middle of the textIncrease the font size

Decrease the font size

Change all the selected text to uppercase, lowercase, or other common capitalizationsMake text look like it was marked with a highlighter penChange the text color

Clear all the formatting from the selection, leaving only the plain text

PARAGRAPH

TOOLS NAME OF TOOLS EFFECTBullets

Numbering

Multilevel listAlign text left (ctrl+ L)

Center align(ctrl+ E)

Right align (ctrl+ R)

Start a bulleted list

Start a numbered list

Start a multilevel list

Align text to left

Center text

Align text to the right

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STYLE

Justify (ctrl+ j)

Decrease indent

Increase indent

Sort

Show/hide (ctrl+*)

Line and paragraph spacing

Shading

Border

Align the text both left and right margin,Decrease the indent level of theparagraphIncrease the indent level of theparagraphAlphabetize the selected text or sortnumerical dataShow paragraph marks and otherformatting symbolsChange spacing between line oftextColor the background behind theselected text or paragraphCustomize the border of the selectedtext or cell.

TOOLS NAME OF TOOLS EFFECTSNormal

Headings

Clear formatting

Change style

Normal font

Set the heading

Clear the formatting for all theSelectionChange the style, color, font andparagraph spacing used in the document

EDITING

TOOLS NAME OF TOOLS EFFECTSFind (ctrl+ f)

Replace (ctrl+ h) Select

Find text or other content in thedocumentReplace text in the document

Select text or object in the document

The insert tab: - the insert tab contains many buttons. Those buttons are very useful, andit also contains many formatting bar or ribbons. The insert tab can divide in many parts. These are as follows—

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PAGE

TOOLS NAME OF TOOLS EFFECTSCover page

Blank page

Page break (ctrl+ return)

Insert a fully formatted page

Insert a new blank page at the position of cursorStart the next page at the currentposition

TABLETOOLS NAME OF TOOLS EFFECTS

Table Insert or draw a table into thedocument

ILLUSTRATIONS

TOOLS NAME OF TOOLS EFFECTSPicture

Clip art

Shapes

Smart art

Chart

Insert a picture from file

Insert a clip art into a document

Insert ready-made shape

Insert a smart art to visual communicate information

Insert a chart to illustrate and compare data

LINKS

TOOLS NAME OF TOOLS EFFECTS

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Hyperlink (ctrl + k)

Bookmark

Cross-reference

HEADER AND FOOTER

Create a link to a web page, a picture, an e-mail address, or a program.Create a bookmark to assign a namea specific point in a document.Refer to items such as heading,figure, and tables by inserting a cross reference

TOOLS NAME OF TOOLS EFFECTSHeader

Footer

Page number

Edit the header of the document.

Edit the footer of the document.

Insert page number into thedocument

TEXT

TOOLS NAME OF TOOLS EFFECTSText box

Quick parts

Word artDrop cap

Signature lineDate & time

Object

Insert preformatted text box

Insert reusable pieces of content, including fields, document properties such as title and authorInsert decorative text in yourdocumentCreating a large and capital letter atthe beginning of a paragraphInsert a signature lineInsert the current date & time in the documentInsert an embedded object

SYMBOLSTOOLS NAME OF TOOLS EFFECTS

Equationsymbol

Insert common mathematical equationInsert symbol that is not present on the keyboard

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The page layout tab:- the page layout tab contains many buttons. Those buttons arevery useful, and it also contains many formatting bar or ribbons. The page layout tab can divide in many parts. These are as follows—THEMES

TOOL NAME OF TOOL EFFECTSThemes

ColorFonts

Effects

Change the overall design of thedocumentChange the color for the current themeChange the font for the current theme Change the effect for the current theme

PAGE SET UP

TOOL NAME OF TOOL EFFECTSMarginsOrientation

Size

Column

Break

Select the margin side for the sheetSwitch the page between portrait or landscape layoutChoose the paper size for the current sectionSplit page into or more column

Start the next page at the current position

PAGE BACKGROUND

TOOL NAME OF TOOL EFFECTSWatermark

Page color

Page border

Insert ghosted text behind the contentof the pageChoose a color to the back ground ofthe textAdd or change the border of the page

PARAGRAPH

TOOL NAME OF TOOL EFFECTSIndent

spacing

Move the paragraph to the right orleft by a certain amount

Change the spacing between paragraph line

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ARRANGE

TOOL NAME OF TOOL EFFECTSPosition

Bring to front

Send to back

Text wrapping

Align

Group

rotate

Position the selected object of the text

Bring the selected object in front of the other object

Bring the selected object in back of the other object

Change the way text wraps around the selected objectAlign the adage of the multiple selected objectGroup the selected objects

Rotate the selected objects

References: - the reference tab contains many buttons. Those buttons are very useful,and it also contains many formatting bar or ribbons. The reference tab can divide in many parts. These are as follows—TABLE OF CONTENTS

TOOL NAME OF TOOL EFFECTSTable of contents Add a table of content of text

FOOT NOTES TOOL NAME OF TOOL EFFECTS

Insert foot notes

Insert end notesNext foot notes

Add a footnote to the document

Add a endnote to the documentAdd a next footnote to the document

CITATIONS & BIBILOGRAPHY

TOOLS NAME OF TOOLS EFFECTS

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CAPTIONS

Insert citation

Manage source

Bibliography

Cite a book, journal article or other periodical as the source for a piece of information in the documentView the list of all the sources citedin the documentAdd a bibliography, which lists of allthe sources cited in the document

TOOLS NAME OF TOOLS EFFECTSInsert caption

Insert table of figures

Cross reference

Add a caption to the picture or otherimageInsert a table or figure into the documentRefer to items such as heading, figure and tables by inserting a crossreference

INDEX

TOOLS NAME OF TOOLS EFFECTSMark entry

Insert index

Update index

Include the selected text in the indexof the documentInsert a table in to the document

Update the index so that all the entries to the correct page number

TABLE OF AUTHORITIES

TOOLS NAME OF TOOLS EFFECTSMark citation

Insert table of authorities

Add the selected text as an entry inthe table of authoritiesInsert a table of authorities into thedocument

The mailing tab: - the page layout tab contains many buttons. Those buttons are veryuseful, and it also contains many formatting bar or ribbons. The page layout tab can divide in many parts. These are as follows—CREATE

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TOOL NAME OF TOOLS EFFECTSEnvelopes

Labels

Create and print envelope

Create and print label

START MAIL MERGE

TOOL NAME OF TOOLS EFFECTSStart mail merge

Select recipients

Edit recipient list

You can insert field, such as name and address,Choose the list of people you intendto send the letter to.Make changes to the list of recipientand decide which of theme should receive your letter

WRITE & INSERT FILEDS

TOOL NAME OF TOOLS EFFECTSHighlight merge fields

Address blockGreeting line

Rules

Match fields

Highlight the field you have inserted in the documentAdd an address to your letterAdd a greeting line such “dear <<first name>>” to your document Specify rules to add decision-making ability to the mail merge.Match fields allow to tell word themeaning of different field in your recipient list.

PREVIEW RESULT

TOOL NAME OF TOOLS EFFECTSPreview results(viewmerged list)

Go to record

Replace the merged field in yourdocument which actual data from your recipient list so you can look what it looks likePreview the specific record in therecipient list

FINISH

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TOOL NAME OF TOOLS EFFECTSFinish and merge Complete the mail merge

The review tab: - this tab is used for insert comment, and translate the language.

PROOFING TOOL NAME OF TOOLS EFFECTS

Spelling & grammar(F7)

Research (alt+ click)

Thesaurus(shift + f7)Word count

Translate

Check the spelling & grammar in the documentSearch reference material dictionaryand translation serviceSuggest other word with the similarmeaning to the word you have selectedFind out the number of word, character, paragraph and lines in thedocumentTranslate word or paragraph intodifferent language

COMMENTS TOOL NAME OF TOOLS EFFECTS

New commentDelete

Preview

next

Add the comment about the selectionDelete the comment

Show the previous comment in the documentNavigate the next comment in the document

TRACKING

TOOL NAME OF TOOLS EFFECTSTrack change (ctrl+shift+E)

Track all the changes made to thedocument, including insertion, deletion or formatting changesChoose what type markup to show in

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Show markup

Reviewing pane

the documentShow revisions in the previousdocument

CHANGES

TOOL NAME OF TOOLS EFFECTSAccept

Reject

PreviewNext

Accept the current change and moveto the next proposed changeReject the current change and moveto the next proposed change Navigate to the next revision in the document show you can reject and accept

COMPARE

TOOL NAME OF TOOLS EFFECTScompare Compare or combine multiple

versions of the document

PROTECT

TOOL NAME OF TOOLS EFFECTSRestrict editing Restrict how people edit or format

specific part of the document

The view tab:- we can view the document in many format with the help of document.DOCUMENT VIEWS

TOOL NAME OF TOOLS EFFECTSPrint layout

Full screen reading

Web layout

View the document as printed page

View in the document in the full screen

TOOL NAME OF TOOLS EFFECTSRulerGridline

Show the rulerTorn on gridline to which you canalign objects in the document

TOOL NAME OF TOOLS EFFECTSZoom Show the zoom box to specify the

zoom level in the document

TOOL NAME OF TOOLS EFFECTSNew window

Arrange all

Split

Switch window

Open a new window containing theview of the documentShow all open window side by side inthe documentSplit the current document in to twopartsSwitch to a different currently open

TOOL NAME OF TOOLS EFFECTSMacros (alt+ f8) Click here to record macro or to

access other macro option

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SHOW

Outline

draft

View in the document as web page

View the document as an outline

View the document as a draft to quickly edit the text

ZOOM

WINDOW

MACROS

T HE SP R E AD S HE E T P ROC E SS OR

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SPREAD SHEET PROCESSOR: - it is a spread sheet software package. It helps to storeand calculate with data.

M IC R O - S O F T E X C E L INTRODUCTION: - M.S word is developed by micro-soft company (U.S.A). M.S excel is a windows based application, which is useful for calculating and storing data. The data is store in an electronic sheet having rows and columns. the data is entered in to the cells of the sheet. The intersection of rows and columns is known as cells. Each cell has unique address. The cell and the computer can automatically perform the calculations on numerical data in cell. The main feature of M.S. Excel is as following— Multi sheet file Chart Function and formulas List managements

ST A R T ING M . S E X C E L To start M.S excel, do the following— Click start button, Take pointer to all programs, Make to M.S office group and click on M.S Excel, the application window of M.S Excel will appears,

PARTS OF M .S. EX CELROW HEADING: - M.S. Excel provide 1to 65536 rows in each sheet.COLUMN HEADING: - M.S. Excel provide 256 column in each sheet from A to IV. ACTIVE CELL INDICATOR: - dark black outline cell is indicate currently active cell. FILL HANDLE: - this is a part of active cell indicator. A black square form in active cell is known as fill handle. It is use to create any series.ENTRY IN A CELL: - we can enter anything in a cell ----- A VALUE- includes 0 to 9 number, date & time, decimal number. TEXT- Include A to Z characters, string (word), alpha numeric text and symbol.

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TAB AND RIBBONSThe home tab: - the home tab contains many buttons. Those buttons are very useful, and it also contains many formatting bar or ribbons. The home tab can divide in many parts. These are as follows—

CLIPBOARD

TOOLS NAME OF TOOLS EFFECTCut (ctrl + x)

Copy (ctrl + c)

Paste (ctrl + v)

Format pointer

Cut the selected informationCopies the selected information

Paste the selected information

Copies format for the selected text or graphics

FONT

TOOLS NAME OF TOOLS EFFECTFont (ctrl+shift+f)Size of font(ctrl+shift+p)

Bold (ctrl+B)

Italic (ctrl+I)

Underline (ctrl+u) grow font (ctrl+>) shrink font (ctrl+<)

font color Shading Border

Shows different font style

Shows different size of fontSet bold the text

Set italic the text

Underline the textIncrease the font sizeDecrease the font size Change the color of the font Color the background behind theselected text or paragraphCustomize the border of the selectedtext or cell.

ALIGNMENT

TOOLS NAME OF TOOLS EFFECTSNumber format

Accounting number format

Percent style (ctrl+shift+

%) Comma style

Increase decimal

Decrease decimal

Choose how the value in the cell are thedisplayed: as A percentage, as a currencyChoose an alternate currency format for the selected textDisplay the value of the cell aspercentageDisplay the value of the cell with thousand separatedShow more precise value by showing more decimal placesShow less precise value by showing fever decimal places

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TOOLS NAME OF TOOLS EFFECTTop align

Middle align

Bottom align

Orientation

Align text left (ctrl+ L)

Center align(ctrl+ E)

Right align (ctrl+ R)

Decrease indent(ctrl+alt+shift+tab)Increase indent (ctrl+alt+tab)

Wrap text

Marge & center

Align the text to the top of the cellAlign the text to the middle of the cellAlign the text to the bottom of the cell

Rotate the text as you want

Align text to left of the cell

Center textAlign text to the right

Decrease the indent level of the paragraphIncrease the indent level of the paragraphAll content of the cell display in the multiple lineMarge the cell

NUMBER

STYLE

TOOLS NAME OF TOOLS EFFECTSConditional formatting

Format as table

Cell style

Highlighted inserting cell

Quickly format the table as pre define styleQuickly format the cell as pre definestyle

TOOLS NAME OF TOOLS EFFECTSInsert

D

elete

f

Insert cell, row or column in to thesheet or tabledelete cell, row or column in to the sheet or tableformat cell, row or column in to the sheet or table

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CELL

EDITING

TOOLS NAME OF TOOLS EFFECTSAuto sumFillClear

Sort & filter

Find & select

Display the sum of the selected textYou can fill cell in any direction and into any range in any adjacent cell Clear all formatingSort the alphabetic or numeric data

Find & select text, formatting, type of information within a text book

The insert tab: - the insert tab contains many buttons. Those buttons are very useful, and it also contains many formatting bar or ribbons. The insert tab can divide in many parts. These areas follows—

TABLE

TOOLS NAME OF TOOLS EFFECTSPivot table

Table (ctrl+T)

Summarize data using a pivot table

Insert or draw a table into the document

ILLUSTRATIONS

TOOLS NAME OF TOOLS EFFECTSPicture Insert a picture from file

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Clip art

Shapes

Insert a clip art into a document

Insert ready-made shape

CHART

Smart art Insert a smart art to visual communicate information

TOOLS NAME OF TOOLS EFFECTSColumn

Line

Pie

Bar

Area

Scatter

Other chart

Insert a column chart

Insert a line chart

Insert a pie chart

Insert a bar chart

Insert a area chart

Insert a scatter chart

Insert a bubble, stock, surfaceAnd radar chart

LINKS TOOLS NAME OF TOOLS EFFECTS

Hyperlink (ctrl + k) Create a link to a web page, a picture,an e-mail address, or a program.

TEXT

TOOLS NAME OF TOOLS EFFECTSText box

Header & fodder

Word art

Signature line

Object symbol

Insert text box that can be positionedanywhere on the pageEdit the header or fodder of the document. Insert decorative text in your document

Insert a signature line

insert an embedded object

Insert symbol that is not present on thekeyboard

TOOLS NAME OF TOOLS EFFECTSMargins

OrientationSize Breaks

B

ackground

Print title

Select the margin side for the sheetSwitch the page between portrait or landscape layoutChoose the paper size for the current sectionStart the next page at the current positionChoose an image set at the background ofthe pageSpecific row and column to repeat on each printed page

TOOLS NAME OF TOOLS EFFECTSWidth

H

eight

scale

Shrink the width of printed output to fix amaximum number of paperShrink the height of printed output to fix a maximum number of paperThe maximum width and height setautomatically to be use this feature

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The page layout tab: - the page layout tab contains many buttons. Those buttons are very useful, and it also contains many formatting bar or ribbons. The page layout tab can divide inmany parts. These are as follows—

THEMES TOOL NAME OF TOOL EFFECTS

Themes

Color

Fonts

Effects

Change the overall design of the documentChange the color for the current theme

Change the font for the current theme

Change the effect for the current theme

PAGE SETUP

SCALE TO FIT

SHEET OPTIONS

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TOOLS NAME OF TOOLS EFFECTSGridline

heading

Torn on gridline to which you can alignobjects in the documentShow and hide the heading of row ad column

ARRANGE

TOOLS NAME OF TOOLS EFFECTSBring to front

Send to back

Selection pane

Align

Group

rotate

Bring the selected object in front of theother objectBring the selected object in back of the other objectShow the selection pane to select individual objectAlign the adage of the multiple selected objectGroup the selected objects

Rotate the selected objects

The formula tab:-

FUNCTION LIBRARY

TOOL NAME OF TOOLS EFFECTSInsert function (shift+F3)

Auto sum (alt+=)

Recently used

Financial

Logical

Text

Date & time

Lookup & reference

Edit the formula in the current cell

Display the sum of the selected cell

Browse and select from a list of recently used functionBrowse and select from a list of financial

functionBrowse and select from a list of logical functionBrowse and select from a list of text functionBrowse and select from a list of date &time functionBrowse and select from a list of lookup &

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DEFIND NAMES

Math & trig

More functions

reference functionBrowse and select from a list of math &trigonometry functionBrowse and select from a list of static,cube, engineering and information function

TOOL NAME OF TOOLS EFFECTSName manager (ctrl+F3)

Define name

Create from selection(ctrl+shift+F3)

Create , edit and delete all the name use theworkbookName the cell that you can refer o the cell Automatically generate names from the selected text

FORMULA AUDITING TOOL NAME OF TOOLS EFFECTS

Trace precedents

Trace dependents

Remove arrows

Show formulaError checking

Show arrow to indicate what cell affect thevalue of the currently selected cellShow arrow to indicate what cell affectedthe value of the currently selected cell Remove the arrow draw by the trace precedent or trace dependentsDisplay the formula in the each cellCheck the common error occur in the formula

CALCULATION

TOOL NAME OF TOOLS EFFECTSCalculate now (F9)

Calculate sheet (shift+ F9)

Calculate the entire workbook now

Calculate the current sheet

The data tab:-

TOOL NAME OF TOOLS EFFECTSText to columns

Remove duplicates

Separated the content of one excel cell into separated columnDelete duplicate rows from a sheet

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GET EXTERNAL DATA

TOOL NAME OF TOOLS EFFECTSFrom access

From web

From text

From other source

Import data from a Microsoft access data baseImport data from a web

Import data from a text file

Import data from other source

CONNECTION

TOOL NAME OF TOOLS EFFECTSRefresh all (ctrl+alt+F5)

Connections

PropertiesEdit links

Update all the information in the workboor that is coming from a data source Display all data connection for the work bookShow the properties of the all cellsView all the links , you can add remove the link

SORT & FILTER TOOL NAME OF TOOLS EFFECTS

Sort

Filter (ctrl+shift+L)

Sort the selected cell

Filter the selected cell

DATA TOOLS

OUTLINE

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TOOL NAME OF TOOLS EFFECTSGroup

Ungroup

Tie a range of cell together that they can becollapsed or expendedUngroup the grouped data

The review tab: -this tab is used for insert comment, and translates the language.

PROOFING TOOL NAME OF TOOLS EFFECTS

Spelling (F7)Research (alt+ click)

Thesaurus(shift + f7)

translate

Check the spelling to the textSearch reference material dictionary and translation serviceSuggest other word with the similar meaning to the word you have selected Translate the selected text into different language

COMMANTS TOOL NAME OF TOOLS EFFECTS

New comment (shift + f2)

Delete

Previous

next

Add the comment about the selection

Delete the comment

Show the previous comment in the documentNavigate the next comment in the document

CHANGES

TOOL NAME OF TOOLS EFFECTSProtect sheet

Protect workbook

Protect the work book

Protect the work sheet

TOOL NAME OF TOOLS EFFECTSZoom Zoom the work sheet

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The view tab: -we can view the document in many formats with the help of document.

WORKBOOK VIEWS

TOOL NAME OF TOOLS EFFECTSNormal

Page layout

Page break preview

Full screen

View the document in normal view

View in the document as printed page

View a preview of where page will break when this document is printedView in the document in the full screen

SHOW TOOL NAME OF TOOLS EFFECTS

Ruler

Gridline

Formula bar

Show the ruler

Show the gridline of sheet

Show the formula bar

ZOOM

WINDOW

TOOL NAME OF TOOLS EFFECTSNew window

Arrange all

Freeze panes

Open a new window containing the view ofthe documentShow all open window side by side in the documentKeep the portion of the sheet visible while

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MACROS

SplitHide

the rest of the sheet scrollSplit the current document in to two parts Hide the current window show cannot be seen

TOOL NAME OF TOOLS EFFECTSMacros (alt+ f8) Click here to record macro or to access

other macro option

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MICRO -SOF T POWER POINTINTRODUCTION:-Power point is the group member of M.S. office package.it is use for creating the presentation. Presentation are used to put our though and views in effective way with a lot of animation.

Files of power point are known as presentation and each presentation have a by default extension“.PPT”.

S T A R T I N G M . S P O W ER P O I N T To start M.S power point, do the following—

Click start button, Take pointer to all programs, Make to M.S office group and click on M.S power point, the application window of M.S

power point will appears,

The home tab: - the home tab contains many buttons. Those buttons are very useful, and italso contains many formatting bar or ribbons. the home tab can divide in many parts. These are as follows—

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CLIPBOARD

TOOLS NAME OF TOOLS EFFECTCut (ctrl + x)

Copy (ctrl + c)

Paste (ctrl + v)

Format pointer (ctrl+shift+c)

Cut the selected information

Copies the selected information

Paste the selected information

Copies format for the selected text or graphics

SLIDES TOOLS NAME OF TOOLS EFFECT

New slide

Layout Reset delete

Insert a new slide

Set the slide in different layout Reset the formatting of slide Delete the selected slide

FONT

TOOLS NAME OF TOOLS EFFECTFont (ctrl+shift+f)

Size of font(ctrl+shift+p)

Bold (ctrl+B)

Italic (ctrl+I)

Underline (ctrl+u)

strickthroughgrow font (ctrl+>)

shrink font (ctrl+<)

change case

clear formatting

Shows different font style

Shows different size of font

Set bold the text

Set italic the text

Underline the textDraw a line through of the middle of the textIncrease the font sizeDecrease the font sizeChange all the selected text to uppercase, lowercase, or othercommon capitalizationsClear all the formatting from the selection, leaving only the plain text

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PARAGRAPH

TOOLS NAME OF TOOLS EFFECTBullets

Numbering

Align text left (ctrl+ L)

Center align(ctrl+ E)

Right align (ctrl+ R)

Justify (ctrl+ j)

Decrease indent

Increase indent

Start a bulleted list

Start a numbered list

Align text to left

Center text

Align text to the right

Align the text both left and right margin,Decrease the indent level of theparagraphIncrease the indent level of theparagraph

DRAWING TOOLS NAME OF TOOLS EFFECT

Shape

Arrange

Quick style

Shape fill Shape out line Shape effect

Insert the shape

Arrange the all shape

Choose visual style for the shape or lineFill the shape with any colorOutline the shapeGive the effect to the shape

EDITING

TOOLS NAME OF TOOLS EFFECTS

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Replace (ctrl+ h) Select

Find text or other content in the documentReplace text in the document

Select text or object in the document

The insert tab: - the insert tab contains many buttons. Those buttons are very useful, and italso contains many formatting bar or ribbons. The insert tab can divide in many parts. These are as follows—

TABLETOOLS NAME OF TOOLS EFFECTS

Table Insert or draw a table into the document

ILLUSTRATIONS

TOOLS NAME OF TOOLS EFFECTSPicture

Clip art

New photo album

Shapes

Smart art

Chart

Insert a picture from file

Insert a clip art into a documentCreate a new presentation based on a set of picture

Insert ready-made shapeInsert a smart art to visual communicate information

Insert a chart to illustrate and compare art

LINKS

TOOLS NAME OF TOOLS EFFECTSHyperlink (ctrl + k)

action

Create a link to a web page, a picture,an e-mail address, or a program.Add an action to the selected object to specify what should happen when you click on it

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TEXT

TOOLS NAME OF TOOLS EFFECTSText box

Header & footer

Word art

Date & time

Slide no.

Symbol

Object

Insert preformatted text box

Edit the header & footer of the documentInsert decorative text in your document

Insert the current date & time in the documentInsert the slide no.

Insert symbol that is not present on the keyboardInsert an embedded object

MEDIA CLIP

TOOLS NAME OF TOOLS EFFECTSMovies

Sound

Insert a movies into the presentation

Insert a sound clip or music in to the slide

Design: - the design tab contains many buttons. Those buttons are very useful, and it alsocontains many formatting bar or ribbons. The design tab can divide in many parts. These are as follows—PAGE SETUP

TOOLS NAME OF TOOLS EFFECTSPage setup

Slide orientation

Show the page setup dialog box

Switch the slide orientationTHEMES

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TOOL NAME OF TOOL EFFECTSColor

Fonts

Effects

Change the color for the current theme

Change the font for the current theme

Change the effect for the current theme

BACKGROUND

TOOL NAME OF TOOL EFFECTSBack ground style

Hide back ground graphics

Choose the back ground style

Hide back ground graphics

Animation: - this tab is use for animation of slide. By using of this tab we can animate theslide.

PREVIEWTOOL NAME OF TOOL EFFECTS

preview Preview the animation of the slide

ANIMATION

TOOL NAME OF TOOL EFFECTSAnimate

Custom animation

Choose the animation to apply toobject of the slideYou can animate individual objectof the slide

TRASITION OF THIS SLIDE

NAME OF TOOL

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TOOL NAME OF TOOL EFFECTSTransition slide

Transition speed

Apply to all

Select a sound to play duringthe transition

Choose how to fast to animate the the slideSet the transition between allslide

Slide show: - this tab is use for show the slide. By using of this tab we can show animationof the slide.START SLIDE SHOW

TOOL NAME OF TOOL EFFECTSFrom beginning

From current slide

Custom slide show

Start the slide show from the beginning

Start the slide show from the current slide

Create or play a custom slide show

SET UP TOOL NAME OF TOOL EFFECTS

Set up slide show

Hide slide

Set up advanced option for the slide show

Hide the current slide from the presentation

Review: - this tab is use for review the slide. By using of this tab we can review the slide.PROOFING

TOOL EFFECTSSpelling & grammar(F7) Check the spelling & grammar in the

document

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COMMENT

Research (alt+ click)

Thesaurus(shift + f7)

Translate

language

Search reference material dictionary and translation serviceSuggest other word with the similarmeaning to the word you have selected Translate word or paragraph into different languageSelect language option

TOOL NAME OF TOOL EFFECTSNew comment

Edit commentDelete

Preview

next

Add the comment about the selection

Edit the commentDelete the comment

Show the previous comment in the documentNavigate the next comment in the document

PROTECT

TOOL NAME OF TOOL EFFECTSProtect presentation Restrict how can people can access the

presentation

View: - this tab is use for view the slide. By using of this tab we can view the slide.

PRESENTAION VIEW

TOOL NAME OF TOOL EFFECTSNormal

Slide sorter

Notes page

Slide show

View the presentation in normal view

View the presentation in slide sorter view

View the notes page to the edit the speaker notes as they will look when you print them out

NAME OF TOOL

TOOL NAME OF TOOL EFFECTSRuler

Gridline

View the ruler

view the gridline

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SHOW/HIDE

ZOOM

Slide master

Handout master

Notes master

Start the slide showOpen slide master view to change the design the layout of the master slide Open handout master view to change the design and layout of printed handoutsOpen notes master view

TOOL NAME OF TOOL EFFECTSZoom

Fit to window

Zoom the slide

Fit the zoom slide in the window

COLOR/GRAYSCALE

TOOL NAME OF TOOL EFFECTSGray scale

Pure black and white

View the presentation in gray scale

View the presentation in black and white

WINDOW

TOOL EFFECTSNew window

Arrange all

Open a new window containing theview of the documentShow all open window side by side in

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MACRO

CascadeMove split

Switch window

the documentCascade the open document window Split the current document in to two partsSwitch to a different currently openwindow

TOOL NAME OF TOOL EFFECTSMacros (alt+ f8) Click here to record macro or to access

other macro option

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MS ACCESSA database is a collection of information that's related. Access allows you to manage yourinformation in one database file. Within Access there are four major areas: Tables, Queries, Forms and Reports• Tables store your data in your database• Queries ask questions about information stored in your tables• Forms allow you to view data stored in your tables• Reports allow you to print data based on queries/tables that you have created.Creating a Database

1) Start Access

2) Select Blank Database3) In the File Name field enter a name for the database4) Click CreateMicrosoft Access automatically creates a new table in the database called

Table1. This is a temporary name until the table is saved.

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Understanding the viewsThere are 2 basic views when you work in a table: Design View and Datasheet View. DesignView is used to set the data types, insert or delete fields, and set the Primary key. Datasheet View is used to enter the data for the records. By default, Access places you in Datasheet View. To Switch to Design view:1) Click the View button on the Home Ribbon2) Type a name for the table3) Click OK

Before proceeding, it is important to understand common Microsoft Access Data Types. (Explained in the table below)

To Enter Fields in a Table:1) Type a name for the first field in the table2) Press Enter3) Select a data type4) Press Enter5) Type a description for the field6) Press EnterContinue this until all necessary fields have been entered into the table.Note: The order that you enter the field names is the order the fields will appear in the table and on a form.

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To View the Datasheet: -Click the View button on the Ribbon

Setting a Primary KeyThe Primary Key is the unique identifier for each record in a table. Access will not allowduplicate entries in a Primary Key field. By default, Access sets the first field in the table as the Primary Key field. An example of a Primary Key would be your Social Security Number. This is something unique about you and should not be duplicated.To Set a Primary Key: -1) Switch to Design View2) Position your cursor in the field you wish to set as the Primary Key3) Click the Primary Key button on the Ribbon

To Switch Back to Datasheet View to Enter your Records:

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Click the View button on the Ribbon.Entering Data in a TableOnce you have entered the fields and set the data types it is now time to enter the records in a table.To Enter Data in a Table: -1) Make sure you are in Datasheet View2) Enter the data into the table by pressing the tab key to move from one cell to another3) When you have completed the record (row), press Enter

When inputting data into the table, Access automatically saves the data after each new record.Input MasksAn Input Mask is used to pre-format a field to “look/act” a certain way when a user inputs data.Example: You could create an input mask for a Social Security Number field that automatically inserts the dash.The Input Mask data can either be stored in the table or simply displayed and not stored. (Thelatter is preferred)

To Create an Input Mask for a Field1) Open a table in Design View2) Click in a field for which you’d like to create an input mask3) In the Field Properties section at the bottom of the screen, click in the Input Mask line andnotice the Build button that appears at the right end of the line (see below)

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4) Click the Build button5) Select Input Mask6) Click Next7) Select a Placeholder character8) Click Next

9) Select Without the symbols in the mask10) Click Next11) Click Finish

Now, when entering data that has been formatted with an Input Mask, you do not have to type the format into the record. The following is an example of a table with a field that has been

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formatted with an Input Mask on the Social Security Field. Notice, the only thing that the user has to enter is the digits, not the symbols.

Navigating RecordsUse the arrows at the bottom of the table to navigate among records. You are able to navigate from the first record, previous record, next record, last record, and create a new record (as shownin the picture below). Notice that the total number of records in the table is shown at the right end of the navigation arrows.Sorting Records in a TableBy sorting your records in a table, you are easily able to view/locate records in your table.To Sort Records in a Table: -1) Position your cursor in the field that you wish to sort by, by clicking on any record in that field.2) Click either the Sort Ascending or Sort Descending icon

Notice, the table above has been sorted by the Last Name field in ascending order.QueriesYou use Queries to view, change, and analyze data in different ways. You can also use them as asource of records for forms and reports.To Create a Query: -1) Click the Create tab on the Ribbon2) Click Query Design icon

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3) Double-click Create Query in Design View4) Select the table that you would like to base your Query on5) Click Add6) Close the Show Table windowThe table(s) will now be displayed in the upper part of the Query Design Screen by boxescontaining the tables’ fields.7) Double click on the field names in the field list window which you would like to include in the Query

Defining Criteria in the QueryIn order to control which records are displayed, you must define criteria in a Query. The mostcommon type of Query is the Select Records Query which will be discussed below.To Define Criteria for your Query: -1) Position your cursor in the criteria row in the field for which you wish to define the criteria for2) Enter the criteria Example: To find all people it the table who live in Edison:3) Position your cursor in the criteria row of the City field4)Type Edison5)Click the Run Query button

Below is a picture of the results of the above query:

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The result of a query is called a record set. A record set can be sorted, printed or filtered in the same manner as a table.To Save the Query:1) Click the Save Icon2) Enter a name for the Query3) Click OK

Note: When saving a select Query, you are saving the question that you are asking, not the results that you see when you run the Query.Creating a Form Using the Forms WizardA form is a database object that is used to enter or display data in a database.To Create a Form Using the Wizard: -1) Navigate to the table you want to base the form on

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2) Click Create on the Ribbon3) Click FormsYou are able to navigate using the navigation arrows at the bottom of the form.Note: The form feeds the table. If you edit a record on the form, or create

a new record, that data will be passed to the table it is associated with.

To Enter a Record on the Form: -1) Click the View button on the Ribbon to switch from Layout View to Form View2) Enter the data for each field in the record, pressing the Enter key to move to the next field3) Press Enter after you have entered data for the last field This will send the record to the table.

ReportsReports can be based on tables or queries and can be made with the Report Wizard.To Create a Report Using the Report Wizard:1) Click the Create tab on the Ribbon2) Click the Report Wizard icon3) Select the table or query upon which the report will be based4) Select the fields that you want to include on the report by double clicking on them5) Click Next6) If you would like to add grouping to your report, select the field you wish to group by doubleclicking on it (Example: City)7) Click Next8) Select a style for the report9) Click Next10) Type a title for the report11) Click Finish

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To Print a Report1) Open the report by double clicking on the object in the Navigation Pane2) By default, the report opens in Print Preview.To Adjust the Orientation: -Click the portrait or landscape icon on the Print Preview RibbonTo Adjust the Margins1) Click them Margins icon on the Print Preview Ribbon2) Select a margin sizeTo Print the Report1) Click the Print Icon on the Print Preview Ribbon2) Select the Printer3) Click OK